DOE Stanford Site Office 1

Office of Science

U.S. Department of Energy

U.S. Department of Energy’sOffice of Science

OECM Limited-External Independent Reviewof the

Linac Coherent Light Source

Hanley LeeFederal Project Director

DOE Stanford Site OfficeOctober 9, 2007

DOE Stanford Site Office 2

Office of Science

U.S. Department of Energy

Outline

Purpose of the review Project Overview Impacts of FY2007 continuing resolution

and funding shortfall Revised cost and schedule baseline Risk and Contingency management Conclusion

DOE Stanford Site Office 3

Office of Science

U.S. Department of Energy

Purpose of Review

EIR based on the limited lines of inquiry Evaluate and validate the project’s revised cost and

schedule baseline• There is no change in the mission and technical performance

Recommend to OECM the reasonableness of the revised cost and schedule baseline

DOE Stanford Site Office 4

Office of Science

U.S. Department of Energy

Project Organization

Under Secretary for ScienceRaymond Orbach

Acquisition Executive

Office of Basic Energy SciencesPatricia Dehmer, Director

Thomas Brown, Program Manager

Stanford Site OfficePaul Golan, Manager

Hanley Lee, FPD

Stanford Linear Accelerator CenterPersis Drell, Acting Director

John Galayda, Project Director

DOE Stanford Site Office 5

Office of Science

U.S. Department of Energy

Project Overview

1.1 Management, Global Controls

1.2 Injector1.3 Linac

Near Experiment Hall

FarExperimentHall

CLO Building

1.1 Management, Global Controls

1.2 Injector1.3 Linac

1.4 Undulator

Near Experiment Hall

FarExperimentHall

1.5 X-Ray Transport/Optics/Diagnostics

1.9 Conventional Facilities

1.6 X-Ray Endstation Systems

DOE Stanford Site Office 6

Office of Science

U.S. Department of Energy

Project Overview - continued

LCLS Mission• Research and development center for x-ray free electron laser (XFEL)

physics in the hard x-ray regime; and• Provide a facility for the application of XFEL radiation to experimental

science To achieve the mission, LCLS scope was defined to build a free

electron laser. The scope remains unchanged in the revised cost and schedule baseline.

Project is 54% complete as of July 2007• Civil construction contract is 37% complete• Overall TEC is 58% complete

Project performance prior to FY07 was good (PARS criteria)

DOE Stanford Site Office 7

Office of Science

U.S. Department of Energy

FY2007 Continuing Resolution Impacts

LCLS TEC Cost and Schedule Variances

(35,000)

(30,000)

(25,000)

(20,000)

(15,000)

(10,000)

(5,000)

0

5,000A

YK

$

SV

CV

Project performance degraded rapidly due to the CR and funding shortfall1. Re-directed resources to evaluate impacts, re-plan activities, and prepare revised

baseline – the costs for these efforts are non-recoverable.2. Delayed undulator and controls activities and procurements until March 2007.3. FY2007 funding shortfall cannot be restored until FY2009; re-plan Photon system

activities which delays project completion to July 2010.4. Reporting against the current baseline causes sharp decline in performance.

DOE Stanford Site Office 8

Office of Science

U.S. Department of Energy

Revised Cost and Schedule Baseline

DOE Stanford Site Office 9

Office of Science

U.S. Department of Energy

Risk and Contingency Management

Risk Management Process• Mature process in place used to manage project risks• Project mitigates risks (through various measures including VE)

without compromising the LCLS mission and technical performance• Updated monthly• Provides the basis for cost contingency

Contingency Management• Bottoms up development by project staff based on risks• Centrally managed between LCLS Project Director and Federal

Project Director• Thresholds are defined in the Project Execution Plan

DOE Stanford Site Office 10

Office of Science

U.S. Department of Energy

Conclusion

Revised cost and schedule baseline completed with adequate cost contingency and schedule float

Project mission remains unchanged LCLS mission will be achieved with the revised baseline Project management systems and processes exists and

working well Revised baseline is ready for validation