DoD’s FPDS-NG Training Day

Project Overview and Status

20 April 2006

Business Transformation Agency

What’s the Fuss All About….

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• In 1978, the Federal Procurement Data Center (FPDC) was established. FPDC was tasked with development of an automated system for collecting, evaluating, and making available information about federal procurement contracts. As a result, the Federal Procurement Data System (FPDS), managed by the General Services Administration (GSA), went online in 1979.

• On December 17, 2002, the E-Government Act of 2002 (2002 Act) was signed by President Bush. Part of the 2002 Act calls for the development of an Integrated Acquisition Environment (IAE). Improvement in the FPDS infrastructure was identified as an important part of the IAE initiative.

• On April 23, 2003, General Services Administration (GSA) awarded a contract to Global Computer Enterprises, Inc. (GCE), a small business from Reston, VA, to develop and implement the Federal Procurement Data System – Next Generation (FPDS-NG).

• The Old - legacy FPDC was looked to for basic, electronic collection of contract reporting data, while, at the same time, government agencies maintained their own databases for data analysis and responding to Congressional inquiries.

• The New - FPDS-NG model does away with individual agency-level contract reporting databases. Therefore, it will be relied upon for mission critical activities across the federal government.

Introduction to the FPDS-NG initiative

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Why is the FPDS-NG program important to DoD?

Basic audit trail for contract reporting

Spend Analysis

Strategic Sourcing

Congressional Reporting

Financial Accountability

Detailed, self-service data analysis

Early days of contract reporting

The new age of contract reporting

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Congress

DoD Business Intelligence

CONTRACT WRITING SYSTEMS

FEEDER SYSTEMS (e.g. PMRS)

DCADS @ DMDC

FPDC

LEGACY DATA FLOW

Multi-level batch processingData integrity issuesRepetitive edit checksCostly infrastructure & processDifficult to extract data

1978: DD350

What is changing?

CONTRACT WRITING SYSTEMS & CONTRACTING

SPECIALISTS

FPDS-NG

DATA FLOW WITH FPDS-NG

Real time reportingReal time data entry validation Master set of global edit checksCost efficient XML communicationsNo feeder systems to maintainInformation easily accessible

2006: CARPublic

How does this change my daily life?

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What does this mean for you?

DD 350 DATA PART

A

A1. TYPE OF REPORT 0 Original 1 Cancelling 2 Correcting

A2. REPORT NO. A3. CONTRACTING OFFICE

A4. NAME OF CONTRACTING OFFICE

PART

B

B1. CONTRACT IDENTIFICATION INFORMATION B1A. CONTRACT NUMBER B1B. ORIGIN OF CONTRACT A DoD B NASA C Other Non-DoD Agency B2. MODIFICATION, ORDER OR OTHER ID NUMBER

B3. ACTION DATE (YYYYMMDD) B4. COMPLETION DATE (YYYYMMDD)

B5. CONTRACTOR IDENTIFICATION INFORMATION

B5A. CONTRACTOR IDENTIFICATION NUMBER (DUNS)

B5B. GOVERNMENT AGENCY Y Yes N No

B5C. CAGE CODE

B5D. CONTRACTOR NAME AND DIVISION NAME B5E. CONTRACTOR ADDRESS (Street, City, State or Country Zip Code)

B5F. TIN B5G. PARENT TIN B5H. PARENT NAME

B6. PRINCIPAL PLACE OF PERFORMANCE

B6A. CITY OR PLACE CODE B6B. STATE OR COUNTRY CODE B6C. CITY OR PLACE AND STATE OR COUNTRY NAME

B7. TYPE OBLIGATION 1 Obligation 3 No Dollars Obligated or Deobligated 2 Deobligation

B8. OBLIGATED OR DEOBLIGATED DOLLARS (Enter whole dollars only)

B9. FOREIGN MILITARY SALE

Y Yes N No

B10. MULTIYEAR CONTRACT Y Yes N No

B11. TOTAL ESTIMATED CONTRACT VALUE (Enter whole dollars only)

B12. PRINCIPAL PRODUCT OR

SERVICE

B12A. FSC OR SVC CODE

B12B. DOD CLAIMANT PROGRAM CODE

B12C. PROGRAM SYS- TEM OR EQUIP. CODE

B12D. NAICS CODE

B12E. NAME OR DESCRIPTION

B13A. CONTRACT/ORDER 1 Letter Contract 3 Definitive Contract 4 Order under an Agreement 5 Order under Indefinite Delivery Contract (IDC) 6 Order under Federal Schedule 7 BPA Order under Federal Schedule 8 Order from JWOD or UNICOR 9 Award under FAR Part 13

