DOD 1 st Quarterly Performance Report for FY2012/13 Presentation to the Portfolio Committee on Defence and Military Veterans (PCD&MV) and Military Veterans (PCD&MV) by the Secretary for Defence 12 September 2012 1 st QUARTERLY REPORT RESTRICTED 2 AIM To present the Department of Defence 1 st Quarterly Performance Report against plan for FY2012/13 to the PCD&MV 1 st QUARTERLY REPORT RESTRICTED 3 SCOPE Legislative Mandate Overview of the DOD Programmes Ministerial Priorities for FY2012/13 Selected Performance Indicators Defence Secretariat Summary of Quarterly Performance Targets (App A) SANDF Summary of Quarterly Performance Targets (App B) Conclusion 1 st QUARTERLY REPORT RESTRICTED 4 LEGISLATIVE MANDATE The DOD derives its mandate primarily from Section 200(2) of the Constitution of the Republic of South Africa, 1996 (Act 108 of 1996). This mandate is given substance by the Defence Act, 2002 (Act 42 of 2002), the White Paper on Defence (1996), the Defence Review (1998) and delegated legislation. The DOD comprises of the Defence Secretariat which is established in terms of Section 204 of the Constitution and the SANDF established in terms of Defence Act 2002 (Act 42 of 2002). Defence Outcome: Effective defence for a democratic South Africa 1 st QUARTERLY REPORT OVERVIEW OF THE DOD PROGRAMMES 5 RESTRICTED 1 st QUARTERLY REPORT RESTRICTED 6 OVERVIEW OF THE DEFENCE SECRETERIAT The Def Sec consists of the following Sub-Programmes: Departmental Direction Government Information Technology Officer (GITO) Policy and Planning (Defence Policy, Strategy and Planning) Financial Services Acquisition Services (Defence Matriel) Defence Supply Chain Integration Defence International Affairs 1 st QUARTERLY REPORT RESTRICTED 7 OVERVIEW OF THE OVERVIEW OF THE SANDF The SANDF consists of the following Programmes: Administration Force Employment Landward Defence Air Defence Maritime Defence Military Health Services Defence Intelligence General Support 1 st QUARTERLY REPORT MINISTERIAL PRIORITIES FOR FY2012/13 Serial No Performance Indicator ResponsibleProjections FY12/13 Quarter AchievementYTD Q1Q2Q3Q4 a b c defgh 1 Maritime Security % compliance with number of ordered commitments (External) (Maritime) Force Employment 100% Information classified and depends on resource allocation 2 Forward Deployment Capability % compliance with number of ordered commitments (External) (Forward Deployment) Force Employment Investigation is underway 0 Information classified and depends on resource allocation 3 DOD Works Capability % compliance with planned staffing of funded posts (DOD Works Capability) Joint Logistic Division 50% 42.7% 4 Landward Defence Renewal % compliance with the approved Force Design (Landward Defence) Landward Defence 95% In progress Information classified 5 Revitalisation of Reserves Number of Reserve Force members utilised Human Resources National Youth Service Number of National Youth Service Programme (NYSP) participants trained per year Human Resources RESTRICTED 1 st QUARTERLY REPORT MINISTERIAL PRIORITIES FOR FY2012/13 (Contd) Serial No Performance Indicator ResponsibleProjections FY12/13 Quarter AchievementYTD Q1Q2Q3Q4 a b c defgh 7 Job Creation % compliance with the DOD funded HR strength Human Resources 90% 98.5%90% 8 Restructuring and Support of the Defence Industry White Paper on Defence Industry status Defence Supply Chain Integration Approved White Paper on Defence Industry The draft White Paper was submitted to the Defence Review Committee for incorporation into the Defence Review document Strategy on Defence Industry status Defence Matriel Defence Industry Strategy drafted Concept formulated is contingent on the approval of the Defence Review 9 RESTRICTED 1 st QUARTERLY REPORT SELECTED PERFORMANCE INDICATORS Serial No Performance Indicator ResponsibleProjections FY12/13 Quarter AchievementYTD Q1Q2Q3Q4 a b c defgh 1 Compliance with the SADC standby force agreements and South African Pledge when required CCS (MPSPO) Full compliance subject to resource allocation In progress 2 Total number of Defence Attach offices Defence Foreign Relations Number of external operations per year Force