download the 20-hour civil process seminar and 1-day officer

An Educational Endeavor of the Justices of the Peace and Constables Association of Texas, Inc.

Funded by the Texas Court of Criminal Appeals

Texas Justice Court Training Center

1701 Directors Blvd., Suite 530

Austin, TX 78744

www.tjctc.org

Designed for Constables,

Deputy Constables, and

Constable Clerks

Hotel Reservations: The Training Center makes all hotel reservations. You should only call the hotel for medical emergencies,

early or late arrival, directions, or to reach an attendee. The hotel will not give you reservation information. If you wish to make a

change to your reservation, please do so on My TJCTC Home — Edit Seminars from our website. Your confirmed hotel accom-

modations will be listed in the confirmation letter you will receive after we receive payment.

Hotel Check-In: You must establish a line of credit with the hotel for incidental charges by providing a major credit card or cash

deposit. Do not use a personal Debit Card for deposits or incidentals. The unused balance of your cash deposit will be

returned to you upon check-out. Standard hotel check-in time is 3:00 p.m. so you may be asked to store your luggage at the bell-

stand until clean rooms become available. If you plan to arrive at the hotel after 6:00 p.m. you are responsible for calling the hotel

to guarantee your room with a personal credit card, otherwise your reservations will be dropped at 6:00 p.m.

Early Arrival or Late Stay: If you plan to arrive prior to the seminar start date, or intend to stay longer than the conclu-

sion of the seminar, you will be solely responsible for contacting the hotel to make the reservations and for all extra costs.

Room Selection: When registering online, select your requested room type when prompted. If you leave this section

blank the online registration will not let you continue. The associated costs or surcharges for each location are listed below.

DATE CITY/SURCHARGE HOTEL

January 31- February 3, 2016 San Antonio

$60 + 16.75% taxes per night

Marriott Plaza

555 S. Alamo Street

210-229-1000

March 28 - 31, 2016

Galveston

$54.50 + 15% taxes per night

San Luis Resort & Conf. Center

5222 Seawall Blvd.

409-744-1500

April 24 - 27, 2016 Rockwall

$62.50 + 13% taxes per night

Hilton Dallas/Rockwall Lakefront

2055 Summer Lee Drive

214-771-3700

July 26 - 29, 2016 Austin

$63 + 15% taxes per night

Doubletree by Hilton Austin North

6505 North IH-35

512-454-3737

Room reservation choices are as follows:

I do not need a room: No reservation will be made for you.

Single/Share with Spouse Room: Requires you to pay a

nightly surcharge plus hotel tax. See chart above.

Double with Participant: For eligible participants, the grant

will pay for your room when you share with another seminar

attendee. If the person you wish to room with is not listed, in-

clude their name in the “Special Needs” box. If you do not have

a specific person in mind (“any”) you will be assigned a

“roommate” upon check-in at the hotel.

No Room Available: If this is the only choice available and

you need a room, make a notation in the “Special Needs” box

to include room type and roommate name if applicable.

Special Room Needs: The Training Center will make every effort to arrange your special room needs with the hotel.

Should you have one please list it when registering online.

Day 1— On-Site Registration & Hotel check-in

Day 2 – Continental Breakfast and Lunch Provided

Day 3 – Continental Breakfast and Lunch Provided

Day 4 — Continental or Full Breakfast Provided

To attend the seminars or workshops you must be a law-

fully elected or appointed Texas Constable, an employed

or officially appointed deputy constable, or an employed

clerk working for a constable’s office.

All registrants will be confirmed on a first come, first

served basis no matter whether they are a Consta-

ble, Chief Deputy, Deputy, Reserve Deputy or clerk.

So be sure to register as soon as possible to ensure

your attendance at the seminar of your choice.

You must attend the entire 20 hours to receive

TCOLE credit in Civil Process (3101).

