docushare 2013 - kananaskis
DESCRIPTION
DocuShare 2013 - Kananaskis. Agenda. Xerox ConnectKey for DocuShare Xerox DocuShare Mobile Client Xerox DocuShare Windows Client Xerox DocuShare Cloud. ConnectKey for DocuShare. Self Developed DS EIP Connector S ingle button scan options from MFP touch panel Think ‘Invoice’ button - PowerPoint PPT PresentationTRANSCRIPT
DocuShare 2013 - Kananaskis
Agenda• Xerox ConnectKey for DocuShare• Xerox DocuShare Mobile Client• Xerox DocuShare Windows Client• Xerox DocuShare Cloud
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ConnectKey for DocuShare• Self Developed DS EIP Connector• Single button scan options from MFP touch panel
– Think ‘Invoice’ button• Simplified Scan Workflow
– Place document in feed, press the correct button, and follow the prompts
• Easy Configuration from DS– Configure 1-n buttons and access rules– Easily push to multiple MFPs
• Button configured to a document type and a collection– Mandatory and configured properties entered at device– Content Rules on Collection automate workflow
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How it works… Button Management
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How it works…Define Scan Button
How it works… Device Management
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Xerox Confidential7
ConnectKey for DocuShare
• Availability Targets:– 2nd Q 2013 (F, G, S)– All supported versions of DS (6.5 & 6.6)– EIP 1.5 – Newer machines (TBD)
• Also: “Scan to DocuShare” WebletEIP ConnectKey apps (Weblets) technology
allows for ‘real-time’ status messages to be placed on the User Interface and DocuShare information
Xerox Mobile Client for DocuShare
Xerox Mobile Client for DocuShare -- Overview• Xerox Mobile Client for DocuShare (XMCfD) is a free iOS
application, that connects to DocuShare 6.6.1, that will be available in the Apple Store in English, French, German and Spanish throughout the Western World.
• Currently in the final stages of development• In House (Xerox) Beta to begin shortly• ECAT (outside Xerox) is planned after the app is in App
Store but before the Mobile Connect announcement.
Xerox Confidential10
DocuShare Mobile Ecosystem...• Of course, you could always access DocuShare using your Web Browser• DocuShare works with all browsers on all devices…• DocuShare Print leverages Mobile Print and Cloud Print (Print Portal)
• NOW there is a DocuShare ap for iOS devices (iPad, iPhone, iPod touch)• Xerox Branded• Specialty Features (Versioning, DocuShare print, DocuShare email)• Requires DS6.6 Update 1 which has the Mobile Client Connector (MCC)
• Note: The MCC also enables Zia Open-Source aps to access DocuShare• FreshDocs Mobile Ap for iOS• FreshDocs Mobile Ap for Android• General, content-management features -- NO XEROX SUPPORT!!!
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Xerox Mobile Client for DocuShare -- System• Requires the Mobile Client Connector (MCC), installed via DS 6.6.1
Update 1, on the server to provide the connection between the App and the DocuShare server.
MobileClient
Connector
(CMIS-based)XeroxMobile
Client forDocuShare DocuShare v
6.6.1
Update 1
DocuSharePrint and
Email(add-on)
XeroxMobilePrint
Xerox Mobile Client for DocuShare -- Overview cont’d• We intend to have an Android version of the app but have no firm
plans at this time.• XMCfD will be part of an Open Source program to encourage the
evolution of the application outside of DSBU extension of DSDN• XMCfD Key Functionality
• Browsing DocuShare folders and documents• Viewing of supported documents (e.g. PDF, MS Office, etc.) in
the app• Uploading new versions• Search• DocuShare Print and Email (if the server has it installed)• Working Offline• DocuShare URLs
Xerox Confidential13
Xerox Mobile Client for DocuShare
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Access Documents
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Print multiple docs with Mobile Print
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Standard Mobile Print Pick-up
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Or, Open a Doc to Xerox Print Portal
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List of Mobile Client Capabilities• Connect to multiple DocuShare Servers (requires DS 6.6.1, Update 1 )• Navigate folders• Search for content: entire site, or within any specific folder• View documents• Open documents in other apps (including Xerox Print Portal)• Upload new document versions• View properties; Edit properties• Delete documents and folders• Create folders• Upload documents, photos, or videos• Take photos and videos• Record and upload audio• Email documents and folders: Direct from device, or using DocuShare• Print documents and folders: Direct from device, or using DocuShare• Display and “Go to” URL objects• Download documents (to on-device storage)• Manage “Downloads” storage area: view or delete documents
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DocuShare 6.6.1 Update 1
• Update for DocuShare 6.6 customers:• Includes Mobile Client Connector• Several bug fixes (standard process)• New EULA (small change in EULA terms)
• REQUIRED for use of Mobile Client availability BEFORE mobile client
Xerox Confidential20
eForms and Mobile• Reduces cycle times – dramatically for distributed and field
processes• LO provides a mobile portal for forms access and filling, and
LO workflow participation• Access it from an iPad
– It recognizes device and just works• Combine with Mobile support from DS
– DS Web in Safari– Xerox Mobile Client for DS
• Support for URLs for form requests from DS• Access and annotate submitted forms
DocuShare Windows Client
Overview
• Next generation Windows Client for DocuShare 6.6• Replaces the current DocuShare Client.• Leverages innate Windows integration• Supports the most common Windows Client use cases.
