documents in advance intermountain yearly meeting june...

Documents in Advance Intermountain Yearly Meeting June 2017

Part III. Reports to the Yearly Meeting from IMYM Committees PAGE #:

Finance Committee Items

Finance Report 2

Cash and Reserves Report 4

Finance Statements thru March 31, 2017 6

10 Year Projections with Pay as Led 9

Clerk’s Letter about Pay as Led 12

Incorporation Documents for IMYM 2017:

IMYM Bylaws-May 17 13

IMYM Organizational Consent 14

IMYM Nominating Committee Report 22

2017 IMYM Nominating List Update 23

Arrangements Committee Report, February 2017 31

Committee on Procedures Report 2017 33

Evaluation of the New Structure - Progress Report 34

Letter in Support of Paula Palmer’s travel and work 36

Peace and Social Concerns Report to IMYM 2017 37

Peace and Social Concerns Resource Center Guidelines 40

Mountain Friends Camp Report Spring 2017 41

Finance Committee Report to Annual Gathering: 06/16/2017

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STATEMENTS FYE 9/30/2016 – Overall IMYM had a $17,265 surplus which includes an Annual Gathering surplus of $3,033 vs. a $15K Gathering deficit last year. ANNUAL GATHERING EXPENSES 2016 – - Total Gathering Expense was $120,259 while Income was $123,292. The “Complete Cost” rate had a great response ~45% of attendees paid the higher rate providing $7K of additional income. Our Total Payment to Ghost Ranch(GR) was $113,065. - Our IMYM Staff waivers and Speaker housing costs were $8,779, $279 over budget. . - IMYM provided direct scholarships of $2,424(under budget by $3.5K), of which $1,665 was covered by specific financial aid donations by individuals. But we also had $1,525 in ‘donated’ registrations. - The Monthly Meetings provided $8,600 (~8% of costs) in scholarships, which are embedded in the GR housing and camping costs. Again this was significantly less than last year. - Other Gathering expenses include: Registrar Expenses $1,552 (online registration fees $1,249), Heberto Sein Visitor travel $660, Speaker Travel/Honorarium $1,456, and event liability insurance $2,826. No expenses were reported for Operations or CYM/JYF/SYF programs. - With the Gathering registrations we received$1,665 in IMYM Scholarship donations and $1,306 in Mountain Friends Camp(MFC) donations, which was added to the budgeted $10,000 MFC donation. 2017 HOUSING RATES FOR IMYM GATHERING – The 2016-2018 Memorandum of Understanding(MOU) with GR has the 2017 GR housing rate increasing by 7.2% (4.9% + 2.3% inflation). Because we raised rates last year to prepare for the 7% increase the 2017 IMYM housing rates increased by less than 4%, $2-5/night. The Registration Fee is unchanged at $76/Adult. IMYM BUDGET FOR 2018 – ANNUAL GATHERING PAY AS LED – A successful scenario assumes Gathering Income from Pay as Led matches Current Practice and IMYM maintains higher reserves as insurance against a significant shortfall. Income $193,580 - Annual Assessments $64/adult to increase Reserves ~$9K/yr to ~$91K by 9/30/2018. The high

reserve level would allow IMYM to cover 1/3 of the Annual Gathering Costs($50K) and still make the 20% Reserve payment($25K) in December to hold a facility for the next Annual Gathering.

Expense: $180,949 - A $280 decrease in Administration expenses to $1220 after a one time $1K Web upgrade in 2017 is

replaced with $720/yr for accounting software. - FGC Travel increased to $4,000 to cover travel for overlapping terms - Western Friends contribution increased by $500 to $7,500. - FWCC Section of the Americas will meet every two years, started a reserve fund in to add

$1,100/yr vs. $1,600/yr previously. - Quaker Youth Pilgrimage was Laid Down by FWCC, expect a new similar program in the future.

Will hold the existing $1,000 QYP reserve for a future program. - Expect insurance costs to decrease by $1,500 - Moved $50 from Administration to create a Peace and Service Committee line under Committee

Support. - All other expense same as 2017 with some increases for inflation. . - No planned expenditures from the Reserve Funds in 2018

Finance Committee Report to Annual Gathering: 06/16/2017

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IMYM BUDGET FOR 2018 cont. – Results: - Overall a net Surplus of $12.6K in 2018 and ~$11K surplus in 2017 - Projected Annual Gathering deficit is $3,600 a 2.6% total overall subsidy from assessments. Year

end bank balance is $97K. If ‘Pay as Led’ fails, in a worst case Annual Gathering income declines $37K, expenses increase by $9K(higher attendance) and the net Annual Gathering deficit increases to $50K. The year end bank balance in 2018 would drop to $52K vs. $97K if ‘Pay as Led’ succeeds. IMYM PROJECTIONS 2017 to 2027: Annual Gathering Pay As Led Annual Assessments stay at $64/adult to increase Reserves ~$12K/yr to ~$97K by 9/30/2018. Assumes Annual Gathering runs a 2-3% deficit which is funded by Assessments. The high reserve level would allow IMYM to cover 1/3 of the Annual Gathering Costs($50K) and still make a 20% Reserve payment($25K) in December to hold a facility for the next Annual Gathering. The worst case scenario assumes: 1) 2018 Attendance is maxed out at 350 people per the limit in the MOU with Ghost Ranch 2) Pay as Led is NOT used significantly for Early Days but only Wed-Sun. 3) 45% pay full cost and 30% pay standard rates for rooms. Camper pay 50% of site and meal costs.

Best Case Equalization Fund rises to $30K we can reduce MM Assessments in 2019. IMYM 501 c3 APPLICATION - The committee will be reviewing articles of incorporation and expects to recommend that IMYM incorporate in 2017 to limit IMYM ‘Officer’ liabilities prior to implementing Pay As Led. We are reviewing the pro’s and con’s of applying for a 501 c3 and will provide a recommendation at a later date. Bob Schroeder Clerk IMYM Finance Committee Jerry Peterson IMYM Treasurer

INTERMOUNTAIN YEARLY MEETINGCASH AND RESERVE FUNDS REPORT - 03/31/2017

Beginning 10/1/17 Receipts Disbursements YTD

3/31/2017(a)

CashChecking 72,458 43,736 31,845 84,349 (b)

Money Market 0 0 0 0 (b)

Savings 0 0 0 0 (b)

In-Kind 0 541 541 0Bonds

Friends Meeting House Fund 1,000 0 0 1,000 (d)

TOTAL 73,458 44,278 32,387 85,349.32 (e)

RESERVES Beginning 10/1/17 Receipts Disbursements YTD

3/31/2017(f)

Designated Reserves (g)

Faith & Practice Books 1,013 73 0 1,086FWCC travel support for developing 500 0 0 500FWCC World Conference - Adults 50 0 0 50FWCC World Conference - SYF 0 0 0 0FWCC Quaker Youth Pilgrimage 1,000 0 0 1,000Pendle Hill Workshop for YM Clerk 15 0 0 15Total Designated Reserves 2,578 73 0 2,651

Restricted Funds (g)

Annual Gathering 3,734 0 24,150 -20,416 Transfer from Unrestricted Funds 0 0 0 0 (j)

Mountain Friends Camp 0 0 0 0Tim Shaw Fund / PYM SYF 204 0 0 204 (p)

Sufferings 1,345 0 0 1,345

Total Restricted Funds 5,283 0 24,150 -18,867Unrestricted Funds 45,597 44,204 8,237 81,565 (h)

Contingency Reserve 20,000 20,000 (i)

TOTAL 73,458 44,278 32,387 85,349

Cash and Reserve Funds Report Notes(a) Beginning = Balance at start of the fiscal year. FYE = Fiscal Year Ending Balance, date of report.Receipts = Funds deposited into the account for the period since the Beginning.Disbursements = Funds spent or transferred since the Beginning.(b) Checking = Total of funds held in the respective account type.(d) Bonds = Friends Meeting House Fund Bond held by the Meeting. When interest is paid it isshown as a receipt and also as a disbursement since the interest becomes cash in the general fund.(e) Total = Liquid assets convertible to cash available to the Yearly Meeting.(f) Reserves = Accounts designated by IMYM for budgeted transfers or to which donors may specifycontributions and for which a disbursement schedule is defined.(g) Restricted Funds = Funds donated or received for a specific purpose and only used for that purpose.(h) Unrestricted Funds = Funds which may be used for any purpose.(i) Contingency reserve = An account designated to protect the annual cash flow balance from goingnegative or below a specified threshold level; the reserve is currently set at $20,000.(j) Transfers from Unrestricted Funds to Restricted to pay for disbursements not covered by receipts(p) Tim Shaw Fund: For travel by SYFs as SYFs may determine; the SYF Clerk requestsdisbursements from the treasurer.

ACCOUNTS

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Intermountain Yearly Meeting Balance Sheet Annual & YTD (a)

FYE FYE YTDAssets 9/30/2015 9/30/2016 3/31/2017 (b)

Cash – checking 43,283 72,458 84,349Cash – money market 0 0 0Savings 11,911 0 0Long Term Loan (FMHF) 1,000 1,000 1,000

Total Assets 56,193 73,458 85,349Liabilities

Current Liabilities (c) Annual Gathering Expenses 0 0 0

Pending Contributions 0 0 0Total Liabilities 0 0 0

Net Worth (d) Designated Reserves (e)

Faith & Practice Books 2,113 1,013 1,086FWCC Section of Americas 0FWCC World Conference - adults 2,000 50 50FWCC World Conference - SYF 0 0 0FWCC Travel support for other Meetings 1,000 500 500FWCC Quaker Youth Pilgrimage/New Prog? 1,000 1,000 1,000Pendle Hill workshop for YM Clerk 80 15 15

Restricted Funds (f) Annual Gathering 0 3,734 (20,404)Mountian Friends Camp 0 0 0Tim Shaw Fund / PYM SYF 905 204 204Sufferings Fund 1,345 1,345 1,345

Unrestricted Funds 27,750 45,597 81,568 (g)Contingency Reserve 20,000 20,000 20,000 (h)

Total Net Worth 56,193 73,458 85,364Total Liabilities and Net Worth 56,193 73,458 85,364

Balance Sheet Notes

(a) Shows what is owned and what is owed at the end of the accounting period. Assets = Liabilities + Net Worth (b) Two years are shown to allow comparison with the previous year financial condition. (c) "Current Liabilities" shows what is owed in the short term, i. e., by the end of the current Quarter. "Current liabilities" may be spcified (ie Annual Gathering Expenses). If there were a large number, they could be grouped as "accounts payable." (d) Net Worth = Assets - Liabilities (e) "Designated" funds or accounts are for uses set by IMYM. The Tim Shaw Fund is a designated fund because since 2004 only IMYM has put funds in it, and they are not cumulative. 2015 is an exception.(f) "Restricted" may be used only as specified by the donor.(g) "Unrestricted" are funds that are available to be spent with no restrictions. (h) "Contingency Reserve" is set by IMYM to cover unexpected costs. Currently set at $20,000

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1

2016 FYE 9-30-16 Proposed 2018 Budget Annual

Gathering 06/16/17

Proposed 2018

Budget

Actual 10/01/2016 - 03/31/2017

2017 Budget

Estimate 2017

2016 Budget

Final 2016 FYE

9/30/16

INCOME$64/adult $64/adult $64/adult $64/adult $50/adult $50/adult +

$10 VolUnrestricted - Assessments

General Assessment 55,040 43,648 55,040 55,040 43,000 49,327Contributions to IMYM 100 541 100 100 100 914Interest Income 100 15 100 100 50 34

Subtotal Unrestricted 55,240 44,204 55,240 55,240 43,150 50,276Restricted

Annual GatheringRegistration 19,500 0 18,500 19,500 15,600 18,656Room & Board 91,800 0 95,000 98,000 79,000 91,180Camper fees & meals 12,000 0 15,000 12,500 14,000 10,266Equalization Fund/ Financial Aid 14,000 0 2,040 2,000 2,000 3,190

Subtotal Gathering 137,300 0 130,540 132,000 110,600 123,292Faith & Practice 30 73 30 100 100 80Committee on Sufferings 10 10 10 10Mountain Friends Camp 1,000 0 1,000 1,000 0 1,306Other Donations (Tim Shaw, PYM SYF) 0 0 0 0 0

