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DOUGLAS COUNTY PARKS DEPARTMENT Parks Advisory Board

Agenda

* * * * AMERICANS WITH DISABILITIES ACT NOTICE * * * * Please contact the Park Department Headquarters Office, 1036 SE Douglas Ave. Roseburg, OR 97470, 541- 957-7001, at least 48 hours prior to the scheduled meeting time if you

need an accommodation. TDD users please call Oregon Telecommunications Relay Service at 1-800-735-2900.

Commission Chambers, Room 311 Thursday, October 15, 2020

The Parks Advisory Board meeting is scheduled for 90 minutes. The Board may elect to continue the meeting for 30 minutes additional upon quorum approval of the Board.

10:00 am - Call to Order

Roll Call: Jerry Chartier, Chair Lonnie Ferber, Vice Chair Christine Goodwin Phil Bigler Robert Johnson Jody Morrow Elaine Cheney

Chairperson

Approval / Amendment of Minutes

Review Agenda

Chairperson

Chairperson

New Business

2021 Rates

Adopt-A-Park Requests

Old Business

Park Policies

Chairperson

Director Director Chairperson Director

Audience Participation: Agenda Business Items Only At this time, anyone signing up to address the PAB concerning items on the agenda business items may do so. Items must be related to PAB agenda business items only. The person addressing the Board shall, when recognized, give his/her name and address for the record. All remarks shall be directed the whole Board and limited to five (5) minutes per person with no yielding of time. Comments are encouraged to be in writing if appropriate. The Board reserves the right to delay any action, if required, until such time when they are fully informed on the matter

Park Advisory Actions: Park Advisory Board will take actions on items heard in New and Old Business after public comments

Chairperson

Chairperson

Director’s Update Director

Audience Participation: Non-Agenda Items Only At this time, anyone signing up to address the PAB concerning items of interest not included on the agenda may do so. Items must be related to PAB responsibilities and jurisdiction. The person addressing the Board shall, when recognized give his/her name and address for the record. All remarks shall be directed the whole Board and limited to five (5) minutes per person with no yielding of time. Comments are encouraged to be in writing if appropriate.

Chairperson

Parks Advisory Board Comments

Good of the Order

Adjournment

Chairperson Chairperson

DOUGLAS COUNTY PARKS ADVISORY BOARD

Minutes of Meeting – February 20, 2020 9:00 AM

Room 216 – Douglas County Courthouse

PRESENT: Jerry Chartier – Chair, Lonnie Ferber, Christine Goodwin, Jody Morrow, Rocky Houston ABSENT: Phil Bigler, Elaine Cheney, Robert Johnson GUESTS: Denise Aaron, John Hunter, Kat Stone CALL TO ORDER: Chair - Jerry Chartier called the meeting to order at 10:02 AM MINUTES: Minutes of January 16, 2020 were reviewed and approved. AGENDA REVIEW: Agenda approved as stands. NEW BUSINESS: Parks Policy Manual Update Background In prior PAB meetings, we have discussed the need to review Park policies in their entirety since the policy manual online was last updated in 2008. The Department uses these policies to provide additional direction to County Codes and to address other items not found in County Code. Here is a link to the current policy manual:

http://www.co.douglas.or.us/parks/pdfs/PolicyManual11-2-07Final.pdf In addition, we have developed a set of campground rules, here is a link to this document:

http://www.co.douglas.or.us/parks/pdfs/DouglasCountyParkCampgroundRules.pdf We also have additional rules found on our FAQ page: http://www.co.douglas.or.us/parks/faq.asp Our County Codes can be found here: http://www.co.douglas.or.us/legal/rds_countyparks.PDF Our review of the park policy manual identified many items that are not relevant to the operation of our Parks system. The department is proposing to combine the documents listed above into one new policy manual. This manual will categorize the policies into sections of related policies

for easy reference. The goal is to assist staff, the board and the public in finding and reviewing our policies. The current sections under consideration are:

Park Administration Park Planning Volunteer Program Park Facility Use and Management

The department will present these policies in the new format for review by the Parks Advisory Board. Action Request None at this time Parks Safety Committee Background In an effort to improve our safety and engage our staff on safety matters, the department is proposing the formation of a Parks Safety Committee. The County has a Safety Committee that meets monthly and addresses Countywide safety issues. The department has identified that there are industry/department specific training and safety requirements that we want to focus on. See below for a draft of Safety Committee Guidelines.

Douglas County Parks Department Safety Committee Guidelines

Purpose The purpose of the Department Safety Committee is to bring workers and management together in a non‐adversarial, cooperative effort to promote safety and health in our workplace. The Department Safety Committee will be an advisory group that provides input to management by making recommendations for change to work practices, safety policies and procedures, and to assist in identifying training needs and any potential hazards.

Introduction The Department is committed to accident prevention and the development of work practices and policies that promote a safe workplace for all employees. In order to prevent losses and to assist management in the development of safe work practices and policies, a joint management/worker safety committee has been established. Employee involvement in accident prevention and support of safety committee members and activities is necessary to ensure a safe and healthful workplace for everyone.

Committee Members The Department Safety Committee shall consist of three members as follows:

Operations Management Member

Park Operations Staff Member

Park Coordinator Staff Member

Optional nonvoting member – Park Volunteer or Administrative Staff member

Member Responsibilities Responsibilities of Department Safety Committee members include:

Receive training in Safety Committee, Hazard Identification and Accident Investigation OROSHA

Training.

Attend and participate each time the Safety Committee meets.

Be a point of contact for other employees to identify potential hazards, unsafe work practices,

policies, training needs, and to present such items to the committee for discussion.

Report any unsafe conditions, work practices, or policies that may be observed and work to

develop recommendations for effective solutions.

Contribute ideas and suggestions for improvement of safety.

Record meeting minutes when requested.

Fill in for Chair in his or her absence when requested.

Committee Chair Responsibilities of the chair include:

Conduct meetings.

Present written recommendations of the committee to management.

Report back to the Safety Committee management’s responses to the safety recommendations.

Prepare monthly agenda and take minutes at the meetings.

Extent of Authority The safety committee advises and provides written recommendations to the Operations Manager and Department Director on issues that will promote safety and health in the workplace. In turn, the Department Management will give serious consideration to the recommendations. A response from management will be made in writing to the safety committee on any recommendation within 30 days, if possible.

Functions What the safety committee may do:

Be an advisory body to the Department and County Safety Committee

Meet monthly and maintain minutes of every meeting.

Complete quarterly safety reviews of Department work sites.

Evaluate all safety hazards that are identified and make recommendations to management

regarding those hazards.

Review Department incident reports (after redaction) and evaluate the issues.

Assist management in the development, maintenance and review of safety and/or emergency

policy and procedures.

Assist management in the development and execution of department safety training.

Assist management in educating department personnel in the proper procedures for dealing

with:

o Potential Hazards

o Observed unsafe acts of department personnel

o Observed unsafe acts of contractors on site

Provide recommendations to management in the development of assignments for maintenance

of department safety equipment.

Perform formal accident or incident investigations

Establish policies and/or procedures.

Provide recommendations on employee disciplinary actions for safety policy violations.

Entertain any discussion that involves personal attacks on individuals.

Expect management to implement every recommendation that is made.

Action Request None at this time Parks Risk Management Policy Background With the focus on our policy manual, it was identified that we have implemented many risk management directives in the past few years. However, these directives were not in a policy format. In order to ensure ongoing compliance and engagement, it was determined that a policy should be drafted. The draft policy outlines key categories where we are trying to be proactive in minimizing hazards that could result in personal injury, property damage or financial loss. See below for a draft of Risk Management Policy.

Douglas County Parks Department Risk Management Policy

Purpose The Parks Department will maintain a risk management program designed to minimize hazards that can result in personal injury, property damage or financial loss.

