Douglas County Board of Commissioners

Meeting Agenda

Doug N. Johnson, Chairman, District 3

Nancy McDermid, Vice Chairwoman, District 4 Greg Lynn, District 1

Steve Thaler, District 2 Barry Penzel, District 5

James R. Nichols, County Manager Kathy Lewis, Clerk-Treasurer Thursday, June 18, 2015 1:30 pm Tahoe Transportation Center

169 Highway 50, Stateline, Nevada

MISSION STATEMENT Working together with integrity and accountability, the Douglas County team is dedicated to providing essential and

cost-effective public services fostering a safe, healthy, scenic, and vibrant community for the enjoyment of our residents and visitors.

On this same day, the Board of Commissioners will convene for a work session at Kahle Community Center, Rubicon Room, 236 Kingsbury Grade, Stateline, Nevada beginning at 12:00 p.m. The public is invited to attend. Copies of the finalized agenda are posted at the following locations prior to meeting day: Minden Inn, Administration Building (Historic Courthouse), Judicial and Law Enforcement Center, Gardnerville Post Office, Minden Post Office, Minden Library, Douglas County Administration Building and the Tahoe Transportation Center at Stateline, NV. Questions concerning the agenda should be referred to the County Managers Office at 775-782-9821. The Board of County Commissioners sit jointly as the following Boards: Liquor Board, License Board, Tahoe-Douglas Transportation District Board, Water District Board, East Fork Board of Fire Commissioners, Regional Transportation Commission and Redevelopment Agency. It is the intent of the Board of County Commissioners to protect the dignity of citizens who wish to comment before the Board. It is also the County Commissioners wish to provide the citizens of Douglas County with an environment that upholds the highest professional standards. Citizens should have the ability to freely comment on items and/or projects that are brought before the Board for action without interference. In order to ensure that every citizen desiring to speak before the Board has the opportunity to express his/her opinion, it is requested that the audience refrain from making comments, hand clapping or making any remarks or gestures that may interrupt, interfere or prevent the speaker from commenting on any present or future project. Persons desiring an opportunity to address the Board of County Commissioners and are not able to attend the meeting are requested to complete and submit a Comment Card to the Chairman at the main podium prior to the convening of the Commission meeting. Cards are located at the main entrance to the meeting room. Copies of supporting material can be requested in person from Laure Penny, Douglas County Managers Office, 1594 Esmeralda Avenue, Minden, Nevada or by calling 775-782-9821. Supporting material can also be found at http://www.douglascountynv.gov/agendacenter. During the public hearing, supporting materials can be viewed in the Public Information Binder located at the entrance to the meeting room. Notice to Persons with Disabilities: Members of the public who are disabled and require special assistance or accommodations at the meeting are requested to notify the County Managers Office in writing at Post Office Box 218, Minden, Nevada 89423 or by calling 782-9821 at least 20 hours in advance. All items shall include discussion and possible action to approve, modify, deny, or continue.

P.O. Box 218, Minden, NV 89423 775-782-9821 FAX: 775-782-6255

DOUGLAS COUNTY BOARD OF COMMISSIONERS FINAL AGENDA STATELINE, NEVADA

JUNE 18, 2015

1:30 P.M. INVOCATION PLEDGE OF ALLEGIANCE Steve Thaler PUBLIC COMMENT (No Action) At this time, public comment will be taken on those items that are within the jurisdiction and control of the Board of Commissioners or those agenda items where public comment will not be taken as a public hearing is not legally required. Public Comment is limited to three minutes per speaker. The Board of Commissioners uses timing lights to ensure that everyone has an opportunity to speak. You will see a green light when you begin, and then a yellow light which indicates that you have thirty seconds left and should conclude your comments. Once the light turns red, please sit down. If you are going to comment on a specific agenda item that the Board of Commissioners will take action on, please make your comments when the Board of Commissioners considers that item and the item is opened for public comment. For members of the public not able to be present when an agendized item is heard, Speaker/Comment Cards are available from the Clerk and at the entrance to the meeting room. These cards should be completed and given to the Clerk. APPROVAL OF AGENDA For possible action. Approval of proposed agenda. The Board of Commissioners reserves the right to take items in a different order to accomplish business in the most efficient manner, to combine two or more agenda items for consideration, and to remove items from the agenda or delay discussion relating to items on the agenda. APPROVAL OF PREVIOUS MINUTES For possible action. Approval of the Board Minutes of May 21, 2015 - Work Session and May 21, 2015 - Regular Meeting.