Subtotal Restricted 138,340 73 131,580 133,110 110,710 124,678TOTAL INCOME 193,580 44,278 186,820 188,350 153,860 174,954

EXPENSE 0AdministrationAdministration/Web Site 1,170 295 1,500 1,800 500 494Liability Insurance 550 -64 1,020 547 4,000 470Misc. (Copies, Stamps, etc) 104 0 102 104 100 77

Subtotal Administration 1,874 231 2,622 2,451 4,600 1,041ContributionsMountain Friends Camp 13,500 0 13,500 13,500 12,500 13,806Western Friend 7,500 0 7,000 7,000 6,000 6,000Friends Peace Teams 500 0 500 500 500 500FCNL - Border Issues 1,000 0 1,000 1,000 1,000 1,000DouglaPrieta Trabajan 0 0 0 0 1,000 1,000Committee on Sufferings 10 0 10 10 10 0FGC Donation 625 0 612 612 600 921

Subtotal Contributions 23,135 0 22,622 22,622 21,610 23,227Travel by IMYM RepresentativesAFSC Corp 550 0 525 525 500 198FCNL 3,150 1,341 3,000 3,000 2,000 2,061FWCC Section of the Americas 0 2,141 1,600 2,141 0FWCC World Conference (Reserves) 0 0 0 0 2,500 2,450Quaker Youth Pilgrimage (Reserves) 0 0 1,050 0 0FWCC Other Country Travel (Reserves) 0 1,412 0 0 1,000 1,000FGC 4,000 0 3,150 3,150 3,000 2,775Board of Western Friends 1,100 0 1,050 1,050 1,000 1,358Friends Peace Teams 550 0 525 525 500 468

Subtotal Representatives Travel 9,350 4,894 10,900 10,391 10,500 10,310Travel by IMYM committee membersArrangements Committee 2,480 2,656 2,363 2,363 2,250 1,389Arrangements SYF Tim Shaw Fund 0 0 0Representatives Committee 2,480 456 2,363 2,363 2,250 533Pendle Hill workshop of YM Clerk 0 0 945 945 0 930

Subtotal Committee Travel 4,960 3,112 5,671 5,671 4,500 2,852 Subtotal Travel Costs 14,310 8,006 16,571 16,062 15,000 13,162

Committee SupportFaith & Practice (Print 2016 Reserve) 100 0 100 100 200 0Nominating Committee 100 0 100 100 100 0Peace & Service committee 50

Subtotal Committee Support 200 0 200 200 300 0

2

2016 FYE 9-30-16 Proposed 2018 Budget Annual

Gathering 06/16/17

Proposed 2018

Budget

Actual 10/01/2016 - 03/31/2017

2017 Budget

Estimate 2017

2016 Budget

Final 2016 FYE

9/30/16Annual GatheringUse of Ghost Ranch facilities* 24,000 Financial aid IMYM staff/Speaker 9,800 0 9,100 9,600 8,500 8,779 Financial aid Gathering attenders 5,500 0 6,400 5,000 6,000 2,424

Subtotal CYM/JYF/SYF Programs 3,500 0 3,500 3,600 3,500 3,063 Paying Campers 13,000 0 15,000 12,500 14,000 10,012 Paying Attenders 101,000 0 102,400 97,500 91,700 88,787 Subtotal - Ghost Ranch Payment 132,800 24,000 136,400 128,200 123,700 113,065Refunds 1,300 0 2,319 0 1,500 0Programs for CYM/JYF/SYF 520 0 510 510 500 0Operations 510 0 510 510 500 0Travel for speaker and companion 1,100 0 1,050 1,050 1,000 956Honorarium for speaker 520 0 510 510 500 500Travel for Heberto Sein Visitor 610 0 578 578 550 660Tim Shaw Fund Scholarship for SYF 500 0 500 500 500 701Event Insurance 1,500 0 3,060 1,260 450 2,826Registrar 1,550 150 1,530 1,000 2,000 1,552

Subtotal Annual Gathering 140,910 24,150 146,967 134,118 131,200 120,259Contingency 520 0 510 510 500 0

TOTAL EXPENSE 180,949 32,387 189,492 175,963 173,210 157,688

NET SURPLUS/DEFICIT 12,631 11,891 -2,672 12,387 -19,350 17,265Assessment Increase Needed to

Cover Deficit ($/Member) -$14 -$13 $4 -$14 $23Net Surplus/Deficit Annual Gathering -3,610 -24,150 -16,427 -2,118 -20,600 3,033Starting Bank Balance 85,845 73,458 57,905 73,458 44,261 56,193Net Surplus/(Deficit) 12,631 11,891 -2,672 12,387 -19,350 17,265Ending Bank Balance 98,476 85,349 55,233 85,845 24,911 73,458 Reserve Funds 8,663 0 3,513 4,563 6,900 2,578 Restricted Funds 1,345 1,345 1,345 1,345 1,345 5,283 Unrestricted Funds 68,468 64,004 30,375 59,937 -3,334 45,597 Contingency Reserve 20,000 20,000 20,000 20,000 20,000 20,000In-Kind Donations Excluded in Inc/Exp 870

Reserve Summary FYE 2018 FYE 2017 FYE 2017 FYE 2016 FYE 2016Reserve Fund Deposits (Transfers from Unrestricted) Faith & Practice Books(from Income) 0 0 0 0 FWCC Section of Americas 1,100 FWCC travel support for developing 500 500 500 500 500 FWCC World Conference 1,500 1,500 1,500 1,500 500 FWCC Quaker Youth Pilgrimage 0 50 50 0 Pendle Hill Workshop for YM Clerk 1,000 0 0 900 865DEPOSITS 4,100 2,050 2,050 2,900 1,865Reserves Fund Withdrawls (Expenses) Faith & Practice Books 0 0 1 0 1,100 FWCC Section of Americas 0 FWCC travel support for developing 0 0 0 1,000 1,000 FWCC World Conference 0 0 0 2,500 2,450 FWCC Quaker Youth Pilgrimage 0 1,050 0 0 0 Pendle Hill Workshop for YM Clerk 0 945 945 0 1,130WITHDRAWALS 0 1,995 946 3,500 5,680Reserves Fund Balance Year End (9/30/yy) Faith & Practice Books(from Income) 1,013 1,013 1,013 0 1,013 FWCC Section of Americas 1,100 FWCC travel support for developing 1,500 1,000 1,000 3,000 500 FWCC World Conference 3,000 1,500 1,500 1,500 50 FWCC Quaker Youth Pilgrimage 1,050 0 1,050 1,500 1,000 Pendle Hill Workshop for YM Clerk 1,000 0 0 900 15RESERVE BALANCE 8,663 3,513 4,563 6,900 2,578RESERVE FUND Gain/Loss 4,100 55 1,104 -600 -3,815

10 Yr Projection Pay as Led GRIMYM Gathering & Reserve

Projections 2017-2027

Final FYE

9/30/162017

BudgetEstimate

2017

Proposed 2018

BudgetEstimate

2019Estimate

2020Estimate

2021Estimate

2022Estimate

2023Estimate

2024Estimate

2025Estimate

2026Estimate

2027INCOME $50/adult $64/adult $64/adult $64/adult $60/adult $60/adult $60/adult $60/adult $65/adult $65/adult $65/adult $65/adult $65/adultUnrestricted + $10/Adult Vol. 64 64 64 60 60 60 60 65 65 65 65 65

General Assessment 49,327 55,040 55,040 55,040 51,600 51,600 51,600 51,600 55,900 55,900 55,900 55,900 55,900Contributions to IMYM 914 100 100 100 100 100 100 100 100 100 100 100 100Interest Income 34 100 100 100 100 100 100 100 100 100 100 100 100

Subtotal Unrestricted 50,276 55,240 55,240 55,240 51,800 51,800 51,800 51,800 56,100 56,100 56,100 56,100 56,100Restricted

Annual Gathering IMYM Rate Increases % 8.9% 3.3% 7.0% -5.3% 2.4% 3.2% 3.1% 3.0% 2.9% 2.8% 2.7% 2.7% 2.7%Registration 18,656 18,500 19,500 19,500 19,200 19,800 20,400 21,000 21,600 22,200 22,800 23,400 24,100Room & Board 91,180 95,000 98,000 91,800 94,800 97,800 100,800 103,800 106,800 109,800 112,800 115,800 118,800Camper fees & meals 10,266 15,000 12,500 12,000 13,400 13,800 14,200 14,600 15,000 15,400 15,800 16,200 16,700Donations for Equalizaiton/financial aid 3,190 2,040 2,000 14,000 14,280 14,570 14,860 15,160 15,460 15,770 16,090 16,410 16,740In-Kind 0 0 0 0 0 0 0 0 0 0 0 0 0

Subtotal Gathering 123,292 130,540 132,000 137,300 141,680 145,970 150,260 154,560 158,860 163,170 167,490 171,810 176,340Faith & Practice 80 30 100 30 30 30 30 30 30 30 30 30 30Committee on Sufferings 0 10 10 10 10 10 10 10 10 10 10 10 10Mountain Friends Camp (Reg. Donations) 1,306 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000

Subtotal Restricted 124,678 131,580 133,110 138,340 142,720 147,010 151,300 155,600 159,900 164,210 168,530 172,850 177,380TOTAL INCOME 174,954 186,820 188,350 193,580 194,520 198,810 203,100 207,400 216,000 220,310 224,630 228,950 233,480

EXPENSEAdministration

Administration/Web Site 494 1,500 1,800 1,220 1,220 1,220 1,220 1,220 1,220 1,220 1,220 1,220 1,220Liability Insurance 470 1,020 547 550 561 572 583 595 607 619 631 644 657Misc. (Copies, Stamps, etc) 77 102 104 104 106 108 110 112 114 116 118 120 122

Subtotal Administration 1,041 2,622 2,451 1,874 1,887 1,900 1,913 1,927 1,941 1,955 1,969 1,984 1,999Contributions to Organizations

Mountain Friends Camp (Incld Reg. Don.) 13,806 13,500 13,500 13,500 16,000 16,000 16,000 16,000 18,500 18,500 18,500 18,500 18,500Western Friend 6,000 7,000 7,000 7,500 8,000 8,200 8,400 8,600 8,800 9,000 9,200 9,400 9,600Friends Peace Teams 500 500 500 500 500 500 500 500 500 500 500 500 500FCNL - Border Issues 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000DouglaPrieta Trabajan 1,000 0 0 0 0 0 0 0 0 0 0 0 0Committee on Sufferings 0 10 10 10 10 10 10 10 10 10 10 10 10FGC Donation 921 612 612 625 638 650 663 677 690 704 718 732 747

Subtotal Contributions to Organizations 23,227 22,622 22,622 23,135 26,148 26,360 26,573 26,787 29,500 29,714 29,928 30,142 30,357Travel by IMYM Representatives

AFSC Corp 198 525 525 550 578 607 625 644 663 683 703 724 746FCNL 2,061 3,000 3,000 3,150 3,308 3,473 3,577 3,684 3,795 3,909 4,026 4,147 4,271FWCC Section of the Americas 0 1,600 2,141 0 2,200 0 2,200 0 2,200 0 2,200 0 2,200FWCC World Conference (Reserves) 2,450 0 0 0 0 6,000 0 0 0 7,200 0 0 0Quaker Youth Pilgrimage (Reserves) 0 1,050 0 0 50 0 600 0 1,200 0 1,250 0 1,300FWCC Other Country Travel (Reserves) 1,000 0 0 0 2,500 0 0 0 2,200 0 0 0 0FGC 2,775 3,150 3,150 4,000 4,200 4,410 4,540 4,680 4,820 4,960 5,110 5,260 5,420Board of Western Friends 1,358 1,050 1,050 1,100 1,155 1,213 1,249 1,286 1,325 1,365 1,406 1,448 1,491Friends Peace Teams 468 525 525 550 578 607 625 644 663 683 703 724 746

Subtotal Representatives Travel 10,310 10,900 10,391 9,350 14,569 16,310 13,416 10,938 16,866 18,800 15,398 12,303 16,174Travel by IMYM committee members