Registration Fees: Pursuant to the Grant Conditions, the registration fee is returned to the Grant to be spent as restricted funds. The Texas

State Overhead Fee is used for activity expenses the Grant cannot cover, such as additional clerk and constable’s seminars and workshops as

well as excess meal and break costs, salary supplements, etc. and are unrestricted funds deposited in a Texas State University account, all funds

spent in furtherance of the Grant mission. Counties that cannot afford the fees may request a waiver. Proof of a county’s inability to pay may

be requested.

STEP 1.

Go to the Training Center’s Website at www.tjctc.org, login using your User ID and Password. If you have not already done so you will need to create your User ID and Password.

STEP 2.

Click on Online Registration then click on the seminar or workshop you wish to attend. If it is RED it is full. You may register and be put on a waiting list or you may choose another seminar or workshop.

STEP 3.

Select your room preference.

I Do Not Need a Room

Double Occupancy (Share with another attendee at no cost to you)

Single or Share with Spouse (Requires a nightly sur-charge)

No Room Available (Include room preference in the Special Needs box when registering)

Double with Participant: You need to select a room-mate from the registered list of attendees. If the person you wish to room with is not listed, include their name in the Special Needs box. Select “Any” if you would like TJCTC to assign you a same-sex roommate.

Special Needs: If you have special needs, type them in the “special needs” box and we will make every effort to have the hotel honor them, i.e. wheelchair accessi-ble, close to elevator, low floor, etc. A smoking room is not an option since most hotels are now smoke free.

STEP 4.

Select your classes from the 3 Tracks:

Introductory Track: Recommended for those with 0 to 3 years experience serving Civil Process, and/or min-imal civil process workload, or those preparing for the TCOLE Civil Process Proficiency Certificate exam (CPPC). You DO NOT have to follow this track the

entire seminar but may skip between these classes

and the Specialty Classes.

Specialty Track: Recommended for those that wish to get more in-depth training on a specific Civil Process topic. You DO NOT have to follow this track the en-tire seminar but may skip between these classes

and the Introduction Classes.

Discussion Track: Recommended for those with more than 3 years experience serving Civil Process and/or experience with a high volume of civil process workload and have previously attended at least 2 Basic level Classes. You MUST bring a laptop computer, e-tablet or set of **research books to attend. Limited to 36 attendees. See below for list of books required.

You must stay in this track the entire seminar.

STEP 5.

After you have made your class selections, click on Register at the bottom of the page. You will be taken to your invoice.

STEP 6.

Print your invoice immediately. It reflects the regis-tration fee and Texas State Overhead Assessment which is a total of $150.00. Please arrange for payment as soon as possible.

Your registration will not be final and no room res-ervation will be made until your payment is re-ceived. You will be e-mailed a confirmation letter when payment is received which MUST be at least two weeks prior to the seminar. Your name will not be listed on the online roster until we have received your payment. If you need to reprint your invoice you can do

so by logging into the My TJCTC Home.

**Legal Books for Discussion and Problem Solving

Classes – Family Code, Property Code, Texas Rules

of Court, Civil Practices & Remedies Code, Texas

Tax Code.

DAY 1

4:30 to 5:30 PM Registration

DAY 2

See pg. 3, Step 4. for

Track/Level/Class

Recommendations

Introduction Track A traditional classroom setting empha-sizing the fundamental understanding of legal statues, rules, definitions and ser-vice requirements for executing civil process. You must print out your handouts from our website. See page 6 for instructions.

Specialty Track A traditional classroom setting concen-trating on independent topics on specific areas of civil process. A post test will be given. You must print out your handouts from our website. See page 6 for instruc-tions.

Discussion Track An interactive group setting to research civil process and other legal statutes and definitions to understand rules, require-ments, and enforcement authority. Con-sists of group research, discussion and question and answer. Must bring laptop computer or e-tablet for online research, or research books. No Exceptions! **See page 3 for list of books.

8 to 8:30 AM Orientation

8:30 AM to Noon Introduction to Citations

Overview of steps and proper procedures for receiving, processing, serving, and returning citations. Covers jurisdiction of courts, constable responsibilities, criminal subpoenas and rules of the court that apply to civil citations and subpoenas. Emphasiz-es officer safety procedures and techniques while serving.

