document resume ed 303 603 ce 051 821 title act (jtpa

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DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Self-Monitoring Process for Job Training Partnership Act (JTPA) Programs. INSTITUTION North Carolina State Dept. of Public Instruction, Raleigh. Div. of Support Programs. PUB DATE Aug 88 NOTE 31p. PUB TYPE Guides - Non-Classroom Use (055) EDRS PRICE MF01/PCO2 Plus Postage. DESCRIPTORS Career Education; *Compliance (Legal); *Employment Programs; *Evaluation Methods; Federal Programs; Federal Regulation; *Job Training; Secondary Education; *Self Evaluation (Groups); Youth Programs IDENTIFIERS *Job Training Partnership Act 1982 ABSTRACT This document provides a self-monitoring process to simplify and streamline program monitoring of Job Training Partnership Act (JTPA) programs. It is designed to increase local responsibility For program compliance by encouraging school districts and schools to perform a program compliance self-review and to provide technical and management assistance to school districts in preventing and resolving Program compliance problems. A summary of the self-monitoring process lists steps for conducting the review. A section on JTPA compliance monitoring addresses the purposes of self-monitoring and outlines steps for conducting a self-monitoring review. They are (1) consult with the appropriate district administrator; (2) notify appropriate school and district staff; (3) submit requested information; (4) decide on the self-monitoring approach; (5) select the self-monitoring team; (6) develop a schedule for self-monitoring; (7) conduct the self - monitoring review; (8) report findings to school district staff; and (9) submit self-monitoring information to the state department of public instruction. A self-monitoring form and a monitoring report form are provided. (YLB) *********************************************************************** Reproductions supplied by EDRS are the best that can be made from the original document. *********I**************************************************************

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Page 1: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

DOCUMENT RESUME

ED 303 603 CE 051 821

TITLE Self-Monitoring Process for Job Training PartnershipAct (JTPA) Programs.

INSTITUTION North Carolina State Dept. of Public Instruction,Raleigh. Div. of Support Programs.

PUB DATE Aug 88NOTE 31p.

PUB TYPE Guides - Non-Classroom Use (055)

EDRS PRICE MF01/PCO2 Plus Postage.DESCRIPTORS Career Education; *Compliance (Legal); *Employment

Programs; *Evaluation Methods; Federal Programs;Federal Regulation; *Job Training; SecondaryEducation; *Self Evaluation (Groups); YouthPrograms

IDENTIFIERS *Job Training Partnership Act 1982

ABSTRACTThis document provides a self-monitoring process to

simplify and streamline program monitoring of Job TrainingPartnership Act (JTPA) programs. It is designed to increase localresponsibility For program compliance by encouraging school districtsand schools to perform a program compliance self-review and toprovide technical and management assistance to school districts inpreventing and resolving Program compliance problems. A summary ofthe self-monitoring process lists steps for conducting the review. Asection on JTPA compliance monitoring addresses the purposes ofself-monitoring and outlines steps for conducting a self-monitoringreview. They are (1) consult with the appropriate districtadministrator; (2) notify appropriate school and district staff; (3)submit requested information; (4) decide on the self-monitoringapproach; (5) select the self-monitoring team; (6) develop a schedulefor self-monitoring; (7) conduct the self - monitoring review; (8)report findings to school district staff; and (9) submitself-monitoring information to the state department of publicinstruction. A self-monitoring form and a monitoring report form areprovided. (YLB)

***********************************************************************

Reproductions supplied by EDRS are the best that can be madefrom the original document.

*********I**************************************************************

Page 2: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

CONTENTS

I. INTRODUCTION

A. JTPA Program Self-Monitoring Process

B. Summary of the Self-Monitoring Process

II. JOB TRAINING PARTNERSHIP ACT (JTPA) COMPLIANCE MONITORING

A. Purpose of Self-Monitoring

B. Selecting School Districts for Monitoring

C. Conducting a Self-Monitoring Review

III. MONITORING FORMS

A. Self-Monitoring

B. Monitoring Report

Page 3: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

INTRODUCTION

The Division of Support Programs has developed a self-monitoring processto simplify and streamline program monitoring of Job Training Partnership Act(JTPA) programs.

