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FM WORKFORCE – GOING FROM GOOD TO GREAT

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contentsComptroller Corner 1

Job Items in USA Staffing Upgrade 2

DCELP Announcement 3

HCMG Award 3

USD(C) FM Awards 4-5

We’re Committed 6-7

Preparing for National PDI 8

FM Certification Update 9

Reissuance of DoDI 1300.26 10

CET Related Audits 10

Leadership Development 10

Understanding the Interactive LHW (iLHW) 11

For More Informationvisit FM Online or email us at

dodfmcertificationprogram@mail.mil

Quarterly Newsletter vol 5 issue 1 mar 2017

Comptroller CornerIn the last few months, we have experienced much change – a new year, new Administration, the welcoming of Spring, and the renaming of this newsletter. Formerly called the DoD FM Certification Program Newsletter, the new name is DoD FM Workforce Connection.

The decision to rename the newsletter has been under consideration for a while, as the scope of the newsletter has gradually expanded for the last few issues. Now that the majority of FMers have achieved FM certification, the program has transitioned from implementation to sustainment. Less communication is required about the DoD FM Certification Program, and more of the newsletter can be allocated to other aspects of FM workforce development. The newsletter will focus on connecting the FM community with people, training, and opportunities that support professional development and our continued efforts towards audit readiness. We believe the new name captures this sentiment.

This issue features an article about the Office of Personnel Management’s (OPM) efforts to update USA Staffing, which is a hiring software system for U.S. government civilian jobs. OPM is moving away from the Knowledge, Skills, and Abilities (KSA) method of evaluating candidates to a competency-based approach. Read the article to learn how this change will impact you and the greater FM community.

Other topics discussed in this issue include ways in which OUSD(C) supports the provision of FM training both domestically and abroad, preparing for the American Society of Military Comptrollers (ASMC) National Professional Development Institute (PDI), USD(C) FM Awards, and leadership development.

The DoD FM Workforce Connection will continue to be a source of information pertaining to the DoD FM Certification Program. In this issue, you will find details about the updated DoDI 1300.26 published on 31 January 2017. Also included in this issue are tips to assist you with the Interactive Learning History Worksheet – a certification program online tool that makes your interactions with the FM LMS easier.

As we continue forward in FY 2017 with another round of budget uncertainty since we do not yet have an FY 17 appropriation, thank you for your hard work in support of the warfighter and your continued emphasis on your ongoing professional development!

John P. RothPerforming the duties of Under Secretary of Defense (Comptroller) and Chief Financial Officer

DoD FM Workforce Connection

Job Items in USA Staffing UpgradeThe federal government is undergoing an upgrade to the current hiring software, USA Staffing. This upgrade will transition the Department of Defense (DoD) from a knowledge, skills, and abilities (KSAs) applicant process to a competency-based applicant process. The DoD will complete its transition to the USA Staffing upgrade in 2018. The primary goal of this transition is to increase manager satisfaction with applicant referral quality. There are many steps involved in this transition and will require close collaboration and communication between human resources departments, hiring managers, and functional subject matter experts. The DoD Financial Management (FM) Community already uses competencies as the foundation of workforce development planning for the FM workforce, to include career development and the FM Certification Program.

This competency-based approach includes integrating new terminology and understanding the relationship of competencies to the hiring process. If you are interested in learning more about this transition and how to use competencies in the hiring process, OUSD(C) is available to assist. Please contact Dr. Pamela Clay, Human Capital and Resource Management Division at 703-697-0537 or pamela.j.clay6.civ@mail.mil for more information.

Advantages to using the DoD FM Job Item Library

4 Utilizes the enterprise-wide FM competencies and tasks

4 Promotes common language across the DoD FM Community

4 Reduces Component workload, in that Components should not develop a job item library for the FM occupational series, unless it is for Component specific job items

4 Maximizes ease in creating customized job items

4 Links job items to competencies for efficient re-use of content

4 Helps hiring managers use and remain consistent with the assessment tools provided within the DoD & FM Community

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DCELP Nominations Now Open!Now Accepting Nominations for Defense Civilian Emerging Leaders Program Class of 2018

The call for nominations for the Defense Civilian Emerging Leaders Program was announced earlier this year. The DCELP provides leadership development training for entry level and emerging (GS-7 to GS-12) leaders in the DoD. Leadership skills are developed through community-based learning courses of instruction, guest speakers, group projects, mentoring, and simulations. The DCELP cohort experience provides a supportive environment that enhances participants’ self-awareness, substantive knowledge, and skills; promotes continuous learning, reflection, and personal change; and encourages participants’ networking and team building. The Financial Management Community has 30 allocations for the professional development program.