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Final FYE

9/30/162017

BudgetEstimate

2017

Proposed 2018

BudgetEstimate

2019Estimate

2020Estimate

2021Estimate

2022Estimate

2023Estimate

2024Estimate

2025Estimate

2026Estimate

2027Arrangements Committee 1,389 2,363 2,363 2,480 2,604 2,734 2,816 2,900 2,987 3,077 3,169 3,264 3,362Arrangements SYF Tim Shaw Fund 0Representatives Committee 533 2,363 2,363 2,480 2,604 2,734 2,816 2,900 2,987 3,077 3,169 3,264 3,362Faith & Practice 500 1,000 500Pendle Hill workshop of YM Clerk (Reserves) 930 945 945 0 1,000 0 1,050 0 1,100 0 900 901 901

Subtotal Committee Travel 2,852 5,671 5,671 4,960 6,208 5,468 7,182 6,800 7,574 6,154 7,238 7,429 7,625 Subtotal Travel Costs 13,162 16,571 16,062 14,310 20,777 21,778 20,598 17,738 24,440 24,954 22,636 19,732 23,799

Committee SupportFaith & Practice (New Edition 2019-21 Publish on Demand) 0 100 100 100 400 400 513 100 100 100 100 100 100Nominating Committee 0 100 100 100 100 100 100 100 100 100 100 100 100

Subtotal Committee Support 0 200 200 200 500 500 613 200 200 200 200 200 200Annual Gathering

Use of Ghost Ranch facilities GR Increase % 0.0% 7.4% 7.0% 2.8% 2.8% 2.8% 2.8% 2.8% 2.8% 2.8% 2.8% 2.8% 2.8% Financial aid IMYM staff/Speaker 8,779 9,100 9,600 9,800 10,100 10,400 10,700 11,000 11,300 11,600 11,900 12,200 12,500 Financial aid Gathering attenders 2,424 6,400 5,000 5,500 5,700 5,900 6,100 6,300 6,500 6,700 6,900 7,100 7,300 CYM/JYF/SYF Programs

Subtotal CYM/JYF/SYF Programs 3,063 3,500 3,600 3,500 3,500 3,700 3,700 3,700 4,000 4,000 4,000 4,300 4,300 Paying Campers 10,012 15,000 12,500 13,000 13,400 13,800 14,200 14,600 15,000 15,400 15,800 16,200 16,700 Paying Attenders 88,787 102,400 97,500 101,000 103,800 106,700 109,700 112,800 116,000 119,200 122,500 125,900 129,400 Subtotal - Ghost Ranch Payment 113,065 136,400 128,200 132,800 136,500 140,500 144,400 148,400 152,800 156,900 161,100 165,700 170,200Refunds 0 2,319 0 1,300 1,400 1,400 1,400 1,500 1,500 1,600 1,600 1,700 1,700Programs for CYM/JYF/SYF 0 510 510 520 530 540 550 560 570 580 590 600 610Operations 0 510 510 510 520 530 540 550 560 570 580 590 600Travel for speaker and companion 956 1,050 1,050 1,100 1,160 1,220 1,260 1,300 1,340 1,380 1,420 1,460 1,500Honorarium for speaker 500 510 510 520 550 580 600 620 640 660 680 700 720Travel for Heberto Sein visitor 660 578 578 610 640 670 690 710 730 750 770 790 810Tim Shaw Fund Scholarship for SYF 701 500 500 500 500 500 500 500 500 500 500 500 500Event Insurance 2,826 3,060 1,260 1,500 1,580 1,660 1,710 1,760 1,810 1,860 1,920 1,980 2,040Registrar 1,552 1,530 1,000 1,550 1,630 1,710 1,760 1,810 1,860 1,920 1,980 2,040 2,100

Subtotal Annual Gathering 120,259 146,967 134,118 140,910 145,010 149,310 153,410 157,710 162,310 166,720 171,140 176,060 180,780Contingency 0 510 510 520 530 540 550 560 570 580 590 600 610

TOTAL EXPENSE 157,688 189,492 175,963 180,949 194,852 200,388 203,657 204,922 218,961 224,123 226,463 228,718 237,745NET SURPLUS/DEFICIT 17,265 -2,672 12,387 12,631 -332 -1,578 -557 2,478 -2,961 -3,813 -1,833 232 -4,265Net Surplus/Deficit Annual Gathering 3,033 -16,427 -2,118 -3,610 -3,330 -3,340 -3,150 -3,150 -3,450 -3,550 -3,650 -4,250 -4,440Annual Gathering Subsidy -2.5% 11.2% 1.6% 2.6% 2.3% 2.2% 2.1% 2.0% 2.1% 2.1% 2.1% 2.4% 2.5%

ACCOUNT & FUND BALANCESStarting Bank Balance 56,193 57,905 73,458 85,845 98,476 98,145 96,567 96,009 98,488 95,527 91,714 89,881 90,113NET SURPLUS/DEFICIT 17,265 -2,672 12,387 12,631 -332 -1,578 -557 2,478 -2,961 -3,813 -1,833 232 -4,265Ending Bank Balance 73,458 55,233 85,845 98,476 98,145 96,567 96,009 98,488 95,527 91,714 89,881 90,113 85,848 Reserve Funds 3,458 3,513 4,618 7,613 4,663 9,163 1,150 6,200 3,450 8,650 8,100 4,850 4,200 Restricted Funds 1,345 1,345 1,345 1,345 1,345 1,345 1,345 1,345 1,345 1,345 1,345 1,345 1,345 Unrestricted Funds 48,655 30,375 46,882 48,518 46,137 35,059 37,514 34,943 29,732 20,719 19,436 22,918 19,303 Equalization Reserves 13,000 21,000 26,000 31,000 36,000 36,000 36,000 36,000 36,000 36,000 36,000 Contingency Reserve 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 25,000 25,000 25,000 25,000 25,000

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Final FYE

9/30/162017

BudgetEstimate

2017

Proposed 2018

BudgetEstimate

2019Estimate

2020Estimate

2021Estimate

2022Estimate

2023Estimate

2024Estimate

2025Estimate

2026Estimate

2027Reserve Fund Deposits (Transfers from Unrestricted) Faith & Practice Books(from Income) -1,100 0 0 0 0 0 0 0 0 0 0 0 0 FWCC Section of Americas 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 FWCC travel support for developing 500 500 500 500 500 550 550 550 550 600 600 600 600 FWCC World Conference 500 1,500 1,500 1,500 1,500 1,500 1,500 1,700 1,700 1,700 1,700 1,700 1,700 FWCC Quaker Youth Pilgrimage 0 50 50 0 0 600 600 600 600 650 650 650 650 Pendle Hill Workshop for YM Clerk 865 0 0 1,000 0 1,050 0 1,100 0 1,150 0 1,200 0DEPOSITS 765 2,050 2,050 4,100 3,100 4,800 3,750 5,050 3,950 5,200 4,050 5,250 4,050

Reserves Fund Withdrawls (Expenses) Faith & Practice Books 0 300 300 413 FWCC Section of Americas 0 2,200 0 2,200 0 2,200 0 2,200 0 2,200 FWCC travel support for developing 1,000 2,500 2,200 FWCC World Conference 2,500 7,500 0 8,500 0 FWCC Quaker Youth Pilgrimage 1,050 0 50 600 1,200 1,250 1,300 Pendle Hill Workshop for YM Clerk 0 945 945 0 1,000 0 1,050 0 1,100 0 1,150 0 1,200WITHDRAWALS 3,500 1,995 945 0 6,050 300 11,763 0 6,700 0 4,600 8,500 4,700Reserves Fund Balance Year End (9/30/yy) Faith & Practice Books 1,013 1,013 1,013 1,013 713 413 0 0 0 0 0 0 0 FWCC Section of Americas 1,100 0 1,100 0 1,100 0 1,100 0 1,100 0 FWCC travel support for developing 500 1,000 1,000 1,500 -500 50 600 1,150 -500 100 700 1,300 1,900 FWCC World Conference 0 1,500 1,500 3,000 4,500 6,000 0 1,700 3,400 5,100 6,800 0 1,700 FWCC Quaker Youth Pilgrimage 1,000 0 1,050 1,050 1,000 1,600 1,600 2,200 1,600 2,250 1,650 2,300 1,650 Pendle Hill Workshop for YM Clerk 945 0 0 1,000 0 1,050 0 1,100 0 1,150 0 1,200 0RESERVE BALANCE 3,458 3,513 4,563 8,663 5,713 10,213 2,200 7,250 4,500 9,700 9,150 5,900 5,250RESERVE FUND Gain/Loss -2,735 55 1,105 4,100 -2,950 4,500 -8,013 5,050 -2,750 5,200 -550 -3,250 -650

ASSUMPTIONS:IMYM member census is constant 860 membersStay at Ghost RanchGR 7.4% increases in 2017 2.8% afterwardsTravel Costs 5%/Yr increases thru 2020 then 3%General Costs 2%/Yr starting 2017

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May 2017

Dear IMYM Friends,

During our Meetings for Business this year, we will be considering a radical change in how we finance our annual gathering called Pay As Led. The Representatives Committee thought it would be a good idea to give everyone attending some information about this potential change, and I agreed to write it.

Representative’s Committee minuted its support for trying Pay as Led to pay for the annual gathering. The responses to our fall queries guided the committee’s deliberations. Now it comes to business meeting.

Pay as Led means that people attending the annual gathering will pay as much as they are led to pay for attending. The intent is many fold:

x to empower Friends to examine their spiritual leadings around money and the annual gathering and to follow their Light.

x to encourage greater participation in the annual gathering and yearly meeting x to allow Friends to be as generous as they wish x to do away with applying for scholarships and waivers

IMYM registration materials will continue to inform you of how much it costs for you to attend and to stay in a variety of housing options. For many years, IMYM charged less-than-actual cost because we had reserves that we decided to spend down. In 2016, we found that when we informed people of the actual cost, many people increased what they paid. We ended up with a small surplus. Representatives Committee was very encouraged. Please know that we have sufficient reserves to meet any shortfall in income the first year we try Pay as Led.

New England Yearly Meeting’s experience with Pay as Led is recounted in the December 2015 Friends Journal article, “An Experiment in Abundance.” The Finance Committee suggests that we copy NEYM in establishing an “Equalization Fund.” We will discuss how to create this fund using, for example, our existing IMYM scholarship funding, asking monthly meetings to donate what they budgeted in the past for IMYM financial aid, a portion of the IMYM assessments, the portion of the registration fees that covers waivers, and donations we receive. Pay as Led will bring us queries, for example:

x While this change is a practical issue of finance, it is primarily a spiritual leading. How does the Light lead you to support the annual gathering? Will the Light suffice?

x NEYM experienced growth in attendance at their annual gathering. Will we grow? Will we still fit at Ghost Ranch where we have a limit of 350 people? Last year we had 265 registrants.

x If attendance is limited, how do we prioritize who attends? First come, first served? Priority to volunteers, members or attenders? Can we verify members and attenders? Will directories do?

In the end, we will create a plan that uniquely meets the needs and conditions of our yearly meeting. On Tuesday at dinner and Thursday at lunch, members of the finance committee and others will be available to discuss Pay as Led at a table on the porch of the dining hall. Copies of the Friends Journal article are available at registration; if you are a subscriber to Friends Journal, you can access it online. Please bring your concerns and ideas for seasoning in preparation for our business meeting considerations. In the Light, Molly Wingate, IMYM Clerk

BYLAWS OF INTERMOUNTAIN YEARLY MEETING ARTICLE I NAME, SEAL AND OFFICES 1.1 NAME. The name of the Corporation is Intermountain Yearly Meeting. 1.2 OFFICES. The principal office and headquarters of the Corporation shall be in the State of Colorado. The Corporation may also have offices at such other places as the Board of Directors may from time to time appoint as the purposes of the Corporation may require. ARTICLE II PURPOSE AND EXEMPT ACTIVITIES 2.1 PURPOSE. The Corporation is formed for charitable and religious purposes, within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or corresponding provision of any subsequent federal tax law (hereinafter referred to as the "Code"), and as more specifically described in the Corporation's Articles of Incorporation. 2.2 FOREIGN OPERATIONS. To the extent permitted by the laws of the State of Colorado, the Corporation may, in the discretion of the Board of Directors, acquire real and personal property in the pursuit of its activities located beyond the territorial boundaries of the United States of America and conduct exempt activities beyond said territorial boundaries. ARTICLE III MEMBERS 3.1 MEMBERSHIP. The Board of Directors may in its discretion establish categories of membership and may elect or appoint persons to membership status. The Board may, in its discretion, issue certificates of membership to those persons elected or appointed to membership status. 3.2 RIGHTS OF MEMBERS. Membership status shall be strictly honorary and therefore a member shall not have any voting rights or other interest in the management of the Corporation. Members shall not have any proprietary interest in the Corporation, and shall not be entitled to share in the distribution of the corporate assets upon the dissolution of the Corporation except as may be otherwise provided in the Articles of Incorporation. Members may render such services on behalf of or for the Corporation as the Board of Directors may determine.