The goals of self-monitoring are:

To increase local responsibility for program compliance byencouraging school districts and schools tc perform a programcompliance self-review prior to SDPI star validation of thatreview.

To provide technical and management assistance to school districtsin preventing and resolving program compliance problems.

The self-monitoring process will follow a format similar to the three-yearcycle for program evaluation purposes.

During the 1988-89 school year, the self-monitoring process will bepiloted in selected school districts in each of the eight educational regions.

Summary of the Self-Monitoring Process

The following steps are recommended for conducting self-monitoringreviews:

1. Consult with appropriate district administrators.

2. Notify appropriate school and district staff.

3. Decide on the self-monitoring approach.

4. Select the self-monitoring team.

5. Develop a schedule for self-monitoring review.

6. Conduct the self-monitoring review.

7. Report findings to school district staff.

8. Submit self-monitoring report to the SDPI.

1

4

Page 4: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

JOB TRAINING PARTNERSHIP ACT (JTPA) COMPLIANCE MONITORING

A. Purposes of Self-Monitoring

The major purposes of self-monitoring are that the school districts:

Take responsibility for reviewing JTPA programs for compliance,

Take corrective action when problems are identified, and

. Identify areas in which SDPI assistance is needed.

School districts which will be scheduled by the SDPI for a state monitorare strongly encouraged to conduct self-monitoring prior to the scheduled statevalidation monitor. All school districts, including those which are notscheduled for a state monitor, are encouraged to use this manual to conductself-monitoring at their convenience.

B. Selecting School Districts for State Monitoring

All school districts will be placed on a three-year cycle for statemonitoring. The SDPI will notify school districts identified for monitoring in1987-88.

C. Conducting a Self-Monitoring Review

The steps outlined below should be followed:

STEP 1 Consult with appropriate district administrator. The districtsuperintendent or designee consults with the JTPA coordinator.

The program review is more likely to be successful when it iscoordinated by the person in the district with administrativeresponsibility for JTPA.

STEP 2 Notify appropriate school and district staff. The JTPA coor-dinator notifies appropriate school and district persons ofthe monitoring review. Persons to participate may includethose responsible for the following:

District director of instruction,

District director of counseling,

School principals,

County superintendents or his/her designee, if appropriate,and/or

Other JTPA coordinators.

5

Page 5: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

a.

STEP 3 Submit requested information. The JTPA coordinatorshould be responsible for completing school program

information sheets.

The JTPA coordinator will select a sample of schoolsto be reviewed based on the following criteria:

. Different program components and services among

- schools selected and

. Persistent or unique problems in a school.

The JTPA coordinator will then notify the schooldistrict of the sites selected.

STEP 4 Decide on the self-monitoring approach. There are many ways to

conduct self-monitoring. The models which follow were used by

some school districts during past years and may be adapted tothe needs and skills of your staff.

STEP 5

Administrative approach. For this approach, the JTPA coordi-nator and district administrators will monitor the programusing the self-monitoring instrument and prepare a report offindings.

Peer observation approach. For this approach, a team trained bythe JTPA coordinator will monitor the program for compliance atthe selected sites. Team members come from the same districtand/or from a different district and usually consist of staffmembers of equal rank who have similar program responsibility.

Eclectic approach. A combination of the above approaches maybe tailored to local needs. JTPA coordinator may find itappropriate to contact coordinators in a nearby school districtwho have conducted exemplary self monitoring reviews.

Regardless of which self-monitoring approach is chosen, theoutcome should be the identification of non-compliance issuesand the development of a plan for compliance.

Select the self-monitoring team. The school district identifiesstaff who will participate in the self-monitoring review. As

all program components operating within the school districtshould be monitored, it is important that persons knowledgeableabout each of the program components be included on the team.

The team should, at a minimum, include:

. JTPA coordinator,

. Principals of schools to be reviewed, and

Page 6: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

STEPS

STEP 7

Teacher/coordinator.

Developing a schedule for self-monitoring. The school district

develops a schedule for the self-monitoring review. The fol-

lowing guidelines are suggested for scheduling self-monitoring

reviews:

a. Schedule the review for each site selected for validation

monitoring.