For more information about the DCELP and how to nominate an individual, visit https://dodhrinfo.cpms.osd.mil/Directorates/HRSPAS/Leadership-Learning-and-Development/Pages/DCELP.aspx

Good luck to all the candidates! Orientation began on 22 March 2017 for the FY 17 Cohort

Winners!OUSD(C) won the 2016 Human Capital Management Government (HCMG) award for “Best Workforce Development Program” for their DoD FM workforce development support. This award is presented to the federal agency/organization that provides the best program to guide the professional development of its workforce.

Ms. Kellie O’Mara-Gordon, Ms. Tracy Gifford, Dr. Pamela Clay, and Mr. Dewey George representing the Financial Workforce Management (FWM) Division of HCRM

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Congratulations to the CY 2016 USD(C) FM Awards Winners!In February 2017, nominations closed for the Under Secretary of Defense (Comptroller) Calendar Year (CY) 2016 FM Awards Program. This program recognizes military and civilian teams and individuals who made outstanding contributions to the improvement of DoD Financial Management during CY 2016. 154 nominations were submitted to OUSD(C) and evaluated by a Defense-wide Board. A total of 16 awards are scheduled to be presented on May 31, 2017 at the ASMC National PDI in San Diego, CA. Below is the list of award winners:

Contributions in Budget Formulation or ExecutionIndividual AwardsHeadquarters and Major Command

Detavious L. Smith - SAF/FMBOPProject Name: Air Force (AF) Civilian Pay Budget Execution ImprovementComponent: Air Force

Below Major CommandMaj Edith D. Coon - AFIMSC/RMFAOProject Name: AFIMSC Financial Analysis Office StandupComponent: Air Force

Team AwardsHeadquarters and Major Command

VIRGINIA Class Submarine Business & Finance Team - Naval Sea Systems Command (NAVSEA) PEO SubmarinesProject Name: VIRGINIA Attack Class Submarine 2 ship/year production sustainmentComponent: Department of the Navy (DON)

James ScheibleTim PaddenSandy McKayDanielle BartonDerek Boltja

Thomas ValentineAlan BehningKelsey YanvaryAdonis Ajayi

Below Major CommandICBM Program Control Team – Air Force Nuclear Weapons Center/ICBM Systems DirectorateProject Name: Intercontinental Ballistic Missile (ICBM) Risk to Resource ProcessComponent: Air Force

Mathew WoolleyJohn R. CarlsonLtCol Robert AllardAmanda DavidsonKrista JaramilloAgatha MontoyaKeith Hepler

Gary OberJohn StedgeTroy TaylorKevin BrownJason MillerEdward StonhockerMichael Whitmore

Contributions in Financial Management (Excluding Budget)Individual AwardsHeadquarters and Major Command

Stephen Speciale – Missile Defense AgencyProject Name: Establish Poland/U.S. Value Added Tax Exemption ProcessComponent: Missile Defense Agency (MDA)

Below Major CommandDustin S. McGlothen - AFLCMC/FZCProject Name: Cost Chief, B-21 (Long Range Strike)Component: Air Force

Team AwardsHeadquarters and Major Command

Transportation Working Capital Fund (TWCF) Cost Recovery and Analysis Team – USTRANSCOM J8Project Name: USTRANSCOM Cost Recovery and Rates AlignmentComponent: United States Transportation Command (USTRANSCOM)

Timothy LandvogtKyle WiesemeyerShannon KrievsJasolyn Evans

Judy SchomakerPam SellersKelsey KlausChris Tancredi

Below Major CommandDFAS Rome Canceling Year Team – DFAS Rome Accounts PayableProject: GFEBS Canceling Year Clearance InitiativeComponent: Defense Finance and Accounting Service (DFAS)

