document purpose general information

safety.unimelb.edu.au – GENERAL INFORMATION 1

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Document Purpose To inform and ensure that there is a general understanding of safety. This document provides formal processes and steps for hazard identification, risk assessment and control so that lecture demonstrations can be effectively managed and conducted safely within the University of Melbourne.

General Information Emergency If you have any safety concerns or issues, contact your immediate manager and the OH&S Support Officer. During safety incident, if local Physics safety staff cannot be reached, you should contact the School Precinct Facilities Manager, the Faculty EHS Manager or the EH&S Coordinator (Campuses) instead.

University Security

1800 246 066

Emergency Services

0 000

School OH&S Safety Officer – Melaku Alemu

8344 9483

Facilities Manager – John Pederick

8344 6888 or 0402 243 454

School Radiation Safety Officer – Colin Entwisle

8344 8117

Tech Staff /First Aider – Steven Damen

8344 8116

School Laser Safety Officer – Steven Damen

8344 5425

Faculty EHS Manager – Sam Montalto

8344 6924 or 0425 800 085

Faculty EH&S Coordinator – Bryan McGowan

8344 4027 or 0431 688 447

[School of Physics]

General Safety – Lecture Demonstrations

No. 1.0 Date: Jan 2019 Review Date: Jan 2024 Version No. 1.0 RP: Melaku Alemu

http://www.pb.unimelb.edu.au/ehs/



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Use of Fire Extinguisher Use a fire extinguisher ONLY if: • you know that the extinguisher is suitable for use on the flammable materials involved in the fire; • you have considered whether electricity is possibly involved and, if so, that the available extinguishing agent is non-

conducting; • you are not putting your safety at risk by staying near the fire; and • all other persons have been evacuated from the area.

Fire extinguishers: colored band: -

First Aid Box First Aid Box: Confirm the nearest First Aid Box near the lecture demonstration facility.

Required Personal Protective Equipment during Lecture Demonstrations

Safety Boots [Technical

Officer]

Ear Plugs [lecturers, Technical

officer, demonstration participants]

Face masks

Goggles [lecturers, Technical

officer, demonstration participants]

High Visibility Clothing

[as required]

Respirators [as required]

Safety Harnesses

[as required]

Gloves [lecturers,

Technical officer, demonstration participants]

Sunscreen

[as required]

Hard Hats

[as required]



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Evacuation Map & Route The Redmond Barry Building has two nominated assembly points:

• Primary (#1) → Concrete Lawn (between Union House and RBB)

• Secondary (#2) → University Athletics Tracks (cross Tin Alley using designated pedestrian crossing)

The Emergency Control Organization for this building consists of:

• Chief Warden & Two Deputy Chief Wardens – in an evacuation, are identified by a white hat

• Floor Wardens – in evacuation, are identified by a yellow hat

There are posters displayed across the building identifying your local floor Warden, First Aiders, the location of first aid kit, and a simple procedure evacuation and in case of a fire.



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Definitions Hazard

Condition, situation, practice or behavior that has the potential to cause harm, injury, disease, death, environmental, property and equipment damage.

Hazard Identification

This is the process of examining each work area and associated task for identifying all the hazards which are “inherent in the task”. Work areas include workshops, laboratories, office areas, stores and transport, maintenance and grounds and lecture theatres and teaching spaces. Tasks can include using screen-based equipment, audio and visual equipment, industrial equipment, hazardous substances and/or lecturing, demonstrating and dealing with people, dealing with emergency situations. This process is about finding what could cause harm in work task or area.

Risk

The likelihood, or possibility, that harm (injury, illness, death, damage etc) may occur from exposure to a hazard.

Risk Assessment

The process of assessing the risks associated with each of the hazards identified so that the nature of the risk can be understood. This includes the nature of the harm that may result from the hazard, the severity of that harm and the likelihood of this occurring.

Risk Control

Taking actions to eliminate health and safety risks so far as is reasonably practicable. Where risks cannot be eliminated, then implementation of control measures is required, to minimize risks so far as is reasonably practicable.

Monitoring and Review

This involves ongoing monitoring of the hazards identified, risks assessed and risk control processes and reviewing them to make sure they are working effectively.