Inform all educational personnel about the purpose

of the monitoring review.

Arrange interviews with the principal and other

school leaders.

Allocate time to observe all program components and

services and interview appropriate staff.

Allocate time to observe a sample of students

receiving, or who received, JTPA services, and

interview teachers providing, or who provided,

services to the sample students.

Arrange a group interview of teachers, specialist

staff, and other school personnel involved with the

program. (Optional)

Allocate time to review pertinent records.

Arrange an interview with parents and other community

members, if appropriate.

b. Schedule a time to report self-monitoring findings to the

school district staff.

Conduct the self-monitoring review. Use the JTPA self-monitoring

instrument. Apply the procedure tests in the JTPA self-monitoring

instrument.

The instrument lists the references, review levels, procedures

and indicators to be used in collecting information to deter-

mine compliance. Sections a-b below suggest a sequence of

activities for conducting self-monitoring. Techniques that can

be used to conduct interviews, observe classrooms, and review

records appear as Sections c-e.

a. Hold an entrance meeting.

PARTICIPANTS:

. JTPA coordinator.

4

Page 7: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

Self-monitoring team members,

Director of counseling,

Director of instruction, and

Principal of each school/site to be reviewed.

ACTIVITY:

. Discuss purposes and goals of the monitor.

. Define monitors' roles and responsibilities.

. Finalize specific times and locations for themonitoring review.

b. Monitor each selected school/site.

PARTICIPANTS:

. Self-monitoring team members,

Principal,

. Teachers,

. Other site personnel, and

Students.

ACTIVITY: The self-monitoring team:

Interviews the principal and other school leaders.

. Observes program components and services and inter-views appropriate staff.

Observes a sample of students receiving, or whoreceived, JTPA services and interviews all teachersproviding, or who provided, services to the samplestudents.

Conducts a group interview of teachers, includingspecialist staff involved with the programs imple-mented at the site.

Conducts an interview with intake officer(s) involvedwith the programs implemented at the site.

Reviews pertinent records.

Page 8: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

. Interviews parents, as appropriate.

TECHNIQUES FOR COLLECTING INFORMATION

c. Suggestions fo- conducting interviews.

The specific interview questions are implied in the

instrument. When the word "interview" appears in the"Procedures" column of the instrument, the correspondingstatement in the "Indicator(s)" column will suggest thequestions and content of the interview.

Interviews may be conducted individually or in smallgroups on a formal or informal basis.

The purpose of intervigqs should be to:

II

. Verify information obtained from other sources.

Collect information not available through other

sources.

Resolve discrepancies among information sources.

d. Suggestions for observing classrooms.

The monitors should visit the classrooms and areas whereprogram services are provided to students in order togather basic information for the program monitor.Recommendations for conducting observations are:

Structure classroom visits to make the most of time

available.

Identify the students participating or who partici-pated in the program.

. Observe how individual assistance is provided.

Observe teachers, intake officers, and other schoolpersonnel (i.e., support staff, etc.) as they workwith s:udent.

Listen to the questions asked by students and theresponses made by school staff.

. Observe what the students are doing.

e. Suggestions for reviewing records and documents.

Certain information gathered through classroom observationsand interviews should be verified and classified through

9

Page 9: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

the review of records. When the word "review" appears inthe "Procedure(s)" column of the instrument, the corres-ponding statement in the "Indicator(s)" column willidentify what should be reviewed. The following are

examples of documents which the self-monitoring team may

need to review:

Project application,

Personalized education/employment plans,

Minutes of the collaborative committee,

Contacts and cooperative agreements with other

agencies,

Counseling logs, daily logs, etc.,

Budgets,

Outreach communications to parents and the

community,

Issuances,

Tracking systems,

JTPA Federal Register,

Dictionary of Occupational Titles,

Property inventory list,

JTPA forms,

Procedure and policy handbooks,

Program evaluation reports, including copies ofprevious self-monitoring and state monitoringfindings, and

Position descriptions.