C:\Users\Molly Wingate\Dropbox\Documents (2)\IMYM\finance reports\585-IMYM Bylaws-May 17.doc 2

3.3 COMPENSATION AND EXPENSES. Members shall not receive any stated salary for their services as such, but the Board of Directors, by resolution, may contract for and pay to members rendering unusual or special services to the Corporation special compensation appropriate to the value of such services and reimburse members for reasonable travel expenses incurred on behalf of the Corporation. ARTICLE IV DIRECTORS 4.1 GENERAL POWERS. The business and affairs of the Corporation shall be managed by its Board of Directors. 4.2 NUMBER, TENURE AND QUALIFICATIONS. The number of Directors of the Corporation shall be not less than two (2) nor more than seven (7). Each Director shall hold office for the term for which elected or until a successor shall have been affirmed and qualified. The terms shall be for such period of time as the Board may determine by written resolutions, and may consist of staggered and successive terms. Directors need not be residents of Colorado. 4.3 APPOINTMENT OF DIRECTORS. The Board of Directors shall appoint their successors at the annual meeting. 4.4 REGULAR MEETINGS. A regular annual meeting of the Board of Directors shall be held without other notice than this Bylaw on the second Wednesday of June in each year, beginning with the year 2018, at the hour of 9 a.m. for the purpose of electing Directors and officers and for the transaction of such other business as may come before the meeting. If the day fixed for the regular annual meeting shall be a legal holiday, such meeting shall be held on the next succeeding business day. The Board of Directors may provide, by resolution, the time and place, either within or without the State of Colorado, for the holding of additional regular meetings without other notice than such resolution. 4.5 SPECIAL MEETINGS. Special meetings of the Board of Directors may be called by or at the request of the President or any Director. The person or persons authorized to call special meetings of the Board of Directors may fix any place, either within or without the State of Colorado, as the place for holding any special meeting of the Board of Directors called by them. 4.6 NOTICE. Notice of any special meeting shall be given at least five (5) days prior thereto by written notice delivered personally, via email (with confirmation of delivery) or mailed to each Director at his/her business address, or by facsimile transmission. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail in a sealed envelope, so addressed, with postage thereon prepaid. If notice be given by facsimile transmission, such notice shall be deemed to be delivered when confirmation of the transmission is received by the sender. Any Director may waive notice of any meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting, except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully


called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board of Directors need be specified in the notice or waiver of notice of such meeting. 4.7 QUORUM. A majority of the members of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board of Directors, provided that if less than a majority of the Directors are present at said meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice. 4.8 MANNER OF ACTING. The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors. 4.9 INFORMAL ACTION BY DIRECTORS. Any action required to be taken at a meeting of the Board of Directors may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the Directors. Such consent shall have the same force and effect as a unanimous vote of the Directors. 4.10 PARTICIPATION BY ELECTRONIC MEANS. Any members of the Board of Directors or any committee designated by such Board may participate in a meeting of the Board of Directors or committee by means of telephone conference or similar communications equipment by which all persons participating in the meeting can hear each other at the same time. Such participation shall constitute presence in person at the meeting. 4.11 VACANCIES. Any vacancy occurring in the Board of Directors or in a directorship to be filled by reason of an increase in the number of Directors, may be filled by the Directors, upon recommendation from the Nominating Committee. A Director elected to fill a vacancy shall be elected for the unexpired term of his predecessor in office. 4.12 RESIGNATION. Any Director of the Corporation may resign at any time by giving written notice to the President or the Secretary of the Corporation. The resignation of any Director shall take effect upon receipt of notice thereof or at such later time as shall be specified in such notice; and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. 4.13 COMPENSATION. Directors shall not receive any stated salary for their services as such. The Board of Directors shall have powers in its discretion to contract for and to pay to Directors rendering unusual or exceptional services to the Corporation special compensation appropriate to the value of such services and to reimburse Directors for reasonable travel expense incurred on behalf of the Corporation.


4.14 PRESUMPTION OF ASSENT. A Director of the Corporation who is present at a meeting of the Board of Directors at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless his dissent shall be entered in the minutes of the meeting or unless he shall file his written dissent to such action with the person acting as the Secretary of the meeting before the adjournment thereof or shall forward such dissent by registered mail to the Secretary of the Corporation immediately after the adjournment of the meeting. Such right to dissent shall not apply to a Director who voted in favor of such action. ARTICLE V OFFICERS 5.1 NUMBER. The officers of the Corporation shall be a President, a Treasurer, a Secretary and such other officers as may be elected in accordance with the provisions of this Article. The Board of Directors, by resolution, may create the offices of one or more Vice Presidents, Assistant Treasurers and Assistant Secretaries, all of whom shall be elected by the Board of Directors. Any two may simultaneously be held by the same person. 5.2 ELECTION AND TERM OF OFFICE. The officers of the Corporation shall be elected by the Board of Directors at a regular annual meeting, for a term as specified by the Board, which may include successive terms. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. Vacancies may be filled or new offices created and filled at any meeting of the Board of Directors. Each officer shall hold office until his successor shall have been duly elected and shall have qualified or until his death or until he shall resign or shall have been removed in the manner hereinafter provided. 5.3 REMOVAL. Any officer or agent elected or appointed by the Board of Directors may be removed by the Board of Directors whenever in its judgment the best interests of the Corporation would be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the person so removed. 5.4 VACANCIES. A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the Board of Directors, upon recommendation of the Nominating Committee, for the unexpired portion of the term. 5.5 PRESIDENT / PRESIDING CLERK. The President shall be the principal executive officer of the Corporation and shall in general supervise and control all of the business and affairs of the Corporation. He or she shall preside at all meetings of the Board of Directors. He or she may sign, with the Secretary or any other proper officer of the Corporation thereunto authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments, which the Board of Directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these Bylaws to some other officer or agent of the Corporation, or shall be required by law to be otherwise signed or executed; and in general shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.


5.6 THE VICE-PRESIDENTS. In the absence of the President or in the event of his or her inability or refusal to act, the Vice-President (or in the event there be more than one Vice-President, the Vice-Presidents in the order of their election) shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. Any Vice-President shall perform such duties as from time to time may be assigned to him or her by the President or by the Board of Directors. 5.7 THE TREASURER. If required by the Board of Directors, the Treasurer shall give a bond for the faithful discharge of its duties in such sum and with such surety or sureties as the Board of Directors shall determine. He or she shall: (a) have charge and custody of and be responsible for all funds of the Corporation from any source whatsoever, and deposit all such monies in the name of the Corporation in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of Article VI of these Bylaws; and, (b) in general perform all duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors. 5.8 THE SECRETARY / RECORDING CLERK. The Secretary shall: (a) keep the Minutes of the Board of Directors' meetings in one or more books provided for that purpose; (b) see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law; (c) be custodian of the corporate records and of the seal of the Corporation and see that the seal of the Corporation is affixed to all documents, and execution of which on behalf of the Corporation under its seal is duly authorized in accordance with the provisions of these Bylaws; and, (d) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors. 5.9 ASSISTANT TREASURERS AND ASSISTANT SECRETARIES. The Assistant Treasurers shall, respectively, if required by the Board of Directors, give bonds for the faithful discharge of their duties in such sums and with such sureties as the Board of Directors shall determine. The Assistant Treasurers and Assistant Secretaries, in general, shall perform such duties as shall be assigned to them by the Treasurer or the Secretary, respectively, or by the President or the Board of Directors.


ARTICLE VI CONTRACTS, LOANS, CHECKS AND DEPOSITS 6.1 CONTRACTS. The Board of Directors may authorize any officer or officers, agent or agents, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation and such authority may be general or confined to specific instances. 6.2 LOANS. No loans shall be contracted on behalf of the Corporation and no evidences of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors. Such authority may be general or confined to specific instances. 6.3 CHECKS, DRAFTS, ETC. All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Corporation, shall be signed by such officer or officers, agent or agents of the Corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors. 6.4 DEPOSITS. All funds of the Corporation not otherwise employed shall be deposited from time to time to the credit of the Corporation in such banks, trust companies or other depositories as the Board of Directors may select. ARTICLE VII FISCAL YEAR Unless otherwise determined by the Board of Directors, the fiscal year of the Corporation shall commence on October 1, of each year and end on September 30. ARTICLE VIII PROHIBITION AGAINST SHARING IN CORPORATE EARNINGS No member, director, officer, employee, committee member, or person connected with the Corporation, or any other private individual shall receive at any time any of the net earnings or pecuniary profit from the operations of the Corporation, provided that this shall not prevent the payment to any such person of such reasonable compensation for services rendered to or for the Corporation in effecting any of its purposes as shall be fixed by the Board of Directors; and no such person or persons shall be entitled to share in the distribution of any of the corporate assets upon the dissolution of the Corporation. Any and all members of the Corporation shall be deemed to have expressly consented and agreed that upon such dissolution or winding up of the affairs of the Corporation, whether voluntary or involuntary, the assets of the Corporation, after all debts have been satisfied, then remaining in the hands of the Board of Directors shall be distributed, transferred, conveyed, delivered, and paid over, in such amounts as the Board of Directors may


determine or as may be determined by a court of competent jurisdiction upon application of the Board of Directors, exclusively for charitable, scientific, religious, literary, or educational organizations, which would then qualify under the provisions of Section 501(c)(3) of the Code and the Treasury Regulations as they now exist or as they may hereafter be amended. ARTICLE IX WAIVER OF NOTICE Whenever any notice whatever is required to be given under the provisions of these Bylaws or under the provisions of the Articles of Incorporation or under the provisions of the law under which this Corporation is organized, waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. ARTICLE X AMENDMENTS These Bylaws may be altered, amended or repealed and new Bylaws may be adopted at any annual or special meeting of the Board of Directors at which a quorum is present, if at least five (5) days' written notice is given of intention to alter, amend or repeal or to adopt new bylaws at such meeting. CERTIFICATE I hereby certify that the foregoing Bylaws consisting of seven (7) pages, including this page, constitute the Bylaws of Intermountain Yearly Meeting adopted by the Board of Directors of the Corporation as of ___________________, 2017.

___________________________________________ President

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UNANIMOUS CONSENT IN LIEU OF ORGANIZATIONAL MEETING OF THE BOARD OF DIRECTORS OF INTERMOUNTAIN YEARLY MEETING , 2017 Denver, Colorado The undersigned, being all of the Directors of Intermountain Yearly Meeting, a Colorado nonprofit corporation (the "Corporation"), pursuant to C.R.S. § 7-122-105, do hereby consent in writing to the following actions which shall have the same force and effect as if duly and unanimously adopted at an organization meeting of the Board of Directors. On _______________, 2017, the Articles of Incorporation of the Corporation were filed in the office of the Secretary of State of Colorado, establishing the right of the Corporation to adopt Bylaws, elect officers and transact such other business as may be appropriate at an organizational meeting of the Board of Directors; therefore, the following actions are hereby approved: Incorporation. All actions taken by the Incorporator of the Corporation, and all monies expended by the incorporator in connection with the organization and incorporation of the Corporation, are hereby approved and ratified; and, the Corporation hereby indemnifies and holds harmless the incorporator with regard to all actions taken in connection with the organization and incorporation of the Corporation; and, the Incorporator be and is hereby forever discharged and indemnified by the Corporation from and against any expense or liability actually incurred by reason of having been Incorporator of the Corporation. Bylaws. The Bylaws attached hereto are hereby adopted as the Bylaws of the Corporation and such Bylaws shall be placed in the Corporation's minute book. Officers. The following individuals are appointed to the offices indicated after their respective names: Name Office President Vice President Secretary Treasurer Fiscal Year. The fiscal year of the Corporation shall be the period commencing the first day of October and ending the last day of September.