B13. KIND OF ACTION

B13B. TYPE OF INDEFINITE-DELIVERY CONTRACT A Requirements Contract (FAR 52.216-21) B Indefinite-Quantity Contract (FAR 52.216-22) C Definite Quantity Contract (FAR 52.216-20)

B13C. MULTIPLE/SINGLE AWARD IDC(S) M Multiple Award S Single Award

B13D. MODIFICATION A Additional Work (new agreement) F Termination for Convenience B Additional Work (other) G Cancellation C Funding Action H Exercise of an Option D Change Order J Definitization E Termination for Default

PART C (Do Not Complete Part C if Block B5B is coded Y)

C1. SYNOPSIS A Synopsis Only B Combined Synopsis Solicitation N Not Synopsized

C2. REASON NOT SYNOPSIZED A Urgency B FAR 5.202(a)(13) C SBA/OFPP Pilot Program Z Other Reason

C3. EXTENT COMPETED A Competed Action C Follow-on to Competed Action B Not Available for Competition D Not Competed

C4. SEA TRANSPORTATION Y Yes - Positive Response to DFARS252.247-7022 or 252.212-7000(c)(2) N No - Negative Response to DFARS 252.247-7022 or 252.212-7000(c)(2) U Unknown - No Response or Provision Not Included In Solicitation

C5. TYPE OF CONTRACT A Fixed-Price Redetermination L Fixed-Price Incentive S Cost Contract V Cost-Plus-Incentive-Fee J Firm-Fixed-Price M Fixed-Price-Award-Fee T Cost-Sharing Y Time-and-Materials K Fixed-Price Econ. Price Adj. R Cost-Plus-Award-Fee U Cost-Plus-Fixed-Fee Z Labor Hour

C6. NUMBER OF OFFERORS SOLICITED 1 One 2 More than one

C7. NUMBER OF OFFERS RECEIVED

C8. SOLICITATION PROCEDURES A Full & Open Competition - Sealed Bid E Basic Research B Full & Open Competition - Competitive F Multiple Award Schedule Proposal G Alternative Sources C Full & Open Competition - Combination K Set-Aside D Architect - Engineer N Other than Full & Open Competition

C9. AUTHORITY FOR OTHER THAN FULL & OPEN COMPETITION 1A Unique Source 1F Standardization 5A Authorized by Statute 1B Follow-on Contract 1G Only One Source - Other 5B Authorized Resale 1C Unsolicited Research Prop 2A Urgency 6A National Security 1D Patent/Data Rights 3A Particular Sources 7A Public Interest 1E Utilities 4A International Agreement

C10. SUBJECT TO LABOR STANDARDS STATUTES A Walsh-Healey Act D Davis-Bacon Act C Service Contract Act Z Not Applicable

C11. COST OR PRICING DATA Y Yes, Obtained N No, Not Obtained W Not Obtained, Waived

C12. CONTRACT FINANCING A FAR 52.232-16 E Commercial Financing C Percentage of Completion PP F Performance-Based Financing D Unusual PP or AP Z Not Applicable

C13. FOREIGN

TRADE DATA

C13A. PLACE OF MANUFACTURE A U.S. B Foreign

C13B. COUNTRY OF ORIGIN CODE C14. COMMERCIAL ITEMS Y Yes - FAR 52.212-4 Included N No - FAR 52.212-4 Not Included

PART D (Do Not Complete Part D if Block B5B Is Coded Y, or If Block B13A Is Coded 6)

D1A. TYPE OF ENTITY A Small Disadvantaged Business Performing in U.S. D JWOD Participating Nonprofit Agency M Domestic Firm Performing Outside U.S. V Other Educational B Other Small Business Performing in U.S. F Hospital T Historically Black Colleges Or Universities (HBCU) Z Other Nonprofit C Large Business Performing in U.S L Foreign Concern/Entity U Minority Institution (MI)

B14. CICA APPLICABILITY A Pre-CICA B CICA Applicable C Simplified Acquisition Procedures Other than FAR Subpart 13.5 D Simplified Acquisition Procedures Pursuant to FAR Subpart 13.5