STEP 8 Report findings to school district staff. The school districtholds a meeting to present the final report to all parties whoparticipated in the self-nonitoring review. The following procedures are

recommended:

. Introduce the self-monitoring team.

. Explain the purposes of the self-monitoring review.

7 10

Page 10: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

Describe the self-monitoring process and activities.

Report the findings.

Answer questions from the audience.

Describe how the self-monitoring findings are to be

validated by the SDPI.

STEP 9 Submit self-monitoring information to the SDPI. Following the

program monitor, the school district submits the completed

Monitoring Report to the State JTPA office.

11

8

Page 11: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

Rating Scale

LEA 2 - Meets Program Standards1 - Does Not Meet Program Standards

CODE 0 - Not Applicable

SIGNATURE

DATE

(ITEMS 1-10 APPLY TO ALL JTPA PROJECTS)

1. Program maintains an administrative file.

Refer ence(s) Review Level(s) Procedures Indicators

Sec. 165(c)(2) District, Lchool

Comments:

Rating

1.

. Review adminis- . Organizational charttrative file . Personnel policiesdocuments handbook

. Project application

. Project amendments

. Budget informationsummary (FD-5)

. Program informationsummary (FD-5)

. JTPA Federal Register

. Applications ofineligible applicants

. Transmittal notices(PD-9)

. Procedure and masterlist for eligibilityand verification

. Tracking system forparticipation limi-tations

. Property inventorylist

. Medical/accidentinsurance policycovering participants

. Issuances

. General correspon-dence (DPE, DET, PIC)

. Dictionary of Occupa-tional Titles

. Cooperative Agreements(DPE/LEA, PIC/LEA,LEA/SDA, LEA/CommunityAgencies)

. Employer contacts/job search assist-

12 ance

Page 12: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

2. Participants meet program eligibility requirements.

Reference(s) Review Level(s) Procedures

Sec. 203(a)(1)(2) School

Sec. 629.1(b)(2)

Comments:

Indicators

. Review 10% ran- .

dom sample ofparticipants'PD-ls and PD-2s

. Review eligibi- .

lity verificationprocedure andrecords

Rating

2.

Participant enroll-ment (PD-2) within45 days of programapplication (PD-1)Documentation ofeligibility criteria

Rating

3. Participants are in compliance with the Military Selective 3.

Service Act registration requirement.

Reference(s)

Sec. 504

Comments:

Review Level(s) Procedures

School . Review Regis-tration Acknow-

ledgement Letter. Review PD-1dates and parti-cipant signatures

3

Indicators

. Copy of Registra-tion AcknowledgementLetter

. Date of participantsignatures within 90day grace period

Page 13: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

Rating Scale

- Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

4. Program grievance procedure has been establishedand is maintained.

Reference(s) Review Level(s)

Sec. 167 School

Sec. 144(a)(b)(c)

Comments:

Procedures

. Review projectapplication assur-ances

. Review JTPA Partici-pant Rights Form

5. Seventy-five percent minimum of program fundsare expended for activities for economicallydisadvantaged individuals.

Reference(s)

Sec. 123(c)(3)

Sec. 203(a)(2)

Comments:

Review Level(s) Procedures

School, District . Review eligibilityverification forms

Rating

4.

Indicators

. Project assurancesare checked

. JTPA ParticipantRights Forms arecompleted and main-tained for eachparticipant

Rating

5.

Indicators

. Non-economicallydisadvantagedparticipants do notexceed staterequirement

Page 14: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

6. Participants are provided with on-site accident

and medical insurance.

Reference(s)

Sec. 629.22

Comments:

Review Level(s) Procedures indicators

School . Review documenta-tion of insurancecoverage

7. Program activities are reflective of the project

application.

Reference(s) Review Level(s) Procedures

Sec. 165(a)(1) School

COMMENTS:

. Review 10% randomsample of partici-pants' Education/Employment Develop-ment Plans (EDPs) andcounseling logs

15

Rating

6.

. Evidence ofinsurance coverage

Rating

7.

Indicators

. Documentation ofrequired servicesdelivery

Page 15: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

8. Program meets required project performance

standards.