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Possible Hazards and Associated Risks during Lecture Demonstrations and preventions

Category Description of Hazard/Risk

Risk Assessment and Rating Implemented University Procedures /

Guidelines Prevention and Controls Implemented

Lecture Demonstrations Facilities

• Poor ergonomic and work station layout

• Poor storage and office space

• Poor environmental characteristics: o thermal discomfort o nuisance noise o inadequate lighting o glare

• Poorly maintained equipment

• Waste disposal • Inadequate access to

facilities including: o toilets o washing facilities o drinking water o dining facilities

• Emergency access and egress

PROCEDURES: • Safety Risk Management • Waste Management - Disposal of

Miscellaneous Waste GUIDELINES: • Work Environment, plant and equipment -

inspection, testing and monitoring • Summary for Good Seated Posture at the

Computer • Computer Workstation and Office Safety

Checklist • Ergonomic Equipment available from UWA

Safety and Health • Home-based Work Guidelines

• Thermal Comfort

• Provision of facilities: o toilets o washing facilities

• Workplace design

• Ergonomic assessments

• Incident, Near Miss and Hazard reporting and follow-up

• Workplace inspections

• Office waste removal and recycling

• Planned preventive maintenance




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After Hours on Campus

• Working alone • Reduction in emergency

assistance and support

PROCEDURES: • Emergency – General

• Working in Isolation

• Risk assessments

• Communication systems

• Training/Induction

• Restricted access to University buildings and property

• After hours sign in books

• 24-hour security support and escort

Working after hours

• Normal working hours are between 7am to 7pm Monday to Friday • All work outside these Hours is considered After Hours and you must complete the After Hours form and get prior approval from your

Supervisor and Head of Department. • When working after hours you must follow local safety procedures, and after-hours requirements • Fill in after-hours logbook, if available • Alert Security when you are going to be working after hours • Where possible, avoid working in isolation and high-risk activities are not to be undertaken outside of normal working hours

Trained Security Officers patrol the Parkville campus 24 hours a day and they provide escort facility to the closet public transport/taxi pick up or other locations on or in the near vicinity of the central campus. Their number is: 8344 4674 or 1800 246 066 (free call). It is important to download the University’s Safety App that has emergency and security escort numbers, personal safety tips and any other support services.



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Manual Handling and Ergonomics

• Manual handling tasks/activities that include the following characteristics: o repetitive or sustained

application of force o repetitive or sustained

awkward posture o repetitive or sustained

movement o application of high force o exposure to sustained

vibration • handling of a person or an

animal • handling of unstable or

unbalanced loads.

PROCEDURES: • Manual Handling • Ergonomics

• Computer Laptop

• Computer Workstation Ergonomics

• Improving Manual Handling Poster

• Vision Testing and Prescription GUIDELINES: • Manual Handling Guidelines • Computer Workstation and Office Safety

Checklist • Ergonomic Equipment available from UWA

Safety and Health

• Manual handling risk management plans

• Manual handling training

• Workstation ergonomic assessments

• Mechanical aids and lifting devices: o trolleys o forklifts o pedestrian stackers and walkers o platform ladders o hoists

• Pre-purchase safety considerations

Provision of ergonomic equipment

Emergency Incident

• Uncontrolled emergency incident leading to adverse outcomes: o Loss of life o injury or illness o Property damage o Environmental impacts

• Loss of communications • Loss of services

Breakdown in emergency procedures

PROCEDURES: • Emergency – General • Emergency - Fire & Evacuation • Emergency and Critical Incident

Management Plans • Laboratory Emergency Response GUIDELINES: • Emergency Procedures Booklet • Emergency Procedures Posters • Emergency contact information on

telephones and maps

• Emergency Planning Committee • Campus and specific emergency management

plans • Inductions and training • Trained first aiders and building wardens • Scheduled building evacuations and exercises • Building essential services and ongoing

maintenance of those services • Building specific emergency procedures and

plans • Task/activity specific emergency procedures

and plans • Breathing apparatus availability



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Category Possible Hazard/Risk



Chemicals • Chemical exposure - acute or chronic: o inhalation o absorption o ingestion o injection

• Fire or fire and/or explosion through incorrect storage, handling, labeling or mixing of chemicals

• New chemicals with uncertain properties arising from research and subsequent health and environmental affects (e.g. Nanoparticles etc)

• Time sensitive chemicals that can become unstable during storage

• Production of hazardous wastes

• Environmental contamination due to accidental leakage, spills, emissions: o air o water o soil/ground

Medium PROCEDURES: • Safety Requirements for Purchase or

Supply of Goods • Safety Risk Management • Chemical Waste – Cytotoxic Waste

Disposal • Poisons Permits • Chemical Waste - Disposal to Sewer • Chemical Waste – Offsite Disposal • Carcinogens, Mutagens and Teratogens -

Research Services grant approval • Waste Management. Disposal of

o Ethidium Bromide o Gaseous Waste o General Laboratory Wastes o Hazardous Chemicals (not radioactive)

GUIDELINES: • Chemical Management Guidelines • Laboratory Code of Conduct • Eyewash and Emergency Showers • Capacitors containing PCBs - safe handling

of • Material Safety Data Sheets (MSDS) • Concessional Spirits • Waste Management - Disposal of

Contaminated Pipettes (R2002) • Waste Management - Disposal of Non-

contaminated disposal glassware and broken glass

• Material Safety Data Sheets (MSDS)