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Banking Resolution. The officers of the Corporation are hereby authorized and directed to open a checking account at _______________________________, and _______________, ________________, and __________________ shall have signing authority on such account. Conflict of Interest Policy. The directors hereby adopt the Conflict of Interest policy in the form attached hereto. Organizational Expenses. The officers of the Corporation are hereby authorized and directed to pay all organization expenses of the Corporation out of the funds of the Corporation. As an attestation of the accuracy of the foregoing resolutions and of their consent to the adoption of the same, the undersigned, being all of the Directors of Intermountain Yearly Meeting, have hereunto subscribed their names effective _____________, 2017. _____________________________ _____________________________ _____________________________ _____________________________

Annual Report of IMYM Nominating Committee for 2017 MYM Nominating Committee, which consists of eight thoughtful, knowledgeable, hardworking members, has met nearly every month by phone since August 2016. Our members include Er-ic Smith, Mountain View, our Recording Clerk; Sarah Callbeck, Colorado Springs; Nancy Dol-phin, Durango and Tempe; Jennifer Ollman, Pima; Erica Samuel, Las Cruces; Cheryl Speir-Phillips, Gila; and Charlene Weir, Salt Lake City. Unfortunately, longtime committee member, Marilyn Hayes of Boulder retired from the committee earlier this year. Gale Toko-Ross (Boul-der) was nominated to replace Marilyn and joins us at IMYM. We have vacancies from Albu-querque, Flagstaff and Phoenix Friends Meetings. Friends have accepted our discernments for 22 positions. As of late May we were still waiting for answers from several Friends for several positions. Our unfilled positions include Clerk of Youth Working Group, which begins Rise of 2017 IMYM, a vacancy on Friends General Confer-ence, and Recording Clerk for Arrangements Committee. As is often true, we had great difficulty finding Friends to serve Children’s Yearly Meeting. Jun-ior Young Friends, was easier with Lead Coordinator Roxanne Seagraves, of Santa Fe, who is joined by Sara Keeney and Jim Prewett of Albuquerque and Norma Cady of Durango. This is the first year of the two year plan to have Regions or large Meetings staff JYF. So far so good. Both JYF’s and Senior Young Friends choose their own clerks and/or co-clerks. Positions accepted or extended include: Treasurer Jerry Peterson, Mountain View; Janie Cra-vens, Facilities Liaison, Santa Fe; Co-Registrars Marc Gacy and Dido Clark, Boulder, who begin at Rise of IMYM; Marian Newton, Volunteer Coordinator from Gila; Bookstore Coordinator Phyl-lis Lea, Durango; CYM Lead Coordinator, Emily Box, from Salt Lake City, serving the fourth year of a three year term; Vance Marshall, Phoenix, soon to be Clerk of Finance Committee, as Bob Schroeder steps down; Program Working Clerks DeAnne Butterfield and John Huyler of Boulder and many more. We are grateful for all the work our volunteer committee clerks and members do in our behalf. Submitted by Allen Winchester, Clerk

2017 IMYM CLERKS AND OFFICERS Presiding Clerk Molly Wingate (Colorado Springs) Rise 2016-2019 Recording Clerk of Yearly Meeting Gail Hoffman (Mountain View) 2017-2020 Treasurer Jerry Peterson (Mountain View) 1/2017-2020 Assistant Treasurer Bob Schroeder (Tempe) 2/2014-9/30/2017 Web Team: Web Clerk Polly Washburn (Mountain View) 2016-2019 Web Communication Assistants John Crowther (Mountain View) 2016-2019 ‘ Laura Peterson (Mountain View) 2016-2019 Eric Smith (Mountain View) 2016-2019 Historian/Archivist Doris & Roger Tyldesley (Tempe) Rise 2016-2019 Directory Assistant Ed Kearns (Tempe) 2016-2019 Ministry & Counsel Committee: Clerk of Ministry and Counsel Margi Tays (Phoenix) 2016-2019 (Selected by M & C) Senior Young Friends M &C Members Will Reddig(Flagstaff) 2016-2017 Nicola Gacy (Boulder) 2016-2017 Melody? (Denver) alt Thandiwe Seagraves (Santa Fe), 2016-2017 – alt. Representatives Committee: Representatives Committee Clerk Penny Thron-Weber (Mountain View) Rise 2016-2019

Representatives Committee Recording Clerk Sarah Tie (Mountain View), 2015-2018 Regional Representatives to Representatives Committee AHYM Jaimie Leopold (Pima) 4/2016-3/2019 CRM David Ireland (Boulder) 4/2014-4/2017 NMRM Pam Gilchrist (Santa Fe) 2014-2017 Utah Friends Bruni Mason (Moab) 2014-2017 SYF Reps. to Reps. Committee: Elise Enochs (Mountain View) 2015-2016

CRM: Luca Gacy (Boulder) 2015-2016– alt. CRM: Logan Broscovak (Boulder), 2015-2016 AHYM: Anna Wyeth (Pima), 2015-2016 AHYM: Adriana Puente-Reinhardt (Tempe)– alt. 2016

NMYM: Thandiwe Seagraves (Santa Fe) 2016 NMYM: Ariel Dillon (Albuquerque) – alt. 2016

Utah Friends: Vacant Arrangements Committee: Arrangements Committee Clerk Pelican Lee (Santa Fe), 2015-2018 Arrangements Committee Rec. Clerk Vacant: 1/2018 Maria Melendez Kelson (Colorado Springs), 1/2015-1/2017 Co-Recording Clerk : Peggy Livingston (Colorado Springs) 2017 Facilities Working Group: Facilities Working Group Clerk Eric Wright (Mountain View), 2015-2018 Facilities Liaison Janie Cravens (10/2016-6/2019)

Registrar(s) Lisa Toko-Ross (Boulder), 2014-2017 Sarah Feitler (Boulder), 2014-2017

Marc Gacy (Boulder) Rise 2017-2020 Dido Clark (Boulder) Rise 2017-2020

Coordinator(s) of Operations: Co-Clerks: Carl Feitler (Boulder), 2015-2019 Laurie Anderson (Gila), 2016-2019 Volunteer Coordinator Marion Newton (Gila) 2016-2019 Deb Comly (Flagstaff), 6/2013-2016 (Mentor 2017)

Bookstore Coordinator: Phyllis Lea (Durango) 2017

Advocate for Persons of Differing Abilities

Judy Danielson (Mountain View), 2015-2018 Kitchen Liaison Susan Wiley (Albuquerque), 2015-2018 Youth Working Group: Youth Working Group Clerk Vacant: Rise, 2017-2020 Marc Gacy (Boulder), 2015- Rise, 2017 CYM Coordinators Emily Box (Salt Lake City), 2014-2017 (assistant – 2015; lead coordinator, 2016; mentor/lead coordinator – 2017) Teresa Keating (Grand Junction) 2016-2017

Betsy Lombardi (Santa Fe) 2017 Emily Carroll (Santa Fe) 2017 JYM Coordinators Roxanne Seagraves (Santa Fe), 2015-2018 (assistant 2016, Lead Coordinator 2017-2018 Sara Keeney, Coordinator 2017-2018 Norma Cady (Durango) Coordinator 2017-2018

Jim Prewett, Coordinator (Albuquerque), 2017-2018

JYF Co-Clerks: Kien Essey (Redmond UT) 2016-2018

Thomas Pierson (Albuquerque) 2015-2017 Melissa Roberts (Durango) 2015-2017

JYF Recording Clerk Ginger Viavant (Salt Lake) 2016-2017 SYF Regional Reps. to Youth Working Group:

AHYM Sam Reddig (Flagstaff) 2015-2016 CRM Jonas Bauer (Mountain View) 2015-2016 NMRM? Jamie Wyeth (Pima ) 2015-2016 Utah Friends Vacant (2014-2015)

SYF FAPs David Wampler (Pima) 2017-2020 Valerie Ireland (Boulder) 2015-2018 Erica Samuel (Las Cruces) 2014-2017

*FYI – SYF appoints without approval from IMYM

SYF Co-Clerks: Tynan Gacy (Boulder), 2015-2017 Naia Tenerowicz (Mountain View) 2015-2017

SYF Recording Clerk Anna Wyeth (Pima) 2016-2018 YAF Co-Clerks: Elizabeth Linton (Boulder) 2015-2016 Damon Motz-Storey (Mountain View) 2015-2016 Program Working Group: Thandiwe Seagraves (Santa Fe) Will Reddig (Flagstaff) alt Program Working Group Clerks Paula Palmer (Boulder) 2014-2017 Pam Gilchrist (Santa Fe) 2015-2017 DeAnne Butterfield (Boulder) 2017-2020* John Huyler (Boulder) 2017-2020* Interest Groups/ Seminars Coord. Nancy Dolphin (Durango & Tempe) Rise 2016-2017 Worship Sharing Coordinator Ba Wise (Boulder) 2015-2018 SYF Rep. to Prog. WG Thistle Mackinney (Pacific Yearly Meeting) 6/2016-5/2017

Adriana Puente-Reinhardt (Tempe) 6/16-5/17-alt. YAF Rep. to Prog. WG Jon Rex (Pima) 2015-2017 Finance Committee: Finance Committee Clerk Vance Marshall (Phoenix) Rise 2017-2020 Bob Schroeder (Tempe) 10/2014-2017 Elinor Alden (Pima) 2017-2020 Resigned Finance Committee Regional Representatives

AHYM Vacant: 2017 Vance Marshall (Phoenix) 2013-2016 CRM Kevin Slick (Boulder) 2013-2016 NMRM Vacant Utah Friends Vacant

SYF Representative to Finance Committee Vacant Delegates Committee: Clerk of Delegates Committee Sara Keeney (Albuquerque) Rise of Mtg 2016-2019 Representative to Friends Peace Team Ana Ebi (Logan) Rise 2016-2019 Representatives to Friends Gen’l Conf. David Wampler (Pima) 10/2016-9/2019 Martha Roberts (Mountain View) 10/2012-9/2017 David Nachman (Tempe), 10/2014-9/2017 – Nominating Com. Vacant: One position Representatives to Western Friend Board Judith Streit (Mountain View) 10/1/2013-9/30/2016 Charlene Weir (Salt Lake City) 6/15/2015-9/30/2017 Frederick Koster (Albuquerque) 2/2017-2020 Kelsey Kennedy Boulder) 10/1/2016-9/30/2019 Representatives to FWCC Laura Peterson (CRM) 1/2014-1/2017 Robert Pierson (NMYM) 1/2015-1/2018 Jon Roberts (NMRM) 10/2017-10/2020 Cheryl Speir-Phillips (NMYM), 1/2014-1/2020-IMYM (alt) Vacant AHYM Vacant (Utah Friends)

Representatives to Friends Committee on National Legislation Andrew Miller (AHYM)11/2016-10/2019 Connie Crawford (NMRM) 4/2015-10/2019 Tom Vaughan (NMRM) 10/2015-10/2018 Damon Motz-Storey (CRM) 4/2014-10/2016 Paula Van Dusen (CRM) 10/2014-10/2016 Vacant (Utah Friends) American Friends Service Committee Anna Darrah (NMRM), 10/2014-10/2017 Steve Thomas (CRM) 6/2015-6/2017 Jane Kroesen (AHYM) 10/2013-10/17 Vacant (Utah Friends) Peace and Service Committee: Peace and Service Committee Clerk Jamie Newton (Gila), 2013-2016; 2016-2019 Watching Committee: Watching Committee Clerk Peter Anderson (Durango) 2014-2015, 2017-2018 (Peter took a 1 year leave of absence in 2016) Genie Durland (Colorado Springs) 2016 SYF Reps. to Watching Committee Tynan Gacy (Boulder) 2015-2016 Jamie Wyeth (Pima) 2015-2016 – alt. Procedures Committee: Clerk of Procedures Committee Cynthia Smith (Moab) 1, 2016-2019 Faith and Practice Committee: Clerk: to be elected by committee Gretchen Reinhardt (Tempe) Interim Convener (At Large) 2016-2017

AHYM: Steve Finger (Flagstaff MM) - 2017-2020 Jaimie Mudd (Pima MM) - (At Large) 2017-2020 NMRM: Gail Taylor (Albuquerque) 2017-2020 CRM: • Utah Friends: Vacant Committee on Sufferings: Clerk of Committee on Sufferings Mary Burton Riseley (Gila) 2015-2018 Names in Bold Need to be Approved by Representatives Committee or IMYM Summer, 2017 Mtg. Nominating Committee: Allen Winchester (Santa Fe), Clerk, 2015-2018 Eric Smith (Mountain View) Recording Clerk, 2016-2018 Charlene Weir (Salt Lake City) Cheryl Speir-Phillips (Gila) Nancy Dolphin (Tempe & Durango) Sarah Callbeck (Colorado Springs) Jennifer Ollman (Pima) Erica Samuel (Las Cruces) Gale Toko-Ross (Boulder) 5/2017-2019 Vacant: Albuquerque, Flagstaff, and Phoenix (Revised by Allen Winchester, Clerk of Nominating Committee, 5/23/2017)

Arrangements Committee Report to Representatives Committee, February 2017 Intermountain Yearly Meeting's Arrangements Committee met January 13 and 14 at the Albuquerque Friends Meetinghouse.

