Document Capture in the

Evolving Mobile Workforce

Presented by

Specializing in

• Scanning, Document Capture, Mobile Document Scanning

• Intelligent Image Processing and Document & Data Capture

• OCR/ICR Technology

• Enterprise Content Management on Microsoft Platforms(SharePoint On-Premise, Office 365, MS CRM)

About

About the Webinar

• Understand ECM Industry Trends and SharePoint

• Document Scanning/Capture & OCR Challenges

• Efficient Document Management on the GO

• Staying within the Microsoft Ecosystem

• GRADIENT GScan Online & GScan Mobile Solution

LEARN HOW TO:

WITHIN SHAREPOINT

First SharePoint Admin

Top social media influencer

Community builder

Global traveller

http://www.collabshow.com

http://travelingepic.com

Twitter @joeloleson

Director of Enterprise Search Strategy

BA Insight

About Joel Oleson

5 Trends Affecting ECM Strategy• Consumerization of IT and mobile workforce

• Move to the cloud (SaaS)

• Personalized solutions (Apps)

• Leveraging Big data and BI

• Social and speed of work

Consumerization of IT

and Mobile Workforce

“Most experts agree that mobile devices and applications

present a goldmine of opportunity for organizations

to make their employees more productive

and their clients happier. Owen Unangst, Unisys

• Office for iPad

• Mobility improvements in SharePoint 2013

Image credit: Flikr Creative Commons image from Carlos Varela

Story of ECM

Image credit: Flikr Creative Commons image from Steven Depolo

Have You Done Your Expenses?

Move to the Cloud (SaaS)

• 50% of Enterprises will use hybrid cloud by 2017

(via Gartner)

• 80% of enterprises would experience a severe impact to

their operations if there was a cloud outage of just a day

(via Forbes)

• Office 365 is Microsoft’s fastest growing business

• 57% of companies are now using Azure

• One in 4 enterprise customers have Office 365*

*Source: http://www.microsoft.com/en-us/news/cloud/index.htmlImage credit: Flikr Creative Commons image from George Thomas

www.quickenloans.com/

Simplifying the Loan Process

Personalized Solutions (Apps)

Only 11% of end users access business

applications from the corporate office

100% of the time (via Cisco)

• Office Mobile – Android and iOS

• Office for iPad

• SharePoint Mobile Access

• Office 365 and Remote Workers

Image credit: Flikr Creative Commons image from George Thomas

www.trulia.com/

Simplifying the Buying Process

Big Data and BI

Last year’s mobile data traffic was nearly 18 times the

size of the entire global Internet in 2000. One Exabyte

of traffic traversed the global Internet in 2000, and in

2013 mobile networks carried nearly 18 Exabyte of

traffic.

http://www.kinvey.com/blog/3339/14-surprising-stats-about-enterprise-mobility

• Power BI

• Reporting

• Delve (aka Oslo)

• Data finds the user

Social and Speed of Work

“So, in this mobile-first, cloud-first world that we live in,

we're always connected, we're ‘always on.’ The pace of

innovation and the pace of competition is faster than it's

ever been before. And we all know it's only going to

accelerate from here. Again, the reality is most of the

organizations in the world, the speed of work is outpacing

the technology that underlies it.”

~Brad Anderson, Corporate Vice President Program Management Microsoft Windows System Center Products

• “Work like a network”

http://officeblogs.blob.core.windows.net/wp-content/2014/03/ES_01-1024x576.jpg

Story of the Bear…

The ChallengeC

ust

om

er

Need

s

• Transfer paper to a

digital format

• Indexing

• Metadata

• Content Type

• Fulltext Indexing

• Document Library

Export

• Document Search Sta

nd

ard

s To

day

• Desktop (Fat Client)

Application

• Physically Attached

Scanner

• Dedicated Scanning

Stations

• Out-of-SharePoint

• User Training is a

MUST

Cust

om

er

Desi

res

• Modern HTML5

SharePoint Interface

• No Client Installation

• Handle different

sources from One

Place

• Scanner; MFD / MFP;

Mobile Devices;

Cloud, etc.

• High quality images at

low file sizes

• Fast SharePoint

Metadata Indexing

with no typing

• Native SharePoint App

How do you Document Capture/Scan in SharePoint or Office 365?

Evaluating Adoption

• IT often comes up with many new SharePoint releases, only to

watch as many turn away from the solution. Why though?

• In most cases, people are not keen on having to “learn something

new”, go through hours of training, and finally come to the

adaptive stage.

• What if you didn’t have to go through training? Everything is as it

was, you never have to leave the environment, and it’s only a few

clicks?

What’s on the market?

• So, is there anything on the market that actually does what the Customer Needs AND Wants, with as minimal training as possible?

Native SharePoint App

Suitable for all Organizations

• Enterprise Segment

• On-Premises Solution

• Small / Medium Business

• O365 App

Capture from any device:

Attached scanner

File Folder, MFD/MFP

Cloud

Mobile device

Auto-Advanced Imaging Functions

AutoRotation

AutoColor AutoContrast

Adaptive Treshold

Auto Despeckle

AutoDeskew

Auto blank page

removal

Minimize Human Errorand watchProductivity Take Off

Click-to-Index TM - Save time and forget typing!

No more typing, just right-click the data you need to be index

Sort Large Batches 1D & 2D Barcodes

Separators

Blank Sheets

Indexing Rules

Enhanced Document Recognition

Release documents as Fulltext Searchable PDFs

• Easily connect to the Cloud Storage of your choice

• Retrievable anywhere, anytime

Be able to USE what you HAVEand Streamline your Workflows

Integrates

CRM

Multilingual Support

Available in 23 languagesand supports over190 OCR languages

• Automated setting based on SharePoint language setup

Mobile Document Scanning

www.gradientecm.com