Tara CollinsAndrew MillerDesiree DeStefanisChristine KrebsRosa RogersKimberly SlatteryBarbara LaytonDanielle TedescoMegan CracchioloMatthew Lennon

Carol RasmussenWilliam BecraftJoanne ManueleMaryEllen ManleyJoseph SalatinoJoAnn FreelandRussell HerringshawJacinda HarneyDawn RapkeChris DeStefanis

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Contributions in Financial Management in a Contingency OperationIndividual Awards

Capt Gabriel J. Denny - Office of Security Cooperation - IraqProject: Financial improvements in the Office of Security Cooperation - IraqComponent: Air Force

Team Awards (TIE)39th Comptroller Squadron, Financial Analysis Flight - 39th Air Base Wing, Incirlik Air Base, TurkeyProject Name: Balancing Garrison and Expeditionary Financial Analysis in TurkeyComponent: Air Force

Maj Kelly PaddenCapt James Whitmer1stLt Katherine JonesMSgt Gregory ProffittMSgt Michael FossMSgt Hiroshi HatanoTSgt Micha VickersSSgt Saiomy SantiagoSSgt Lindsey Vaillancourt

A1C Justin DixonA1C Blessom MacloenBegum CobanYahya YildizOrcun PekkanIsmail UlkeSMSgt Melisa BumgardnerSMSgt Troy Lee

AND39th Comptroller Squadron, Financial Services Flight - 39th Air Base Wing, Incirlik Air Base, TurkeyProject Name: Balancing Garrison and Expeditionary Financial Services in TurkeyComponent: Air Force

SMSgt Melisa BumgardnerSMSgt Troy LeeMSgt Jillian MathisTSgt Ronald GarciaTSgt Tanisha TylerSSgt Shea TownsendSSgt Anastasia JenkinsSSgt Dwayne Scott

SSgt Tyler TrustySSgt Jaquelyn MolinaSSgt Lawrence WestmorelandA1C Rickie WilsonA1C Joseph EspaillatBilgi SancakZeynep EgilmezTugce Borklu

Contributions in Financial Improvement and Audit ReadinessIndividual Awards (TIE)Headquarters and Major Command

Brittney A. Bell - Defense Finance and Accounting Service ColumbusProject Name: USTRANSCOM ReconciliationComponent: Defense Finance and Accounting Service (DFAS)

AND

Headquarters and Major CommandJessica L. Haddock - USTRANSCOM J8Project Name: Transportation Working Capital Fund Audit ReadinessComponent: United States Transportation Command (USTRANSCOM)

Below Major CommandShari N. French - Audit, Accounting and Financial ServicesProject Name: Commercial-Off-The-Shelf Audit Remediation EffortComponent: National Security Agency (NSA)

Team AwardsHeadquarters and Major Command (Joint Award)

Journal Voucher Adjustment Reduction - Defense Finance and Accounting Service - Cleveland, Departmental Reporting; Department of the Navy (Financial Management & Comptroller)Project Name: Reduce Financial Statement AdjustmentsComponents: Defense Finance and Accounting Service (DFAS) AND Department of the Navy (DON)

Jeff StrohmengerElaine OrtizNancy Wieck

Staci AndersonBrittany Celmar

Below Major CommandFinancial Analysis and Reconciliation Team - NSA/Audit, Accounting and Financial ServicesProject Name: Resolution of Collection vs. Disbursement DifferencesComponent: National Security Agency (NSA)

Renee YancyKara PattonJeffrey Fischer

Genea HensonDerrick Rollins

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We’re CommittedOUSD(C) Participation in Training Symposia to Support Workforce Development

OUSD(C) is committed to helping the DoD FM workforce succeed and thrive. A key demonstration of this commitment is the provision of opportunities for FM training, leadership development, and general knowledge transfer. It is with this goal that OUSD(C) participates in various training activities throughout the year, including supporting training events sponsored by organizations and professional societies. Training symposia bring FMers together to discuss a range of topics from legislative and budget updates to audit readiness. These events provide opportunities to participate in workshops and training that address FM workforce development needs. OUSD(C) recently participated in training events in Washington DC; Heidelberg, Germany; St. Louis, Illinois; Ft. Lee, Virginia; and Omaha, Nebraska. The following are highlights from a few of these training events.

