DOE STAFF DATABASE:Overview of 2012-2013

Changes[Revised 7-3-12]

Presenter: Teresa R. Sancho

FAMIS 2012 CONFERENCETallahassee, Florida

June 2012

2012-2013 STAFF OVERVIEW

Following is a summary of revisions for 2012-13 to Staff Reporting:

• FORMATS

• DATA ELEMENTS

• EDITS

2012-2013 STAFF OVERVIEW

List of Staff Reporting FORMATS with changes:

•Staff Demographic Information

2012-2013 STAFF OVERVIEW

List of DATA ELEMENTS with changes:

•Personnel Evaluation•Personnel Evaluation:

Instructional Leadership Component Instructional Practice Component Measures of Student Learning Growth Professional and Job Responsibilities

Component Student Learning Growth Component

•Reading Endorsement, Competencies 1-6

2012-2013 STAFF OVERVIEW

List of NEW DATA ELEMENTS:

•Mentor/Supervising Educator

•Reading Endorsement, Competencies

1-5 (Adopted 2011)

2012-2013 STAFF OVERVIEW

List of Formats with “EDIT” changes/ additions:

• Staff Additional Job Assignments• Edit #s: 35

• Staff Benefits• Edit #s: 10

• Staff Demographic Information• Edit #s: 11, 1E – 1M, 2G, 2O, 2R-2T, 2Z,

57

2012-2013 STAFF OVERVIEW

Formats with “EDIT” changes (cont’d):

• Staff Fiscal Year Benefits• Edit #s: 10

• Staff Fiscal Year Salaries• Edit #s: 28

• Staff Multidistrict Employee• Edit #s: 9

2012-2013 STAFF OVERVIEW

Formats with “EDIT” changes (cont’d):

• Staff Professional Development• Edit #s: 17

• Staff Payroll Information• Edit #s: 28

• Staff Experience• Edit #s: 9

2012-2013 STAFF OVERVIEW

Formats with “EDIT” changes (cont’d):

• Staff Salary Supplements• Edit #s: 9

• Teacher Exit Interview• Edit #s: 14

2012-2013 STAFF CHANGES

Following are specific revisions to2012-13 Staff Reporting FORMATS.

Format Page:Item #41:• Location in Format Layout for new data

element “Reading Endorsement, Competency 1 (Adopted 2011)”

Item #42:• Location in Format Layout for new data

element “Reading Endorsement, Competency 2 (Adopted 2011)”

STAFF DEMOGRAPHIC INFORMATION

Format Page:Item #43:• Location in Format Layout for new data

element “Reading Endorsement, Competency 3 (Adopted 2011)”

Item #44:• Location in Format Layout for new data

element “Reading Endorsement, Competency 4 (Adopted 2011)”

STAFF DEMOGRAPHIC INFORMATION (cont’d)

Format Page:Item #45:• Location in Format Layout for new data

element “Reading Endorsement, Competency 5 (Adopted 2011)”

Item #46:• Location in Format Layout for new data

element “Mentor/Supervising Educator”

STAFF DEMOGRAPHIC INFORMATION (cont’d)

2012-2013 STAFF CHANGES

Following are specific revisions or additions to 2012-13 Staff DATA ELEMENTS.

MENTOR/SUPERVISING EDUCATOR

• NEW Data Element

• Located on Staff Demographic format

• Created for districts to indicate if a staff member serves as Mentor or Supervising Educator

• Definition: An individual who supervises or directs teacher preparation candidates during field experiences or student internships, provides mentoring to a district alternative certification program participant, or supervises or directs principal leadership candidates.

• Report in Surveys 2 and 3 only

PERSONNEL EVALUATION

• Located on Staff Payroll & FY Salaries formats

• Revised definition to code “H” to delete reference to Non-RTTT charter school employees’ exemption from reporting. Exemption only applied to the 2011-12 reporting year. All charter schools are now required to report performance evaluations on staff.

PERSONNEL EVALUATION,Instructional Leadership

Component• Located on Fiscal Year Salaries format

• Revised “Note” to delete reference to Non-RTTT charter school employees’ exemption from reporting. Exemption only applied to the 2011-12 reporting year. All charter schools are now required to report performance evaluations on staff.

• Added “Examples “ for two-digit coding.

PERSONNEL EVALUATION,Instructional Practice

Component• Located on Fiscal Year Salaries format

• Revised “Note” to delete reference to Non-RTTT charter school employees’ exemption from reporting. Exemption only applied to the 2011-12 reporting year. All charter schools are now required to report performance evaluations on staff.

• Added “Examples “ for two-digit coding.

PERSONNEL EVALUATION,Measures of Student Learning

Growth• Located on Fiscal Year Salaries format

• Revised definition to code “H” to delete reference to Non-RTTT charter school employees’ exemption from reporting. Exemption only applied to the 2011-12 reporting year. All charter schools are now required to report performance evaluations on staff.

• Please note that this evaluation data element responses are quite different from the others although the codes appear to be the same. Explores the composition(s) in which the evaluation was based.

PERSONNEL EVALUATION,Professional & Job Responsibilities

Component• Located on Fiscal Year Salaries format

• Revised “Note” to delete reference to Non-RTTT charter school employees’ exemption from reporting. Exemption only applied to the 2011-12 reporting year. All charter schools are now required to report performance evaluations on staff.

• Added “Examples “ for two-digit coding.

• Also in particular for this component, some districts embedded it in the instructional framework for the Instructional Leadership Component as well as the Instructional Practice Component. In such cases then the two –digit code for this component would be coded as 00.