Office Management

Targeted at 1-Person Constable offices and Constable Clerks, this class discusses the requirements and duties placed on the admin-istrative demands of a modern day consta-ble’s office. Topics include fees of office, bookkeeping requirements, dealing with the public, salesmanship, civil process tracking and returns, and records retention. Establish-ing local department policy and procedures will also be discussed.

Citations Discussion

Focuses on technical and legal issues that arise during the execution and return of cita-tions, subpoenas and precepts to serve. Con-sists of group research, discussion and ques-tion and answer. Emphasizes officer safety procedures and techniques while serving.

1 to 5 PM Introduction to Evictions

Addresses jurisdiction of Courts as they apply to evictions. Covers types of service, Writ of Possession and Re-entry, removal of mobile homes, distress warrants, and proper procedures for service from receiv-ing the writ to the return to court. Addresses sections of the Texas Property Code and Rules of Court. Provides definitions of writs and general guidelines while executing. Emphasizes officer safety procedures and techniques while serving.

Partnerships in the County

Focuses on how Constable’s and deputies can effectively communicate and work more cohesively with other county officials. Taught by a Constable and Justice of the Peace, each will offer their perspective on intergov-ernmental relations. Topics include avoiding strained relationships, how to show unity and gain support from the Commissioner’s Court; understanding county-wide situations and preparing and presenting budgets to Com-missioner’s Court.

Writs Discussion

Focuses on technical and legal issues that arise during the execution of writs. Addresses sections of the Texas Property Code and Rules of Court. Provides definitions of writs and general guidelines of executing. Empha-sizes officer safety procedures and techniques while serving.

DAY 3

8 to Noon Introduction to Writs

Covers the functions of civil writs issued by the courts, i.e., Writs of Attachment, Se-questration, Habeas Corpus, Capias, At-tachments for People, Turnover Orders, and Protective Orders. Includes types of service, Writ of Possession and Re-entry, and proper procedures for service. Ad-dresses sections of the Texas Property Code and Rules of Court. Provides defini-tions of writs and guidelines of executing.

Protective Orders

Topics to include current criminal, civil and arrest laws, family violence, and civil standbys as well as discussion of procedures pursuant to the issuance, service and en-forcement of protective orders. Officer safety and liabilities while serving will be discussed.

Executions Discussion

Includes Execution software basics and step-by-step paper flow. Focuses on technical and legal issues that arise including legislated liability issues. Addresses sections of the Texas Property Code and Rules of Court. Provides definitions of writs and general guidelines while executing. Emphasizes officer safety procedures and techniques while serv-ing.

1 to 5 PM Introduction to Executions

Students will gain a basic understanding and working knowledge of writs of execu-tion involving both real and personal prop-erty including the seizure and sale of manu-factured homes to satisfy a judgment ren-dered by the issuing court. Includes identi-fying liabilities imposed on officers when serving executions. Calculations and collec-tions will also be introduced.

Executions: Calculations &

Collections

Students will learn to identify different Writs of Executions and the complexities involved in the levy and sale of personal and real property to satisfy court judgments. Will enable student to recognize the officer's responsibility and ability to recognize the Rules and Procedures that apply to the levy, calculation of amounts due, sale, deeds, auctions, and receipts that apply to Writs of Execution.

Evictions Discussion

Focuses on technical and legal issues that arise during the eviction process. Includes types of service , Writ of Possession and Re-entry, removal of mobile homes, distress warrants, and proper procedures for service from receiving the writ to the return to court. Addresses sections of the Texas Property Code and Rules of Court. Provides definitions of writs and general guidelines while execut-ing. Emphasizes officer safety.

DAY 4

8 AM to Noon Professionalism & Ethics /TCOLE Rules (General Session)

TJCTC is offering three one day workshops on

three different topics this academic year.