European PDIThe ASMC-European PDI was held from March 15 - 16, 2017 in Heidelberg, Germany. In addition to presenting information on Strategic FM Human Capital Development, Ms. Scheiner also participated in the Leadership Roundtables. Likened to “speed mentoring,” these multiple 30-minute roundtables allowed European PDI participants the opportunity to directly engage FM leaders in discussion about professional development and to ask detailed questions on topics such as FM Certification and auditability.

OUSD(C) also held an FM Certification Lab during the PDI. The FM Certification Lab provided an opportunity for several FMers to obtain LMS assistance that resulted in the award of their initial FM Certification or CETs.

Ft. Lee PDIOn March 23, 2017, the ASMC Southside Virginia Chapter hosted a PDI in Ft. Lee, Virginia. Members of the Financial Workforce Development Team, Ms. Kellie O’Mara-Gordon and Mr. Daniel Marchinkoski led a discussion about CETs, policy updates, and how to record learning in the FM LMS. Dr. Pamela Clay briefed the group on changes to USA Staffing, a U.S. government hiring tool.

Team members at ASMC National Capital Region PDI

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Ms. Glenda Scheiner presenting at ASMC National Capital Region PDI

continued from page 6 National Capital Region (NCR) PDIOn March 9, 2017, the NCR Chapter of the American Society of Military Comptrollers (ASMC) hosted a Professional Development Institute (PDI) in Washington DC. The keynote speaker was Mr. John P. Roth, Performing the Duties of USD(C).

Ms. Glenda Scheiner, Director of OUSD(C) Human Capital and Resource Management, presented the topic of Strategic FM Human Capital Development. She provided updates and critical information about the DoD

FM workforce demographics and structure, initiatives, professional development and training, collaboration and partnerships across the entire federal FM community, and the DoD FM Certification Program. When discussing DoD FM workforce demographics and structure, Ms. Scheiner raised the point that over 33% of both the entire civil DoD workforce and DoD SESs are eligible to retire within the next five years. Interestingly, instead of focusing on this as a challenge, Ms. Scheiner presented this situation as an opportunity for professional advancement for the

remaining segment of the FM community. Ms. Scheiner charged FMers to examine the various FM competencies and career roadmaps to strategically develop a career plan. The FM competencies are available on FM Online at https://go.usa.gov/xX5JX. Career roadmaps are also available on FM Online at https://go.usa.gov/37x6m.

Related to professional development, Ms. Scheiner spoke about various professional development programs, including the Defense Civilian Emerging Leader Program (DCELP), the CXO Fellows Program (sponsored by the CFO Council), and the upcoming FM Pilot Exchange Program with Industry currently in development. Initially authorized in the FY16 National Defense Authorization Act (NDAA), the FM Pilot Exchange Program will allow for DoD employees in the FM and Acquisition functional communities to partake in an exchange program with non-traditional defense contractors. This is a first ever DoD-level FM exchange with industry, and would benefit the FM community through the ability to share best practices, gain a better understanding of FM practices and challenges, and develop partnerships to address these challenges.

Ms. Scheiner also discussed the impact of the FY17 NDAA provision of Direct Hire Authority (DHA) for hiring DoD FM experts without regard to the provisions of Subchapter I of Chapter 33 of Title 5 U.S. Code. Positions specified include financial management, accounting, auditing, actuarial, cost estimation, operational research, and business and business administrations. While budget is not explicitly stated as a position under this authority, the financial management position is defined broadly enough to include budget. DHA provides more flexibility and ease in hiring, which enables the FM community to staff higher quality people faster. In turn, the FM community can better serve the greater DoD Mission.

Ms. Scheiner also discussed issues such as the Reduction in Force (RIF) Policy, Voluntary Separation Incentive Pay (VSIP), Major Headquarters Activities Reductions, Civilian Workforce Hiring Freeze, DHA, and the Review and Reform Initiative - Services Requirements Review Boards (SRRB). An FM Certification update was also provided.