• Chemical Risk Assessments

• Pre-purchase checklist - chemicals

• Licensing agreements and requirements

• Engineering controls such as: − fume cupboards − mechanical ventilation − extraction − atmospheric monitoring

• Purpose built storage areas for cylinders and compressed gases

• Restricted access to authorized personnel

• Correct labelling, storage and segregation

• Scheduled workplace assessments that include chemical assessment

• Time sensitive chemicals dated

• Emergency procedures for accidental release/spillage

• Health monitoring

• Exposure monitoring

• Chemical Management Training

• Personal protective equipment (PPE)

• Hazardous waste removal

• Spill kit

• First Aid



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Category Possible Hazard/Risk



Electrical • Use of faulty equipment/appliances

• Use of uncertified electrical

equipment/appliances • Incorrect and/or faulty

electrical installation

Associated risks:

• electrocution (fatal), • electric shock, • burns, • fire, • falls.

Medium PROCEDURES: • Electrical Safety and Electrical Work

Procedure • Safety Requirements for Purchase or Supply

of Goods • Electrical Equipment • Electrical Equipment Testing and Tagging GUIDELINES: • Portable Appliance Testing and Tagging • Electrical safety – A user guide to the safe

use of electrical equipment on UWA premises

• Pre-purchase safety considerations

• Visual inspections for damaged conducted by the technical officer

• Scheduled testing and tagging of portable electrical equipment

• Tag out and remove from service damaged or faulty equipment

• Qualified and competent electrical workers for design, manufacture and testing

• Electrical installation by licensed electricians

• Use of RCDs

• RCD testing program

• Signage

• Workplace Inspections



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Ionizing Radiation

• Radioactive substances o External

exposure o Internal

contamination o Storage,

transport, disposal

• Irradiating apparatus

o X-ray burns (skin, eyes)

PROCEDURES:

• Radioactive Materials

• Working Rules

• Radioactive Spill Emergency Procedures

• Transport of radioactive materials

• Wipe Test

• Personal Radiation Monitoring

• Nuclear Moisture/Density Gauges

• Cabinet X-ray

• Dental X-ray Machines

• Intra-Oral Dental X-ray Units

• Radioisotope Laboratories

• Sealed Radioactive School Sources

• Safety With Radioactivity

• X-ray Analysis Machines

• X-Ray Equipment

• Waste Management - Disposal of Radioactive Waste

GUIDELINES:

• Radiation Emergency Call List

• Radioactive Materials Protocol Form

• School Radiation Safety Officers Responsibilities

• Summary of Monthly Wipe Tests

• Radiological Council Registration of Radioactive Substances, Premise and Equipment; Licensing of Individuals

• Pre-purchase checklist • Radiation Safety Officer • School Radiation Safety Officers / Laser Safety

Officers • Risk Management (Risk Assessments, SOP’s,

Method Statements) • Risk Management • Radiation Training • Radiation Audit program • Secured radiation storage • Radiation Protocols (risk assessments) • Personal monitoring (badges) • Contamination monitoring (wipe testing) • Central Radioactive Waste Store • Controlled Access • Signage • Supervision and PPE



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Non-Ionizing Radiation (excluding outdoors)

• Excessive exposure to non-ionizing radiation

• Burns o Skin o Eyes

PROCEDURES: • Lasers • Class 3B and 4 Laser Equipment GUIDELINES: • Laser Safety Officers Responsibilities • Microwave Oven Safety

• Radiological Council Registration of Irradiating Apparatus; Electronic Products; Licensing of Individuals

• Radiation Safety Officer

• Local Laser Safety Officers

• Radiation Training

• Radiation Audit program

• Risk Management (Risk Assessments, SOP’s, Method Statements)

• Signage

• Controlled Access

• Supervision and PPE

Hot Work • Fire and/or explosion • Injury and/or property damage • Conducting hot work during a

lecture demonstration

• Burns o Skin o Eyes

PROCEDURES: • Hot Work Permit as required is implemented

• Hot work permit system

• Risk Management (Risk Assessments, SOP’s, Method Statements)

• Training and Induction

• Fire alarm systems

• Firefighting equipment

• Scheduled maintenance for hot work plant and fire detection and fighting equipment

• Scheduled building evacuations and exercises

• PPE

• First Aid



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Noise • Hearing impairment • Noise in excess of the exposure

standards • Distracting noise • Noise impact on surrounding.

PROCEDURES: • Resolving Safety & Health Issues

GUIDELINES: • Personal Protective Equipment • Safety Signage Audit Tool

• Purchasing less noisy plant and equipment

• Pre-purchasing checklist

• Acoustic engineering controls

• Noise Risk Assessments

• Audiometric screening

• PPE - hearing protection

• Hearing protection training

• Signage


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