UPDATES TO THE PERSONNEL RECORD FORM (PRF)2017-2018 SCHOOL YEAR

New Certification RulesNew System:

In May 2017, new certification rules were passed and became effective July 1, 2017. Since May, the certification system was updated including a new online application system, a crosswalk of old certificates to the new certification structure, and programming behind the scene to map everything to the new rules and requirements. Because the certification system and the PRF are tied together there will be changes to the PRF. We have tried to limit the changes this year to only those impacted to the new certification rules.

One important update as result of the new certification rules is the crosswalk from the old certificate preparations, majors and endorsements to the new certification structure. A summary of the rules changes is located at http://www.doe.sd.gov/oatq/documents/Rules-Summary.pdf and information about the new endorsements can be found at http://doe.sd.gov/certification/endorsements.aspx.

Special Education Staff

Changes to Endorsements for Special Education StaffWhen the Praxis testing requirements were adopted initially in July, 2005, the DOE validated generalist tests. These tests were “general knowledge” tests in their respective areas and were taken mainly by those special education teachers to teach content areas even though they weren’t awarded the “content endorsements”.

During the crosswalk to the new certification rules special education staff who had passed the generalist and middle school test were cross-walked with these endorsements. If you have any questions about what endorsements are on a certificate you may check this information at Teacher 411.

09/24/2017

Update to Assignment Code Screen – SPED Core Content Check BoxSpecial Education staff that taught core content to special education students would be coded the following way:

Assignment Code would be the core content assignment

SPED box would be checked if the assignment was taught only to SPED students

The system would identify if the person was certified to teach the core content subject and be certified as a special education teacher because the student were all special education students.

The system will continue to work the same way, however you will only check the SPED box if the teacher is providing case management services to the special education students in addition to teaching the core content subject.

Title ServicesAssignment carried out at another districtAs required by law, Title I funds are used to pay for certain services of students who are at a private school. Some public schools use these funds for transportation of the student to a public school to receive these services instead of the teacher carrying out the assignment at the nonpublic school. The location of the services is not important, however the district needs to identify the teacher is providing services to students at a private school.

When entering this information, be sure to place a checkmark in the box and then allocate that service were provided to that district and school.

In addition, this same thing happens with the special education services.

09/24/2017

Updates to AdministratorsAdministratorsAll accredited public and nonpublic schools and districts must have a certified administrator. This can either be a superintendent or a CEO. The PRF will conduct an edit check and flag any school or district that has not entered an individual acting in this capacity.

A CEO may serve in the leadership role for the district or school in the absence of a certified school superintendent of K-12 principal. The holder of a CEO permit may not:

Complete teacher evaluations; or

Be designated as a superintendent, assistant superintendent, principal, or assistant principal.

For more information you can contact the certification office at 605-773-3426 or visit http://doe.sd.gov/certification/documents/CEO-Permit.pdf

09/24/2017

School LibrariansSchool Librarians will be listed as a Teacher During the roll forward process school librarians will be transferred from an Education Specialist (previously called School Service Specialist) to a teaching position. There will be some situations where the crosswalk may not work perfectly. It is important to make sure your school librarians are entered correctly.

Areas to Review in the Staffing Screen:

Reporting Type. The reporting type of “school service specialist” was converted to either “Non-Certified” or “Certified”

Salary. The “school service specialist” salary for a school librarian was rolled forward as “instructional” salary. If they have additional responsibilities such as an educational specialist or administrative position review carefully to ensure the salary is correct.

Experience. The years of experience are difficult to crosswalk because it was previously identified as a combination of school service specialist/administrator. You will need to carefully check the years of experience to determine if it represents the number of years employed as a teacher, education specialist, and administrator.

System Wide Attendance Center. School Librarians previously listed at a “system wide” school should be coded to the correct attendance center. You will need to manually add these assignment records onto the system.

Position and Assignment Code. Check the position code and assignment code to ensure it is correct.

New Category

09/24/2017

Middle School Classes for High School CreditThis list at http://doe.sd.gov/oatq/currentwaivers.aspx is a current representation of the school districts that have active waivers on file with the Department of Education. If your district is currently offering courses for high school credit to students below grade nine and your district is not listed here, please contact Carol Uecker at 605-773-4771.