Introduction The Department is committed to accident prevention and the development of work practices and policies that promote a safe workplace for all employees. In order to prevent losses and to assist management in the development of safe work practices and policies, the department will utilize the following means to implement the risk management policy:

Identify the Park Operations Manager as the responsible manager for the development and

management of the risk management policy implementation

Develop a Department Safety Committee;

Have a Department Safety Committee member participate in the County Safety Committee;

Work with Risk Manager in specific areas related to the department programs, parks and

facilities;

Evaluate and update training programs and manuals annually;

Provide staff with ongoing training programs that emphasize safety in the work place; and

Maintain safety inspection procedures for parks, facilities and equipment.

1. Safety Committee

1.1. County Safety Committee

1.1.1. The Department will identify (1) staff and an alternative to attend the monthly County

Safety Committees.

1.2. Department Safety Committee

1.2.1. The Department will create a Safety Committee. The Department Safety Committee will

be an advisory group that provides input to management by making recommendations for

change to work practices, safety policies and procedures, and to assist in identifying

training needs and any potential hazards

2. Employee Training

2.1. No employee shall complete work assignments until required training is completed.

2.2. County, State and Federal safety regulations will be followed.

2.3. The department will conduct monthly training programs.

2.3.1. Topics covered will be developed by the Park Operations Manager with input by the

County Safety Committee.

2.3.2. Trainings sessions will be in‐house and with professionals from outside the department.

2.3.3. Training sessions will have attendance sign in sheets.

3. Inspections

3.1. Park Inspections

3.1.1. The department will inspect each park once per year to review park conditions. Work

orders will be completed for necessary repairs or safety hazards identified. Staff will

report any identified repairs or safety hazards while performing regular maintenance

activities. In the event there is a park condition that is a health or safety concern, repairs

will be completed immediately or the area/facility will be blocked from public use until

repairs can be made.

3.2. Playground Inspections

3.2.1. The department will inspect each playground and equipment monthly. Staff trained in

playground inspecting will inspect the equipment once per year. In the event there is a

playground condition that poses a risk to injure or is in need of repair, repairs will be

completed immediately or the area/equipment will be blocked from public use until


3.3. Equipment Inspections

3.3.1. Park Vehicles and Maintenance equipment will have a visual inspection before

operation by an employee. At the time of schedule maintenance intervals, the equipment

will be inspected by trained staff. Any vehicles or equipment that is unsafe is to be taken

out of service and tagged/locked out and reported to supervisor and/or delegated staff to

arrange for repairs.

4. Risk Management Accounting Procedures

4.1. Cash Handling

4.1.1. The department cash handling manual will be followed at all times.

4.1.1.1. Dual Custody will be followed for all cash.

5. Other Safety Procedures

5.1. Lock‐Out, Tag‐Out

5.1.1. In the event that any power tool, vehicle or motorized piece of equipment needs

immediate mechanical repairs/service or adjustments because of safety or service needs,

the following must take place:

Action Request None at this time OLD BUSINESS: Budget Review Background The County works on an annual budget cycle. The FY 21 budget preparation has officially begun. Generally, a draft budget is reviewed in March and a final budget is presented to the County Budget Committee in May. The Budget is adopted in June. The Parks Advisory Board (PAB) is tasked with reviewing and making recommendations on the annual budget for submission to the Board of Commissioners and the Budget Committee. The department has prepared this initial budget direction for review by the PAB. While there are projects and fiscal numbers being presented to the PAB, the goal at this time is for information on the key objectives the department will be focusing on in FY21. The draft budget presented has been submitted to Management and Finance.

2021 Budget 2020 Revised Budget 2020 Actuals

O&M

Revenue $2,726,347 $2,477,826 $1,207,286

Expenditures $2,595,722 $2,347,201 $1,184,843

Capital

Revenue $988,515 $2,464,685 $4,837

Expenditures $1,296,515 $2,370,600 $23,421.71

Kanipe

Revenue $43,200 $37,700 $5,863

Expenditures $43,200 $37,700 $6,551

Action Request Recommend the FY21 Parks Department Budget as presented for Budget Committee review.

Motion to recommend the FY21 Parks Department Budget as presented for Budget Committee review. Motion made by Lonnie Ferber, Seconded by Jody Morrow Passed Unanimously

AUDIENCE PARTICIPATION: Agenda Business Items Only Denise Aaron: Questions regarding logging in Cavitt Creek Day use park. Rocky Houston: We do have a contract out to remove hazard trees in that park. Park will close during this period of time. Will probably remove these in the Fall. Denise Aaron: Having problems with illegal camping in that area also. Who can I call regarding this? Can we possibly have a gate to close at sunrise and sunset. Neighbors will assist. Rocky Houston: Need to have an Adopt a Park to allow this to happen. John Hunter: Concerned about budget not balancing and lack of transparency. Kat Stone: Concerned about budget presentation. Can we see more information when the budget comes together in May? Would like to have some clarity around the numbers. DIRECTOR’S UPDATE:

River Forks restroom rehab is done. Waiting for whales to be remounted before an official ribbon cutting.

Ben Irving restroom remodel and installation of new is completed. Amacher archaeological survey is now moving forward that will allow us to submit a

grant for paving. WCB is open. We are still competing some fencing. Good feedback. Adding a 20 x 20

metal garage this next week. UD – completing grading in campsite renovation in Southern loop. New restroom will be

set in late April – completion in May. Presentation next week for ATV grant program. Hoping to acquire grant funds to get a

new truck and also to repave the ATV area. Finishing up FEMA work. Have some projects that may still take several months for

certain ones. Interviews this week for MT1 – 38 candidates. Offering a position to one and looking at

others for seasonal positions. Re-siding the shop at Winchester. Obtaining a surplus truck next week. Moving a pavilion from Green Oaks to Carl C Hill. Getting info on price for a no-net rise

certification. Questions:

Lonnie – original whales at River Forks? Yes Previous study by UO at Amacher indicated no tribal issues. What now? Met with tribe archaeologist. They are now satisfied and we have a green light

AUDIENCE PARTICIPATION: Non-Agenda Items Only John Hunter: Regarding tree removal at Cavitt Creek Park. You are issuing a public notice that park will be closed when removal occurs. Where is transparency? Residents in the area did not know that logging was being done. Very few hazard trees exist and not much would be damaged if they fall. Makes no sense to cut living trees. Kat Stone: No one has ever been injured due to a hazard tree falling on them. PARK ADVISORY BOARD COMMENTS: Jody – Have we heard anything about Happy Valley? Rocky – Summary of what we have done:

Sheriff has been in there hourly during peak season. Spoke with PW regarding no-parking signs during certain hours. Moved gate Installed speed bumps and bollards Looked into additional lighting Increased maintenance

Jerry – regarding Cavitt Creek – when issues arise like this I go visit the park. Rocky please explain the dynamics of the grove of trees. Rocky – Grove includes dead, dying and some live trees. Forester indicates that removing only a few will be a problem, since tree roots have not been conditioned to wind and the risk of windfall is high. Lonnie – Thora Circle park. Open field area surrounded by homes. Someone in area is piling debris there. Please post signs saying no dumping. Rocky – Explained dynamics of Park. Maybe a letter to new neighbors. GOOD OF THE ORDER: Jerry – Would like to repeat going to the coast in July to observe Dune Fest. Can we move July meeting to accommodate this? Move to July 23rd as opposed to scheduled date. . NEXT MEETING: The next PAB meeting will be March 19, 2020 at River Forks Park ADJOURNMENT: Respectfully submitted, Deb Pack

DOUGLAS COUNTY PARKS ADVISORY BOARD

Minutes of Meeting – February 20, 2020 10:00 AM

Room 216 – Douglas County Courthouse

PRESENT: Lonnie Ferber, Christine Goodwin, Jody Morrow, Rocky Houston ABSENT: Phil Bigler, Elaine Cheney, Robert Johnson, Jerry Chartier GUESTS: CALL TO ORDER: Vice Chair – Lonnie Ferber called the meeting to order at 10:00 AM MINUTES: Minutes of February 20, 2020 were reviewed and tabled due to no quorum. AGENDA REVIEW: Agenda approved as stands. NEW BUSINESS: None at this time OLD BUSINESS: PARKS DEPARTMENT BUDGET Background The County works on an annual budget cycle. The FY 21 budget preparation has officially begun. Generally, a draft budget is reviewed in March and a final budget is presented to the County Budget Committee in May. The Budget is adopted in June. The Parks Advisory Board (PAB) is tasked with reviewing and making recommendations on the annual budget for submission to the Board of Commissioners and the Budget Committee. The department has prepared this initial budget direction for review by the PAB. This was recommended in February 2020 by the PAB. That recommendation has gone through a budget workshop and Budget Committee Hearings. It was tentatively recommended. Below is the summary of the budget.

