doh ict sytem

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No. Project Development

Timeframe

Information System Update Frequency Number of Users Implementation Status Service Provided

1 2010 National Health Data Dictionary As new data or updates come

Health Sector Users Operational The system comprises of standard references and data dictionary to be used by the health sector in the implementation of health information systems

2 2012-2013 KP Dashboard monthly, quarterly

DOH Central Office For Implementation A system that provides information to the Secretary of Health, Philhealth senior policy makers and other key stakeholders on key programs implementation and give signals when specific implementation steps are off-track.

3 2011-2013 National Telehealth Service Program (NTSP)R4HealthTelemedicine

monthly selected pilot sites For Implementation NTSP will expand (1) the reach of medical specialist support services through telemedicine to more underservedcommunities with high IMR-MMR and served by the DTTBs (at least 100 4th-, 5th-, and 6th-class municipalities) and (2) the scope of telemedicine to that of regular routine health data reporting (RRR) nationwide as means to provide fresh data for more timely decisionmaking by health leaders.

4 started 1999 Hospital Operations and Management Information System (HOMIS)

As new patient or updates come

Implemented in 53 hospitals

Operational HOMIS is a Windows based computerized hospital information system for government hospitals. It encompasses the patient’s medical records. It is a public health information system that puts standard operating procedures in place that will systematically collect, process, generate and share data/information to faciitate and improve patient delivery services.HOMIS MODULESModule 1: Admitting, Billing, Cashier, PHIC, Medical Records, Medical Social ServiceModule 2: Wards, Laboratory, Pharmacy, Radiology, Emergency, Outpatient Department, Dietary and Other Ancillaries . Cost CentersModule 3: Personnel Information System, Logistics Management Information System,

5 2012 Clinic Information System (ClinicSys)


All RHU users and Health Sector users

For Implementation ClinicSys is a Windows based computerized public health information system designed for the Rural Health Units (RHUs). The system is a tool to efficiently and effectively monitor patient cases in the rural health units. It systematically collects, processes, stores and presents information in support of RHU functions.

6 Philippine Integrated Disease Surveillance System and Response

c/o National Epidemiology Center (NEC)

Operational The system monitors disease occurrences to provide timely and accurate information and early warning of disease outbreaks. This will integrate the Integrated Early Warning and Alert System, Infectious Disease Data Management, National Epidemiology Sentinel Surveillance System, and domestic and international disease monitoring by the Bureau of Quarantine and International Health Surveillance. This system will also support the disease and prevention control function of the DOH.

Department of Health List of Information System as of March 20, 2013

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Timeframe


7 2010 HEMS Web Portal and Database

c/o Health Emergency Management Staff (HEMS)

Operational A web portal that contains various resources, skills, and services, area profile, partners equipments, supplies, and others required for response and relief work and to deal with health emergencies and other relevant information at the fingertips of program planners, policy makers, researchers and other stakeholders.

8 2011 Integrated Health Emergency Management ServiceInformation System

Health Emergency Preparedness and Response Information System (HERIS)

c/o Health Emergency Management Staff (HEMS)

On-going System Development The system supports the emergency services provided by a national network from the community to national level through coordination of efforts and sharing of resources among the DOH hospitals and offices, other government agencies, LGUs, private sector and non-government organization.

9 2012 National Blood Bank Network System (NBBNetS)

As new donor is encountered and request for blood is released

All HospitalsPhilippine Blood CenterNational Voluntary Blood Services ProgramRed Cross

For Implementation The system aims to provide guaranteed safe and quality assured blood that is accessible and available everywhere at all time. The program envisions a network of modernized national and regional blood centers operating on a full voluntary and non-renumerated blood donation system that will ensure safe, adequate, accessible and rationally used blood supply.

10 2009 Online National Electronic Injury Surveillance System (ONEISS)

As new case is encountered

all Hospitals and Clinics Operational The system aims to establish a database registry for the systematic collection, consolidation, analysis, interpretation and dissemination of injury and injury-related information for epidemiologic studies, policy formulation and development of injury prevention programs. The system also includes the KONTRA PAPUTOK module.

11 2005 Philippine Malaria Information System (PhilMIS)

c/o NEC implemented in 39 GF/Roll Back Malaria project sites

Operational The system provides reliable and updated information on malaria control program needed for planning, implementation, monitoring and evaluating.