PERSONNEL EVALUATION,Student Learning Growth

Component• Located on Fiscal Year Salaries format

• Revised “Note” to delete reference to Non-RTTT charter school employees’ exemption from reporting. Exemption only applied to the 2011-12 reporting year. All charter schools are now required to report performance evaluations on staff.

• Added “Examples “ for two-digit coding.

READING ENDORSEMENT,COMPETENCIES 1-6

• (All Six) Located on Staff Demographic format

• Revised the definition for each due to change in State Board Rule 6A-4.0163, which adopted new standards for earning a Reading Endorsement effective August 2012.

• Staff completing new standards should be reported using the new Reading Endorsement data elements.

READING ENDORSEMENT,COMPETENCIES 1-5 (Adopted

2011)• NEW Reading Endorsement Data Elements

• (All Five) Located on Staff Demographic format

• Codes [C,G,N,P,R,Y,Z] are the same for these new Endorsement data elements; however the standards are different according to State Board Rule 6A-4.0163.

• New Endorsement merges former Competencies 4 & 5 into the new 4 (Adopted 2011) and the practicum (formerly 6) is now Competency 5 (Adopted 2011).

READING ENDORSEMENT,COMPETENCIES

Question #1:• Can a teacher switch from the old version of the

competencies to the new version in mid-stream? [For example, if a teacher has already completed Reading Endorsement Competencies 1 and 2, can he/she start with the Adopted 2011 version of Reading Endorsement Competency 3?]

Answer:Yes, teachers may pick up where they left off as we transition from the old endorsement to the new. One change in the endorsement is that the former Comp 4 and 5 were merged because they are almost always taught together. If a teacher by some chance completed Comp 4 he/she will need to take Comp 4 again - this should happen very rarely.

READING ENDORSEMENT,COMPETENCIES

Question #2:• Certification - when renewing certification what

happens?  Is the old version rolled forward; or do you start with the new version?  If that is the case what happens to parts of the old version? 

Answer:Teachers do not need to renew the reading endorsement - once it is on their certificate, it is there.

2012-2013 STAFF CHANGES

Following are specific revisions or additions to 2012-13 Staff Format EDITS.

EDIT CHANGEto all eleven STAFF Formats

STAFF NUMBER IDENTIFIER, LOCAL

• This data element is still optional; however if one is provided it must now be left-justified with trailing blanks, as it is with reporting SSNs.

• Refer to the “Edits” overview in earlier slide for edit number per Staff format.

STAFF DEMOGRAPHIC INFORMATION

• Edit #11:Reading Endorsement, Competency 1 (Adopted 2011)• New edit to align with new data element

• Edit #1E:Reading Endorsement, Competency 2 (Adopted 2011)• New edit to align with new data element

Staff Demographic Info (cont’d)

• Edit #1F:Reading Endorsement, Competency 3 (Adopted 2011)• New edit to align with new data element

• Edit #1G:Reading Endorsement, Competency 4 (Adopted 2011)• New edit to align with new data element

Staff Demographic Info (cont’d)

• Edit #1H:Reading Endorsement, Competency 5 (Adopted 2011)• New edit to align with new data element

• Edit #1I:Reading Endorsement, Competencies 1• New edit to check that correct relationship

exists with coding between old and new endorsement data elements

Staff Demographic Info (cont’d)

• Edit #1J:Reading Endorsement, Competencies 2• New edit to check that correct relationship

exists with coding between old and new endorsement data elements

• Edit #1K:Reading Endorsement, Competencies 3• New edit to check that correct relationship

exists with coding between old and new endorsement data elements

Staff Demographic Info (cont’d)

• Edit #1L:Reading Endorsement, Competencies 4• New edit to check that correct relationship

exists with coding between old and new endorsement data elements

• Edit #1M:Mentor/Supervising Educator• New edit to align with new data element

Staff Demographic Info (cont’d)

• Edit #2G:Reading Endorsement “code Z”• Modified edit to include all eleven Reading

Endorsement data elements with same code.

• Edit #2O:Reading Endorsement “code P”• Modified edit to include all eleven Reading

Endorsement data elements with same code.

Staff Demographic Info (cont’d)

• Edit #2R:Reading Endorsement “code C”• Modified edit to include all eleven Reading

Endorsement data elements with same code.

• Edit #2S:Reading Endorsement “code R”• Modified edit to include all eleven Reading

Endorsement data elements with same code.

Staff Demographic Info (cont’d)

• Edit #2Z:Reading Endorsement “code G”• Modified edit to include all eleven Reading

Endorsement data elements with same code.

• Edit #57:Birth Date• Modified edit to check for reasonable data

reported for a staff member’s birth date .

2012-2013 TEACHER-RELATED CHANGES

on theSTUDENT DATABASE

Data Element……………. Highly Qualified Teacher Status

• Student Database Data Element

• Located on Teacher Course format

• Modified language in codes D and E toinclude word “middle” for relevance to middle schools

Appendix R……….. Core Courses for NCLB [Highly Qualified Teacher]

• Located in Student Database Manual

• Modified select core courses for the ESE, Grades KG-12 section

CONTACT INFORMATION

TERESA R. SANCHO

Phone: 850-245-9075

Fax: 850-245-9097

Email: Teresa.Sancho@fldoe.org

2012-13 Staff Database Manual websitehttp://www.fldoe.org/eias/dataweb/

staff_1213.asp