document imaging @ dickinson college presented by terry beard, application developer deb bolen,...
TRANSCRIPT
Document Imaging @ Dickinson College
presented by
Terry Beard, Application Developer
Deb Bolen, Associate Registrar
Pennsylvania Banner Users Group 2009
General Announcements• Please turn off all cell phones/pagers• If you must leave the session early, please
do so as discreetly as possible• Please avoid side conversations during the
session.• Please feel free to ask questions at any
time during the session or hold your questions to the end.
Thank you for your cooperation!
About Dickinson College• Traditional four year liberal arts college
offering Bachelor of Arts and Bachelor of Science degrees
• About 2400 students• Converted to Banner 7.x in 2006• Upgraded to Banner 8.2 in November
2009• NolijWeb – document imaging software
Background• NolijWeb Implementations
• 2004: Admissions Office• 2007: Registrar’s Office• 2008: Human Resources• Career Center and Advising
• Custom Applications• CLIQ: Student Profile• DC_SCAN
Admissions Office • Nolij Implementation
• Installed on MS SQL Server platform• Three scanning stations using
DC_SCAN• Processes tied to Recruitment Plus• NolijAssist
Scanning Process using DC_SCAN
• Custom Visual Basic Application• Prepare documents with coversheets• Scan documents in batch
• multiple students• multiple document types
• Review documents• Process documents to Nolij
DC_SCAN
Registrar’s Office • Nolij Implementation
• Installed on Oracle platform• Batch Scanning on Sharp AR series
copier & Canon high-speed scanner• DC_SCAN• Automated import from Admissions• Instant availability to Student Profile
Registrar’s Office • Nolij Implementation
• Fall 2007 incoming students – no paper files
• Notified advisors in Summer 2007• Current student paper files:
• Approximately 1150 files• Began scanning Fall 2007• Completed Fall 2008
Student Profile• Comprehensive view of a student’s academic
information – real-time• Includes data retrievable by some in Self-Service,
but requires accessing several screens• Expands access to users who don’t have Banner-
defined role, i.e. advisor• Look up by Banner ID, user name, student name• Can be printed to PDF• Reduces staff training and administrative
maintenance
Student Profile Details• Demographic information with photo from ID
system• General student and curriculum information• Comments• Honors• Holds• Awards• Current Schedule• Classes taken including transfer courses• Grades – additional access required• Document Addendum – additional access required
.10+ INB forms – SPAIDEN, SGASTDN, SGAADVR, etc.6+ SSB forms
Student Profile Example
Document Addendum
TIFs and PDFs are displayed as PDFsAll other formats are handled by the PC (.doc,
email)Only certain users can see certain documentsGeneral users have no access to documents
Advising Office & Registrar’s Office use NolijWeb to access all student files
Documents are pulled from file share; not directly available from the web
Moving Forward
No current means for advisors to add notes to student’s file
Currently working on a project to access course information files through NolijWeb
Migrate CLIQ application to Adobe Flex environment
Questions & Answers