If staff is offering high school credit to a middle school class, you will need to select an assignment code from one of the new dropdown categories of:

Math for High School Credito 02052 Algebra Io 02056 Algebra IIo 02072 Geometry

Science for High School Credito 03051 Biologyo 03101 Chemistryo 03151 Physicso 03159 Physical Science

Social Science for High School Credito 04001 World Geographyo 04051 World History – Overviewo 04101 US History – Comprehensiveo 04151 US Government – Comprehensive

Non-Authorized Position CodeIf staff complete a plan of intent you will need to manually switch their position code from non-authorized to the appropriate position code of “elementary school teacher”, “middle school teacher”, or “high school teacher” so the system can deem them as completing their plan-of-intent.

NOTE: Previously when someone would take and pass the state-designated test an endorsement would automatically be added to their certificate. An endorsement will no longer be automatically added to a certificate, but instead must be requested by the applicant.

New Classified Codes

09/24/2017

The new certification rules effective 7/1/2017 resulted in changes positions that are moving from the Staffing Screen in the PRF to the Classified Staffing area.

Staff moving from the staffing area to the classified area will need to be identified as no longer employed and given a code of “Employed by District in another capacity not tracked in Staffing Screen”. You will then add the FTE in the “Classified” collection instead.

Positions moving to the Classified Staffing Screen include: 111 - Speech/Language Pathologist ages 3-5 (Certified or Licensed) 112 - Speech/Language Pathologist ages 6-21(Certified or Licensed) 113 - Speech/Language Pathologist ages 3-5 (Non Certified or Licensed) 114 - Speech/Language Pathologist ages 6-21(Non Certified or Licensed) 115 - Special Ed School Social Worker (Certified or Licensed) 116 - Regular Ed School Social Worker(Certified or Licensed) 117 - Special Ed School Social Worker (Non Certified or Licensed) 118 - Regular Ed School Social Worker (Non Certified or Licensed)

As far as contracted services, those entries for Speech/Language Pathologist and Special Ed School Social Worker will not roll forward so you will need to manually move their services to the “Contracted SPED by Classified Staff” section.

09/24/2017

Changes to Position and Assignment CodesPosition Codes:New Position Code 33333 CEO

Disabled Position Code 10000 System Wide 20901 Deaf / Hearing Impaired Teacher (This will be crosswalked to a checkbox) 21300 Blind / Visually Impaired Teacher (This will be crosswalked to a checkbox) 40001 School Social Worker 40201 Speech/Language Pathologist 20801 Gifted Teacher 21801 Special Education Teacher, K-8

Name of Position Code has been Changed 30001 Middle School Principal 30002 Assistant Middle School Principal 30101 Elementary Principal 30102 Assistant Elementary Principal 30201 High School Principal 30202 Assistant High School Principal 11111 Auxiliary Non-Authorized Position 55555 Elementary Non-Authorized Position 66666 Middle School Non-Authorized Position 77777 High School Non-Authorized Position 88888 K-12 Non-Authorized Position 00000 District Wide Non-Authorized Position

Position Code Number has been Crosswalked to a New Position Code or Name

Existing Code/Name: New Code/Name:20101 Pre-Kindergarten Teacher 23002 Pre-Kindergarten Teacher20601 Special Education Teacher, K-12 25100 K-12 Special Education Teacher21400 Kindergarten Teacher 20220 Elementary School Teacher21700 Birth-Preschool Special Education 25000 Birth-Preschool Special Education 21801 Special Education Teacher, K-8 25100 K-12 Special Education Teacher41201 Library/ Media Specialist 20220

2030020400

Elementary School TeacherMS / JH TeacherHigh School Teacher

20801 Gifted Teacher 202202030020400

Elementary School TeacherMS / JH TeacherHigh School Teacher

09/24/2017

Assignment Codes:

New Assignment Code 02028 K-4 Math 03228 K-4 Science 04428 K-4 Social Science 04441 Elementary Native American Studies 04442 Grades 5-8 Native American Studies 11106 Journalistic Design 11153 Digital Production for Entertainment 11160 Production Technology 12061 Entrepreneurial Skills 12105 Business Economics 12107 Investment Planning 13204 Advanced Machine Tooling Technology 14157 Intro to Health Informatics 17000 Grades 5-8 Introduction to Architecture and Construction 18053 Advanced Horticulture 18507 Advanced Natural Resources 19925 MS Interior Design 19999 MS Textiles 23012 5-8 Multi-Grade Combination Room 24414 AP Chinese 24464 AP Japanese 24650 Elementary Russian 24652 Russian I 24653 Russian II 24654 Russian III 24655 Russian IV 24699 Grades 5-8 Russian 24952 World Language I 24953 World Language II 24954 World Language III 24955 World Language IV 25002 Birth through Grade Three Special Education 33333 CEO 40802 Mentor School Counselor