Employment Average number of personnel deployed daily in external operations Force Employment Number of force employment hours flown per year Air Defence Number of hours at sea per year Maritime Defence RESTRICTED 1 st QUARTERLY REPORT SELECTED PERFORMANCE INDICATORS (Contd) Serial No Performance Indicator ResponsibleProjections FY12/13 Quarter AchievementYTD Q1Q2Q3Q4 a b c defgh 7 Number of internal operations per year Force Employment Number of man days used during internal operations Force Employment Number of joint, interdepartmental and multinational military exercises conducted per year Force Employment Number of military skills development members in the system per year Human Resources Number of active Reserves per year Human Resources Number of health care activities per year Military Health Support Level of DOD (SANDF) morale Defence Inspectorate Positive Ongoing 11 RESTRICTED 1 st QUARTERLY REPORT RESTRICTED 12 Summary of Quarterly Performance Targets (Appendix A&B) Red high risk / certainty (major action is required) Amber moderate risk (remedial/corrective action required) Green low risk / on course (No major action is required) 1 st QUARTERLY REPORT Appendix A Defence Secretariat 13 1 st QUARTERLY REPORT RESTRICTED 14 SNPerformance Indicator Annual Target 1st Quarter Target as per APP Apr Jun 12 1st Quarter Actual output validated 2nd Quarter Target as per APP Jul Sep 12 2nd Quarter Actual output validated 3rd Quarter Target as per APP Oct Dec 12 3rd Quarter Actual output validated 4th Quarter Target as per APP Jan Mar 13 4th Quarter Actual output validated Overall progress of indicator GOVERNMENT INFORMATION TECHNOLOGY OFFICER (GITO) 1Percentage (%) compliance with the six DOD ICT Portfolios of the Defence Enterprise Information Systems Master Plan %5%1.57%15%25%55% Red 2Promulgated Department of Defence Information Strategy. 2 Monitor & Review Monitor Monitor & Review Green 3Promulgated Information and Communicating System Policy Development plan. Monitor & Review Monitor Monitor & Review Green 1 2 A promulgated Department of Defence Information Strategy must be in place to guide the department and the Department of Defence Information and Communication Technology Strategy to enable Information to realise as a strategic resource. Continuous scanning of the external environment is done to determine the validity of the Department of Defence Information Strategy and will indicate when it should be revised and tabled for promulgation. Summary of Quarterly Performance Targets 1 st QUARTERLY REPORT RESTRICTED 15 Summary of Quarterly Performance Targets SNPerformance Indicator Annual Target 1st Quarter Target as per APP Apr Jun 12 1st Quarter Actual output validated 2nd Quarter Target as per APP Jul Sep 12 2nd Quarter Actual output validated 3rd Quarter Target as per APP Oct Dec 12 3rd Quarter Actual output validated 4th Quarter Target as per APP Jan Mar 13 4th Quarter Actual output validated Overall progress of indicator DEFENCE POLICY, STRATEGY AND PLANNING (DPSP) 4Co-ordinated Defence engagement in clusters Cluster related submissions by defined target dates Cluster related submissions in this quarter by defined targets dates Green 5Support and Resource the Defence Review Process HR requirements are met at 100% according to client s demand Nil Green 6% Departmental policies authorised for promulgation 70% 50%70% Amber 7Tabling of DOD (Def Sec & SANDF) APP in Parliament in line with the national prescripts on planning Tabled by February 2013 Develop DOD draft APP Draft Def Sec APP for FY2013/14 developed Submit 1 st draft DOD APP to NT and AG Submit 2 nd draft DOD APP to NT and AG Table DOD APP in Parliament Green 1 st QUARTERLY REPORT RESTRICTED 16 Summary of Quarterly Performance Targets SNPerformance Indicator Annual Target 1st Quarter Target as per APP Apr Jun 12 1st Quarter Actual output validated 2nd Quarter Target as per APP Jul Sep 12 2nd Quarter Actual output validated 3rd Quarter Target as per APP Oct Dec 12 3rd Quarter Actual output validated 4th Quarter Target as per APP Jan Mar 13 4th Quarter Actual output validated Overall progress of indicator DEFENCE POLICY, STRATEGY