12 2012 Enhanced Field Health Services Information System (eFHSIS)

monthly All public health facilities

For Implementation Collects health accomplishments, delivery of health services, and morbidity reports from RHUs to National Epidemiology CenterThe system efficiently and effectively monitors patient cases in the Rural Health Units (RHUs). It systematically collects, processes, stores and presents information in support of RHU functions. Data can be collected and processed to generate the required statistical reports for public health program performance evaluation and planning for health programs. Included public health programs are: Maternal and Child Health, Expanded Program on Immunization, Control of Diarrheal Diseases, Nutrition, Family Planning, Tuberculosis, Malaria, Schistosomiasis, Leprosy, Dental Health, and Environmental Health

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Timeframe


13 2011 Integrated TB Information System (IT IS)


pilot testing in National Capital Region and Central Luzon Region and 6 Treatment Centers

For Implementation This system harmonizes all the electronic TB systems such as the Philippine Electronic Tuberculosis Registry (Phil-ETR) and Electronic Tuberculosis Manager (e-TB Manager). The system includes individual Tuberculosis patient records and case management, medicines supply and stock control and epidemiologic surveillance information.

14 2012 HIV/AIDS Registry Operational (Previous Version)

Ongoing development (New Version)

HIV/AIDS Surveillance maintains a database of HIV confirmed cases from different DOH accredited health facilities

15 2009 Philippine Registry for Persons with Disability

As new client registers or ID is issued

All PWDS and Local Government Units

Operational A “national registration and reporting system” for specific types of disabilities.

16 2007/2012 Web based Public Assistance Information System

Ac client comes in DOH retained Hospitals Operational Monitors the referral outcomes and Indigency Fund utilization of DOH Special, Specialty and Retained Hospitals to support the medical needs of selected indigents through the Public Assistance Unit of the Office of the Secretary.

17 2009 Philippine Organ Donor and Recipient Registry System

As new client or donor comes in

For System Updating A system enabling hospitals to report kidney organ donation and recipient, process allocation, and generate the required management and/or operational level reports. The system automates the registration, allocation, and processing of kidney organ donation.

18 2010 Integrated Chronic Non-communicable Disease Registry System (Cancer, Diabetes Stroke COPD)

As case is confirmed

Hospitals and Clinics For Implementation Registry of persons with chronic illnesses

19 2010 Adverse Drug Reaction System

As case is encountered

Hospitals and Clinics For Implementation System developed to register adverse drug reactions, data to be submitted by hospitals nationwide

20 2009 Filariasis/Schistosomiasis Information System


Hospitals and Clinics Operational A system used for capturing surveillance, treatment & other relevant data or information to maximize time and effort in planning, tracking, monitoring, controlling and evaluation of schistosomiasis .

21 2012 Online Yellow Prescription Pad System


Hospitals For Implementation A system for tracking and monitoring Yellow Prescription Pads that is issued to S2 licensed physicians

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Timeframe


22 2012-2013 Watching Over Mothers and Babies


Hospitals and Clinics On-going System Development A system of reporting that will start from the capturing and registration of pregnant mothers and of new born babies, tracking of their status, monitoring and reporting

23 2011 Surveillance in Post Extreme Emergencies and Disasters (SPEED)

Reporting in times of disasters

DOH Regional Offices and LGUs

Operational The goals of SPEED include early detection, verification of potential disease outbreaks, and monitoring of trends of priority health events for timely and appropriate program response in order to avert avoidable morbidity and mortality during extreme emergencies and disasters

24 2011 MONITORING THE VIOLATIONS OF 100% SMOKE FREE PHILIPPINES


-DOH Regional Offices and LGUs

Operational systems that enables public reporting of infringements under the legal provisions for smoke- free environment including the options of reporting by SMS, online reporting through the Internet or through telephone hotline.

25 2011 NATIONAL RABIES INFORMATION SYSTEM (NARIS)


RHUs For Implementation a system that allows each Animal Bite Treatment Centers (ABTC) to capture bite patient records and generate reports, at the same time make this data available to program managers at national, regional and provincial levels

26 1998 Hospital Licensing Module During accreditation / licensing period

Hospitals and Clinics to be included in the Integrated DOH Licensing Information System

This is a system on licensing health facilities like hospitals and other types of health facilities.

27 2003 Dialysis Clinic Licensing Information System (DCLIS)

During accreditation / licensing period

Dialyisis Clinics to be included in the Integrated DOH Licensing Information System

28 Accreditation of OFW Clinics System


OFW Clinics to be included in the Integrated DOH Licensing Information System

This automates the accreditation process of OFW Clinics.