09/24/2017

Disabled Assignment Code (*these assignment codes weren’t rolled forward and districts will need to manually correct)

05127 Color Guard 11002 Communication Technology *12003 Office and Administration Technology *12998 Business Work-Based Experience 13101 Production Systems 17008 Masonry Occupations *17009 Building Maintenance Occupations *17011 Painting Occupations *20212 Ungraded Elementary Classroom 40001 Regular Ed School Social Worker 40002 Special Ed School Social Worker 40202 Speech/Language Pathologist ages 3-5 40203 Speech/Language Pathologist ages 6-21 *58101 Elementary Math (KG-8)

Name of Assignment Code has been Changed 05101 Band 05104 Orchestra 05110 Chorus 05111 Swing/Jazz Choir 10004 Foundations of Technology 10014 PLTW Computer Science Principles 10157 PLTW Computer Science A 12000 Grades 5-8 Business 21050 Grades 5-8 Introduction to STEM 22053 Library/Media Science (For Students) 22101 Leadership and Service 30001 Middle School Principal 30002 Assistant Middle School Principal 30101 Elementary Principal 30102 Assistant Elementary Principal 30201 High School Principal 30202 Assistant High School Principal 30301 Superintendent 30302 Assistant Superintendent

09/24/2017

Assignment Code Number has been Crosswalked to a New Assignment Code or Name

Existing Code/Name: New Code/Name:55111 Vocal Music (Elem/MS) 05524

05624Elementary Vocal MusicGrades 5-8 Vocal Music

55116 Music History/Appreciation (Elem/MS)

0551605616

Elementary Music History/AppreciationGrades 5-8 Music History/Appreciation

05118 Music History / Appreciation 0511605616 Grades 5-8 Music History/Appreciation

55101 Band (Elem/MS) 0550105601

Elementary BandGrades 5-8 Band

55104 Orchestra (Elem/MS) 0550405604

Elementary OrchestraGrades 5-8 Orchestra

55106 Instrumental Music (Elem/MS) 0550605606

Elementary Instrumental MusicGrades 5-8 Instrumental Music

55110 Chorus (Elem/MS) 0551005610

Elementary ChorusGrades 5-8 Chorus

58001 Physical Education (Elem/MS) 0802808039

Elementary Physical EducationGrades 5-8 Physical Education

58051 Health Education (Elem/MS) 0806808079

Elementary Health EducationGrades 5-8 Health Education

58052 Health and Fitness 0801208113

Elementary Health and FitnessGrades 5-8 Health and Fitness

55154 Creative Art - Comprehensive 0517805189

Elementary Creative ArtGrades 5-8 Creative Art

05107 Piano(Not disabled at the high school)

051070550705607

Elementary PianoGrades 5-8 Piano

0800758007

Adapted Physical Education 25106 K-12 Adapted Physical Education

211042110558516

Title I Reading (MS)Title I Language Arts (MS)Title I Math (MS)

26002 Grades 5-8 Title I

211005105058014

Title I Language Arts (Elem)Title I Reading (Elem)Title I Math (Elem)

26001 Elementary Title I

571175713358017

Title I Language Arts (HS)Title I Reading (HS)Title I Math (HS)

26003 High School Title I

06801 American Sign Language 248522489924850

American Sign Language IGrades 5-8 American Sign LanguageElementary American Sign Language