We are pleased that we will return to our preferred time in June for Annual Gathering at Ghost Ranch this year. We will meet for Annual Gathering June 11-18, 2017. The theme will be: About Money: A Call to Integrity, Community, and Stewardship. Our speaker will be Pamela Haines of Philadelphia, who is active in the Friends Economic Integrity Project. Besides delivering the Keynote, she will give an Early Days Seminar and meet with our children, Junior Young Friends, and Senior Young Friends.

Last year our attendance was 300, down by 20 from the year before, with the biggest reduction in the number of Junior Young Friends, who had only about half of their usual numbers. We were able to house all who had mobility challenges on the lower level.

Yearly meeting attenders paid significantly more than in previous years because ~45% chose the new option to pay complete (full) cost ‒ 60% in the more expensive housing and 30% in the less expensive housing. Monthly meetings provided significantly less in financial assistance than in previous years. The yearly meeting also provided less than in previous years. Why?

Of most concern is Children's Yearly Meeting. The usual strategy is that a coordinator will sign up for three years ‒ one year as a learner, one year as main coordinator, and one year as mentor. Last year we were short a coordinator as learner, so this year we have only one coordinator with experience with CYM, Emily Box. Theresa Keating of Grand Junction has agreed to co-coordinate with Emily for this year only, because if we move, she does not want to develop a new CYM program to replace Ghost Ranch's college staff in 2018. Emily will NOT be present in 2018 because of long-planned international travel. So we are facing being short one coordinator this year, and three coordinators next year. This is especially critical if we move, for presently we have NO ONE to set up a children's program in the absence of Ghost Ranch college staff.

Since we want IMYM to be inclusive and welcoming of families, we decided that we want to have Infant Care during Early Days mornings when we also have childcare.

Clerks have written and sent out a plea for one or two CYM coordinatos, for volunteers, and for Infant Care workers for this year, to all Monthly Meeting clerks and representatives. We believe that we need a minimum of four adults with CYM at all times.

Arrangements Committee also minuted: Arrangements Committee recognizes that some Friends with a background in child services are uncomfortable nominating volunteers to positions that require working with children (infants and older) without a background check. Arrangements Committee asks that Representatives Committee consider this concern, including consideration of a possible change to current IMYM policy.

Last summer we again had a problem with adults not showing up for Intergenerational Worship Sharing groups which they had signed up for. This is frustrating and discouraging for Senior Young Friends, especially to first-time worship sharing leaders. It was discerned that some IMYM committees meet during IWS time, which takes adults away from their groups. Some adults also could be volunteering at IWS time.

All committees are asked to not meet during Intergenerational Worship Sharing time, or if they must meet then, to inform members of committees to not sign up for IWS. Ministry and Counsel is being asked if they can move their listening-to-concerns sessions to a different time.

Senior Young Friends will organize a Listening Session again this year, and will discern their topic later.

Senior young Friends prefer that the Keynote be in the afternoon on Thursday. Several years ago, we agreed to alternate morning and afternoon Keynotes. Since last year's keynote was in the morning, this year it will be in the afternoon.

There will be a space provided during interest group time for those interested in a follow-up discussion of the speaker’s keynote address. For 2017, we will not require the speaker to be present.

This year we will have a room during interest group times for open sessions for discussion of topics that arise after registration materials are published. There will be opportunities to sign up and publicize the topics of interest.

In response to requests for more time for worship, and a time early in the sessions for worship as a body, Thursday morning will open (after Worship Sharing Groups) with a half hour of Worship before we begin Meeting for Worship with Attention to Business.

The results of our surveys about Early Days are that many people find Early Days to be rich and important. Two-thirds of yearly meeting attenders arrived during Early Days, almost half of them on Sunday. Issues that have arisen are that they create a separation; that those (adults AND youth) who arrive only for Regular Days feel left out and like outsiders. That community has already formed. There is also the issue of folks feeling that they cannot come for Early Days because of the extra cost; feeling that it is a have/have not, financially exclusive, situation. We have a problem with folks being unwilling to ask for financial aid.

Everyone is reminded to be aware of the Early Days to Regular Days transition and the need to be welcoming to those who are arriving. Other ideas about how to deal with these issues are welcome!

Respectfully submitted, Pelican Lee Arrangements Committee Clerk

May 10, 2017 Report from Committee on Procedures to IMYM

The Guide: The Guide to Procedures describes procedures for the operations of Intermountain Yearly Meeting. As an administrative tool for operating the Yearly Meeting, the Guide stands in a supporting relationship to the Faith and Practice, which describes the fundamental principles of structure and practice for the Yearly Meeting. Overall, the Guide attempts to provide a description of what people in the Yearly Meeting have grown to expect from its officers and committees. Progress on Guide Revision: The Committee has had some problems reforming after not being active for a few years. We have not been able to revise many of the job descriptions that need reviewing. We now feel we are ready to move forward on this. It would be very helpful if people serving the Yearly Meeting would acknowledge our requests for them to review their job descriptions and send us their responses as soon as possible. It might seem like a big task, but we think most people will be able to review these documents and make comments in about an hour. If you would like to look at your job description go to imym.org and then to Procedures (Jobs) section Job Descriptions ready to be finalized: Clerk of the Yearly Meeting Program Working Group Clerk’s Advisory Committee Issues for Consideration by IMYM: We do not have any issues to present to IMYM. Submitted on behalf of the Committee by: Cynthia Smith, Clerk Other Committee members:

Pelican Lee (NMRM) Laura Peterson (CORM) Vacant (AHYM)

Summary of Evaluation Plan on IMYM Restructuring 2017 Documents in Advance In November 2016, a small committee began organizing an evaluation plan to assess the restructuring process in IMYM that began in 2012. Charlene Weir agreed to organize the process. OVERVIEW OF GOALS Following below is an overview of the goals, the methods and early results. Goal 1: Improve efficiencies. The roles of the Continuing Committee (CC) were separated in order to have one group focus on arrangements for the Yearly Meeting while another group is concerned with IMYM issues. One group will have direct representation from the MM, thereby allowing greater input into the important issues of IMYM. It also minimizes the dependency on regional Meeting that may not be active and are therefore are less reliable. Being able to discuss issues more extensively during the Representatives Meeting supports a deeper discernment.

a. To what degree are the MMs aware of the change? b. Is there a sense among the MMs that they have better representation? c. Is there a sense of increased reciprocity? d. Is there a sense that the Representatives Committee is able to address more substantive

questions than the CC did in the past? e. Is there a sense that the issues were seasoned better than before by the time they are

addressed in the Gathering? f. Is the division of labor effective? Is there overlap? Are people overworked? g. For those attending the gathering, are the arrangements of the gathering perceived to have

been accomplished efficiently? (Could we compare evaluations from year to year?) h. Are we congruent with our values, such as keeping a low carbon footprint and being

financially responsible? Goal 2: Increase involvement and interaction of different groups, Monthly Meetings and others.

a. To what degree are the groups representative of our different stakeholders? a. Is the group process effective, e.g. does it support adequate discernment? Are the

representatives sent to bring in their point of view? Are they free to unite with the group- give them power, authority clearness to act?

b. Are JYF and SYF represented? Does the new structure enhance, inhibit or was neutral on their involvement (e.g. Valerie, JYF, Youth working group)

Goal 3: Support the clerk. The Clerk was expected to make too many decisions alone and did not have either instrumental support to get things done and the spiritual support they needed. The RC clerk now provides support weekly.

a. How well does the RC feel about providing weekly support? b. What are the perceptions of the clerk in regard to the support they receive? c. How does it compare with the “Clerk’s committee”? They met weekly The big work is

now doing by the arrangements committee

METHODS AND PROCESS 1. Conduct a written survey of all members of the RC and AC 2. Conduct one-on-one interviews with key stakeholders during IMYM 3. Assess Monthly Meetings perceptions 4. Evaluation last 10 years of attendance by Meetings and by Age.

EARLY RESULTS

1. We sent out 69 survey requests on April 2nd 2. We have received 11 back (16% response rate) – this is normal 3. We sent out another on May 25th 4. When we get to 50% response rate, we will analyze the results 5. Qualitative analysis of the interviews will be summarized by July 1 6. Final report will be due September 1

INTERMOUNTAIN YEARLY MEETING

Religion Society of Friends Clerk, Molly Wingate

129 Cave Avenue Manitou Springs, CO 80829

June 1, 2017

Dear Friends, Paula Palmer is a member of the Boulder, Colorado Monthly Meeting (Colorado) and is an important elder, leader and participant in Intermountain Yearly Meeting. Please welcome her as she travels in your area. Paula is traveling under a concern for building right relationships with Indigenous People. Her ministry is under the care of Boulder Meeting, which established a restricted fund so that donations can be made in support of her work. An oversight committee meets with her regularly and reviews her program and budget. She also has a Spiritual Care Committee which meets with her monthly. The yearly meeting wishes to add its support and approval to Paula’s work. In 2013, Paula’s ministry “Toward Right Relationship with Native Peoples” began when she started facilitating workshops throughout IMYM about the Doctrine of Discovery and the UN Declaration on the Rights of Indigenous Peoples. In 2014, the yearly meeting was led to approve a minute a on the Doctrine of Discovery and the UN Declaration on the Rights of Indigenous Peoples. Now, five years into her ministry, Paula has presented close to 150 “Toward Right Relationship with Native Peoples” workshops which have been hosted by churches, schools, colleges, universities, and civic organizations in 21 states. She has also trained over 50 people to facilitate the workshops, and nine of these facilitators are Native people. She was Pendle Hill’s Cadbury Scholar in 2015, researching the role Quakers played during the era of the Indian boarding schools. Her research there and elsewhere along with her travels resulted in “The Quaker Indian Boarding Schools: Facing our History and Ourselves,” a one-hour slide presentation, and an article for Friends Journal. She has contributed a great deal to our knowledge and experience. Paula’s current focus is developing a web-based resource for Friends and other non-Native people who ask the question, “Knowing what we know now, what can we do? How can we take steps toward repairing the harm and building right relationship with Native people in our community?” She is interviewing Native American leaders, asking them to respond to this question, offer suggestions, and recommend resources. We entrust Paula to your care, praying that you and she will be enriched and touched by the Light as you meet and work together. Molly Wingate Clerk, Intermountain Yearly Meeting of the Religious Society of Friends

Peace and Service Committee

Intermountain Yearly Meeting of Friends

Report for the Annual Gathering at Ghost Ranch, 6/11/2017 – 6/18/2017

The Peace and Service Committee was established at the rise of the June 2013 annual gathering

of Intermountain Yearly Meeting, when IMYM’s new structure became effective. The Committee held

its first meeting in January, 2014 after a six-month effort to complete the Committee’s membership with a representative from each of the four regional meetings. Since then, the Committee has met

approximately monthly by conference call and in person at the annual gathering of IMYM each June.

Friends may appreciate a reminder of the role of the Peace and Service Committee:

The primary purpose of this committee is to facilitate communication and networking among Meetings, Worship Groups, and other Friends regarding peace and service issues. As opportunities arise, they will help coordinate actions among meetings. They are the committee that can be asked by IMYM business meeting to sift and season concerns relevant to peace and service that may arise in session or in Representatives Committee and report back. At the present time, this committee is not established to oversee any peace and service projects but is to encourage local friends in their endeavors.

From the description approved by the Procedures Committee, 4/28/2013

The Peace and Service Committee has found it necessary to be proactive in seeking

representation from the four regional meetings of IMYM. Friends are asked to help the Committee

facilitate communication and networking among Meetings, Worship Groups, and other Friends regarding peace and service issues and efficiently meet the Committee’s coordinating responsibilities,

as needed, by communicating directly with their regional meeting’s representative (below). The

Committee will be most grateful to monthly meetings and worship groups that can designate reliable

liaison people to maintain communication with the Committee and to respond promptly when they are

contacted by their regional representative.