29 2003 Permit to Construct Information System


Hospitals and Clinics to be included in the Integrated DOH Licensing Information System

This is a component of the DOH Licensing Information System (DOHLIS). It automates the application, inspection and permit issuance for the construction, alteration, expansion or renovation, increase in bed and change in classification of hospitals, free standing clinics and other health facilities.

30 2009 Integrated Drug Test Operation and Management Information System (Idtomis)

As client comes in Drug Test Laboratories Operational An integrated system that captures data for accrediting drug testing laboratories and rehabilitation centers, drug testing operations at different levels of implementation, verification of pending transactions, monitoring and evaluation of standards, systems and performance.

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Timeframe


31 2012 Integrated DOH Licensing Information System


All involved facilities like hospitals, clinics, OFW clinics, and others

On-going System Development Review and re-design and development of existing licensing systems to accommodate the change in some policy directives of the DOH particularly on the One-Stop-Shop requirements. Furthermore, the analysis and design is geared towards an integrated system solution for increased operational efficiency and effectiveness.

32 Devices and Health Regulation System BHDT System

to be included in the Integrated DOH Licensing Information System

This is a system that automates the regulation of medical, health related and radiation emitting devices and radiation facilities.

33 started 2005 BFAD Integrated Information System

As client/product comes in

FDA Clients On-going System Development This system supports the regulation function of the Bureau of Food and Drugs (BFAD) for drugs and medicine, food, cosmetics, and household hazardous products and other health related products. The system is one of the tools to ensure that these products comply with product safety and quality standards through laboratory testing before it is approved and given permit to be distributed and sold to the public.

34 started 2004 Financial Management Reporting System Phase 1

As transaction is encountered

Central Office, DOH Regional Offices, and DOH Hospitals

Operational e-NGAS is a system developed by COA to ensure correctness, reliability, completeness and timeliness in recording government financial transactions and to generate financial reports in accordance with the policies and procedures of the NGAS.

35 2010 Financial Management Tracking Information System (FMTIS)


Central Office For Implementation A financial management system that integrates DOH systems like eNGAS, Expenditure Tracking System (ETS), Personnel Information System (PIS), Payroll System, and Document Tracking Information system

36 2008 Integrated Payroll System bi-monthly Central Office, selected CHDs and DOH Retained Hospitals

Operational Integrated System of the existing Computerized Payroll System, Daily Time Record, and Monthly Report of Attendance and Personnel Information system. The data outputs can be uploaded to E-NGAS.

37 2009 Expenditure Tracking System As transaction is encountered

Central Office, selected CHDs and DOH Retained Hospitals

Operational a web based system that tracks the flow of funds starting from planning up to the actual expenditure. The system aims to come up with a resource and performance tracking system for the programs being implemented by the DOH and to provide decision makers with information to monitor and finetune implementation of programs and strategies

38 2007 Loan Remittance Certificate Information System


Central Office Operational Captures data of all Pag-ibig remittances to include contributions and Housing Loan.

39 Integrated Procurement Logistics and Financial Management Information System (IPLMIS)


Central Office, DOH regional offices, and DOH Hospitals

For System Development Integrated Procurement Logistics and Financial Management Information System from Annual Procurement Planning, Procurement (including all modes of procurement), Distribution and Warehousing. This will also include the Property Accountability Management System.

40 2013 Procurement Operation and Management Information System



On-going System Development computerization of the procurement system starting from procurement planning to delivery

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Timeframe


41 2012 National Online Stock Inventory and Reporting System (NOSIRS)

As item is purchased, received, distributed, and/or adjusted

Central Office, DOH regional offices, DOH Hospitals, and LGUs

Operational captures inventories of all commodities purchased/received and distributed by the Materials and Management Division (MMD) of the DOH to the different Centers for Health Development (CHD), Retained Hospitals and other health facilities; purchased and dispensed/distributed by the CHDs and different health facilities (Other than MMD)

42 1999 Personnel Information System (PIS)

As new personnel is added, edited or deleted

Central Office, DOH regional offices, and DOH hospitals

Operational A personnel information system creates and maintains databases on DOH units, divisions, plantilla positions with corresponding salary grades and occupation index. It contains basic personnel data, education, training employment and civil service eligibility and service record. The benefits transaction processing system such as the payroll system, and loans monitoring systems produce primarily the payroll sheet and loan status respectively.