AND PLANNING (DPSP) (cont) 8DOD enterprise risk management maturity level status Level 4-- Green 9Tabling of the DOD Annual Report in Parliament in line with national prescripts Tabled by 31 August Submit by 15 August -- Green 10DOD research capability status Organisation al structure design investigation conducted Strategic analysis and business process concluded Not achievedFinalisation of the investigation report Submitted for approval Approved structure Red 1 st QUARTERLY REPORT RESTRICTED 17 Summary of Quarterly Performance Targets SNPerformance Indicator Annual Target 1st Quarter Target as per APP Apr Jun 12 1st Quarter Actual output validated 2nd Quarter Target as per APP Jul Sep 12 2nd Quarter Actual output validated 3rd Quarter Target as per APP Oct Dec 12 3rd Quarter Actual output validated 4th Quarter Target as per APP Jan Mar 13 4th Quarter Actual output validated Overall progress of indicator FINANCIAL SERVICES 11Number of adverse audit findings Green 12Approved DOD policy regulating resource unit costing Approved Policy Conceptualisati on Developmen t of Draft Strategy Stakeholder consultation Policy Approved Green 13Defence fiscal Framework status Review of Defence fiscal framework in line with Defence strategy ----Defence fiscal framework reviewed in line with Defence strategy Amber 14Percentage (%) payments in accordance with invoices/claims/ charges etc 100%-70%--100% Amber 1 st QUARTERLY REPORT RESTRICTED 18 Summary of Quarterly Performance Targets SNPerformance Indicator Annual Target 1st Quarter Target as per APP Apr Jun 12 1st Quarter Actual output validated 2nd Quarter Target as per APP Jul Sep 12 2nd Quarter Actual output validated 3rd Quarter Target as per APP Oct Dec 12 3rd Quarter Actual output validated 4th Quarter Target as per APP Jan Mar 13 4th Quarter Actual output validated Overall progress of indicator ACQUISITION SERVICES (DEFENCE MAT RIEL) 15Strategy of Defence Industry Status Approved White Paper on Defence Industry -Waiting for the approval of the Defence Review and guidance from the Chairperson of the SA Defence Industry Council --Approved Amber 16Percentage (%) budget allocation received for renewal of the DOD main equipment in relation to the total DOD Vote 30%-9,49% As on 01 Apr 12 Note: Percentage reflective of Armament Acquisition vs DOD Vote allocation. --30% Red 17Percentage (%) expenditure on research and development 25%-14% As on 01 Apr 12 Note: Percentage reflective of Defence Technology Development vs Armament Acquisition allocation. --25% Amber 1 st QUARTERLY REPORT RESTRICTED 19 Summary of Quarterly Performance Targets SNPerformance Indicator Annual Target 1st Quarter Target as per APP Apr Jun 12 1st Quarter Actual output validated 2nd Quarter Target as per APP Jul Sep 12 2nd Quarter Actual output validated 3rd Quarter Target as per APP Oct Dec 12 3rd Quarter Actual output validated 4th Quarter Target as per APP Jan Mar 13 4th Quarter Actual output validated Overall progress of indicator ACQUISITION SERVICES (DEFENCE MAT RIEL) (cont) 18Approval of Defence Intangible Capital Assets (ICA) policy Approval, ratification and roll out of Defence ICA Management policy Discuss policy requirements with relevant stakeholders Discussed policy requirements with relevant stakeholders. Developed Draft Policy and awaiting inputs from SA Army and CMIS. Obtain first draft inputs for the policy Obtain second draft inputs for the policy Consolidate all inputs and prepare for policy approval process Green DEFENCE SUPPLY CHAIN INTEGRATION 19White Paper on Defence Industry Status Approved White Paper on Defence Industry Finalised draft and approval process Draft White Paper on Defence Industry Discussion Document Consultation with stakeholders Development phase Green 20Percentage reduction in non compliance with supply chain regulatory framework 4% 3 1% Green 3 The annual target of 4% contains development of a policy on GRC, improvement on supply chain monitoring systems, and successful mitigation of risks. It is believed that non-compliance will be reduced by 4% should all these mechanisms are put in place 1 st QUARTERLY REPORT RESTRICTED 20 Summary