– Focus on providing desktop-integration features– Does not replicate all web client capabilities– Improve the usability, reliability and performance of the most
commonly used Client features.
• Available Q3 2013
High level functionality
Function DocuShare 6.6Windows Explorer integration Navigation via Explorer tree view; drag and drop documents and folder hierarchiesApplication integrationOpen and save content from desktop applications using native interfaces
Windows Client UI
Technology approach
• Network Redirect• DocuShare appears as an external drive to Windows
– Automatic integration into File Open and Save As menus for all Windows applications
– Leverages innate Windows capabilities– Relies on Windows for most file handling drag and drop
Platforms
• Operating systems• Windows 7 (32- and 64-bit)• Windows 8 (64-bit)• Remote Desktop Edition• Windows Server 2008 R2 (64-bit)• Windows Server 2012 (64-bit)• Citrix• XenDesktop 5.6 (post release)
DocuShare Cloud Services
Topics
• ECM in the cloud: Value, trends, and attitudes• DocuShare Cloud offerings• Cloud infrastructure• Configurations and options• Pricing• Customer support
Why ECM in the cloud?
• Cost savings – Reduce infrastructure and deployment costs• Flexibility – Scale up or down as demands and needs
change • Security – Prevent unauthorized data access and loss of
critical data• Reliability – Leverage high availability and redundant
computing platforms with failover• Compliance – Meet regulatory requirements through secure
data storage• Focus on organizational objectives – Outsource the
installation, updating, and maintenance of critical applications and hardware
Cloud types
• Public cloud—provides all of the infrastructure and services through a cloud services provider
• Shared infrastructure; pay as you go; limited security and customization; generally cost-effective
• Private cloud—provides all of the infrastructure and services on a private network
• Resources are dedicated to a single organization; secure; customizable; larger investment
• Hybrid cloud—provides both infrastructures• Combines the benefits of both clouds to meet different
organizational needs
DocuShare Cloud Services
• Combines DSBU-proven expertise in content management with Xerox Services hosting expertise.
• Provides cost-effective and reliable service delivery infrastructure to enable seamless delivery of a total solution to the end customer.
• Delivers 24x7, global accessibility.
DocuShareContracts Management
DocuShareDigital Filing
DocuShareEmployee Onboarding
DocuShareInvoice Processing
Cloud infrastructure
• Xerox Services Core Tools (XSCT)• Provides virtualized cloud infrastructure• Maintains virtual machines, including operating
system, antivirus software, network security• Performs backups• DSBU Hosting Team• Installs, licenses, and configures DocuShare• Installs non-standard databases• Performs database tuning
Security
• Data Center Security: Systems located in private Xerox data centers
• Network Security: Network continuously monitored and protected by redundant firewalls
• Data Security and Availability:• Uses 256-bit domestic and 128-bit international SSL
encryption to protect customer’s data as it leaves data center
• Data stored on highly redundant storage systems• System Security: Uses tightly controlled passwords on
servers and network equipment• Infrastructure Support: Expert team provides 24x7 services
for cloud, server, network management, monitoring, backups, and system maintenance
eForms and Live Cycle Manager Overview
Slide 37
How DocuShare eForms Works
1.Forms designed and located on Web.
2.Person accesses form, fills it out, and submits it.
3.DocuShare receives and processes form; stores PDF version of it in appropriate location. All text from form is indexed.
4.With the form in DocuShare:• users can search
for it• users can access
and manage the form
• a workflow can start
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Non-DS User
DS User
DS User
DS User
Internal Use OnlySlide 39
Lifecycle Manager