SLDS Webinar

1Documenting and Quantifying Return on InvestmentTuesday, October 30, 2012

Brian Rawson, Texas Education AgencyKurt Kiefer, Wisconsin Department of Public InstructionNeal Gibson, Arkansas Department of Education2012 SLDS P-20W Best Practice ConferenceApproaches to ROIArkansasTexasWisconsinQuestions & AnswersOverview22012 SLDS P-20W Best Practice Conference2Arkansass Return on Investment32012 SLDS P-20W Best Practice Conference4

arc.arkansas.gov2012 SLDS P-20W Best Practice Conference5

Duplicate Enrollment2012 SLDS P-20W Best Practice Conference6

quicklooks.arkansas.gov2012 SLDS P-20W Best Practice Conference

7Economic Success Measures2012 SLDS P-20W Best Practice Conference8

UAMS Neonatal Research2012 SLDS P-20W Best Practice Conference9

Improvement Plan Software2012 SLDS P-20W Best Practice Conference10

Legislature Reports2012 SLDS P-20W Best Practice ConferenceTexas Student Data System ROI A balanced approach to benefits realization11

2012 SLDS P-20W Best Practice ConferenceQuantitative vs Qualitative ROI12Post-Implementation Review of Business OutcomesActual results of 4 quantitative and qualitative factors that were anticipated in the business case:Statutory fulfillmentStrategic alignmentAgency impact analysisFinancial analysisBusiness justificationProject planningSolicitation and contractingProject implementationBenefits realization

Texas Project Delivery Framework (statutory)Business CaseComparative information between business solution cost and project benefits, based on a business case analysis process2012 SLDS P-20W Best Practice ConferenceM = MandateS = Value to stateC = Value to customersI = Investment valueR = Risk

Return on Investment Value to the State (ROIv)13ROIv =M + S + C + I 2R2012 SLDS P-20W Best Practice ConferenceStatewide vs Local ROI14Current SIS Annual CostsPotential SIS Cloud-based CostsSIS application baseAnnual subscriptionVendor adaptation Annual hosting Hardware/software One-time installation Facilities & internetInternet serviceTraining/sustainabilityTraining/sustainabilitySupportStaffingEX: State-sponsored Student Information System (SSIS)TCO Tool helps LEAs compare costs of current SIS against prices for SSIS contracts

2012 SLDS P-20W Best Practice ConferenceSummary15

Balanced approach to ROIQuantitative ROI satisfies fiduciary responsibilityQualitative factors ensure comprehensive perspectiveStatewide focus satisfies fundersLocal focus satisfies local control needs

2012 SLDS P-20W Best Practice ConferenceWisconsins Return on Investment 2012 SLDS P-20W Best Practice ConferenceQuantifiable Cost Savings

Data Collection$30M+ per year currently

Software LicensingReduced by 25 to 50%, ~$4.5M per year

Wisconsin 2012 SLDS P-20W Best Practice ConferenceWisconsin is uniquely organized for this sort of solution as a large collection of relatively small districts

Wisconsin 2012 SLDS P-20W Best Practice Conference2012 SLDS P-20W Best Practice ConferenceTechnology scales well1,000 vs. 1,000,000 students same system, similar effort and labor

Technology advances enablebandwidth, cloud, SaaS

Wisconsin 2012 SLDS P-20W Best Practice ConferenceEliminates repeated tasks every district performs:Procurement and negotiating contractsNetwork OperationsInstalling and managing serversDatabase and Application ManagementInstalling and updating that softwareFixing bugsDocumenting changesUpdating training information

Wisconsin 2012 SLDS P-20W Best Practice ConferenceEliminates repeated tasks every district performs:Data integration with external agenciesImmunizations via the state registryFederal lunch program status via direct certificationTranscripts to WI colleges and universities

Wisconsin 2012 SLDS P-20W Best Practice ConferenceProvides not easily quantifiable benefits:Equity all get the same featuresImproved data quality from common sourceElectronic records for mobile students, eliminates cumulative folder"Big data" for EWS, RtI, other researchEliminates trainingFacilitates implementation of specific data events, i.e., statewide surveys

Wisconsin 2012 SLDS P-20W Best Practice ConferenceQuestions & Answers 2012 SLDS P-20W Best Practice ConferenceContact information:Brian Rawson, Brian.Rawson@tea.state.tx.usKurt Kiefer, kurt.kiefer@dpi.wi.govNeal Gibson, neal.gibson@arkansas.gov Jeff Sellers, jeff.sellers@sst-slds.org

For more information on Return on Investment:Traveling Through Time: The Forum Guide to Longitudinal Data Systems Book II: Planning and Developing an LDS: http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2011804

Contacts & Additional Resources252012 SLDS P-20W Best Practice Conference