Reference(s) Review Level(s) Procedures

Sec. 106(b)(2) School . Review programdescription of theproject application

. Review program sepa-rations (PD-3s) andterminations (PD-4s)

. Review participantEDPs and counselinglogs

Comments:

9. Program conducts follow-up for all participants, whowere not simultaneously te---inated, on at least a 30,

60, and 90 day basis.

Reference(s) Review Level(s) Procedures

RSDA 84-20

Comments:

School . Review follow-upactivities log

16

Rating

8.

Indicators

. PD-3s and PD-4s arereflective of pro-ject performancestandards

. Positive correla-tion between parti-pant EDPs andcounseling logswith program object-ives

Rating

9.

Indicators

. Documentation ofparticipant's post-separation status

Page 16: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

10. Criteria and procedures are established forprogram coordination with other agencies.

Reference(s) Review Level(s) Procedures

Sec. 121(b)(1)

Comments:

School, District . Review cooperativeagreements

. Review CollaborativeCommittee minutes

7

Rating

10.

Indicators

. Documentation ofcooperative agree-ments with DPE,PIC, SDA, andcommunity agencies

. Documentation ofperiodic Collab-orative Committeemeetings

Page 17: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

PRE-EMPLOYMENT SKILLS TRAINING H-18

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

11. Priority has been given to youth who do not meetestablished academic achievement levels and who planto enter the labor market full-time upon leaving school.

Reference(s) Review Level(s) Procedures

Sec. 205(c)(1) School . Review barrierschecked on PD-1

Comments:

12. Participation does not exceed 200 hours of instructionand activities.

Reference(s) Review Level(s) Procedures

Sec. 205(c)(2) School

Comments:

. Review trackingsystems for partici-pation limitations

18

Rating

11.

Indicators

. Program enrollmentof academicallylow achievers

. Program enrollmentdoes not exceed 20%for non-economi-cally disadvantagedstudents

Rating

12.

Indicators

. Participation iswithin programlimitations

Page 18: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

WORK EXPERIENCE (General Provision)

13. Enrollment in work experience programs- is limited to economically disadvantaged

students, 16-21 years old.

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

Reference(s) Review Level(s) Procedures

DPI Requirement School . Review eligibilityverification records

Comments:

14. Documents related to work experience programsare completed and maintained.

Reference(s) Review Level(s) Procedures

Sec. 165(c)(2) School

Comments:

. Review 10% randomsample of partici-pant files

19

Rating

13.

Indicators

. All participantsare economicallydisadvantaged

. All participantsare age 16-21years old

Rating

14.

Indicators

. Training agreementand plans

. Work permit, ifapplicableTimesheet

. Tax Forms

. Student/EmployeeWork Evaluations

Page 19: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

CODE

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

WORK EXPERIENCE (General Provision)

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

15. Participant wages are equal to the minimum wage,but do not exceed the prevailing entry-level wages.

Reference(s) Review Level(s) Procedures

Sec. 108(b)(2)(3) SchoolSec. 142(a)(2)

Comments:

. Review documenta-tion of area wagerates

. Review participanttimesheets

20

Rating

15.

Indicators

. Verification ofcomparable wagesvia payrollrecords, recruit-ment records, joborders, etc.

. Documentation ofwages meetsrequirements

Page 20: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

CODE

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

SCHOOL TO WORK TRANSITION H-19 Rating

16. Participation is limited to high schoolseniors planning to enter the labor marketfull-time upon graduation.

Reference(s) Review Level(s) Procedures Indicators

Sec. 205(e)(1)(A) SchoolSec. 205(e)(1 (B

Comments:

. Review PD-ls

21

16.

. Participants arehigh school seniors

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LEA

COMPLIANCE MONITORINGJ08 TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

REGULAR D-00

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

17. One hundred percent (100%) of project costsare charged to the participant support andadministration categories.

Reference(s) Review Level(s) Procedures

Sec. 108(b)(2) District, School(A)(ii)

Comments:

. Review MonthlyInvoice (FD-1) forms

22

Rating

17.

