1. Dos and Don'ts of Training!!

2. Objectives

• All of us are required to facilitate a workshop back in our countries what to do!!!!

• We pitch to cause an action or reaction

• The skill set is simple; but we have all suffered through bad presentations

• Training and practice can improve your skills

• Strong presentation skills can help you deliver

3. Presentation skills improve with use

• Think about your presentation experiences

• • What did you do well?

• • What should you have done differently?

• How important is it to do better?

4. There are two types of speakers: those who are nervous and those who are liars -- Mark Twain

5. What well cover today

• Developing your presentation

• • Content focus on key messages

• • Look

• • Delivery

• Dos and donts

• Taking questions

• Problem solving

6. First, decide why you are presenting

• Establish the purpose of your presentation

• • Issue a call to action

• • Share information

• Ask yourself

• • Who is my audience?

• • How much do they know?

• • What are their concerns?

• • What are their key metrics/issues?

• • Build a bridge between you and your audience

7. Planning

• Who are you talking to?

• Why are you talking to them?

• How long have you got?

• What story are you going to tell?

8. Then, structure your presentation

• Introduction

• • Who you are and why you are there

• • Key messages

• Body

• • Reinforce key messages

• • Break information into sub-sections

• • Make one point at a time

• Conclusion

• • Summarize key messages

• • Ask for the order

Conclusion Body Intro

9. Boil down your key messages

• Key Messages:

• • 2 or 3 things you want audience to know or take action

• • Sound bites that will be remembered

• Key messages are

• • Clear

• • Memorable

• • Simple

Intro

10. Make your case in the body

• Reinforce your key messages with supporting material

• • Research or data

• • Examples and personal anecdotes

• • Supporting text and graphics

Body Intro

11. Reinforce your case in the conclusion

• • Summarize key messages

• • Be specific about what you want

• • Ask for the order

• • Make quick ties back to supporting data

• • Highlight next steps

Conclusion Body Intro

12. Supporting text & graphics should do just that

• Less is more

• Limit bold , italics and CAPITALIZATION

• Use easy-to-read colors and fonts

• Stick to one font

13. You are also part of the message The following Dos and Donts are simple but how many times do you see others or yourself on the Dont side?

14. Performance

• • Dont Apologise

• • Speak loudly and clearly

• • Use short simple sentences

• • Avoid jargon and abbreviations

• • Vary pitch, tone, volume, speed and pauses

• • Avoid distracting mannerisms

• • Keep an eye on the remaining time

15. How you say it is as important as what you say

• Verbal Dos

• • Deliver key messages

• • Use plain language

• • Engage audience

• • Use delivery techniques - Flags

• • • The most important thing I want to say is...

• • • There are three things I want you to remember

• Verbal Donts

• • Rush your delivery

• • Drag out your delivery

• • Use jargon or acronyms

• • Read script/slides

• • Speak in monotone voice

• • Apologize for your charts, your content

• • Use fillers such as um, ah, er, like

16. Your body also talks to your audience

• Body Language Dos

• • Hold yourself confidently

• • Use eye contact

• • Use natural gestures

• • Engage your audience

• • Smile

• Body Language Donts

• • Stand slumped over

• • Look at the ground

• • Use distracting, nervous movements

• • Jiggle change or keys

• • Turn your back to the audience

17. How not to get tripped by questions

• Consider questions in advance and prepare responses

• Take time to formulate a response

• Deliver key messages in your responses

• Even irrelevant questions are opportunity to reinforce messages

• Dont get defensive in tone or body language

• If you dont know the answer, say so

18. You can manage your nerves

• Practice makes perfect (and more confident!)

• Visit workshop venue in advance

• • Become familiar with layout

• • Secure and test all equipment

• • Have glass of water nearby

• Remember that you are the expert

• Realize the audience wants you to succeed

19. Tackling other issues

• What do you do if

• You have 15 minutes instead of the planned hour

• • Talking fast wont work

• • Limit yourself to the key concepts of each section

• • Or, skip the visuals

• You lose your train of thought

• • Pause, collect yourself and start again

• The decision maker doesnt show up

• • Go on with the show

• • Make your appeal to delegates

20. Tackling other issues

• What do you do if

• The projector breaks

• • Bring hard copies of your pitch

• People are holding a distracting side conversation

• • Pause and ask if there are any questions

• • Move closer to them to get their attention

• • In some cases, ask if they would prefer to reschedule

21. There are three key aspects to effective presentations

• Content (focus on key messages)

• Look

• Delivery

Conclusion Body Intro

22. Choose your delivery vehicle

• General considerations

• • Audience size

• • Content

• • Location

• Use Power Point if your presentation is

• • Data and information-heavy

• • Contains detailed or complicated material

• • Requires graphic support to help make the case

• Whatever vehicle you choose, keep time parameters in mind when developing your presentation

23.

• Introduce yourself

• Tell participants what will be covered and what they will gain

• Explain the timetable and the activities

• Point out the location of facilities (food, bathrooms, etc.)

• Find out what people already know and what they are interested in learning

• Make them feel at ease

Getting Started

24. THANK YOU

• Questions

25. SOURCE

• This presentation was adapted from:

• membership.acs.org/y/ycc/download/Effective presentation s. ppt