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DEER PARK HALL CONFERENCE CENTRE 01386 750267 www.deerparkhall.co.uk

Deer Park Hall Conference Centre and Training Venue is one of the most beautiful Conference Venues in the Midlands. A great central England location with excellent access to the M5 and nearby rail links to London.

Deer Park Hall is bound to impress. Its elegant listed Cotswold stone buildings have been designed for today’s conferencing. Deer Park Hall boasts 2 large conference rooms capable of seating up to 150 delegates, plenty of natural light, air conditioning, extensive audio visual equipment, free wifi, beautiful grounds to re-vitalise delegates, great food and beverages and most importantly a wonderful team of staff to help manage your event and ensure your day runs smoothly.

An event at Deer Park Hall will be a memorable event.

In addition we can offer a whole range of corporate activities organised within our 1400 acre estate, including a special selection of “Ice breakers and Invigorators” in our beautiful grounds (short activities designed to get delegates in a receptive mood for conferencing so that your message is retained).

We give you freedom to think and an environment that will energise your delegates and improve their concentration and retention of information. All this adds up to make a productive and memorable experience for you and your delegates.

“May I thank you and your staff for the excellent day we had yesterday. Your support and help was both unobtrusive and evident, and you carried the Stress of the day, giving me a Stress free time. Quite a lot of people asked me how I had come across this conference centre, and commented on its surroundings, the quality of the venue and the ambience. It proved to be an ideal location, which really does give ‘time out to concentrate on the matters in hand.”

Criminal Justice Advisory Group Conference for 60 delegates

Deer Park Hall ~ Freedom to Think

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Bredon Room Panelled Hall Conference Centre Grounds

Panelled Hall U-Shaped Setting Board Room Panelled Hall Class Room Style

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CAPACITIES

ROOM

BREDON ROOM

PANELLED HALL

MINSTRELS’ GALLERY

BOARDROOM

BOARDROOM LOUNGE

DIMENSIONS

Length 18.7 m 10.2 m 10.2 m 5.5 m 7.3 m Width 9.5 m 5.0 m 7.0 m 5.0 m 3.7 m Height 7.0 m 6.3 m 6.4 m 2.9 m 2.9 m

CAPACITIES

Theatre Style

130 90 20 12 N/A

Cabaret

70 40 N/A N/A N/A

U-Shape

40 28 N/A N/A N/A

Boardroom

40 32 24 10 10

Class Room

60 40 N/A N/A N/A

Dining

150 70 30 12 10

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ROOM

BREDON ROOM

PANELLED HALL

MINSTRELS’ GALLERY

BOARDROOM

BOARDROOM LOUNGE

TECHNICAL INFORMATION

Projector & Screen Y Y Y Y Y

TV N N N Y Y

DVD Playing Facilities Y Y N Y Y

Pa System Y Y N N N

Air-Conditioning Y N N N Y

13 Amp Sockets 18 18 10 6 10

Daylight Y Y Y Y Y

WiFi Y Y Y Y Y

*Flip charts, dry wipe boards, overhead projectors, microphones and lecterns available on request

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Conference Plus At Deer Park Hall we like to think that every event we run is a memorable one but if you are looking for something extra special or trying to add a little more impact why not consider some of conference enhancers.

Choose from:

Conference Icebreakers ~ a selection of short activities designed to introduce delegates and get them into a receptive mood for the day’s events. Icebreakers usually only take about 15 minutes (dependent upon the number of delegates attending). One of our conference organisers can run the icebreaker for you or we will provide you with the necessary equipment for you to run them yourself and integrate them into the beginning of your presentation.

Icebreaker Activities are charged at an additional £20 + vat each

Conference Invigorators ~ a selection of short activities designed to re-energise your delegates and improve their concentration and retention of information after lunch when people usually hit a slump.

Studies have shown that by introducing delegates to a new environment and different stimuli for a short period of time they literally receive a ‘wake up call’ that puts them in a more receptive frame of mind for your sales pitch, training seminar or conference. We find they are most effective immediately after lunch – eliminating the ‘grave yard presentation slot’. The activities encourage team work, bonding and lateral thinking and generally create an atmosphere conducive to learning. They are also fun!