June 18, 2015 2

CONSENT CALENDAR

Items appearing on the Consent Calendar are items that can be adopted with one motion unless an item is pulled by a Commissioner or a member of the public. Members of the public who wish to have a consent item placed on the Administrative Agenda shall make that request during the public comment section at the beginning of the meeting and specifically state why they are making the request. When items are pulled for discussion, they will automatically be placed at the beginning of the Administrative Agenda or may be continued until another meeting. Motion to approve the Consent Calendar items 1a-1t. FINANCE 1a. For possible action. Report on general ledger cash balances through May 29, 2015 per NRS 251.030. (Katherine Bradshaw) 1b. For possible action. Discussion on Resolution Number 2015R-032, Douglas County, which augments fiscal year 2014-15 budgets by $12,194,769. (Christine Vuletich) 1c. For possible action. Discussion on Resolution Number 2015R-034, East Fork Fire Protection District, which augments fiscal year 2014-15 budgets by $304,802. (Christine Vuletich) 1d. For possible action. Discussion on Resolution Number 2015R-035, East Fork Paramedic District, which transfers out the ending fund balance for fiscal year 2014-15 in the amount of $170,186 to the East Fork Fire Protection District Fund. (Christine Vuletich) 1e. For possible action. Discussion on Resolution Number 2015R-037, Town of Gardnerville, which augments fiscal year 2014-15 budgets by $33,050. (Christine Vuletich) CLERK-TREASURER 1f. For possible action. Discussion to approve, with conditions, an Outdoor Festival Permit submitted by the Hard Rock Hotel & Casino, for six Hard Rock Outdoor Summer Concerts, scheduled for various dates beginning June 27 through September 6, 2015, from 12 p.m. to 10:30 p.m., to be held at the Arena located in the back parking lot of the Hard Rock Hotel, Stateline, Nevada. (Kathy Lewis) 1g. For possible action. Discussion to approve, with conditions, an Outdoor Festival Permit submitted by the Hard Rock Hotel & Casino, for two additional Outdoor Summer Concerts, scheduled for July 24 & 25, 2015, from 12 p.m. to 10:30 p.m., to be held at the Arena located in the back parking lot of the Hard Rock Hotel, Stateline, Nevada. (Kathy Lewis) 1h. For possible action. Discussion to approve receipt and filing of Cumulative Voucher Sheets for checks issued for the 05/08/2015 Payables, the 05/15/2015 Payables, the 05/15/2015 Payroll, the 05/18/2015 Payables, the 05/22/2015 Payables, the 5/26/2015 Payables, the 5/27/2015 Payables, the 05/29/2015 Payables, and the 05/29/2015 Payroll. (Terry Lundergreen)