The County draft budget can be reviewed at:

http://www.co.douglas.or.us/finance/documents/2021/FY21_Proposed_Budget.pdf Action Request No Action at this time.

Parks Policy Manual Update Background In prior PAB meetings, we have discussed the need to review Park policies in their entirety since the policy manual online was last updated in 2008. The Department uses these policies to provide additional direction to County Codes and to address other items not found in County Code. Here is a link to the current policy manual:


http://www.co.douglas.or.us/parks/pdfs/DouglasCountyParkCampgroundRules.pdf

http://www.co.douglas.or.us/finance/documents/2021/FY21_Proposed_Budget.pdf

http://www.co.douglas.or.us/parks/pdfs/PolicyManual11-2-07Final.pdf


We also have additional rules found on our FAQ page: http://www.co.douglas.or.us/parks/faq.asp Our County Codes can be found here: http://www.co.douglas.or.us/legal/rds_countyparks.PDF Our review of the park policy manual identified many items that are not relevant to the operation of our Parks system. The department is proposing to combine the documents listed above into one new policy manual. This manual will categorize the policies into sections of related policies for easy reference. The goal is to assist staff, the board and the public in finding and reviewing our policies. The current sections under consideration are:

Park Administration

Park Planning

Volunteer Program

Park Facility Use and Management The department will present these policies in the new format for review by the Parks Advisory Board. Action Request None at this time Parks Safety Committee Background In an effort to improve our safety and engage our staff on safety matters, the department is proposing the formation of a Parks Safety Committee. The County has a Safety Committee that meets monthly and addresses Countywide safety issues. The department has identified that there are industry/department specific training and safety requirements that we want to focus on. See below for a draft of Safety Committee Guidelines.

Douglas County Parks Department Safety Committee Guidelines

Purpose The purpose of the Department Safety Committee is to bring workers and management together in a non-adversarial, cooperative effort to promote safety and health in our workplace. The Department Safety Committee will be an advisory group that provides input to management by making recommendations for change to work practices, safety policies and procedures, and to assist in

http://www.co.douglas.or.us/parks/faq.asp

http://www.co.douglas.or.us/legal/rds_countyparks.PDF

identifying training needs and any potential hazards.

Introduction The Department is committed to accident prevention and the development of work practices and policies that promote a safe workplace for all employees. In order to prevent losses and to assist management in the development of safe work practices and policies, a joint management/worker safety committee has been established. Employee involvement in accident prevention and support of safety committee members and activities is necessary to ensure a safe and healthful workplace for everyone.

Committee Members The Department Safety Committee shall consist of three members as follows:

Operations Management Member

Park Operations Staff Member

Park Coordinator Staff Member

Optional nonvoting member – Park Volunteer or Administrative Staff member

Member Responsibilities Responsibilities of Department Safety Committee members include:

Receive training in Safety Committee, Hazard Identification and Accident Investigation OROSHA

Training.

Attend and participate each time the Safety Committee meets.

Be a point of contact for other employees to identify potential hazards, unsafe work practices,

policies, training needs, and to present such items to the committee for discussion.

Report any unsafe conditions, work practices, or policies that may be observed and work to

develop recommendations for effective solutions.

Contribute ideas and suggestions for improvement of safety.

Record meeting minutes when requested.

Fill in for Chair in his or her absence when requested.

Committee Chair Responsibilities of the chair include:

Conduct meetings.

Present written recommendations of the committee to management.

Report back to the Safety Committee management’s responses to the safety recommendations.

Prepare monthly agenda and take minutes at the meetings.

Extent of Authority The safety committee advises and provides written recommendations to the Operations Manager and Department Director on issues that will promote safety and health in the workplace. In turn, the Department Management will give serious consideration to the recommendations. A response from management will be made in writing to the safety committee on any recommendation within 30 days, if possible.

Functions What the safety committee may do:

Be an advisory body to the Department and County Safety Committee

Meet monthly and maintain minutes of every meeting.

Complete quarterly safety reviews of Department work sites.

Evaluate all safety hazards that are identified and make recommendations to management

regarding those hazards.

Review Department incident reports (after redaction) and evaluate the issues.

Assist management in the development, maintenance and review of safety and/or emergency

policy and procedures.

Assist management in the development and execution of department safety training.

Assist management in educating department personnel in the proper procedures for dealing

with:

o Potential Hazards

o Observed unsafe acts of department personnel

o Observed unsafe acts of contractors on site

Provide recommendations to management in the development of assignments for maintenance

of department safety equipment.

Perform formal accident or incident investigations

Establish policies and/or procedures.

Provide recommendations on employee disciplinary actions for safety policy violations.

Entertain any discussion that involves personal attacks on individuals.

Expect management to implement every recommendation that is made.

Action Request None at this time Parks Risk Management Policy Background With the focus on our policy manual, it was identified that we have implemented many risk management directives in the past few years. However, these directives were not in a policy format. In order to ensure ongoing compliance and engagement, it was determined that a policy should be drafted. The draft policy outlines key categories where we are trying to be proactive in minimizing hazards that could result in personal injury, property damage or financial loss. See below for a draft of Risk Management Policy.

Douglas County Parks Department Risk Management Policy

Purpose The Parks Department will maintain a risk management program designed to minimize hazards that can result in personal injury, property damage or financial loss.

Introduction The Department is committed to accident prevention and the development of work practices and policies that promote a safe workplace for all employees. In order to prevent losses and to assist management in the development of safe work practices and policies, the department will utilize the following means to implement the risk management policy:

Identify the Park Operations Manager as the responsible manager for the development and

management of the risk management policy implementation


Have a Department Safety Committee member participate in the County Safety Committee;

Work with Risk Manager in specific areas related to the department programs, parks and

facilities;


Provide staff with ongoing training programs that emphasize safety in the work place; and


1. Safety Committee

1.1. County Safety Committee

1.1.1. The Department will identify (1) staff and an alternative to attend the monthly County

Safety Committees.

1.2. Department Safety Committee

1.2.1. The Department will create a Safety Committee. The Department Safety Committee will

be an advisory group that provides input to management by making recommendations for

change to work practices, safety policies and procedures, and to assist in identifying

training needs and any potential hazards

2. Employee Training

2.1. No employee shall complete work assignments until required training is completed.

2.2. County, State and Federal safety regulations will be followed.

2.3. The department will conduct monthly training programs.

2.3.1. Topics covered will be developed by the Park Operations Manager with input by the

County Safety Committee.

