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Guidelines: Giving Effective
Presentation
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ENGR 300
Dept. of Computer Science and EngineeringUniversity of Bridgeport, CT 06601
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GRAPHICSCREATE A PERCEPTION
Highly Professional Better Prepared More Persuasive Results in Faster BUY-IN
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ESTABLISH YOUR PURPOSE
Why am I doing this?
To Sell To Teach To Motivate To Persuade To Excite To Force a Choice To Paint a Picture
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GUIDE THE READER’S EYES
Assist them with Geometric Shapes
Anchor them with Bullets
Use the Unexpected to Increase the
Span of Attention
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BACKGROUND COLORSHEIGHTENS EMOTIONSHEIGHTENS EMOTIONS
CALM AND CONSERVATIVECALM AND CONSERVATIVE
STIMULATES FEEDBACKSTIMULATES FEEDBACK
BRINGS CHEERBRINGS CHEER
FORCEFULFORCEFUL
NEUTRALNEUTRAL
MAGICALMAGICAL
PASSIVEPASSIVE
Red
Blue
Green
Yellow
Black
Gray
Purple
Brown
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Rule 1: Plan & Practice
Without planning, presentations appear thrown together
Without practice you appear unprepared
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Rule 2: Use the Spell-Checker
There is no excuse for misspelling!
Why should your customer trust your engineering quality if you have no
quality control over your presentation?
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Rule 4: Avoid "um", "and uh", "ya know", etc.
This habit stems from not practicing enough (see rule #1)
Slow down your speech Deliberate as you speak Don’t apologize for being nervous
Your audience will appreciate your delivery much more
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Rule 5: Be Honest and Forthright
Fallacy: "If you can't dazzle 'em with brilliance, baffle 'em with BS.” - Hoyle
People know when they are being bamboozled
Speak with sincerity and integrity If you don’t know the answer to a
question, admit it
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Rule 6: Display Confidence
Expect to be challenged on your ideas Don’t take questions as a personal attack
Defensive Response = Added Attack Open Response = Greater Latitude
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Rule 7: Don’t be Apathetic or Nonchalant
If you don’t care, why should your customer care?
If you don’t care, why should your manager support you?
If you don’t care, why should your audience listen?
An apathetic presentation is a waste of everyone’s time
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Rule 8: Show Professional Courtesy
Be on time for other presentations Give your full attention to the
presentations of others Avoid an air of aloofness or
unpreparedness
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Rule 9: Anticipate Questions
You know your design better than anyone Think about the parts which will
raise questions Think about the areas in your presentation
which may be unclear. Plan ahead (see rule1) and prepare some
holdback slides Demonstrate foresight and initiative.
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Rule 10: Expect Equipment Failure
Fancy equipment is impressive...unless it doesn't work!
Know how to use your equipment Keep a set of hardcopy slides just in
case Have an extra bulb for the overhead
projector
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Rule 11: Design Readable Slides
20 point font size or larger 7 bullets or less 7 words per bullet or less Separate complex ideas onto multiple slides
This presentation uses 32 point Arial font
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Rule 12: Dress Professionally
Professional Appearance =
cleanliness + neatness + clothing + posture Appearance defines first impressions Professional appearance commands
greater respect from the audience Professional appearance implies that
the speaker takes the presentation seriously
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EFFECTIVE PRESENTATIONSUSING
POWERPOINT
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POWERPOINT TIPSTEMPLATES AND TYPES
CHOOSE NEW AND THEN CHOOSE A TAB• GENERAL - FOR NO TEMPLATE• PRESENTATION DESIGNS - TEMPLATES• PRESENTATIONS - PRESENTATION TYPES, ONE
USEFUL OPTION IS THE AUTOCONTENT WIZARD
YOU CAN APPLY OR CHANGE TEMPLATES• SELECT APPLY DESIGN TEMPLATE UNDER FORMAT IN THE MENU• CHOOSE FROM THE LISTING IN PATH C:/MSOFFICE/TEMPLATES/PRESENTATION DESIGNS
YOU CAN ADD A FOOTER TO YOUR SLIDES• UNDER VIEW SELECT HEADER AND FOOTER
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POWERPOINT TIPSDRAWING TOOLS
THE DRAWING TOOLBAR IS ON THE BOTTOM
•CLICK ON TO CREATE A TEXT BOX•CLICK ON DRAWING ELEMENTS•CHOOSE LINE AND FILL COLORS•ROTATE OBJECTS•SELECT ARROWHEADS•SHADOW OBJECTS
AA
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POWERPOINT TIPSCLIP ART AND PICTURES
CHOOSE CLIP ART OR PICTURE UNDER INSERT
INSERT ANY PICTURE BY SPECIFYING THE PATH AND THE FILE TYPE
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POWERPOINT TIPSWORD ART
SELECT THE TILTED A IN THE DRAWING TOOLBAR AA
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POWERPOINT TIPSORGANIZATIONAL CHARTS
•SELECT OBJECT UNDER INSERT IN THE MENU AND CHOOSE MS ORGANIZATIONAL CHART 2.0 •MAKE YOUR CHART•UNDER FILE, SELECT EXIT TO RETURN TO YOUR PRESENTATION. •DOUBLE CLICK ON THE CHART TO GO BACK TO THE CHART EDITOR
D IV IS IO N AD R . L A R S O N
D IV IS IO N BD R . W IL S H Y N S K Y -
D R E S L E R
D IV IS IO N CD R . N E V IL LE
O D R A TD R . S C O T T
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POWERPOINT TIPSSPELLING / FONTS
CHOOSE SPELLING UNDER THE TOOLS MENU
CHOOSE FONTS UNDER THE FORMAT MENU•FONT SIZE•FONT COLOR•BOLD OR ITALICS OR UNDERLINE•SUBSCRIPTS OR SUPERSCRIPTS
•FONT TYPE - TIMES NEW ROMAN - ARIAL
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POWERPOINT TIPSTRANSITIONS
IN SLIDE SORTER MODE, CLICK ON A SLIDE•SELECT TYPE OF FADE OUT IN DIALOG BOX•CLICK ON BUTTON TO LEFT OF DIALOG BOX•ADVANCE AUTOMATICALLY OR ON MOUSE CLICK•ADVANCE WITH SOUND
BULLETS CAN APPEAR WITH EACH MOUSE CLICKSELECT A TEXT BOXCHOOSE ANIMATION SETTINGS UPPER RIGHTSPECIFY BUILD•SPECIFY EFFECTS
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POWERPOINT TIPSPRINTING HANDOUTS
SELECT PRINT UNDER FILE MENU
CHOOSE OPTION IN PRINT WHAT BOX•SLIDES WITHOUT BUILDS•HANDOUTS (2, 3 OR 6 PER PAGE)•NOTES•OUTLINE
CHECK BLACK AND WHITE FOR B&W PRINTERS
THANK YOU