June 18, 2015 3

HUMAN RESOURCES 1i. For possible action. Discussion on the renewal proposal from the Nevada Public Agency Insurance Pool (POOL) in an amount not to exceed $643,309.67 for FY2015-2016, a decrease of $9,721.19 from the prior year. (Wendy Lang) 1j. For possible action. Discussion on the Ninth Memorandum of Understanding between Douglas County and the Douglas County Employees Association (DCEA) with financial impact of $40,371, as budgeted, in regards to classification of employees and associated salary ranges, the full cost of the 2.25% PERS increase, and maintaining the current contract until the new contract is approved. (Wendy Lang) 1k. For possible action. Discussion to approve hiring Scott McCullough as Construction Project Manager, grade 59, in County Managers Office at an annual salary of $87,006.40, which is above mid-point of salary range, and as approved in FY 15/16 budget. (Wendy Lang) DISTRICT COURT 1l. For possible action. Discussion to approve acceptance of a National School Lunch Program (NSLP) Equipment grant award from the Nevada Department of Agriculture Food and Nutrition Division for FY14-15 and FY15-16 to the China Spring Youth Camp in the amount of $5,438. (Wendy Garrison) COUNTY MANAGER 1m. For possible action. Discussion to approve a Cooperative Agreement between Douglas County and the Douglas County School District for project management services provided to the School District on a time and materials basis, with no net cost to the County. All work performed by the Construction Project Manager (CPM) will be billed to the District per the agreement and will cover the CPMs costs. (James Nichols) 1n. For possible action. Discussion to approve a Cooperative Agreement between Douglas County and the East Fork Swimming Pool District for project management services provided to the Swimming Pool District on a time and materials basis, with no net cost to the County. All work performed by the Construction Project Manager (CPM) will be billed to the District per the agreement and will cover the CPMs costs. (James Nichols) PUBLIC WORKS 1o. For possible action. Discussion on the execution of Change Order #2 for the Johnson Lane Erosion Repair Project in the amount of $41,379. (Jon Erb) COMMUNITY DEVELOPMENT 1p. For possible action. Discussion to award a contract for construction services for the Pamela Place Storm Drain Improvements to Armac Construction L.L.C, in an amount not to exceed $52,500 as budgeted in FY14/15, and authorize the County Engineer to approve contract amendments up to 10% of the contract amount. (Erik Nilssen)

June 18, 2015 4

DOUGLAS COUNTY LIQUOR BOARD 1q. For possible action. Discussion to approve the On-Site Unrestricted Retail Liquor License for Michael A. Fayer, representing Philadelphia Sandwich Co, LLC dba Asiagos Pizzeria & Deli. Michael A.Fayer has signed a Waiver of Notice of Hearing. Asiagos Pizzeria & Deli is located at: 195 Hwy 50, Suite 105, Stateline, Nevada 89449. (Sergeant Pat Brooks) SHERIFF 1r. For possible action. Discussion to approve a contract between Douglas County and John R. Holman, MD to provide medical services to all inmates incarcerated in Douglas County Detention Facilities, at a cost of $8,820 per month, as provided for in the FY 2015/2016 budget. (Captain Duffy) 1s. For possible action. Discussion to approve a contract between Douglas County and Joseph E. McEllistrem to provide mental health services to all inmates incarcerated in Douglas County Detention Facilities, at an annual cost of $44,537 ($3,714/per month), as budgeted in the FY 2015/2016 budget. (Captain Duffy) TECHNOLOGY SERVICES 1t. For possible action. Discussion to approve an extension to the existing interlocal agreement in which Douglas County provides Geographic Information Systems (GIS) services to Carson City. (Eric Schmidt)

ADMINISTRATIVE AGENDA

The Administrative Calendar will be handled as follows: (1.) The Chairman will read the agenda title into the public record. (2.) Staff will introduce the item and provide a report, if any. (3.) The applicant, if any, will have an opportunity to address the Board.

(4.) The Board will then discuss the item. Once the Board has concluded their discussion, public comment will be allowed. (5.) Public comment will be allowed and is limited to three minutes per speaker. (6.) Once public comment is completed, the Board will then ask any follow-up questions and take action.

On agenda items that are agendized as a presentation with no action listed, public comment is not legally required and must be made at the beginning of the meeting. CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION: Any item(s) pulled from the Consent Calendar will be heard at this time.