Indicators

. Project expendi-tures forparticipantsupport andadministrationonly

Page 22: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

CODE

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

ENTRY EMPLOYMENT WORK EXPERIENCE H-20/TRYOUT EMPLOYMENT H-21

18. Participation is limited to youth who havecompleted pre-employment skills training or theequivalent.

Reference(s) Review Level(s) Procedures

Sec. 205 (d)(1)(A) School

Comments:

. Review documenta-tion of H-18participation orequivalent courseor program

. Review H-18 trackingsystem

19. Participants have not recently held a regularpart-time or summer job for more than 250 hoursof paid employment.

Reference(s) Review Level(s)

Sec. 205(d)(1)(B) SchoolSDA 84-11, Change 1

Comments:

Procedures

. Review PD-1

23

Rating

18.

Indicators

. Verification ofcompleted Pre-Employment SkillsTraining (H-18)

or the equivalent. Participant hascompleted aminimum of 50hours Pre-Employment SkillsTraining

Rating

19.

Indicators

. Participant wasemployed for lessthan 250 hourswithin the past14 weeks

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LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

ENTRY EMPLOYMENT WORK EXPERIENCE H-20/TRYOUT EMPLOYMENT H-21

20. Participants are meeting or have met theminimum academic and attendance requirementsof the school during the current or mostrecent term.

Reference(s) Review Level(s) Procedures

Sec. 205(d)(1)(C) School

Comments:

. Review documentationof participantsacademic achievementand attendance

21. Participation is limited to full-time during thesummer and holidays and part-time (20 hours per week)

during the school year.

Reference(s) Review Level(s) Procedures

Sec. 205(d)(2) School

Comments:

. Review partici)a-tion trackingsystem

24

Rating

20.

Indicators

. Participants werepromoted theprevious year orare maintainingpassing grades andsatisfactory attend-ance

Rating

21.

Indicators

. Participation iswithin programlimitations

Page 24: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

ENTRY EMPLOYMENT WORK EXPERIENCE H-20/TRYOUT EMPLOYMENT H-21 Rating

22. Participation does not exceed 500 hours ofentry employment experience.

Reference(s) Review Level(s) Procedures Indicators

22.

Sec. 205(d)(2) School . Review partici- . Participation ispation tracking within programsystem limitations

Comments:

25

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LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

ENTRY EMPLOYMENT WORK EXPERIENCE H-20

Rafting ,Scale

2 - Meets Program Standards1 - Does Not. Meet Program Standards0 - Not ApplicE6Ie

23. Participants are placed in employment sitesthat are public or private non-profit only.

Reference(s) Review Level(s) Procedures

Sec. 205(d)(3)(A) School

Comments:

. Review documenta-tion of employertax exemptionstatus

24. Participants are provided with educationand training activities in combination withentry employment experience.

Reference(s) Review Level(s) . Procedures

Sec. 205(d)(3)(A) Schools

Comments:

. Compare DCT classroster(s) with EntryEmployment WorkExperience trackingsystem

26

Rating

23.

Indicators

. Copy of tax exemp-t,on status

Rating

24.

Indicators

. Rosters arecomplementary

Page 26: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

TRYOUT EMPLOYMENT H-21 Rating

25. Participants are placed at public or privatenon-profit worksites only if no private-for-profitworksites are available.

Reference(s) Review Level(s) Procedures Indicators

Sec. 205(d)(3)(B) School

Comments:

25.

. Review employer . Documentation ofcontact documenta- efforts to obtaintion private-for-profit

worksites

Rating

26. Length of any assignment to a tryout employment 26.

position does not exceed 250 hours.

Reference(s) Review Level(s) Procedures Indicators

Sec. 205(d)(3)(B) School . Review tracking . Participation issystem within program

limitations

Comments:

27

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LEA

COMPLIANCE MONITORINGJOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

CODE

TRYOUT EMPLOYMENT H-21

Rating Scale

2 - Meets Program Standards1 - Does Not Meet Program Standards0 - Not Applicable

27. Participants are placed in positions for which theywould not usually be hired.

Reference(s) Review Level(s) Procedures

Sec. 205(d)(3)(B) School

Comments:

. Compare PD-1 andEDP informationwith participants'job requirements

28. Vacancies in tryout employment are not refilledif the previous participants completed the tryoutemployment but were not hired by the employers.