2.3.2. Trainings sessions will be in-house and with professionals from outside the department.

2.3.3. Training sessions will have attendance sign in sheets.

3. Inspections

3.1. Park Inspections

3.1.1. The department will inspect each park once per year to review park conditions. Work

orders will be completed for necessary repairs or safety hazards identified. Staff will

report any identified repairs or safety hazards while performing regular maintenance

activities. In the event there is a park condition that is a health or safety concern, repairs

will be completed immediately or the area/facility will be blocked from public use until


3.2. Playground Inspections

3.2.1. The department will inspect each playground and equipment monthly. Staff trained in

playground inspecting will inspect the equipment once per year. In the event there is a

playground condition that poses a risk to injure or is in need of repair, repairs will be

completed immediately or the area/equipment will be blocked from public use until


3.3. Equipment Inspections

3.3.1. Park Vehicles and Maintenance equipment will have a visual inspection before

operation by an employee. At the time of schedule maintenance intervals, the equipment

will be inspected by trained staff. Any vehicles or equipment that is unsafe is to be taken

out of service and tagged/locked out and reported to supervisor and/or delegated staff to

arrange for repairs.

4. Risk Management Accounting Procedures

4.1. Cash Handling

4.1.1. The department cash handling manual will be followed at all times.

4.1.1.1. Dual Custody will be followed for all cash.

5. Other Safety Procedures

5.1. Lock-Out, Tag-Out

5.1.1. In the event that any power tool, vehicle or motorized piece of equipment needs

immediate mechanical repairs/service or adjustments because of safety or service needs,

the following must take place:

Action Request None at this time AUDIENCE PARTICIPATION: Agenda Business Items Only DIRECTOR’S UPDATE: None at this time AUDIENCE PARTICIPATION: Non-Agenda Items Only PARK TOUR – COASTAL PROPERTIES NEXT MEETING: The next PAB meeting will be July 16, 2020 at Douglas County Courthouse, Roseburg, OR. ADJOURNMENT:

Respectfully submitted, Rocky Houston


Agenda Item: Park Fees Review Presented by: Rocky Houston

_X_ Action Item __ Informational Item Background The Parks Department conducts a review of fees annually. This review is to determine if the fees are meeting the operational costs of the department. If a change is recommended, a review of other recreational facilities is conducted. If any rate change is recommended, it would be implemented on January 1, 2021. The attached list of rates will be reviewed at the meeting. Action Request

Recommend a motion to adopt the rates and engage with the Board of Commissioners, as needed.

Douglas County Parks - 2021 Camping Rates*

*Special Event and Holiday pricing may be higher than rates shown here. Please call for specifics.

Camping Rates

South Central North Coastal

Item Chief

Miwaleta Stanton Amacher Whistler’s

Bend Mildred Kanipe

Pass Creek

Windy Cove

Half Moon Bay

Umpqua Dunes

Rates

Sand Camp N/A N/A N/A N/A N/A N/A N/A $25 N/A

Triangle Road N/A N/A N/A N/A N/A N/A N/A $30 N/A

Non-Hook Up $19 $19 N/A $25 $19 $19 $25 $35 $35

Partial Hook Up N/A N/A $27 N/A N/A N/A $30 N/A $40

Equine Site N/A N/A N/A N/A $27 N/A N/A N/A N/A

Full Hook Up $35 $29 $29 $35 N/A $29 $35 to $45 N/A $35 to $65

Extra Vehicle $6 $6 $6 $6 $6 $6 $6 $6 $6

Group Camp - Small $79 N/A N/A $89 N/A N/A N/A $99 $109

Group Camp - Large N/A N/A N/A $129 N/A N/A N/A $139 $149

Yurt N/A N/A N/A $55 N/A N/A N/A N/A N/A

Cabin – rustic $55 N/A N/A N/A N/A N/A N/A N/A N/A

Cabin - deluxe $75 N/A N/A N/A N/A N/A $89 N/A N/A

Cabin – Studio/ 1 Bed N/A N/A N/A N/A N/A N/A N/A N/A $129

Cabin – 2 Bed N/A N/A N/A N/A N/A N/A N/A N/A $149

Cabin – 3 Bed N/A N/A N/A N/A N/A N/A N/A N/A $169

Umpqua Dunes Full Hook Up Rates Breakdown: Sites 1 – 17 - $35 Sites 18- 49 - $45 Sites 50-52 - $55 Sites 100+ - $65 Windy Cove Full Hook Up Rates Breakdown: Loop A - $35 Loop B - $45


Agenda Item: Adopt-A-Park - Requests Presented by: Rocky Houston

_X_ Action Item __ Informational Item Background The Parks Department has an Adopt-A-Park program where individuals or groups adopt a park by assisting in taking over a maintenance task or tasks at a park. This request is to review two new applications for adopting Thora Circle and Pickett Park. Action Request

Recommend a motion to recommend to the Department and Department Board Liaison to enter into agreements with identified Adopt-A-Park adopters.


Agenda Item: Parks Policy Manual Update Presented by: Rocky Houston, Director

_X_ Action Item __ Informational Item Background In prior PAB meetings, we have discussed the need to review Park policies in their entirety since the policy manual online was last updated in 2008. The Department uses these policies to provide additional direction to County Codes and to address other items not found in County Code. Here is a link to the current policy manual:


http://www.co.douglas.or.us/parks/pdfs/DouglasCountyParkCampgroundRules.pdf We also have additional rules found on our FAQ page: http://www.co.douglas.or.us/parks/faq.asp Our County Codes can be found here: http://www.co.douglas.or.us/legal/rds_countyparks.PDF Our review of the park policy manual identified many items that are not relevant to the operation of our Parks system. The department is proposing to combine the documents listed above into one new policy manual. This manual will categorize the policies into sections of related policies for easy reference. The goal is to assist staff, the board and the public in finding and reviewing our policies. The current sections under consideration are:

Park Administration

Park Planning

Volunteer Program

Park Facility Use and Management The department is presenting these policies in the new format for review by the Parks Advisory Board. Action Request

Request motion to recommend adoption of park policies and work with Board of Commissioners on their adoption, as needed.

http://www.co.douglas.or.us/parks/pdfs/PolicyManual11-2-07Final.pdf


http://www.co.douglas.or.us/parks/faq.asp

http://www.co.douglas.or.us/legal/rds_countyparks.PDF

DOUGLAS COUNTY PARKS

DEPARTMENT POLICIES

Updated 2020

I:\ParksData\1-Administration\Policy and Procedures\Policy Manual - 2020.doc - 1 - Revised 6/10/2020

PREFACE

This Policy Manual is a tool for the Park Department and the

Douglas County Park Advisory Board. The purpose of this manual

is to provide guidance to the Department in making consistent

and fair decisions that address current management issues and

future operational needs in accordance to the mission objectives,

applicable laws and to allow for discretion and latitude contingent

on different circumstances. United States Federal law, Oregon

State statutes, and Douglas County Ordinances take precedence

over park policy.

The Parks Department Director interprets, implements and

administers all policy decisions for the Department. It is the role

of the Parks Department staff to develop appropriate procedures

for implementing policy decisions.


TABLE OF CONTENTS

Preface .............................................................................................................. Error! Bookmark not defined.

section 1 – Parks Administration .................................................................................................................... 3

section 2 - Parks Planning and Development .............................................................................................. 11

section 3 - Parks Management .................................................................................................................... 22

Section 4 –volunteer Program ...................................................................................................................... 33


SECTION 1 – PARKS ADMINISTRATION

Objective: Establish policies for the Parks Department that

provide direction to administer the Parks system to meet the

needs of the Douglas County and be financially stable.


1.1 PARKS ADVISORY BOARD

Date Approved: Last Reviewed:

Objective: Administration

Establish policies for the Parks Department that provide direction to administer the

Parks system to meet the needs of the Douglas County and be financially stable.

Purpose: The Parks Department will have a Parks Advisory Board to serve as an

advisory body with the authority to assist and advise the board of commissioners.

Policy Statement: The parks board shall be composed of seven members. The parks

board shall have the authority and duty to:

Serve as an advisory board to the board of commissioners regarding the

appointment of the Parks Department Director.

Review and recommend enactment of policies and rules for the operation of the

department.