June 18, 2015 5

DOUGLAS COUNTY LIQUOR BOARD 2. For possible action. Discussion on a Special Event Entertainment Endorsement Application submitted by Marie Lekumberry, representing J. T. Basque Bar & Dining Room for an Accordian Band Basque Folk Dance Event on Friday, August 7, 2015 from 8:00 pm until 11:00 pm, with an anticipated attendance of approximately 200 people. J.T. Basque Bar & Dining Room is located at: 1426 Hwy 395, Gardnerville, Nevada 89410. (Sergeant Pat Brooks) 3. For possible action. Discussion on a Special Event Entertainment Endorsement Application submitted by Kevin Mary, representing Minden Meat and Deli for a live entertainment event on Wednesday, June 24, 2015, beginning at 3:00 pm and ending at 8:00 pm, with an expected attendance of approx. 200-300 people. Minden Meat and Deli is located at: 1595 US Highway 395, Minden, Nevada. (Sergeant Pat Brooks) EAST FORK BOARD OF FIRE COMMISSIONERS 4. For possible action. Discussion on the Cost Allocated Services Agreement between Douglas County and the East Fork Fire Protection District in the amount of $87,673.25 quarterly as budgeted for FY 2015/16. (Chief Carlini) (approx. 10 min) EAST FORK FIRE 5. For possible action. Discussion on the Cost Allocated Services Agreement between Douglas County and the East Fork Fire Protection District in the amount of $87,673.25 quarterly as budgeted for FY 2015/16. (James Nichols) (approx. 10 min) HUMAN RESOURCES 6. For possible action. Discussion on revision of annual leave policy 200.36 of the Douglas County Administrative Policies and Procedures, adjusting the annual leave accrual rates and maximum annual leave banks for Douglas County employees who are not represented by a labor organization. (Wendy Lang) (approx. 10 min) 7. For possible action. Discussion on the implementation of new job positions, classification system, and pay ranges from the Classification and Compensation Study conducted by Pontifex Consulting Group, LLC. (Wendy Lang) (approx. 10 min) 8. For possible action. Discussion on Resolution 2015R-051 authorizing the payment of the 2.25% PERS contribution rate increase effective July 1, 2015 for Douglas County employees who are not represented by a labor organization for FY15/16. The total estimated fiscal impact for the proposed change in employee compensation for non-represented employees is approximately $182,846 in salaries and benefits. (Wendy Lang) (approx. 10 min)

June 18, 2015 6

9. For possible action. Discussion on Resolution 2015R-052 providing for merit increases of up to 4% for FY2015/16 for Douglas County employees who are not represented by a labor organization. The total estimated fiscal impact for the proposed change in employee compensation for non-represented employees is approximately $325,881 in salaries and benefits. (Wendy Lang) (approx. 10 min) COMMUNITY DEVELOPMENT 10. For possible action. Discussion to approve expanding the use of existing funding within Erosion Control Fund 245 specifically for Lake Tahoe Total Maximum Daily Load (TMDL) Maintenance, and transferring the past and future $5,000 annual contributions dedicated for the maintenance of Warrior Way Water Quality Improvements into a new department for use on any TMDL related maintenance expense, including Warrior Way; authorizing the Community Development Director or their designee with sole authorization to use these funds. (Erik Nilssen) (approx. 10 min) COUNTY MANAGER 11. For possible action. Discussion on and presentation by Walker and Associates on an update regarding 2015 State of Nevada legislative activities. (Mary and Steve Walker) (approx. 15 min) 12. Reports/updates from County Commission members concerning the various boards and/or commissions that they may be a member of or a liaison to or meetings/functions they have attended. These boards/commissions/meetings include but are not limited to the: Nevada Association of Counties; Carson Water Subconservancy District; Lake Tahoe Visitors Authority; Tahoe Regional Planning Agency; Law Library; NevadaWorks; Carson Valley Chamber of Commerce, Carson Valley Visitors Authority; Tahoe Douglas Visitors Authority; Lake Tahoe South Shore Chamber of Commerce; Western Nevada Development District; Regional Transportation Commission; Nevada Tahoe Conservation District; Nevada V & T Railroad Commission; Joint Powers/Waste Management; Tahoe Transportation District, and the Debt Management Commission. There will be no discussion or action taken on these reports/updates. (approx. 10 min) CLOSING PUBLIC COMMENT (No Action) At this time, public comment will be taken on those items that are within the jurisdiction and control of the Board of Commissioners or those agenda items where public comment has not already been taken. THE TIMING FOR AGENDA ITEMS IS APPROXIMATE UNLESS OTHERWISE INDICATED AS A TIME SPECIFIC ITEM. ITEMS MAY BE CONSIDERED AHEAD OF OR AFTER THE SCHEDULE INDICATED BY THIS AGENDA.