All this adds up to make a productive and memorable experience for you and your delegates.

Invigorators usually start with a few stretches to get the circulation flowing followed by one or more of the following activities and last for between 30 -40 minutes to fit in with your timetable. They include activities such as:

Balance Beam

Mind Bogglers

Word Games

Pole Balance

Paper Planes

Blind Fold Square

Mini Scavenger Hunt

Turnip Tossing Quiz

Cryptic Challenge

Conference Invigorators are charged at £100 + vat for up to 30 delegates, for a 30 – 40 minute session

Alfresco Board Lunch ~ for Smaller Summer Conferences of 10-12 people why not make use of our pavilion and dine alfresco, to make your event even more special. Your chosen lunch will be served to you in our lovely gardens enabling you to enjoy the spectacular views and providing a refreshing change of scenery.

Use of the pavilion for your board lunch is charged as a supplement of £50 +vat

Specialist Conference Events & Media Services for Conference Videos & Graphics ~ Deer Park Hall work in partnership with Summit Seven, a highly commended Digital Media company to video your conference. With offices on site on Deer Park Business Centre, Summit Seven bring all their creative presentation skills together including stunning 3D animations and graphics to offer a complete solution for your corporate video production and training DVD needs. For further information and prices please call our office on 01386 750267.

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Testimonials

Deer Park Hall provided a fantastic venue for our conference. All the arrangements were made quickly and efficiently and the day ran very smoothly thanks to the professionalism and service of the staff. Delegates raved about the fabulous views and thoroughly enjoyed the day"

CSA Environmental Consulting, Conference for 90 delegates

“We wish to thank you and your staff for the excellent service that you gave us during the Mercedes- Benz event. Many a time you went above and beyond the call of duty. Nothing was too much trouble for any of you.

Daimler Chrylser Team, Mercedes Benz 11 day event

140 delegates per day

"I just wanted to say we had a fabulous day yesterday! I was a little nervous about the venue as I'd only been able to view it on the Internet and it was stunning. The rooms were superb, and the service even better. The staff on site were genuinely helpful and professional. Everything was faultless, including the delicious food. Thanks for all your help. We'll be back!"

Modernising Medical Careers, Seminar for 20 delegates

“On behalf of Southwest Microwave Ltd, we would like to thank you sincerely, for all the hard work and effort you put in to ensure that out training course ran smoothly and efficiently. On the technical side, the facilities provided were excellent and allowed us to present our system with superb efficiency.

Southwest Microwave Ltd, Training Workshop for 16 delegates

“The setting was superb and all the members of my team thoroughly enjoyed themselves. The events certainly encouraged teambuilding – I never realised how competitive they could be and the photos will prove a talking point for quite a while to come!”

HSBC, Conference and Team Building day for 30 delegates

“We all thoroughly enjoyed working with you and really appreciated the attention to detail and thoughtfulness of your actions that just added up to great customer care.”

Festival Housing Group Conference with activities for 120 delegates

“Just a short note to thank you for your efforts on Wednesday. The meeting was a huge success and there were many comments about the beautiful venue. You and Sam could not have been more helpful and obliging …the whole day went like clockwork and we would certainly use you again for any similar events in the future.”

Signatrol Ltd, Sales Event for 30 customers

“Thank you very much for the fantastic afternoon we had at Deer Park Hall. We received excellent service and a warm friendly personal service from you and your staff. It is a beautiful place and without doubt, the best service we have ever received from a service provider.”

Primafruit Ltd Motivational Team Building day for 200 delegates

Thank you so much for all the hard work you and your team put into making the course go so smoothly. I spoke with one of the Facilitators this morning and she sang your praises and those of your colleagues extremely highly. Thank you once again for making my job so much easier and I appreciate your patience."

AXA PPP Healthcare, Seminar for 30 delegates

“I would like to thank you for a great day. I was impressed with the facility, organisation & general helpfulness of your team. A real credit to your set up at Deer Park Hall. We have been all over the county with this event but that was probably the best location we have done so far this year. The off road element was truly brilliant, & we would love to come back to the Deer Park Hall.

