DOCUMENTATION & DATA

PROCESSING EXECUTIVE OUTLINE

AMMAD KHANEXEC.ASSISTANT/DATA PROCESSING EXECUTIVE AT VALOR GROUP OF COMPANIES.

Management of Data and Documents:

Responsible for developing, implementing and enhancing departmental document and records management programs, both to ensure compliance with all legal requirements and to provide department staff with effective, easy-to-use processes for maintaining, retrieving information, destruction and disaster recovery etc.

Plans, organizes and implements document management programs, methods, practices and procedures to ensure compliance with all applicable laws and regulations and sound professional guidelines of practice; establishes, maintains and updates file category and indexing structures; develops and revises cross-reference indexes; establishes and maintains document and records management databases and indexes to track records; and ensuring adherence with destruction schedules and determining the appropriate office of record.

Organizes, establishes and maintains a vital records program; develops and carries out standards and procedures for the archiving, preservation and retrieval of vital records and documents; organizes, coordinates and monitors offsite document archiving, including transfer of records and documents to offsite storage, filing and retrieval and protection; conducts periodic audits of offsite document archives

Conducts document and records management training for department staff; advises on appropriate procedures for preserving, storing, retrieving, retaining and destroying records in accordance with established policies and procedures.

Oversees the conversion of paper records to other storage media to ensure accurate, high quality records and efficient viewing and reproduction methods.

Coordinates the duplication and backup storage of documents on electronic media with Information Systems.

Stays abreast of new and emerging technologies applicable to the management of documents and records; reviews and researches.

THANK YOU…