Throughout the day, members of the OUS(C) Team manned a booth dedicated to FM Certification and CETs. Team members provided information packets, conducted FM LMS troubleshooting, and fielded questions about initial certification, CETs, and training opportunities.

Ms. Glenda Scheiner, Ms. Tracy Gifford, and Dr. Pamela Clay at ASMC National Capital Region PDI

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Preparing for National PDIFrom May 31 – June 2, 2017, defense financial managers in the public and private sectors will converge in San Diego, CA for the American Society of Military Comptrollers National Professional Development Institute (PDI) to enhance their financial management knowledge and skills. The National PDI affords attendees the opportunity to connect with their leadership and share best practices. This year’s theme is “Catching the Wave: Audit ready.”

The conference program includes pre-PDI activities and workshops from May 29 – 30, 2017. During Pre-PDI, DoD FM Certification Supervisor and Component Certification Authority (CCA) Training and User Training will be offered. Certified Defense Financial Management (CDFM) mini-courses will be available. All CDFM mini-courses are aligned to the DoD FM Certification Program. These courses include: Accounting and Finance, Acquisition Business Management, Budget and Cost Analysis, and Resource Management Environment.

From May 31 – June 2, the conference will also include six general sessions, Service Day breakout sessions, 17 mini-courses, and 82 workshops that will provide credit toward initial FM certification and/or CETs. Topics of these mini-courses and workshops include Accounting & Budget, Audit, Decision Support, Cost, FM Professional Development, and Leadership.

Members of OUSD(C) Human Capital and Resource Management Directorate will lead several of these workshops, in addition to multiple Round Table discussions. More information about the mini-courses and workshops is available at http://pdi2017.org/workshop-descriptions-2017/.

OUSD(C) will host DoD FM Certification Program and FM Workforce Development booths. PDI attendees will have the opportunity to receive guidance on everything from CETs to professional development. The booths will be available throughout the day, 31 May - 1 June in between the general sessions and workshops. See http://pdi2017.org/ for Exhibit Hall hours.

Adjacent to the DoD FM Certification Program and Strategic Workforce Development booths will be the FM Certification Lab, sponsored by DP George & Company. The lab will be open to assist FMers with FM certification, answering questions about the program or helping to navigate the LMS. Sign-ups for 30-minute sessions are available on FM Online at https://fmonline.ousdc.osd.mil/FMmyLearn/pdi/default.aspx.

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Join us on LinkedInDoD Financial Management Certification Program

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Useful LinksDoD FM Certification Handbook http://go.usa.gov/xWHTm

DoD FM Certification Program User Guide http://go.usa.gov/373F4

Three-Step Process http://go.usa.gov/3H4mW

FM myLearn http://go.usa.gov/BbaW

LinkedIn Discussion Group http://ow.ly/sZfDv

Learning History Worksheets http://go.usa.gov/3GJgc

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Extra! Extra! Read All About It!You can now download a list of DFMC awardees via FM Online! We want to highlight over 36,000 DoD financial managers who have shown initiative and led the way in the Department becoming a fully certified force.

Download the latest list at

https://fmonline.ousdc.osd.mil/

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DoD FM Certification UpdateThe DoD FM Certification Program (DFMCP) was implemented as a tool to enhance the DoD FM community’s ability to support the warfighter and the DoD mission through responsible, efficient, and effective financial stewardship. The DFMCP is the hallmark program to develop our FM workforce as we adapt and prepare for future challenges. This program helps ensure the FM workforce has training in the necessary competencies to help the DoD achieve auditable financial statements and become a more analytic workforce.

Since the program’s inception in 2013:

• More than 36,400 FMers of the DoD FM community are certified*

• More than 456,600 course completions of OUSD(C)-developed web-based courses*

• More than 12,400 courses (9,200 academic) are aligned to the program

Remember, if you are promoted to a position that requires a higher DFMC level than you already have, you must obtain certification at that higher level. Refer to the DoDI 1300.26 for more information about certification policy: http://go.usa.gov/x9hba

* As of 28 March 2017

Reissuance of DoDI 1300.26On January 31, 2017, the updated DoDI 1300.26 “Operation of the DoD Financial Management Certification Program” was reissued. The updated policy codifies all policy memos issued since the first DoDI publication in 2013 and adds clarification to topics such as:

Policy Topic Location in DoDI 1300.26Roles and responsibilities of component certification authority (CCA), approver level 2 (A2), course managers (CMs), and component administrator (CA)

Pages 11-13

The designation for certification is now “DFMC1, DFMC2, or DFMC3” rather than “DFMCP1, DFMCP2, or DFMCP3.” The updated DoDI removes the “P” from the designation line

Pages 18-19

Non-compliance consequences Page 18 (Initial Certification), Page 23 (CET)CET cycle change to a calendar year schedule Page 21CET relief for time in non-FM position Page 21Addition of “Fundamentals and Operations of Audit“ Competency Pages 24-29CA prohibited actions Page 35

The entire updated instruction is available at: http://go.usa.gov/x9hba

CET Audits are UnderwayMaintaining FM certification is an essential aspect of the DoD FM Certification Program. By earning Continuing Education Training (CET) hours through FM and leadership-related education and training, FMers remain knowledgeable about best practices and new techniques. In turn, the DoD FM community remains equipped in supporting the DoD Mission.

CET audits are performed as a means of verifying completion of CET requirements. Once you have passed your CET due date you are subject to a random audit.

Remember, FMers are responsible for recording achievement of CETs in the FM LMS. CET documentation is not uploaded in the FM LMS, but documentation must be maintained by the member for at least 2 cycles (4 years).

Leadership DevelopmentEach Component or organization in the DoD has various programs in place to provide leadership education and training to their FM members. The DoD FM Certification Program incorporates the already established DoD Civilian Leader Development Continuum into the program’s requirements, using all levels of leadership development. Each level of the certification requires a certain number of hours dedicated to leadership development. Learn more at https://go.usa.gov/cXZSB

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Understanding the Interactive Learning History Worksheet (iLHW)Each week, the DoD FM Certification Program Team receives dozens of questions pertaining to the program. Lately, many FMers have asked questions about the Interactive Learning History Worksheet (iLHW). Here is some information to assist you as you use the tool.

About the iLHWThe iLHW works hand-in-hand with FM myLearn and the Academic Course Search tool to automate the identification, tracking, and entry of FMer learning history into the FM LMS. The iLHW is used to track already completed training and education that meets FM certification requirements and identifies the areas in which training is still needed. The tool is automatically populated with each FMer’s specific certification level requirements. Another helpful feature of the iLHW is that it is able to complete Step 1 (Record Learning) of the Three-step Process in FM LMS.

Using the iLHW• Getting Started: In consultation with your

supervisor, select your Primary Track from the dropdown menu. You should choose your Primary Track based on your main job responsibilities. Financial managers in DFMC levels 2 and 3 will also need to choose an Alternate Track

• Find and Add Courses: Click on the search icon next to each competency to search for courses you have already taken. After you have found your course in FM myLearn or the Academic Course Search, go to the course details page and click on the “Add to iLHW” button. Once a course is added, it will appear in your iLHW. The course information will auto-populate to all competencies which are applicable

• Delete Courses: To delete a course, click on the red delete icon next to the course title

NOTE: Once you Record Learning in the FM LMS (see next steps), you are unable to remove a course from the iLHW. To make changes in the FM LMS, contact your Component Administrator

• Complete Training: Once you have fulfilled the required course hours for a competency, the yellow caution sign under the Training Complete column will become a green check mark

• Record Learning in LMS: Next, you can complete Step 1 (Record Learning) of the Three-step Process in the FM LMS by clicking on the Record icon. By clicking here, you are sending the course completion data to the FM LMS to be recorded

NOTE: This data is uploaded weekly (second business day of the week) to the FM LMS, so it may spend a few days in a pending status before displaying as complete. If you need to expedite the process, you may still Record Learning directly in the FM LMS

• Record Documentation and Request Approval: Finally, you must finish the remaining two steps of the Three-step Process (Record Documentation and Request Achievement Approval) inside the FM LMS. Click the “LMS Login” button to access the FM LMS to complete these final steps

For detailed instructions, please visit http://go.usa.gov/ck6px

Please keep your questions coming! Contact the DoD FM Certification Program Team for general program-related questions at DoDFMCertificationProgram@mail.mil