of Quarterly Performance Targets SNPerformance Indicator Annual Target 1st Quarter Target as per APP Apr Jun 12 1st Quarter Actual output validated 2nd Quarter Target as per APP Jul Sep 12 2nd Quarter Actual output validated 3rd Quarter Target as per APP Oct Dec 12 3rd Quarter Actual output validated 4th Quarter Target as per APP Jan Mar 13 4th Quarter Actual output validated Overall progress of indicator DEFENCE INTERNATIONAL AFFAIRS 21Percentage (%) Compliance with AU and UN Requirements Rules and Regulations for peace missions 100%---- Green 22Percentage (%) MOU Compliance with agreed force level for deployment in UN Missions 85%---- Green 23Percentage (%) compliance with outputs of diplomatic missions in line with SA foreign policy 75%---- Green 24DOD Foreign Relations strategy status Policy Approved Submit policy to stakeholders for inputs. Waiting for appropriate slot to brief the Command Bodies of DOD. Present Policy to senior officers for advice. Present Policy to senior officers for approval. Policy approved. Amber 25% of positions filled against allocated quota for international institutions 20%---- Green 1 st QUARTERLY REPORT RESTRICTED 21 Summary of Quarterly Performance Targets SNPerformance Indicator Annual Target 1st Quarter Target as per APP Apr Jun 12 1st Quarter Actual output validated 2nd Quarter Target as per APP Jul Sep 12 2nd Quarter Actual output validated 3rd Quarter Target as per APP Oct Dec 12 3rd Quarter Actual output validated 4th Quarter Target as per APP Jan Mar 13 4th Quarter Actual output validated Overall progress of indicator HUMAN RESOURCE SUPPORT SERVICES 26Percentage of PSAP Disciplinary Cases Finalised Within 120 Days in the DOD. 40%--- - Green 27Number of National Youth Service Programme (NYSP) participants trained per year Green 28Number of the MSDS members in the system per year Green 29Defence Force Service Commission Status Fully Functional and recommenda tions submitted to the MOD&MV Fully FunctionalEstablished offices in SAMHS. Fully Functional Amber 30Human Resource Development Strategy and Plan status. Strategy Piloted Piloting of Strategy Piloting of Strategy 25% completed. Piloting of Strategy Green 31Armed Forces Day Policy Framework ApprovedConduct Research Research conducted Develop Draft Consult Draft Document Obtain Approval Green 1 st QUARTERLY REPORT RESTRICTED 22 Summary of Quarterly Performance Targets SNPerformance Indicator Annual Target 1st Quarter Target as per APP Apr Jun 12 1st Quarter Actual output validated 2nd Quarter Target as per APP Jul Sep 12 2nd Quarter Actual output validated 3rd Quarter Target as per APP Oct Dec 12 3rd Quarter Actual output validated 4th Quarter Target as per APP Jan Mar 13 4th Quarter Actual output validated Overall progress of indicator HUMAN RESOURCE SUPPORT SERVICES (cont) 31Armed Forces Day Policy Framework ApprovedConduct Research Research conducted Develop Draft Consult Draft Document Obtain Approval Green 32Percentage of DOD collective grievances and disputes resolved. 80%---- Green 33DOD HR Retention Strategy status. Strategy Approved ---- Green 34DOD HR Performance Management System status. 1 new comprehensi ve system implemented and monitored new comprehensi ve system implemented Green 35Percentage compliance with annual submission and recording of SMS financial disclosures. 95% --- Green 36Level of morale within the Def Sec. 3---- Green 1 st QUARTERLY REPORT RESTRICTED 23 Summary of Quarterly Performance Targets SNPerformance Indicator Annual Target 1st Quarter Target as per APP Apr Jun 12 1st Quarter Actual output validated 2nd Quarter Target as per APP Jul Sep 12 2nd Quarter Actual output validated 3rd Quarter Target as per APP Oct Dec 12 3rd Quarter Actual output validated 4th Quarter Target as per APP Jan Mar 13 4th Quarter Actual output validated Overall progress of indicator LEGAL SERVICES 37 % litigation settled in favour of the DOD. 100%- -- Green OFFICE OF THE MILITARY OMBUD 38Office of the Military Ombudsman status Establishme nt of the Military Ombudsman office -Established the Military Ombud office --Office Established Green 1 st QUARTERLY REPORT RESTRICTED 24 THANK YOU