Office Management for One Person Constable’s Offices and Constable Clerks

This workshop discusses the requirements and duties

placed on the administrative demands of a modern day

constable’s office. Topics include fees of office,

bookkeeping requirements, dealing with the public,

salesmanship, civil process tracking and returns, rec-

ords retention, TCOLE policies, NCIC/TCIC regula-

tions, and customer service. It will also touch on the

importance of departmental policies and procedures

and the need for good relations between county offic-

es.

Manufactured Housing Evictions

Covers the eviction process and the applicability of the

statues directly relating to the issues of Manufactured

Housing (Mobile Homes) including definitions and Pre-

requisite Notices. Includes service of FED’s, Posses-

sions, and Writs of Re-entry, relating to manufactured

housing as well as a review of Chapter 94, Texas

Property Code. Problems encountered by officers, re-

lating to the removal of manufactured housing, person-

al property, storage, and liability issues will also be

addressed. Students are encouraged to bring forth

specific issues encountered during the service and

enforcement of writs relating to manufactured housing.

Officer Safety & Courtroom Security

Primary focus of this workshop is in the areas of officer

safety as it relates to certain Writs that require the sei-

zure or attachment of a person or property such as

Evictions, Child Attachments and Protective Orders. It

covers the officer’s proper approach, scene safety,

tactical planning and execution, proper safety equip-

ment needed, dynamic entry and room clearing and

approach and use of force to vicious animals as well

as policy development. Courtroom security topics in-

clude duties of bailiffs, challenges to courtroom vio-

lence and understanding of security trends, safety

evacuations and strategies that improve protection

measures from violence. Learn to identify and effec-

tively deal with potentially dangerous individuals.

DATE TOPIC SURCHARGE LOCATION

December 4, 2015 Office Management for One Person Offices and Constable Clerks

$42.50 + 13% tax Fredericksburg

Sunday House

May 23, 2016

Manufactured Housing

Evictions

$60 + 14% tax Horseshoe Bay

Horseshoe Bay Resort

August 22, 2016 Officer Safety & Courtroom

Security

$60 + 16.75% tax San Antonio

Eilan Hotel

All workshops have a $100 Registration fee and are open to all Constables, Deputy Constables, Constable Clerks

and Reserves on a first come, first served basis. Register online and print out your invoice. Included in the fee is a

continental breakfast, group lunch, and refreshment breaks.

Day Prior to Workshop: Hotel Check-in by 6 p.m. (unless you guaranteed your room for late arrival with a credit card)

Day of Workshop:

8 to 9 a.m. Registration & Continental Breakfast

9 a.m. to Noon Class

Noon to 1 p.m. Group Lunch

1 to 4 p.m. Class

Workshop’s Fees & Format

You can access all of your important documents on our website (www.tjctc.org) by logging into “My TJCTC

Home”. If you have not already done so, you will need to create your User ID and Password and an-

swer some security questions. From this page you can:

View and Edit Seminar, Workshop Registrations and Class Selections

View Seminar/Workshop Catalogs

View and Print Invoices, Confirmation Letters, Certificates & Receipts

View and Edit your Personal Information

View and Print Your Seminar and Workshop Class Handouts

Confirmation Letter: A confirmation letter with specific information such as hotel location, parking,

verification of sleeping accommodations, will be emailed to you upon payment of your invoice.

Cancellation, “No-Show” and Refund Policies: Cancellations must be received no later than two

weeks prior to the seminar or workshop start date in order to receive a reimbursement of the

registration fee/overhead assessment. Persons who register and “No-Show” or do not cancel two weeks prior

to the seminar or workshop start date will not be eligible to a receive registration or overhead assessment

refund.

Cancellations will not be accepted over the phone. You must cancel or change your reservation ONLINE

using the registration system. You can do this at www.tjctc.org by logging into “My TJCTC Home” and

clicking on “View and Edit Seminars”. Once the Training Center has received the cancellation, it will be

forwarded to the University for refund processing. Please allow 30 days after the University has received the

refund request before expecting reimbursement. Persons who register and “No-Show” a seminar will not

be eligible to receive a refund or attend a Training Center 20-Hour Civil Process seminar for the remainder of

this academic year and the following academic year. Exceptions will be made on a case by case basis.