Review and make recommendations on the annual budget of the department as

prepared by the director for submission to the board of commissioners and the

budget committee.

Each member shall be appointed for a term of four years. At the expiration of a

member's term, the board of commissioners shall appoint a new member or may

reappoint a member for a term of four years. If a member is removed by the board of

commissioners or resigns from the parks board, any replacement member shall serve

for the remainder of the term of the member being replaced.

The parks board shall meet and organize by the election of a chairperson from among its

members. The organizational meeting to elect a chairperson shall occur during the first

meeting held after July 1 each year. The parks board shall meet at the call of the

chairperson or any four members as necessary to perform the duties required listed

above. The director shall assist the chairperson in scheduling meetings. The chairperson

shall preside at all meetings of the parks board and shall conduct the meetings in

accordance with procedural rules established by the parks board.

Four voting members shall constitute a quorum. No decision shall be made by the parks

board unless a quorum is present. A majority of the members present at a meeting must


vote in favor of any proposed decision or action of the parks board before it may be

implemented.

The members of the parks board shall receive no compensation for services provided as

members, except for reimbursement of actual and necessary travel and other expenses

incurred in the performance of their duties that are preapproved by the director.

Request for reimbursement of expenses shall be submitted to the director.


1.2 RISK MANAGEMENT





Purpose: The Parks Department will maintain a risk management program designed to

minimize hazards that can result in personal injury, property damage or financial loss.

Policy Statement: The Parks Department is committed to accident prevention and the

development of work practices and policies that promote a safe workplace for all

employees. In order to prevent losses and to assist management in the development of

safe work practices and policies, the department will utilize the following means to

implement the risk management policy:

Identify the Park Operations Manager as the responsible manager for the

development and management of the risk management policy implementation


Have a Department Safety Committee member participate in the County Safety

Committee;

Work with Risk Manager in specific areas related to the department programs,

parks and facilities;


Provide staff with ongoing training programs that emphasize safety in the work

place; and



1.3 EXTERNAL COMMUNICATIONS





Purpose: This policy clarifies the role of the Parks Advisory Board (PAB) members

relative to communication and differentiates communication roles between Board

members and Parks Department staff. This policy also commits the Parks Department

to open communications with the public on policy decisions.

Policy Statement: Parks Advisory Board members are volunteers appointed by the

Douglas County Board of Directors. PAB members are empowered to inform, educate

and engage constituents about Parks Department matters. PAB members make

recommendations on Parks Department policies to the Douglas County Board of

Commissioners and/or the Board Liaison. Specific information inquiries from the public

should be routed to the Parks Department Director and/or the Douglas County Public

Information Officer.

All requests from the media on information on Parks Department policies or County

decisions should be routed to the Parks Department Director and/or the Douglas County

Public Information Officer to ensure state and county rules are followed.

Parks Department staff shall direct all media inquiries and/or requests for documents to

the Parks Department Director and/or the Douglas County Public Information Officer.

In the event of a state of emergency, all public information inquiries by the public or

media should be routed to the Douglas County Public Information Officer.


1.4 SUSTAINABLE FISCAL MANAGEMENT





Purpose: This policy shall ensure the perpetual sustainable management of the Parks

Department resources.

Policy Statement: The Parks Department shall be a role model in preserving resources

and promoting a culture of sustainable management enabling the efficient delivery and

continuation of services to residents and visitors. Long-lasting park investments

supported by sustainable and effective park management and stewardship practices

provide a wide range of public benefits that will endure for future generations. The

Parks Department shall ensure perpetual sustainable management of park resources

using the following guidance:

Create short and long term financial stability through responsible public

investments by managing park assets as effective stewards and through

implementation of sound fiscal policies and procedures.

Establish and continually review facility lifecycles and standards of maintenance

and service levels that guide sustainable operations.

Enhance and implement sustainable best management practices in all areas of

the Parks Department including but not limited to planning, operation,

maintenance, management and overall service delivery.

Design and develop park facilities and amenities to maximize their life

expectancy and minimize environmental impacts.

Preserve resources and minimize environmental impacts.

Develop and value our employees and volunteers.

Provide opportunities for the community to experience the benefits of the parks

system today and into the future.


1.5 PARK FEES





Purpose: To define a policy for establishing, reviewing and approving fees for the use of

Park Authority facilities programs and services.

Policy Statement: The Parks Department shall offer a broad range of outdoor

recreational facilities for the residents of Douglas County. To support these facilities,

the Parks Department generates funding for its operations by charging fees.

Basic facilities (such as trails, playgrounds and open spaces) appeal to a broad spectrum

of the community and, therefore, are not charged a fee for use. Campsites, pavilions,

parking and special events are uses that, in general, benefit the individual or group

participants rather than the community as a whole and may have a fee for use. These

fees are reviewed frequently and the revenues they generate are part of the

Department’s annual budget.

User fees for facilities or services are established and maintained at levels which:

1. Can reasonably be expected to collectively produce revenue sufficient to

recover all costs of the Parks Department for said use;

2. Are competitive with comparable facilities and services in the area;

3. Attempt to balance the availability of facilities and services with their

affordability;

4. Reflect the principle that, where feasible, comparatively small and regular

fee increases are preferred over less frequent, larger increases;

5. All the Parks Department, where feasible, to address deferred maintenance

and park facility enhancements.

Fee Reduction Programs

The Parks Department will provide the following fee reduction programs:

1. Disable Veteran Program – The Parks Department will provide 10 nights free

camping nights (5 nights per 30 day period) for standard campsites only and free


parking in day use facilities when a disabled veteran possesses an Oregon Parks

and Recreation Department Special Access Pass.

a. All reservation fees, additional fees, etc. are applicable.

2. Active Military Program – The Parks Department will provide 10 free camping

nights ( 5 nights per 30 day period) for standard campsites only.

3. Veteran Program

4. Douglas County Resident Program


SECTION 2 - PARKS PLANNING AND DEVELOPMENT

Objective: Plan and develop a balanced park system that

provides for the stewardship of park resources while providing a

variety of park facilities and amenities to meet the outdoor

recreational needs of Douglas County and adhere to the

Countywide Comprehensive Plan, Park and Recreation Objectives.


2.1 LAND ACQUISITION


Objective: Planning and Development

Plan and develop a balanced park system that provides for the stewardship of park

resources while providing a variety of park facilities and amenities to meet the outdoor

recreational needs of Douglas County and adhere to the Countywide Comprehensive

Plan Park and Recreation Objectives.

Purpose: The Parks Department shall acquire land to meet the recreational needs of

Douglas County. The Parks Advisory Board makes recommendations of any parkland

acquisition to the Douglas County Board of Commissioners.

Policy Statement: Parkland acquisition opportunities take many forms, including

dedication, donation, fee simple purchase, lease agreements, partnerships and

easements. When acquiring land the Parks Department may take into account:

1. The uniqueness and value of natural and recreational resources.

2. The amount of land necessary to meet county residents’ needs for recreational

opportunities shall be consistent with County Comprehensive Plan requirements.

3. Sustainable and long term maintenance and operational costs of the property

borne by the Department related to any potential acquisition.


2.2 PARK PLANNING







Purpose: Planning provides direction and guidance towards achieving the Parks

Department vision, mission, goals, and objectives. Planning and effective

implementation of plans assist in the orderly growth and stewardship of the park

system..

Policy Statement: The Parks Department shall maintain ongoing park planning guided

by Douglas County Parks System Plan (2016) that establishes Guiding Principles, Goals,

and recommendations for the development of park system elements including land,

facilities, resources, services, and programs. The Parks Department may incorporate the

following plans and any additional plans it may deem necessary:

1. Park Needs Assessment –a planning study conducted to determine the county’s

park and recreation needs, establish service level standards and align long term

capital investment plans. This can be done through the Statewide

Comprehensive Outdoor Recreation Plan (SCORP) or by the Parks Department.