Isuzu, Hospitality event for 50 delegates

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Conference Catering Conference catering is very flexible and personally tailored menus can be pre-booked for any event, whatever you want we can cater for.

We also offer a selection of sandwich menus which are included in the day delegate rate. Salad menus and hot menus are also available for a small supplement. Please remember to inform us of any special dietary requirements, which we will be happy to cater for.

Good local produce and the freshest of ingredients are used wherever possible. Orange juice and water are also included in the day delegate package together with three tea & coffee breaks. Supplementary drinks and snacks can be provided on request.

For a small surcharge why not take advantage of our beautiful views and dine alfresco in our pavilion (only available for groups of 12 or less).

Sandwich Menu 1: A Selection of Cocktail Sandwiches to

include:

Tuna & Cucumber

Turkey Salad

Cheese & Tomato

Ham & Mustard

Tandoori Chicken Skewers

Cheese & Tomato Quiche

Mini Cornish Pasties

Tortilla Crisps

Pudding choice

Sandwich Menu 2: A Selection of Cocktail Sandwiches

Turkey Salad

Cheese & Pickle

Bacon, Lettuce & Tomato

Prawn Thousand Island

Mini Yorkshire Puddings filled with Rare Roast Beef

& Creamed Horseradish

Smoked Salmon, Dill Mustard & Cream Cheese Wraps

Tandoori Chicken Goujons with Yoghurt & Mint

Kettle Crisps

Pudding choice

Sandwich Menu 3: A Selection of Cocktail Sandwiches to

include:

Roast Beef, Cream Horse Radish & Red Onion

Honey Glazed Ham & Mustard

Cheese & Pickle

Egg Mayonnaise

Chicken Wings Marinated in BBQ Sauce

Fresh Baked Lattice Fingers

Homemade Sausage Rolls

Kettle Crisps

Pudding choice

Deer Park Hall Puddings: Please choose one of the following puddings to go with your menu choice:

* Fresh Fruit

* Fresh Fruit Salad

* Bakewell Tart

* Danish Pastry

* Chocolate Muffin

* Lemon Tart

* Flap Jack

* Chocolate Brownie

* A Selection of Homemade

Cake

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Conference Catering cont.

Salad & Fork Buffet Menus £2:00 supplement Salad Menu 1:

Thai Chicken Supreme

Sweet Chili Mediterranean Vegetable & Noodle Salad

Mixed Leaf Salad with Sea Salt Croutons

Tomato, Mozzarella & Basil Salad Potato & Chive Salad

Rolls & Butter Chocolate Mousse

Salad Menu 2:

Sesame Roasted Salmon Supreme Vegetarian Filo Red Onion Thyme Tomato Tart

Mixed leaf Salad with cherry Tomatoes Penne Pasta Provencal

Waldorf Salad Rolls & Butter

Vanilla Crème Brulee

Salad Menu 3:

Roasted Rare Local Beef with Cream Horseradish

Filled Yorkshire Puddings Filo Basket with Goats Cheese

& Sun blushed Tomatoes Baby Leaf Salad with Cherry Tomatoes

Al Dente Salad (Crisp vegetables in a honey dressing)

Potato salad & Spring Onion Rolls & Butter

Summer Pudding

Fork Buffet Menu 1:

Organic Crusty Bread & Butter Coronation Chicken Pasta Salad with

Toasted almonds Brie, Cherry Tomato, Potato, Caramelised Shallot

& Bacon Flan Rocket Salad with Balsamic Dressing

Lime & Herb Cous Cous with Mediterranean Vegetables

Chocolate & Peanut Tart

Fork Buffet Menu 2:

Organic Crusty Breads & Butter Sweet Chilli Marinated Fillet of Salmon

with Lime & Herb Cous Cous Mixed Salad Leaf with Belle House Dressing

Creamy Potato Salad with Spring Onion Tomato & Basil Pasta Salad with Sweetcorn

Cucumber & Mint Salad Glazed Lemon Tart & Berry Coulis

Fork Buffet Menu 3:

Organic Crusty Breads & Butter Selection of Cold Sliced Meats & Chutneys

Mixed Salad Leaf with Belle House Dressing Creamy Potato Salad

Tomato & Red Onion Salad with Balsamic Coleslaw

Fruit Scones with Jam & Cream

Hot Menus £4 supplement

Hot Menu 1:

Rolls & Butter Chicken Breast in Cream & Tarragon Sauce

Buttered New Potatoes Fresh Green Beans

Lemon Tart

Hot Menu 2:

Rolls & Butter Homemade Cottage Pie

Peas & Carrots Hot Treacle Sponge

& Cream

Hot Menu 3:

Rolls & Butter Homemade Lasagne Mixed Green Salad

Rich Chocolate Brownies & Cream

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Day Delegate Rate £38.00+vat Includes room hire and use of presentation equipment, including multimedia projector and screen, overhead projector, flip charts & dry wipe boards.

Buffet Lunch with orange juice and water and three tea and coffee breaks throughout the day.

Conference Plus Icebreaker Activities £20 + vat per activity A selection of Icebreaker Activities lasting approximately 15 minutes designed to introduce delegates and get them into a receptive mood for the day’s events.

Conference Plus Invigorator Activities £100 + vat per session for up to 30 delegates A selection of Invigorator Activities lasting 30 -40 minutes can be added to your conference day post lunch to re-energise your delegates.

These short sessions are designed to stimulate your delegates putting them into a more receptive frame of mind for your afternoon conference and avoiding the post lunch slump.

Conference Plus Alfresco Board Lunch ~ £50+ vat surcharge For Smaller Summer Conferences of 10-12 people why not make use of our pavilion and dine alfresco, to make your event even more special.

Your chosen lunch will be served to you in our garden pavilion enabling you to enjoy the spectacular views and providing a refreshing change of scene.

Syndicate Rooms £60 / £100+ vat Break-out rooms and syndicate rooms may be hired in addition to the main rooms at a rate of £60 per half day (am or pm) or £100 full day.

Please note that the Bredon Room can be sub-divided into 2 rooms with a sound proof partition with door at no extra cost if required.

Hourly Rate £25.00 + vat ~boardroom only The Boardroom is available for hire by the hour, between the hours of 9.30am and 4.30pm ~ room only no equipment.

Tea & coffee can be ordered at a rate of £2 per person per serving.

Sandwich buffet lunch is available if pre-ordered at a rate of £10 per person.

All Rates Exclude VAT

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At Deer Park Hall the buildings have been sympathetically restored using reclaimed materials and stone quarried on the hill, reducing maximise the use of natural daylight and use efficient heating systems to reduce fossil fuel consumption. The Conference Centre is located within the midst of our Organic Estate where we focus on natural farming methods. In front of the hall there is a pond /reed bed which has been built to help prevent flood alleviation in the local area. The food we serve is sourced as locally as possible using the freshest, high quality local organic ingredients wherever possible, with some of the produce coming from our own farm. In addition the Deer Park Hall Estate is involved with several local community projects to keep village life alive and help educate our children.

Reduce your Carbon Foot Print

Being located in the centre of England Deer Park Hall is an ideal venue for national meetings, helping to keep travel miles to a minimum. For every 10 delegates that visit Deer Park Hall we will plant a tree on our beautiful estate in order to help offset your carbon footprint.

Deer Park Conference Centre ~ Better for You, Better For The Environment

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Corporate Activities

On our private 1400 Acre Estate on the slopes of Bredon Hill, away from the stresses of everyday life we offer you an array of exciting Corporate Activities and Team Building Challenges.

Using professional instructors and carefully programmed activities we guarantee you a day to remember.

In an area that boasts one of the ‘Top Ten Views in England’ you can enjoy team building & leadership challenges that will enhance any Conference, Training Course or Sales Seminar. Whatever the weather we have fun & games to keep you on your toes & challenge your brain cells.

With spectacular views, varied terrain, woodland and river front access Deer Park Hall is one of the most impressive sites in the country for Corporate Events catering for groups of 6–150 delegates.

All our Corporate Entertainment activities are tailor-made to suit your requirements and so have to be quoted for individually.