43 2010 DOH Attendance System using Biometrics - Finger Scanning Device

Daily Central Office Operational The system aims to establish faster and more secure system of personnel timekeeping. To integrate the computer based Daily Time Record System with the OIS and Payroll system to eliminate lag time in reflecting personnel absences

44 2011 National Database for Human Resouce for Health Information System (HRHIS)

As new personnel is added, edited or deleted

Central Office Operational A health human resource information system creates and maintains a database of health human resources and their skills, training attended and educational background. Matching is done between the required competencies of the person’s position and the current skill level of the individual. Individual, organizational and sectoral training needs and requirements can be identified to support health human resource development planning , training and continuing education.

45 started 2007 DOH eJobs System As new job is opened Central Office, DOH regional offices, and DOH Hospitals

Operational This system serves as a centralized venue for electronic posting of job vacancies in the Philippines: in the DOH System, other government agencies, local government units and private facilities/organizations involved in health care. It aims to facilitate placement of Human Resources for Health (HRH) where they are needed and address the problem of HRH maldistribution.

46 2010 National Health Facility Registry (national health atlas)

As new health facility is created, updated, and/or deleted

Central Office and DOH regional offices

Operational Directory of all types of health facilities in the Philippines. The system includes both government and private health facilities

NHAGIS maps all public health facilities in the Phillipines and initially, collected baseline health data on women . Specifically, it provides a profile of the health facility (hospital and RHU) to include health personnel complement, medical and other equipment.It will also have information on contours, roads and other geographic features of the area. Likewise, it will include women's health services data and statistics

47 2010 Expertise Database As needed Central Office and DOH regional offices

For Implementation A database of experts for the Department of Health

48 2009 Resource Center for Health System Development

As needed portal available to the genaral public

Operational A portal that aims to provide the latest knowledge and information on health systems development to enhance its implementation in specific environment context and also to ably support policy formulation with the best or essential evidence available from its resource repository

49 2011 Development Partners and Technical Assistance Portal

As TOR/Project is created/updated


For System Updating A web portal tracks projects under the aegis of the DOH. lt is a repository of researches, pilot projects and other efforts of development partners which can be accessed thru the web.

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Timeframe


50 2012 Health Facility Enhancement Program (HFEP) Tracking System

As new health facility is created, updated, and/or deleted


For Implementation

51 2012 Online Property Accountability and Monitoring System


Central Implementation Operational Monitors status and location of the DOH’s fixed assets. From a regular acquisition and inventory, accounting, control, tracking, deployment, depreciation and disposition will be managed. System will generate assets ledgers, depreciation, inventory and inspection reports, clearance for assets accountability, staff accountability reports, repair reports and histories including billing. Depreciation in applicable assets will be done.

52 2010 Online Document Tracking Information System (DTRAK)


Central Office Operational A document tracking system monitors communications and check what action has been done for particular correspondence by sending institution or individual is operational. The system will monitor the flow of the communication as well as the final action undertaken up to when it is archived. The document archiving and retrieval system will facilitate access to policy, bill, laws government issuance and other important files from the Records section through the web. It also includes a library holdings, IEC materials and other information sources management publication and sharing.

53 2010 Electronic Drug Price Monitoring System (EDPMS)

Monthly Pharmaceutical Companies Operational This is a computer based system which will primarily monitor essential drug prices, distribution and inventory in relation to the Generic Act Law.

54 2007/2009 Project Tracking and Monitoring System (PTMIS)

BIHC An information system that facilitates planning, tracking, monitoring, controlling and evaluating Foreign Assisted Projects (FAPs).

55 Philippine Local Health Information System

LGUs Database System of maintaining and accessing exemplary practices, and documentation relevant to local health implementation.

56 2011 NCHP Monitoring and Evaluation System

As monitored Central Office, DOH regional offices, and DOH Hospitals

For Implementation M&E system provides information about the the performance of NCHP Managers, its staff and counterparts, in the Centers for Health Development (CHDs) and the Local Government Units (LGUs).

57 DOH Website daily accessible to the general public

Operational

58 DOH Intranet daily accessed by DOH Central Office, Regional Offices and Retained Hospitals nationwide

Operational

59 1999 Admin Issuance System daily accessed by DOH Central Office, Regional Offices and Retained Hospitals nationwide

Operational

60 2010 Online Document Archiving System (Onbase)

daily accessed by DOH Central Office, Regional Offices and Retained Hospitals nationwide

Operational

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61 2000 Integrated E-Library System (Athena)

daily accessed by DOH Central Office, Regional Offices and Retained Hospitals nationwide

Operational

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