51008 English Language Learning (Elem/MS)

0150801608

Elementary English Language LearnerGrades 5-8 English Language Learning

60004 Computer Applications (Elem/MS) 1050410001

Elementary Computer ApplicationsGrades 5-8 Computer Applications

57001 Religious Foundations (Elem/MS) 0799007991

Elementary Religious FoundationsGrades 5-8 Religious Foundations

62006 Word Processing (Elem/MS) 1250612606

Elementary Word ProcessingGrades 5-8 Word Processing

22007 Braille 252022520025201

Braille EducationElementary BrailleGrades 5-8 Braille

09/24/2017

Existing Code/Name: New Code/Name:20801 Gifted Education 25302

2530025301

Elementary Gifted EducationGrades 5-8 Gifted Education

41201 Librarian / Media Specialist 254002540125402

Elementary School LibraryGrades 5-8 School LibrarySchool Library

2200372003

Study Skills 80034

2060121801

Special Education (K-12)Special Education Teacher, K-8

25100 K-12 Special Education

7304020210

K-3 Multi-grade Combination RoomMulti-Grade Combination Room

23001 Early Childhood Education

7303520325

5th GradeGrade 5, Self-Contained

23008

7303620326

6th GradeGrade 6, Self-Contained

23009

02061 Integrated Math 0206204168 Tribal Government 0419953201 Integrated Science 03996 Grades 5-8 Integrated Science06101 Spanish I 2405206102 Spanish II 2405306103 Spanish III 2405406104 Spanish IV 2405506109 Spanish Literature 2406006112 AP Spanish Language 2406406113 AP Spanish Literature 2406506121 French I 2410206122 French II 2410306123 French III 2410406124 French IV 2410506129 French Literature 2411006132 AP French Language 2411406201 German I 2425206202 German II 2425306203 German III 2425406204 German IV 2425506212 AP German Language 2426406301 Latin I 2434206302 Latin II 2434306303 Latin III 2434406304 Latin IV 2434506313 AP Latin (Virgil, Catullus, & Horace) 24355

09/24/2017

Existing Code/Name: New Code/Name:06401 Chinese I 2440206402 Chinese II 2440306403 Chinese III 2440406404 Chinese IV 2440506421 Japanese I 2445206422 Japanese II 2445306423 Japanese III 2445406424 Japanese IV 2445506802 American Sign Language II 2485306803 American Sign Language III 2485406804 American Sign Language IV 2485506821 Lakota Languages I 2490206822 Lakota Languages II 2490306823 Lakota Languages III 2490406824 Lakota Language IV 2490510011 AP Computer Science Principles 1001920010 Humanities 04349 Grades 5-8 Humanities21016 MS Mechatronics / Robotics 21049#21700 Ages 3-5 Special Education 25000#21701 Birth - Age 2 Special Education 2500122000 MS Biomed 2109922004 Dropout Prevention 8000522112 Life Management 2501322152 Employability/Careers 22151 Employability/Careers22200 MS Family & Consumer Sciences 19000 Grades 5-8 Family and Consumer

Sciences22251 Community Living 2510222252 Communication Instruction 25104 Communication Instruction (K-12)22253 Social Development Instruction 25105 Social Development Instruction (K-12)51028 Language Arts, Kindergarten 0102851029 Language Arts, Grade 1 0102951030 Language Arts, Grade 2 0103051031 Language Arts, Grade 3 0103151032 Language Arts, Grade 4 0103251033 Language Arts, Grade 5 0103351034 Language Arts, Grade 6 0103451035 Language Arts, Grade 7 01035

Existing Code/Name: New Code/Name:

09/24/2017

51036 Language Arts, Grade 8 0103651037 Language Arts 01037 Grades 5-8 Language Arts51040 Reading, Kindergarten 0104051041 Reading, Grade 1 0104151042 Reading, Grade 2 0104251043 Reading, Grade 3 0104351044 Reading, Grade 4 0104451045 Reading, Grade 5 0104551046 Reading, Grade 6 0104651047 Reading, Grade 7 0104751048 Reading, Grade 8 0104851049 Reading 01049 Grades 5-8 Reading51051 Reading Multi-Grades KG-8 01038 K-4 Reading51053 Literature 01099 Grades 5-8 Literature51104 Creative Writing 01139 Grades 5-8 Creative Writing51151 Speech I 01199 Grades 5-8 Speech51999 Language Arts Multi-Grades KG-8 01026 K-4 Language Arts52030 Math (Kindergarten) 02030 Math, Kindergarten52031 Math, Grade 1 0203152032 Math, Grade 2 0203252033 Math, Grade 3 0203352034 Math, Grade 4 0203452035 Math, Grade 5 0203552036 Math, Grade 6 0203652037 Math, Grade 7 0203752038 Math, Grade 8 0203852039 Math 02039 Grades 5-8 Math52051 Pre-Algebra 02040 Grades 5-8 Pre-Algebra52052 8th Grade Algebra (Not EOC Waiver) 02041 Grades 5-8 Algebra52072 8th Grade Geometry (Not EOC Waiver) 02042 Grades 5-8 Geometry53008 Earth Science 03010 Grades 5-8 Earth Science53158 Life Science 03990 Grades 5-8 Life Science53159 Physical Science 03011 Grades 5-8 Physical Science53230 General Science, Kindergarten 0323053231 General Science, Grade 1 0323153232 General Science, Grade 2 0323253233 General Science, Grade 3 0323353234 General Science, Grade 4 03234