You can choose from a wide selection of Corporate Activities or speak to one of our staff to discover what our latest challenges include; from ballooning to zorbing we can usually sort the package to suit you. To give you an idea of costings we have put together 2 sample days below.

Conference & Corporate Day Sample Package for 24 Delegates @ £115.00 + vat per delegate Includes: Half day conferencing at Deer Park Hall in one of our impressive conference rooms including use of presentation equipment (multimedia projector and screen, overhead projector, flip charts & dry wipe boards as required). Buffet Lunch with orange juice and water and three tea and coffee breaks Half day activity package to include Falconry, Archery and Rifle Shooting

Full Corporate Activity Day Sample Package for 24 Delegates @ £135.00 + vat per delegate A full day of activities at Deer Park Hall to include Clay Pigeon Shooting, Team building Games, River Challenge & Cross bows Bacon Rolls & tea and coffee on arrival, mid-morning tea and coffee break, buffet lunch served at Deer Park Hall and afternoon tea & cake and prize giving with certificates.

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A selection of our most popular activities are described below with a relative price indication (£ being the least expensive & £££ being the most expensive)

Air Pistols Great fun, but not as easy as John Wayne makes it look. £

Archery A traditional activity, very visual and competitive. £

Blindfold 4x4 Driving

This activity can only be described as challenging and exciting. The views are breathtaking but you won’t be able to see them as you’ll be blindfolded and relying on your team mates to guide you!! A great test of communication skills & trust building. £££

Clay Pigeon Shooting Enthusiastic instructors, sensible targets and low recoil cartridges are the ingredients for a really enjoyable activity. ££

Crossbows The attraction of this discipline is similar to archery, historic, competitive & visual, but does not require the same degree of strength. £

Falconry Participating Demonstrations make sure that guests are involved to the maximum. Unforgettable if it is the first time you have had a falcon or hawk land on your gloved hand. £

Gnat Shooting Shooting down Model Aeroplanes: The ultimate shooting fun. Shoot at aerobatic model aircraft, either make the pods explode or, with a bit of luck, actually shoot the plane out of the sky. £££

Hovercrafts Experience flying at ground level on a cushion of air, no license required to participate! ££

Laser Clay Shooting

A FULLY AUTOMATED SYSTEM PROVIDES AN authentic feel to this activity without the noise. Genuine de-activated shotguns, fire harmless infrared light at the flying modified reusable clays. Scores are automatically flashed up for all to see! ££

Indoor Laser Shooting

Shoot with a pistol, shotgun or rifle. Experience target shooting or shoot prey such as pheasants, rodents, big game, ghosts & ghouls! The choice is endless. The game can be set according to ability so even the sharpest of shooters will be challenged. £

Quad Bikes & Pilot Buggies

Go trekking to the top of Bredon Hill and look out across the valley towards the Malvern Hills from 1000 feet up or test your skills and concentration powers on our woodland obstacle course. £££

Reverse Steer Mokes

Sounds simple, just turn the steering wheel the opposite way than you are used to. It will take all your powers of concentration and co-ordination, especially against the clock. £££

.22 Rifle Shooting Shoot real rifles (not air rifles) fitted with telescopic sights for a challenging, precision discipline. £

River Challenge Build your own raft or simply collect the necessary equipment by completing a series of challenges to make you river worthy and navigate your team to the finish post in an open canoe. £

Team Building Challenges

Various team building challenges, which will test initiative, imagination, managerial, communication and organisational skills to the full. There are plenty to choose from; Rocket Science, Toxic Waste, Blindfold Sheep Herding, Minefield, Giant Ski Slalom, Stepping Stones, Balance Beam and All Aboard to name just a few. Our instructors will help choose the best mix of activities for your event.

£

Our Spectacular Off-Road Course is also available for Instruction & Vehicle Demonstration Events ( approved by Isuzu, Mercedes, Mitsubishi & Subaru)

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Conference Organisers Check List Plan your Conference

Set Out Aims of Your Conference

Plan Conference Programme & Topics

Agree Speakers and presentation timings, content and running order

Agree budget and allocation of budget: venue hire, catering, speakers, handouts etc

Agree guest /delegate list and form of invitation

Remember to incorporate networking time and facilitators

Book your Venue

Agree access times and set-up times

Confirm arrival and departure time of delegates and that of support staff

Agree Rooms hired, facilities included and payment terms. Check room facilities; natural daylight, plug sockets etc

Check if internet access is available, download speeds and cost

Agree Room Layout including seating arrangement for speakers/ presenters

Agree Catering requirements, numbers, special dietary requirements and timings, including tea & coffee breaks

Agree rooms hired at venue – are you dining in the same or separate room? If separate how close are the rooms?