Arizona Half-Yearly Meeting Gretchen Reinhardt (Tempe): Gretchen Reinhardt ([email protected]); Tel: 480-968-4056

Colorado Regional Meeting Jim Walsh (Mountain View): Jim Walsh ([email protected]); Tel: 303-709-5110

New Mexico Regional Meeting Vickie Aldrich (Las Cruces): Vickie Aldrich [email protected]; Tel: 575-541-9093

Utah Friends Fellowship Scott Cowan (Salt Lake City): Scott Cowan ([email protected]); Tel: 801-935-4419

Clerk, Peace and Service Committee, IMYM Jamie Newton (Gila): Jamie Newton ([email protected]); Tel: 650-400-2205

mailto:[email protected]





Peace and Service Committee of IMYM – Report for the IMYM annual gathering, June 2017 Page 2

Communication and networking methods

In response to suggestions from members of the IMYM Representatives Committee and other

Friends, the Peace and Service Committee is exploring communication methods that will supplement

email and telephone contacts – postings in the Committee’s workspace on the Yearly Meeting’s

website, imym.org, Facebook, and perhaps other social media. As new methods demonstrate their

effectiveness, Friends will be invited to try them and inform the Committee on their utility and comfort

levels. We welcome suggestions from Friends on how they prefer to communicate – e.g., through their

monthly meeting clerk, a person serving as the meeting’s liaison to the Peace and Service Committee,

Facebook, email, telephone, Twitter, and postings on imym.org.

Peace and Service Resource Center at the June 2017 annual gathering

At the June 2017 annual gathering of IMYM we expect to operate the Peace and Service

Resource Center throughout the week again, as we have since 2014, hosting displays and encouraging

dialogue. Guidelines for use of the Resource Center will be distributed with IMYM’s Documents in

Advance, and will be available at the Resource Center.

The current context of Friends’ work in peace and service areas

The Committee’s report to the February 2017 meeting of the IMYM Representatives Committee

included this passage:

We are aware of deep concern among Friends, as a disturbingly acrimonious election season is followed by whirlwinds of political and social change that many Friends see as in sharp contrast to Quaker values and testimonies. We sense that many Friends are struggling with grief and dread, searching for sources of strength and resilience, and seeking the unique support for courageous witness that we can draw from our spiritual community. How will Friends feel called to respond to the transformations that seem to be gripping our nation and the world? As Friends search for leadings and seek unity, faithful reliance on deep, active listening to the promptings of the spirit and to each another’s insights and perspectives gains importance.

In this context, we perceive heightened urgency of issues that have emerged as priorities among Friends in recent years, including rapidly accelerating climate change, intensifying conflicts within and among nations, immigration policy and border issues, mass incarceration, the rights and well-being of indigenous peoples, energy resources and practices, respect for diversity and equality, and economic activism. For many Friends, the very survival of American democracy is a growing concern.

Now, a half-year into this new era in the life of our nation and the world, challenges within and

beyond the Religious Society of Friends are more apparent. Conviction and uncertainty are reflected in

our search for direction. Now, more than ever, we need both thoughtful discernment and forthright

acknowledgement of differences as well as commonalities.

Peace and Service Committee of IMYM – Report for the IMYM annual gathering, June 2017 Page 3

Diversity, equality, integrity, and the Friends General Conference process of institutional assessment Throughout the Religious Society of Friends, transcending variations in both faith and practice,

we are aware of rising concerns about the integrity with which Quaker practice is guided by Quaker profession with respect to diversity and equality, especially where divisions and conflicts stem from racial distinctions that are deep and enduring in American society and in much of the world as a whole. The Peace and Service Committee has been asked by the IMYM Representatives Committee to encourage and foster discernment among IMYM Friends in response to a minute on the institutional assessment process of Friends General Conference (FGC), approved on April 9, 2017 by Mountain View Monthly Meeting (Denver, Colorado), addressed to IMYM and its constituent monthly meetings and worship groups. We accept this charge humbly, mindful of Isaac Penington’s guidance in a letter to Friends in Amsterdam in 1667 (quoted in IMYM’s Faith and Practice, 2009, P. 52):

Our life is love, and peace, and tenderness; and bearing one with another, and forgiving one another, and not laying accusations against another, but praying for one another and helping one another up with a tender hand.

The Peace and Service Committee interprets its task as one of nurturance, encouraging

discernment that may lead to clarity, direction, and unity among IMYM Friends. We ask that monthly meetings, worship groups, and individuals convey their responses to Mountain View Monthly Meeting’s minute to their regional meeting’s representative, so that the Committee may in good time bring a report that is informed by the light and experience of the entire yearly meeting.

Action minutes approved by IMYM in the past

The Peace and Service Committee will continue our efforts to discover how Friends have

responded to statements of position and commitments to action in minutes IMYM has approved on peace and service issues, encouraging actions consistent with our words as way opens. In particular, we invite Friends to share their discernment and actions in response to recent minutes on nuclear disarmament, support for women’s health services provided by Planned Parenthood, support for the rights of indigenous peoples, and opposition to torture.

In Friendship, Jamie Newton, Clerk Peace and Service Committee of Intermountain Yearly Meeting

Guidelines for Peace and Service Resource Center and Poster Session

IMYM Annual Gathering, 2017 The Peace and Service Resource Center will be set up in the Lower Pavilion so that IMYM attendees will have ready access to information about organizations or projects that serve our community. Limited table space is coordinated by the Peace and Service Committee, with a commitment to provide space for Monthly Meeting project displays as well as displays by Quaker organizations. A Poster Session is included in the Adult Schedule, so that Friends may know when these tables will be staffed and they can ask questions or get additional information. Please plan to have someone staff your table at the scheduled Poster Session time. Any items for sale or involving money need to be displayed in the bookstore. The Bookstore provides staffing, which was thought to be important when there is money involved. The Resource Center is for information sharing only. Please do not position posters so as to permanently block the south and west facing windows. If you have a poster that stands up in front of a window, please arrange to lower it during worship and business sessions, and put it back up afterwards. Strong breezes often blow through the Lower Pavilion. Please secure posters and loose papers so that they will not fly around the room when windows are opened for cooling. The Peace and Service Committee Clerk, Jamie Newton, is the contact for the Resource Center. Please contact him (Tel. 650-400-2205); Email [email protected] ) not later than Monday, June 5, 2017 if you have questions about displaying materials in the Resource Center. Every effort will be made to accommodate all displays, but due to limited wall space and tables we must ask Friends to organize their materials compactly and to share table space cooperatively with others. You are responsible for setting up, monitoring, and taking down your display.


Mountain Friends Camp Report to Intermoutain Yearly Meeting, June 2017

Dear Friends,

It is with joy and gratitude that we share news of Mountain Friends Camp as we prepare for our eighth summer. Eight years! Many thanks to all who have participated and supported our Quaker camp along the way. 2016 Summer Report:

Gains and development: Our staff took the improvements and new program elements we developed in 2015 and continued to make gains in 2016. Llama trekking, visits to Santa Fe Friends Meeting and Canyon Road art galleries, and a visit from the Palestinian and Israeli Jewish young women from Creativity For Peace leadership program were all highlights, as were our expanded wilderness programs.

During the two-week session, all the campers who wanted to were able to hike off campus for a backpacking trip. In the first week, about half of the group hiked from the camp property to nearby Apache Canyon for an overnight. The next morning the rest of camp joined us in the canyon for morning meeting for worship followed by a hike up to the shoulder of Shaggy Peak. Second week, we embarked on our first ever three-day, two-night backpacking trip to Nambe Lake in the Santa Fe Ski Basin area. With more time on the trail, campers had more opportunities to learn and take responsibility for the tasks and rhythms of leave no trace camping. Our staff did a fantastic job both guiding the backpacking trip and helping the at camp group bond and enjoy the time together. Special thanks to Eric, Lucy and Beverley, with 5 to 6 summers at MFC together I depend on their leadership throughout camp and especially for keeping everything going smoothly when I was out on the backpacking trips. During the one-week session we brought the entire camp to a long loop hike in the Ski Basin area with a fantastic rest point with wide meadow, boulders, stream wading and short waterfall. We played and rested by the water while a hearty small group hiked further up a spur trail, followed by a long hike out and pizza party at the Santa Fe Federal Courthouse park.

Schedule: Last year I decided to try holding the two-week session first rather than start with the one-week as we’d done in 2014-2015. My goal was to help staff balance energy by preparing first for the longer session, after which the one-week session would feel manageable and well prepared. Our staff tended to like the new format, and came up with great “SPICES super hero” themed activities for the one-week session, but several of the campers who have participated in all three weeks preferred the original format.

Numbers: Last year we had 79 camper weeks, including CIT/KITs and family camp. Our youth sessions had 33 individual campers with 23 returning, a higher returning rate than last year and higher than national camp benchmarks. Of our 10 new campers this summer, 6 are from Quaker families and 4 found us through word of mouth and Santa Fe outreach. Our family camp grew from 11 people in our pilot program to 16 individuals in 6 families this summer with a nice mix of new and returning, Quaker and friends of friends participating. This year 12 campers and 2 families received campership financial assistance this summer, thanks to all who donated to help us meet all requests. We had a healthy mix of Quakers and those from other religions or none, 24 Quakers

Staff: We hired 8 full season staff in 2016, with another 6 helping for part of the summer. Unfortunately, I had to ask one new staff member to leave early due to behavior, which was a challenge and learning experience. Beyond that mismatch, our other returning and new staff did excellent creative work, and our two counselors in training and first ever “kitchen (staff) in training” teen trainer contributed lots of energy and hard work. Two C/KITs and four of our adult staff were former campers this year, the largest percentage yet and a great source of continuity and role models. Finances: Our total revenue was $58,400 in fiscal year 2016 (Oct-Sept), with expenses totaling $58,027, both were several thousand under budget. At the end of the year we had an operating reserve of $23,517. The biggest challenge and shortfall in our budget was from lower than hoped for contributions from Regional and Monthly Quaker Meetings. We’ve received over $6000 yearly since 2014, which dropped to $3,510 this year. In part this is likely due to less requests for MFC donations coming from Monthly Meeting members, and is something we hope to shift back. However, it may also reflect tougher financial positions for some of the Meetings or the variance of Meetings occasionally having a much larger than usual amount to give. See appendix for Meeting support. Individual donations grew again, with 50 donors contributing

$13,763 (almost $2000 was allocated to camperships), many thanks!

Feedback and Evaluation: Every summer we collect evaluations from campers to monitor and improve our programs. In 2016, we once again had overall extremely positive and heartening results. I did some research after camp on assessment tools and metrics, and decided to quantify some of the results. I coded the open-ended question camper evaluations for key words and ideas that fit into the following categories:

• Values & Decisions (Quaker/ SPICES, Silence, Spirituality, Knowing Oneself) • Physical & Nature; Nature (Nature/Animals/ Hiking/ Environmental Awareness/ New

Skills) • Positive Identity (Self-Esteem, Being/Expressing Oneself, Independence) • Social Skills (Value People/Relationships, Friendship Skills, Social Comfort, Leadership) I found the results to be interesting and supportive of the overall positive impression I had

from camp and from reading the evaluations. One predictable result that I hadn’t noticed from

reading the evaluations was the marked difference in positive outcomes in our two-week session as compared with the one-week session, beyond the “social skills/friendship” domain. I feel that backs up my impressions that the longer session gives campers more opportunities to overcome challenges and grow as individuals and a community. Sad news: In December, we were all very sorry to learn of the death of Senta Hoge, our host from 2014-2016 at the Santa Fe Tree House Camp. Senta and her

husband Charles founded the camp after retiring from World Bank careers in the 1970s and were dedicated to giving children opportunities to live in nature. The MFC board prepared a few affirmations and memories of Senta to share with her loved ones, you can read those here (mountainfriendscamp.org/uncategorized/remembering-senta/). The Tree House Camp is a nonprofit organization, and while there are challenges ahead their board of directors is committed to keeping camp going and hosting a few returning groups this summer. Summer 2017 Plans:

New Location: This fall our wonderful camp cook and MFC board member Beverley Weiler made a connection with another nonprofit in Northern New Mexico, which has developed into a new partnership and location for 2017. Collins Lake Ranch is located near Mora NM; their mission is "to provide meaningful opportunities to people with developmental disabilities who desire to participate in a rural mountain community." I visited in November with a few other MFC leaders, and was impressed with their vision and community. We see huge potential in their gorgeous mountain valley location (with a 12-acre lake, soccer field, organic

garden, and farm animals!) and even more in the potential for our program and campers to grow through connecting and building community with those with disabilities. There are currently five adults with developmental disabilities living on the ranch, with a rotating staff providing 24/7 support. MFC will have a separate camp area, with brand new yurts and a newly constructed bathhouse! We’ll also spend time in the community center, use their awesome kitchen, share program areas, and hike on and off the property. We’re working carefully with CLR leadership to

plan on some integrated programs ranging from plork projects (including feeding the ducks and alpaca!) to crafts and sing-a-longs. Read more and see pictures on their website, www.collinslakeranch.org, and please contact me with questions. Returning camp families have priority registering for this new camp location.