B1C. BUNDLED CONTRACT Y Yes N No

D1. TYPE OF CONTRACTOR

B1D. BUNDLED CONTRACT EXCEPTION

A Mission Critical B OMB Circular A-76 C Other

A3A. REPORTING AGENCY FIPS 95 CODE A3B. CONTRACTING OFFICE CODE

B1E. PERFORMANCE-BASED SERVICE CONTRACT

Y Yes N No

B15. INFORMATION TECHNOLOGY PRODUCTS OR SERVICES A Commerciallly Available Off-the-Shelf Item D Other Noncommercial Item of Supply B Other Commercial Item of Supply E Commercial Service C Nondevelopmental Item Other than Commercial Item F Noncommercial Service

B16. CLINGER-COHEN ACT PLANNING COMPLIANCE

Y Yes N No

B13G. INDEFINITE-DELIVERY CONTRACT ORDERING PERIOD ENDING DATE (YYYYMMDD)

B13E. MULTIPLE AWARD CONTRACT FAIR OPPORTUNITY A Fair Opportunity Process B Urgency C One/Unique Source D Follow-On Contract E Minimum Guarantee

B13F. INDEFINITE-DELIVERY CONTRACT USE A Government-Wide B DoD-Wide C DoD Department or Agency Only D Contracting Office Only

B12F. EPA-DESIGNATED PRODUCT(S) A EPA-Designated Product(s) with Minimum Recovered Material Content B FAR 23.405(c)(1) Justification C FAR 23.405(c)(2) Justification D FAR 23.405(c)(3) Justification E No EPA-Designated Product(s) Acquired

B12G. RECOVERED MATERIAL CLAUSES A FAR 52.223-4 B FAR 52.223-4 and FAR 52.223-9

DD350

Contract Action Report

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What else does this mean for you?

• Not only is more detailed procurement data being entered and compiled much faster, it is now available to virtually anyone with internet access

• This means – even more scrutiny of DoD performance• No more feeder systems – no more multi-level data quality assurance• You become DoD’s first and last line of defense to ensure data accuracy• Key thing to remember – the data you enter is now being relied upon across DoD to

help it support the warfighter in the 21st century environment

NO YES

How significant an undertaking is this?

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Scope of Deployment

APR 06

MAY JUN JUL AUG SEP OCT NOV TOTALS

DoDAACs 8 76 93 130 229 0 89 231 856

USERS 92 2,955 4,826 3,658 4,555 0 4,005 7,545 27,636

DoD deployment universe -

• 856 DoDAACs

• Almost 28,000 users

• 11 different contract writing systems

• 7 DoDAACs (SPS and NG direct entry users) have been working in FPDS-NG production for ~ 1 year as part of ongoing Pilot Program

• No DD350s in FY07 (except for possibly closed network sites like NGA and DIA)

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So, what does it all mean?

BUT….

• It will enable us to fulfill our mission of supporting the warfighter –

• More effectively

• More efficiently

• More flexibly

IT IS….

• New

• Big

• A significant challenge / change

• There’s going to be some frustration

AND….

• None of us is as smart as all of us

• It is going to take a true team effort, and that’s why we are here today….

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Questions

DoD’s FPDS-NG Training Day

Project Overview and StatusBack-up Information

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Standard reports

• Those reports that are commonly used by many users (e.g. Top 100 Federal Contractors)

• Available to public users without the need for a user id and password

Ad Hoc reports

• Reports that join different tables to create a custom view of the data

• Some limits may be placed on the ability to create ad hoc reports

Data availability

• Extracts and/or virtual access for use by DoD systems (e.g. business intelligence)

My Reports - Enhanced Access to Data/Information

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The Integrated Acquisition Environment (IAE)

AustinTetra

Agency Back Office

Industry Back Office

Acquisition InformationReporting (AIR)

eMarketplace

Intra-GovernmentalTransactions (IGT)

Business Partner Network

Agency Back Office

User

Acquisition Central

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Sample transition path to FPDS-NG

Selected Sites Stop DD350 Reporting Previous Day.

Sites Close Out YTD FY 2006 DD350s.

DAY 15

FY 2006 Data is Migrated to FPDS-NG

DAY 30 DAY 1

Sites Complete NG SYSAdmin Setup*

DAY 7

Report New 2006 Awards & MODs DOs Under pre-FY 2006 Awards

Sites Begin Reporting MODs/DOs Under FY 2006 Awards as CARs

*Sites Can Start SysAdmin ActivitiesPrior to Stop of DD350 Reporting

DAY 31

Deployment Considerations:

• Type of reporting done at various sites

• Historic workload ebbs and flows

• Contract writing system initiatives