Is a hospitality desk required/available?

Check disabled facilities

Check ease of access to rooms – do conference organisers have easy access to rooms with equipment and presentation materials from car park?

Availability of car parking – is it on site? What distance from conference rooms? Is it free or chargeable?

Check toilet facilities, their number and proximity to conference rooms

Check Equipment required/available and hire rates, is there back up equipment available? Technical staff to help with set-up?

Check terms of booking and cancellation policy

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Discuss event with venue to see if they have any Conference Enhancements they can offer to make your event more productive & memorable

Conference Organisers Check List

Book your Speakers Agree fees and travel costs

Agree what extras are required; accommodation, transport, presentation equipment and handouts

Agree presentation format and style, duration, topic

Confirm if Speaker needs access to room for rehearsal prior to conference

Confirm if they require a microphone / audio visual equipment

Check terms of booking and cancellation policy

Invite your Delegates

remember to include:

A brief description of the conference and key topics, details of any keynote speakers and timings

Details of venue with address, postcode and contact details

Details of local transport links and accommodation

A reply/confirmation of attendance request

A request for any special dietary or access requirements or restrictions

Booking terms and conditions, cancellation policy and accepted method of payment if applicable

Invoices and vat receipts if payments are made for the event

Acknowledge delegate bookings and harvest information if required for delegate name badges and/or registration

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Conference Organisers Check List

Prepare Conference Materials

Ensure the presentation works and all elements are in the same format and style

Book rehearsal time if necessary – where & when?

Prepare handouts and presentation packs and certification documents

Prepare Registration/Delegate Attendee check list

Prepare Name Badges and Tent Cards if required

Produce conference/workshop evaluation forms and agree method of distribution – at conference or sent out as a follow up?

Remember laptops, power cables, back up presentation on memory stick, phone, handouts, spare pens and paper

Remember to leave an out of office message behind with details of how delegates can contact you if there is an emergency or they’re late or lost

Brief conference venue if you wish them to handle these calls

Check travel times to venue to ensure you arrive in good time!

Extras

Organise any pre or post conference excursions or activities

Any promotional gifts?

Provide useful tourist & travel information pack

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From the North

Take M5 to junction 7 Take B4080 to Pershore/Evesham for 5 miles As you enter Pershore take first right

signposted to Upton (A4104) & Cheltenham (A435)

After 1 mile take left hand turn B4080 for Tewkesbury, Cheltenham, Eckington & Bredon

Continue for 2 miles driving through Eckington and take first left hand turn signposted to the Combertons & Deer Park Hall

Follow road for approx. 1 mile and then turn right at signs for Deer Park Business Centre & Deer Park Hall

From the South

Take M5 to junction 9 Take 3rd exit for Evesham A438 After 1 mile turn left at Aston Cross,

signposted to Bredon & Eckington A4079 leading into B4080

At Bredon, take dogleg left then right, signposted to Eckington

As you approach Eckington take right hand turn, for the Combertons

Follow road for 1 mile and then turn right at signs for Deer Park Business Centre & Deer Park Hall.

Continue up the road and turn right at the sign for Deer Park Hall

For easy single level access please use Courtyard Entrance for the Panelled Hall and Rear Entrance by Lambs Leap Lawn for Bredon Room

DEER PARK HALL, WOOLLAS HILL, ECKINGTON, NR PERSHORE, WORCESTERSHIRE WR103DN

7

8

9A46

Deer Park Hall

Great CombertonEckington

Bredon

Pershore

To Birmingham

To Bristol

B408

0

A4104

B4084

To Evesham

download our pdf brochure - deer park halldeerparkhall.co.uk/pdf/conference-brochure.pdf · mind...

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