Reference(s) Review Level(s) Procedures

Sec. 205(d)(3)(B) School

Comments:

. Compare partici-pants PD-3s withEmployer/Employeeroster

Rating

27.

Indicators

. Participants lackexperience or haveother barriers toemployment

Rating

28.

Indicators

. Deletion ofemployers fromthe Employer/Employee rosterwho do not showemployment ofprevious parti-cipants on PD-3s

Page 28: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

LEAJTPA CoordinatorVisited By

MONITORING REPORTDIVISION OF SUPPORT PROGRAMS

JOB TRAINING PARTNERSHIP ACT (JTPA) PROGRAMS

Superintendent

Date

Rating Scale: Meets Program Standards 2

Does Not Meet Program Standards 1

Not Applicable 0

PROGRAM ADMINISTRATION

I. Program maintains an administrative file.Comments:

Rating

I.

2. Participants meet program eligibility requirements. 2.

Comments:

3. Participants are in compliance with the Military SelectiveService Act registration requirement.Comments:

4. Program grievance procedure has been established and ismaintained.Comments:

5. Seventy-five percent minimum of program funds are expendedfor activities for economically disadvantaged individuals.Comments:

6. Participants are provided with on-site accident and medicalinsurance.

Comments:

3.

4.

5.

6.

7. Program activities are reflective of the project application. 7.

Comments:

8. Program meets required project performance standards. 8.

Comments:

9. Program conducts follow-up for all participants, who were not 9.

simultaneously terminated, on at least a 30, 60, and 90 day basis.Comments:

Page 29: DOCUMENT RESUME ED 303 603 CE 051 821 TITLE Act (JTPA

10. Criteria and procedures are established for program coordination 10.

with other agencies.Comments:

PRE-EMPLOYMENT SKILLS TRAINING H-18 Rating

11. Priority has been given to youth who do not meet established 11.

academic achievement levels and who plan to enter the labormarket full-time upon leaving school.Comments:

12. Participation does not exceed 200 hours of instruction andactivities.

Comments:

12.

WORK EXPERIENCE (General Provision) Rating

13. Enrollment in work experiences programs is limited toeconomically disadvantaged students, 16-21 years old.Comments:

14. Documents related to work experience programs are completedand maintained.Comments:

13.

14.

15. Participant wages are equal to the minimum wage, but do not 15.

exceed the prevailing entry-level wages.Comments:

SCHOOL TO WORK TRANSITION H-19 Rating

16. Participation is limited to high school seniors planning 16.

to enter the labor market full-time upon graduation.Comments:

REGULAR 0-00 Rating

17. One hundred percent (100%) of project costs are charged to the 17.

participant support and administration categories.Comments:

ENTRY EMPLOYMENT WORK EXPERIENCE H-20/TRYOUT EMPLOYMENT H-21 Rating

18. Participation is limited to youth who have completed pre- 18.

employment skills training or the equivalent.Comments:

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19. Participants have not recently held a regular part-time orsummer job for more than 250 hours of paid employment.Comments:

20. Participants are meeting or have met the minimum academicand attendance requirements of the school during the current ormost recent term.Comments:

19.

20.

21. Participation is limited to full-time during the summer and 21.

holidays and part-time (20 hours per week) during the schoolyear.

Comments:

22. Participation does not exceed 500 hours of entry employmentexperience.Comments:

22.

ENTRY EMPLOYMENT WORK EXPERIENCE H-20 Rating

23. Participants are placed in employment sites that are publicor private non-profit only.Comments:

23.

24. Participants are provided with education and training activities 24.

in combination with entry employment experience.Comments:

TRYOUT EMPLOYMENT H-21 Rating

25. Participants are placed at public or private non-profitworksites only if no private-for-profit worksites are available.Comments:

26. Length of any assignment to a tryout employment positiondoes not exceed 250 hours.Comments:

25.

26.

27. Participants are placed in positions for which they would not 27.

usually be hired.Comments:

28. Vacancies in tryout employment are not refilled if the previous 28.

participants completed the tryout employment but were not hiredby the employers.Comments:

31