2. Park System Comprehensive Plan – a long-range plan to align stewardship and

community park needs with the park system physical aspects: land, natural and

cultural resources, and facilities.

3. Strategic Plan – addresses agency strategic initiatives with defined

measurements.

4. Capital Improvement Plan – identifies the funding requirements and sources

and guides fiscal decision making, including the five-year Capital Improvement

Program, Financial Management Plan and the annual operating budget cycles

5. Park Development Plans – guides the land use and development of individual

parks or sites.


6. Annual Work Plans –guides funded priority project assignments to be achieved

on an annual basis.

Park Classification System

The Park Classification System is a typology that guides park system planning and

development. The typology groups parks according to typical characteristics and

outlines their primary purpose, location, access, and extent of development within each

park classification. Park classifications were adopted in the Douglas County Parks System

Plan. Park classifications provide guidance for the planning and development of a site.

The following guidance is provided regarding Park Classifications:

1. Establish and adopt the Park Classification System by outlining the primary

purpose, location and access, character, and extent of development to balance

the provision of quality recreation opportunities with the protection and

preservation of natural and cultural resources.

2. Establish the park classification at the time of park acquisition, with the

opportunity to reclassify a park through recommendations by the Parks Advisory

Board.

3. Use the classification system to balance the geographic distribution of parks and

equitable delivery of park services.

Adopted park classifications include:

1. Active Parks – This classification generally may include RV camping, supporting

commercial activity, Yurts, Cabins, Park models, RV parks, intensive recreational

facilities (such as swimming pools, tennis courts, improved sports fields, etc.),

support and maintenance facilities, interpretive centers meeting facilities,

marina and boating facilities, educational facilities, playgrounds, walkways,

sidewalks, curbs, roads, parking and infrastructure.

2. Passive Parks – This park classification consists of parks with limited

development focusing on natural resources and interaction with those

resources. Passive parks provide open space and outdoor recreation, day use,

boat ramps, short term uses, primitive camping, walkways, sidewalks, curbs,

roads, parking, and limited restroom/water services.


3. Unclassified Park Properties – This park classification includes

undeveloped/open space sites obtained from gift or foreclosure which do not fit

the Active or Passive classification.


2.3 PARK DEVELOPMENT







Purpose: This policy guides decision-making related to the development of the park

system. Park Development shall be consistent with the Parks Department’s System

Master Plan.

Policy Statement: The Park Authority shall develop parkland to protect and enhance the

natural environment and to create and sustain quality park and recreation facilities and

services to support the Parks Department’s vision and mission. Park development shall

be consistent with the values and strategic priorities and financial resources of the Parks

Department. The Parks Advisory Board shall recommend a Capital Improvement Plan

and subsequent Park Development Plans consistent with all adopted policies. Park

development shall take into account:

1. Development shall be of sufficient acreage and quality to ensure that

requirements for resource protection and facility development can be met.

2. Responsible stewardship of resources within the parkland to be developed.

3. Service level standards as identified by current needs assessments to work

towards equitable distribution of park facilities throughout the county.

4. Sustainable fiscal practices over the estimated life cycle of all facilities that

ensures sustainable operations.

5. Visitor safety and enjoyment.

6. Sustainability and perpetuation of significant natural and cultural resources.

7. Adequate funding authorizations and appropriations shall be secured prior to

development, expansion and/or upgrade of park facilities.


8. All development shall comply with county, state, and federal regulations and

laws as applicable.


2.4 PARK AND FACILITY NAMING







Purpose: This policy provides guidance and direction in naming and/or renaming

Douglas County Parks or facilities.

Policy Statement: Generally, parks are named in accordance with geographical,

historical or ecological features indigenous to the park site or to the immediate vicinity

of the site. Preliminary park names are designated at the time of acquisition by staff

unless the name is specifically designated in the deed or as a specific condition of a

contract or donation. The Parks Advisory Board generally will recommend the naming of

a park or facility. Park names are finalized through the adoption of the name by the

Douglas County Board of Commissioners.

Initial naming of parks or facilities: Parks or facilities shall not be named after someone

still holding an elected or appointed office or for persons working for the county. They

may be named for an individual, family, or combination of family names, living or

deceased under the following conditions and will be reviewed on a case by case basis:

1. The entity has made a significant gift of land to the Parks Department; or

2. Has made a significant contribution to the betterment of a specific park; or

3. Is memorialized for a significant contribution to the County.

Renaming of parks or facilities

In order to respect the historical tradition, community values, and lessen confusion,

renaming of parks and facilities is strongly discouraged. Existing park and facilities

names shall not be subject to change unless, after a thorough investigation and review,

the proposed name is found to be more appropriate than the existing name and does

not diminish the original name or discount the value of the prior contributors. Any

action to change the name of an existing park or facility shall follow the same conditions


as above. Temporary naming rights for parks, buildings, or facilities may be conferred as

a part of a sponsorship or partnership agreement. Conditions under which temporary

naming rights may be assigned are governed by the Sponsorship Policy. The Douglas

County Board of Commissioners has the authority to rescind the naming of a park or

facility without prejudice.


2.5 TELECOMMUNICATION SITES







Purpose: The Parks Department considers its responsibilities to the residents of Douglas

County to be in the nature of public trust, requiring commitment to the preservation

and protection of the recreational resources located on park lands. The Park Authority

shall seek to balance the general public's need for telecommunication services with the

protection of parkland recreational resources.

Policy Statement: The Parks Department shall consider the placement of

telecommunication facilities, related equipment, and easements on park property

contingent upon:

1. Absence of deed restrictions or funding restrictions that would prohibit such use.

2. The proposed telecommunication facility complies with the provisions of the

Fairfax County Comprehensive Plan Policy Plan for Parks and Recreation.

3. Consideration has been given to placing telecommunications facilities that

minimize impacts to park land and evaluation of alternatives to locating new

monopoles or towers on park land that include co-location on an existing

approved monopole; co-location on an existing public utility structure; re-design

of facilities such as light pole replacements on athletic fields; or re-design of

other existing features.

4. The proposed location does not adversely affect significant natural or cultural

resources.

5. The proposed location is compatible with and does not displace existing or

planned park facilities


6. The proposed location and construction on the site does not significantly detract

from the character of the park or its view shed;

7. The proposed facility location does not adversely affect park operations or

maintenance;

8. Clear demonstration is given that impacts to adjacent uses and property owners

are minimal;

9. The placement of the telecommunications site enhances public communications

services and the public good.

Requests for new telecommunications sites shall meet all applicable criteria and are

subject to approval by the Park Authority Board. Requests for telecommunications

facilities that propose co-location on existing approved monopoles, existing electric

transmission lines, athletic field light pole replacements, other existing features or for

replacements that meet all applicable location criteria may be approved by the Director

of the Park Authority after consultation with the Board member in whose district the

facility will be located. Compensation shall be provided to the Park Authority for the

placement of the proposed facilities, related equipment, easements, and other

necessary land rights.


SECTION 3 - PARKS MANAGEMENT

Objective: Operate the Parks system consistent with Parks

Department goals and objectives and the needs of the residents

for quality facilities in compliance with all applicable standards

and best management practices.


3.1 MAINTENANCE OF PARKS AND FACILITIES


Objective: Parks Management

Operate the Parks system consistent with Parks Department goals and objectives and

the needs of the residents for quality facilities in compliance with all applicable

standards and best management practices

Purpose: This policy states that the Parks Department shall establish standards for the

maintenance of its parks and recreational facilities.

Policy Statement: The Parks Department shall establish standards for the maintenance

of its parks and recreational facilities and equipment. The standards shall be applied

consistently throughout the county. Should funds become inadequate to maintain the

system according to the standards, the Parks Department shall consider a full range of

management alternatives that may include revision of the standards or the closing of

selected parks and facilities until adequate funding becomes available.