The Training Center can no longer print your class materials. You MUST print your class materi-

als and bring them with you. There will be no extra handouts when you arrive so if you do not bring

your own, you will have no reference materials during class. Class materials will be available 2 weeks prior to

the seminar/workshop. The Seminar Discussion Track handouts will be distributed in class. Since they are

group research classes, we do not want you to have the questions before class.

1. Go to our website (www.tjctc.org) and log into My TJCTC Home. Log in.

2. Click “View Class Selections.” This will open a window that lists the classes you chose when you regis-

tered for a seminar.

3. Next to the classes you will find a blue Handouts link. Clicking on this link will open the handouts page for

that specific class.

4. Download the file by clicking on the file name. You must have Adobe Reader to view and print your

handouts. If you do not have this software you can download it using the link at the top of the page.

5. Print your handouts and pack them when you come to the seminar or workshop!

Effective December 1, 1999, TCOLE (formerly TCLEOSE) created the Civil Process Proficiency Certification. Since the Texas Justice Court Training Center was instrumental in the formulation of the Certification, TCOLE asked TJCTC to administer the exam.

To qualify for the certification, the applicant must:

1) Be a full-time paid sheriff, deputy sheriff, constable, or deputy constable;

2) Hold an active peace officer license;

3) Never had a license or certificate issued by the commission suspended or revoked;

4) Be in compliance with the most recently completed continuing education training cycle;

5) Have at least three years full-time experience or the equivalent as a peace officer in a sheriff or constable’s office serving civil process;

6) Have successfully completed 40 hours of civil process training with at least 20 hours completed in the last training cycle;

7) Obtain a valid passing score on the examination for civil process proficiency certification as approved by the commission;

8) Complete the application;

9) Pay associated fees.

To qualify to sit for the exam, the applicant must:

1) Meet qualifications 1-6 listed above; 2) Register online for your desired exam date at least 2 weeks prior to the date or register on-site during the seminar you are attending. 3) After registering print out your invoice and send it in along with the non-refundable registration fee: Constables and their personnel are $15.00; Sheriff’s and their personnel are $20.00. Sheriff’s personnel must call TJCTC to be entered into our database prior to registering.

Exam Sites: Exams are scheduled to follow each 20-Hour Civil Process Seminar during the 2015-2016 academic year at 12:30 p.m. or im-mediately following the wrap-up of the seminar. In addition, the exam is available at the TJCTC office in Austin four times per year. Applicants must call and schedule an appointment between 9 a.m. and 3 p.m. (see listing below). You may receive a Study Guide at any time by e-mailing Heather Hidalgo at [email protected] or downloading it from our website www.tjctc.org.

Online Registration: Registration for the exam is also online. Follow the Online Registration steps to register. You may also register on-site when attending a 20-Hour Seminar. You DO NOT have to attend the seminar to take the CPPC exam, but you must pre-register for the exam online.

Please indicate which seminar site you wish to take the certification exam.

February 3, 2016 San Antonio — Marriott Plaza

March 31, 2016 Galveston — San Luis Resort & Conference Center

April 27, 2016 Rockwall — Dallas/Rockwall Hilton Lakefront

July 29, 2016 Austin - Doubletree by Hilton Austin North

Texas Justice Court Training Center In-Office Testing

December 9, 2015 April 6, 2016

June 21, 2016 March 9, 2016

Make payment out to: Texas State University

Mail payment to: Texas Justice Court Training Center

1701 Directors Blvd., Suite 530 Austin, Texas 78744

This catalog contains information that will familiarize you with the

Texas Justice Court Training Center. Material in the catalog is for

information purposes only. While every effort is made to ensure the

correctness and timeliness of information contained in the catalog,

the Training Center cannot guarantee that changes will not occur.

The Training Center reserves the right to modify course offerings and

printed schedules when business considerations require changes.

Information about changes is available from the appropriate program

administrator or the Training Center website.

download the 20-hour civil process seminar and 1-day officer

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