Program & Numbers: Our Mountain Friends Camp board decided to try something new this year and set a theme for each session. selected a theme for each camp. “Creating Community” for our first session at Collins Lake Ranch will be reflected through building relationships with our new partner organization and working together for camp needs and in the permaculture activities. “Practicing Peace” is the theme for the second session at the Santa Fe Tree House Camp, where we’ll have more engagement with the “Creativity for Peace” program and activities for peace making on an individual and social level. The Santa Fe Tree House Camp board has done lots of hard work this year to improve the facility and prepare for camp, including recruiting the son of Santa Fe Resident Friend to live on site as a work trade for repair and maintenance. We’re looking forward to returning and enjoying new and repaired roofs, kitchen appliances and electricity, and updates to several of the tree house cabins.

We're pausing Family Camp for a summer due to the challenges of adding a new location, and hope to bring it back next year.

Our staff will mostly be returning again this summer, with a majority of our counselors returning former campers including one young woman who was a camper at our 2011 camp in Castle Valley Utah. There are enough staff to get through the summer, but I would welcome 1-3 more adults each week or for the full session as program and/or kitchen staff, with experienced lifeguard or medics welcome to apply!

There is still room for campers in both sessions, and Friends are asked to help encourage more participation in your meetings and communities! Camper numbers are slightly below our 2016 level as of May last year, in part due to our board’s decision to focus on our location and programs with returning campers rather than expend as much efforts on outreach to new campers this summer. We have 14 campers signed up for each session, with 6 new campers all of whom have a personal connection to a Quaker meeting, returning camp family, and two children of Collins Lake Ranch staff. We have three returning CIT/KIT teens this summer and one former camper as a first year CIT, and look forward to their contributions and leadership development.

Mountain Friends Camp will have a big choice ahead of us after this summer, evaluating the physical site and host organizations to discern where we are led to hold camp in 2018 and beyond. I feel very positive about the potential for either, or even both, of our 2017 sites to develop into the long-term, stable commitment we’ve been searching for as we’ve roamed between five locations in three states since 2010.

2017 Dates:July 4-8: Staff Orientation July 9-21: 1st Camp Session at Collins Lake Ranch, “Creating Community” July 23-29: 2nd Camp Session at Tree House Camp, “Practicing Peace”

Finances: Our 2016 budget and actual numbers, and 2017 budget and year-to-date are attached. As you can see we’re continuing to grow steadily and balance income from camper fees with contributions from Quaker Meetings, individuals, and one small foundation with Quaker connections. Families have the option of paying a “regular fee” that is subsidized through

http://www.collinslakeranch.org/

donations, and an “actual cost fee” that more accurately reflects our total expenses. With a more stable location we hope to turn towards increased recruitment, both of IMYM Friends, Quakers from other regions, and new campers from local communities and diverse backgrounds. An expanded camp program, in both numbers and length, will better support our fixed costs and administrative work requirements, provide longer and more competitive summer jobs, and most importantly give more young people experiences of community, nature, and Quaker values at Mountain Friends Camp.

Our revenues so far this summer include $4,350 in payments for camper fees, with a total of $19,170 expected (including camper fees already received, still owed fees, and camperships) that is slightly over our budget goal. We’ve received over $5,700 in individual donations, and $1880 from Quaker Meetings, with a remaining goal of $5,790 and $3,120 respectively for this fiscal year. We’re honored again this summer by the campership fundraising marathon Dave Wells organized in memory of his daughter and three-year MFC camper Brianna Wells.

We expect to keep our expenses low again this year through careful spending on food and supplies, in-kind donations, and modest compensation, though there may be larger than anticipated expenses with travel for a more distant location and new supplies needed. The MFC board believes strongly in financial stewardship and acting in accordance with our Quaker faith and practice, and ongoing discernment. IMYM Requests: Recruiting campers and staff is the biggest help, both Quakers and those from a variety of other religions and backgrounds. We also continue to rely on donations to keep camp affordable for families from diverse backgrounds, and will have increased expenses in preparing a new less-developed camp site with an intentionally smaller camper group this year. The MFC board is very grateful for the support of both IMYM and our Monthly and Regional Meetings, as well as donations from individual Friends and asks that these continue to provide lasting support for our Quaker summer camp. We’re also looking for several more board members to participate in Quaker governance and steering, if you want to support MFC year-round or have ideas for nominations please talk to me or a board member. MFC is planning a meeting on Thursday June 15th, during and after dinner which you are welcome to attend, and an in-person weekend September 22-24, location TBD. Local NM Friends can help prepare, bring supplies, or supplement our summer staff. Large tents, sleeping mats/small mattresses, outdoor chairs and tables, and other supplies are needed. Thoughts and prayers welcome too! Respectfully submitted, Anastacia Ebi, executive director On behalf of our MFC board: Bonny Moss (clerk), Eric Wright (treasurer), Lucy Bauer (recording clerk), Beverley Weiler (assistant clerk), Valerie Ireland, Marc Gacy

Attachments: 2016 & 2017 budget.

Appendix, Contributions from Monthly and Regional Meetings, 2014-2017

Monthly Meetings (MM) / Regional Meeting (RM)

Donor 2014

Campership 2014

Donor 2015

Campership 2015

Donor 2016

Campership 2016

Donor 2017*

Albuquerque MM $150

Arizona RM$1,0

00 $3,570 $330$330

Boulder MM $890 $500 $1,169

Durango MM $300 $950 $300 $500 $400 $400

Colorado RM$1,0

00 $1,000 $1,000

Colorado Springs MM $100 $100 $42 $100 $38

$100

Flagstaff MM $500 $680

Fort Collins MM $75 $50

Gila MM

Logan MM$1,8

00 $300 $500$500

Mountain View MM $400 $1,550 $400 $1,075 $400 $750

$400

Phoenix MM $100 $250 $150

Pima MM

Salt Lake MM $50

Santa Fe MM $3,300 $1,350 $980

Tempe MM $390 $1,257 $400

Utah RM

Totals$5,5

90 $6,915 $7,177 $3,867 $3,510 $2,937$1,880

*there is an additional $1000 pledge from Colorado RM, and expected camperships from Santa Fe, Boulder, and Mountain View MM

Mountain Friends Camp Finances FY2016 & FY2017 (Oct 2015 - Sept 2017)(Cash transactions only) (Report as of 5/24/2017)

Code Item2017 Budget

YTD 10/1/16 -5/24/17

Budget remaining

2016 Budget

Year 10/1/15 -9/30/16

099 Beginning cash balance $23,517 $23,517.04 $23,144 $23,143.67

INCOMEBudgeted Income & Fees

100 Camper fees from families $19,000 $4,550.82 $14,449 $18,400 $18,100.00 101 Other fees-- $700 $700.00 $0 $650 $700.00 102 Camper Assistance Fund Income (allocated to

campers, from Meetings & individuals) $7,000 $0.00 $7,000110 Camper Assistance Fund Income (Temporarily

Restricted—not yet allocated to a camper) $1,500 $1,583.00 -$83 $8,950 $7,410.00 Subtotal Budgeted Income & Fees $28,200 $6,833.82 $21,366.18 $28,000 $26,210.00

Donations & Grants140 IMYM Budget support $12,500 $0.00 $12,500 $12,500 $12,500.00 150 Monthly Meetings/Regional Meetings $5,000 $1,880.00 $3,120 $8,000 $3,510.00 160 Individuals $11,500 $5,709.47 $5,791 $12,000 $11,180.35 170 Grant Income $5,000 $0.00 $5,000 $3,000 $5,000.00 Subtotal Donations & Grants $34,000 $7,589.47 $26,410.53 $35,500 $32,190.35

TOTAL INCOME $62,200 $14,423.29 $47,776.71 $63,500 $58,400.35

EXPENSESStaff Expenses200 Executive Director Contractor expenses and fee $22,500 $11,250.00 $11,250 $20,000 $20,000.00 210 Camp Counselors & Cooks Salary $9,000 $0.00 $9,000 $9,400 $8,407.51

211 Taxes $689 -$30.10 $719 $714 $1,780.29 212 Other Stipends $1,200 $0.00 $1,200 $1,500 $0.00 215 Training, background checks $2,000 $0.00 $2,000 $1,400 $2,023.97 Subtotal Staff Expenses $35,389 $11,219.90 $24,169.10 $33,014 $32,211.77

Planning & Development220 Travel $1,500 $536.41 $964 $3,000 $1,527.28 230 Communications $1,500 $356.68 $1,143 $1,200 $1,721.44 240 Fees $200 $30.00 $170 $100 $201.54 241 PayPal fees $90 $101.76 -$12 $200 $85.91 242 Registration System fees $750 $500.00 $250 $750 $791.16 Subtotal Planning & Development $4,040 $1,524.85 $2,515.15 $5,250 $4,327.33 On-Site Costs250 Insurance $3,500 $0.00 $3,500 $3,800 $3,414.57 270 Supplies $2,000 $156.50 $1,844 $1,200 $1,071.59 280 Food $5,800 $913.15 $4,887 $7,000 $5,525.82 290 Site Expenses $8,000 $1,500.00 $6,500 $10,000 $8,322.28 295 Travel & Communications at camp $2,500 $0.00 $2,500 $2,500 $3,153.62 Subtotal On-Site Costs $21,800 $2,569.65 $19,230.35 $24,500 $21,487.88

TOTAL EXPENSES $61,229 $15,314.40 $45,914.60 $62,764 $58,026.98 Addition to/subtraction from net assets $971.00 -$891.11 $1,862.11 $736 $373.37

300 Cash balance $24,488 $22,625.93 $23,880 $23,517.04

Submitted Eric Wright, MFC Treasurer 05/24/2017

(Camperships combined in 2016)

Recommendations from Representatives Committee to Inter-Mountain Yearly Meeting

x Recommend storing PDF-A files on the cloud and on DVD (as a backup) and to write a deed

of gift for the material currently stored at Haverford College (we leave the exact storage plans for the cloud up to the discretion of the archivist).

x Representatives Committee recommends that we stay at Ghost Ranch while we experiment

with the pay as led model. We will stay light on our feet, readying ourselves for a move, when and if it becomes clear that we are ready.

x Representatives Committee recommends that IMYM experiment with pay as led in 2018. We

recommend this because we want to change our relationship to money, we want to challenge our status quo, we want to be spirit led, we want to invite diversity and inclusiveness. We want to ensure that money is not a barrier to attending yearly meeting. We would like to spend 2017 preparing with education, seeking, seasoning, and planning.

x Representatives Committee recommends to the Yearly Meeting that, in the event that the

Yearly Meeting makes the decision to move from Ghost Ranch, Fort Lewis College would be our recommended first choice, based on current information.

**There is also the proposed minute from the Youth Working Group regarding staffing of Children’s Yearly Meeting program of Intermountain Yearly Meeting:

CYM will be staffed by a rotation of monthly meetings. Each meeting or group of meetings would have a 2-year responsibility to run the CYM program. One person from each group would have a 3-year responsibility. That person apprentices or shadows with the outgoing meeting in preparation for working with their own meeting for the following 2 years.

The rotation would be:

x Boulder and Ft. Collins: Shadow 2017. To serve 2018 and 2019. x Mountain View (Denver) and Colorado Springs: Shadow 2019. To serve 2020 and 2021. x New Mexico Region (including Durango and volunteers from Utah): Shadow 2021. To

serve 2022 and 2023. x Pima and nearby worship groups: Shadow 2023. To serve 2024 and 2025.