The Parks Department may partner with other public and private entities for the

provision of maintenance of park and recreational facilities and equipment. Partners

shall agree to meet or exceed the Parks Department Maintenance Standards.

The fiscal plans and annual budgets of the Park Authority shall reflect the provision of

maintenance facilities, equipment, and human resources so the Park Authority can meet

its standards.


3.2 DAY USE PARK MANAGEMENT






Purpose: This policy states that the Parks Department shall establish park rules for day

use parks and recreational facilities for park patrons to follow.

Policy Statement: The Parks Department will develop Day Use Park and recreational

facilities rules to ensure the safety of patrons, compliance with county and state laws

and to ensure the longevity of the parks and recreational facilities. Key park rules will

be signed at Day Use Parks and all park rules will be found on the Parks Department

website. The Day Use Park rules are as follows:

Park Hours will be sunrise to sunset, unless otherwise posted

Pay all applicable fees

Secure all applicable permits

No defacing, removing or tampering with any park asset

No digging or removal of natural resources in park

No campfires

BBQ pits and portable stoves may be used only while attended and properly put

out when not in use

Parking in designated parking areas only

No operating of motor vehicle, bicycle, RV or OHV outside of designated areas in

a manner that endangers others or prevents access to park facilities

No placement of signs or advertising matter without approval of Parks

Department

No soliciting, selling, peddling or vending of any food, liquid, goods,

merchandise, services or other items without approval of Parks Department

All animals must be on a 6 ft or less leash and under the control of the owner.

All pest waste must be picked up by the owner.


No animals in park buildings, except services animals that meet the Americans

with Disabilities Act

o A service animal is defined as a dog that is specially trained to do work or

perform tasks for the benefit of an individual with a disability. (Providing

emotional support or deterring crimes are considered qualifying tasks.)

No animals in Rivers Forks Park from May 15 to September 15 of each year

No dumping of house trash, animals, animal carcasses or other items is allowed

No operation of an amplified sound system or public address system without

approval of Parks Department

No entering in or remaining in a park when it is not open

No exposure of his or her genitalia or buttocks or for any female person to

wholly or substantially expose her breast, except while breast-feeding a child,

while in a public place or in a place visible from a public place if the place is open

or available to persons of the opposite sex

No possession or consumption of alcoholic beverages within 200 ft of off-

highway vehicle areas or lands administered as such

No leaving a boat unattended at a boat ramp or boat dock for more than 15

minutes

No swimming or fishing from a boat ramp or boat dock

Clean up after use of a day use area, pavilion or other recreational facility

No overnight camping

No taking of potable water for domestic or other use

No use of camping facilities by day use patrons


3.3 CAMPGROUND MANAGEMENT






Purpose: This policy states that the Parks Department shall establish Campground rules

to make reservations, cancellations and campground use rules

Policy Statement: The Parks Department will develop Campground rules to ensure the

safety of patrons, compliance with county and state laws and to ensure the longevity of

the Parks Department.

Definitions:

Campsite is defined as a physical site consisting of parking space for one camping unit

and one tow vehicle.

Camping unit is defined as any unit that is used for sleeping such as a motor home, 5th

wheel, tent, camper van or a pickup with canopy or camper. A small tent is allowed to

accompany the primary camping unit in the campsite.

Small tent is defined as a tent designed to be occupied by no more than three persons.

Any larger tents must be placed in another site and pay the appropriate fee.

Extra Vehicle is a vehicle or trailer that is towed in or not attached to the camping unit

when entering into the campground. This would include a boat trailer, enclosed trailer,

open trailer, and/or any street legal vehicle.

Campsite Limits

Maximum of 8 individuals may occupy one campsite unless otherwise specified

by the Parks Department.

Maximum stay not to exceed 14 nights within a 30-day period at any individual

Park.

o Number of stays is documented by camping unit and vehicle.

Sites are not to be used for any reason unless a camping fee is paid.


Windy Cove – Loop A may have Commercial Fishing Operators stay for 90 nights.

Vehicles/Camping Units

Camping Units must be accompanied by an operational tow vehicle.

No unregistered or untagged, inoperable or functionally deficient vehicle, boat,

recreational vehicle, trailer, fifth wheel or other equipment allowed in the

campground.

RVs, Trailers and Vehicles may not be parked out of the established site.

Speed limit is 10 MPH in campgrounds.

All vehicles, OHVs and bicycles must travel and park within the designate roads.

Camping receipt may be used for Day Use Parking Fees during your camping

stay.

A total of (2) tents or (1) small tent and (1) camping unit may be in a campsite.

An additional fee is required for each additional tent up to a maximum of (3)

tents per site.

A tent or camping unit must be in the site for use, no sleeping bags are

permitted outside of the camping unit or tent.

Tow vehicle is either the vehicle being towed or the vehicle towing the camping

unit. Any other vehicles are to be considered extra vehicles. Boats or trailers that

are towed in at time of entry do not require an extra vehicle fee. All others will

require an extra vehicle fee.

Campsite Use

Fires are allowed in designated areas only; per fire season restrictions.

Camp stoves may be used in established campsites.

Pets must be on a leash and under the control of the owner. Pets may not be

left unattended in the campsite.

No discharging of firearms in campground or within the park.

Recreational furniture only. No home furnishings, pools, slip-n-sides or hot tubs

are allowed in the campsite.

Quiet hours are 10:00 PM to 7:00 AM.

Leave your campsite free of trash when you leave.

Showers are fore campers only, no non-camping shower use.

No RV dumping allowed for unpaid campsite users.

No use of water for unpaid campsite users.

Reservations

Reservations can be made up to 11 months in advance of our arrival.

Reservations will not be able to be made less than:

o 1 Day for Cabins & Yurts


o 3 Days for Campsites

Payment is due at the time the reservation is made.

Reservation Changes / Cancellations

o There is a $10 fee for a reservation change or cancellation

o Reservations made for (6) consecutive nights that are shortened at the

beginning of the reservation will be charged the nightly rate for each

night removed in addition to a cancelation fee.

o Reservations cancelled 14 days or more from arrival will be charged just

the cancelation fee.

o Reservations cancelled 2 to 13 days from date of arrival will be charged

(1) night fee and cancelation fee.

o Reservations cancelled with less than 2 days from date of arrival will not

receive a refund.

o No shows or campers arriving later than 1:00 PM the day after the

scheduled arrival date, with no notice given to the park, will not receive a

refund and their reservation will be cancelled for the remainder of their

stay.

o Campers checking out early will not receive a refund.

First Come – First Served

Physical presence required to register for a campsite.

Payment for stay required at time of arrival.

Prior reservations will have priority for the site.

Cabins / Yurts

No smoking inside.

No pets, unless identified as a pet friendly unit.

Cleaning fee of $150 will be required if the following tasks are not completed:

o Sweep floor

o Remove all personal belongings and garbage

o Turn off light, heat, etc.

o Lock door & place key in lock box (if applicable)

Damages

All damages to a campsite, yurt, cabin or other rented park amenity will result in

a fee of $150 or actual costs to repair, whichever is higher.


3.4 SPECIAL EVENTS






Purpose: This policy states that the Parks Department shall establish a policy for

reviewing, developing a fee schedule consistent with Policy 1.4 and issuing special event

permits for sole use of a portion of a park and/or for exceeding usual capacities for an

area or facility.

Policy Statement: The Parks Department has to ensure that the event is an allowed use

and is consistent with all known laws and regulations governing the type of use. In

addition, the Parks Department must meet the guidelines set forth by County Counsel

and the County Risk Manager.

Uses Not Allowed:

Sole use of an entire park.

Any use not permitted by state or county laws or rules

Any event that has the potential to damage park facilities or assets

Any event deemed too risky by County Counsel or County Risk Manager

Uses Allowed with additional provisions

Inflatables rented through approved provider.