Existing Code/Name: New Code/Name:53235 General Science, Grade 5 03235

09/24/2017

53236 General Science, Grade 6 0323653237 General Science, Grade 7 0323753238 General Science, Grade 8 0323853239 General Science 03239 Grades 5-8 General Science54001 Geography 04049 Grades 5-8 Geography54051 World History 04099 Grades 5-8 World History54101 US History 04149 Grades 5-8 US History54105 Latin 24340 Elementary Latin54106 Latin 24369 Grades 5-8 Latin54161 Civics 04180 Grade 5-8 Civics54205 French 24100 Elementary French54206 French 24149 Grades 5-8 French54305 German 24250 Elementary German54306 German 24299 Grades 5-8 German54405 Spanish 24050 Elementary Spanish54406 Spanish 24099 Grades 5-8 Spanish54430 Social Science, Kindergarten 0443054431 Social Science, Grade 1 0443154432 Social Science, Grade 2 0443254433 Social Science, Grade 3 0443354434 Social Science, Grade 4 0443454435 Social Science, Grade 5 0443554436 Social Science, Grade 6 0443654437 Social Science, Grade 7 0443754438 Social Science, Grade 8 0443854439 Social Science 04439 Grades 5-8 Social Science54505 Other Language 24950 Elementary World Language54506 Other Language 24989 Grades 5-8 World Language 54605 Japanese 24450 Elementary Japanese54606 Japanese 24499 Grades 5-8 Japanese54705 Lakota Language 24900 Elementary Lakota Language54706 Lakota Language 24949 Grades 5-8 Lakota Language54805 Chinese 24400 Elementary Chinese54806 Chinese 24449 Grades 5-8 Chinese54999 5-8 Social Science - History 04440 Grades 5-8 History55079 Drama/Theatre 05079 Grades 5-8 Drama/Theatre55130 Music, Kindergarten 05130

Existing Code/Name: New Code/Name:55131 Music, Grade 1 0513155132 Music, Grade 2 05132

09/24/2017

55133 Music, Grade 3 0513355134 Music, Grade 4 0513455135 Music, Grade 5 0513555136 Music, Grade 6 0513655137 Music, Grade 7 0513755138 Music, Grade 8 0513858030 Physical Education, Kindergarten 0803058031 Physical Education, Grade 1 0803158032 Physical Education, Grade 2 0803258033 Physical Education, Grade 3 0803358034 Physical Education, Grade 4 0803458035 Physical Education, Grade 5 0803558036 Physical Education, Grade 6 0803658037 Physical Education, Grade 7 0803758038 Physical Education, Grade 8 0803865101 Vocal Music (was just high school) 0511972008 Academic Technology Enrichment K-8 10505 Elem Academic Technology Enrichment73029 Pre-Kindergarten 2300273030 Kindergarten 23003

73031 1st Grade 2300473032 2nd Grade 2300573033 3rd Grade 2300673034 4th Grade 2300773037 7th Grade 2301073038 8th Grade 2301140808 Mentoring Coach 40800 Mentor Teacher22999 Life Skill / Employability 25101 Life Skill / Employability05109 Vocal Music Lessons 05112

0551205612

Vocal Music LessonsElementary Vocal Music LessonsGrades 5-8 Vocal Music Lessons

65206 Instrumental Lessons 056090510905509

Grades 5-8 Instrumental LessonsInstrumental Lessons (note - HS)Elementary Instrumental Lessons

23000 MS Computer Science 10604 PLTW MS Computer Science73028 Junior Kindergarten 23000 Junior Kindergarten

NOTE: 20210 Multi-Grade Combination Room is different than 23001 Early Childhood Education. Districts may need to manually adjust these records to differentiated the FTE between “Early Childhood Education” and “5-8 Multi-Grade Combination Room”.

09/24/2017