Serving of Alcohol

Use of any vendors

Any event deemed a liability to the County Counsel or County Risk Manager, but

approved with additional insurance

Set up of any structures

Events that charge a fee


3.5 TRESPASSING INDIVIDUALS OR GROUPS






Purpose: This policy states that the Parks Department shall establish a process to

trespass an individual or group from park property that is consistent with County Code

12.12.110(K-L).

Policy Statement: The Director shall order any individual or group to leave a park or

recreational facility when the Director or director’s designee has reasonable cause to

believe that the persons are in violation of any provisions of County Code or state law.

In addition, the Director may refuse to admit into a park or recreation facility persons

whom the Director or director’s designee has reasonable cause to believe has been

previously ordered to leave a park or recreation facility. If a person or group is

trespassed and returns to the park, the local law enforcement will be notified of the

trespass violation.

The following protocols will be used to trespass a person or group for the identified

period of time:

Trespassed for the Day

When a rule violation is noted and there is less than a $25 fiscal impact to the

County

Trespassed for a Period of 6 months

When a rule violation is noted and there is a $25 to $250 fiscal impact to the

County

When threats of physical violence are made towards staff or volunteers of the

Parks Department

Trespass for a period longer than 6 months

When a rule violation is noted and there is a $250 or greater fiscal impact to the

County


When any physical violence occurs with staff or volunteers of the Parks

Department

A trespass may be lifted at the discretion of the Director with a petition filed from the

individual or group trespassed and a resolution to any outstanding fees owed the

County.


3.6 MEMORIALS AND COMMEMORATIONS IN PARKS






Purpose: The Parks Department may accept memorials and commemorations that also

serve to enhance existing parks and the utility of the park system. This might include

park benches, native trees, playground equipment, or other features desired by the

Parks Department.

Policy Statement: Memorials and commemorations will be installed for a fee consistent

with Policy 1.4. All memorials and commemorations shall be in compliance with the

following:

1. Will be located at a park site that is mutually agreed upon by the donor and

Parks Department;

2. Will be located on park land and become the property of the Parks Department;

3. Must conform with the park aesthetics and be consistent with the mission of the

Parks Department;

4. May not reflect a political or religious statement and/or position;

5. All costs associated with the purchase and installation of the memorial or

commemoration shall be paid by the donor, unless otherwise agreed upon by

the Parks Department;

6. The maintenance of the memorial or commemoration shall be at the sole

discretion and control of the Parks Department.

7. The Parks Department does not warranty memorials or commemorations.

Repairs will be made at the sole discretion of the Parks Department and may

require a fee to cover the costs from the donor.


SECTION 4 –VOLUNTEER PROGRAM

Objective: To establish policies for the establishment of,

recruitment of and management of volunteers to assist the

department in meeting its operational objectives.


4.1 HOST VOLUNTEERS


Objective: Volunteer Program

Objective: To establish policies for the establishment of, recruitment of and

management of volunteers to assist the department in meeting its operational

objectives.

Purpose: The Parks Department has host volunteers to assist park staff with daily

operational and maintenance tasks at parks. The Park host serves as an ambassador of

the parks department to the park patrons. They become the

Policy Statement:

The Douglas County Parks Host Volunteer program was created to provide better parks

to the public, increase opportunities for citizen involvement and allow for better

management of our parks system. Host volunteers are a crucial component to our

workforce. The objective is to utilize park hosts in such a way that it is mutually

beneficial to both the parks system and the participant. Host volunteers are selected to

participate in the program because they can fill an identified need. They are usually

individuals or couples with specific skills and/or interests who will perform specific tasks

at a park. General tasks include, but are not limited to:

Orientation and Information – Host Volunteers may provide information to park

patrons, update bulletin boards, explain rules and procedures of the parks

department and may offer information on local sites, upcoming events, etc.

Light Maintenance – Host Volunteers may assist with litter pick-up around the

park, janitorial duties, landscaping, campsite cleaning, cabin/yurt cleaning or

similar tasks.

Collection of Fees – Host Volunteers may be assigned to register campers,

ensure camping and parking fees are paid and provide warning to park patrons

of fees that are not paid.

Host Recruitment – The Department will recruit park hosts and have the following steps

followed for any interested parties:

1. Interested parties complete an application.


2. An interview will be completed for every host applicant to determine their

abilities, interest and park needs.

3. Upon a successful interview, a background check will be performed.

4. Upon a successful background check, a host assignment and contract will be

presented and signed.

Host Management – The Department will have park hosts managed by Park

Coordinators. Park Coordinators will ensure the following items are addressed:

1. Training – All hosts will be trained on applicable tasks and of park policies and

rules.

2. Performance – Park Coordinators will ensure that assigned tasks are completed

to department standards and that all tasks assigned are completed.

3. Supplies – Park Coordinators will ensure hosts have sufficient supplies to do their

tasks.

Host Terms – The standard term will be 90 days. A term can be as short as 30 days and

as long as 180 days. The goal is to have hosts move around the system or be a host for a

short period of time.


4.2 ADOPT-A-PARK PROGRAM





objectives.

Purpose: The Parks Department will have an adopt-a-park program to assist in

completing routine maintenance or development at a park with a group or individual

that covers a long-term commitment.

Policy Statement: The Parks Department is responsible for maintaining 70 park

properties located throughout our vast, beautiful county. The Department is required

to be self-sufficient; as such our ability to manage all parks at the same level of

maintenance is no longer feasible. The Department has developed this program to

support park maintenance activities to allow parks to remain open or enhance the

Department’s ability to operate the park system at a higher level than current resources

allow. The Adopt-A-Park program serves to:

Encourage and utilize volunteers to show community pride.

Strengthen the maintenance of the park system.

Create a park system that is meeting the community’s outdoor recreational

needs.

Educate the public about the park operational needs and costs.

ADOPT-A-PARK Participants - The Department’s Adopt-A-Park program aims to unite,

support and educate all people interested in preserving and maintaining our beautiful

park system. Participants include:

Individuals

Schools

Scouts

Church Groups

Community Groups

Neighborhood Associations

Senior Citizens

Youth Groups

Businesses

Non-Profit Organizations


This volunteer program provides opportunities for volunteer groups to assist park staff

and help keep Douglas County parks safe, clean and attractive. Under the supervision of

the Adopt-A-Park Coordinator, volunteer groups “adopt” a park or a portion of a park

and agree to complete certain service projects during a two year period.

WHAT CAN BE ADOPTED -

All types of County parks may be adopted. Large parks and those with several

recreation areas may be adopted by more than one “adoptee” or volunteer

organization. The entire park or a particular area of a within a park are available for

adoption. These areas may include:

Flower Beds

Trees and Shrubs

Playgrounds

Trails and Greenways

Open Spaces

Boat Ramps

Campground

Restroom

Sport Field or Course

Undeveloped Park Lands

WHAT TYPES OF PROJECTS CAN ADOPTEES TAKE ON?

Routine Maintenance:

Special Maintenance and/or Special Projects (Under Direction of Parks Department):

Restroom Maintenance

Litter Removal

Painting

Playground Maintenance

Trimming/Pruning

Weed Control

Watering/Irrigating Plants

Mowing

Leaf Raking/Removal

Plantings

Fencing

Park Improvements

Fund Raising

Educational Activities

Historic Preservation


4.3 GENERAL VOLUNTEERS





objectives.

Purpose: The Parks Department will have a mechanism to allow individuals or groups to

volunteer in parks.

Policy Statement: The Parks Department will allow individuals or groups to volunteer at

a park with the following considerations addressed:

The park, project and/or activities will be approved in advance by the Parks

Department

All participants will sign a release of liability. Minors will have their parent sign a

release of liability on their behalf.

The activity supports the Parks Department goals and objectives

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