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Radiant Care, Inc.
Welcome to
Jon Snyder and Priscilla Miccio
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Purchase Orders
• The Purchasing Department receives the orders from either the HR department or Marketing.
• From here, the processing begins in QuickBooks.
Radiant Care, Inc.
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Vendors Radiant Care, Inc.
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Purchase OrdersRadiant Care, Inc.
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Receive Items with BillRadiant Care, Inc.
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Receiving ProductsRadiant Care, Inc.
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CustomersRadiant Care, Inc.
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Customer InvoicesRadiant Care, Inc.
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Summary
• Receive order from HR or Marketing
• Create a purchase order in QuickBooks that places an order for RCI to the supplier, CSBS
• Receive the invoice for products from CSBS
• Receive the products with a bill to be paid to CSBS by RCI
• Create a customer invoice to be paid by the customer
• Fax invoice to customer
Radiant Care, Inc.
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Accounts Payable
• When product on Purchase Order has been received, the vendor must be paid.
• Pay vendors in QuickBooks.
• Pay applicable Sales Tax if due in Quickbooks.
• Print the “checks”.
Radiant Care, Inc.
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Accounts Payable
• Mark the Purchase Order as “Paid”. Add the date and check numbers.
• Make payments to vendors at online bank.
• File the completed documents.
Radiant Care, Inc.
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Accounts Payable
• QB vendor navigator slide
Radiant Care, Inc.
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Pay Bills
• QB pay bills slide
Radiant Care, Inc.
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Print Documents
• QB company navigator slide w/reminders open
Radiant Care, Inc.
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Paying Bills at the Bank
• CSBS payment window slide
Radiant Care, Inc.
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Pay Sales Tax
• QB pay sales tax slide
Radiant Care, Inc.
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Accounts Receivable
• Fax invoices created by the Purchasing Dept. to the Customer.
• Check online bank for payments received.
• Match payments to invoices. Invoice # should be in the memo line of the payment.
• Note transaction or reference number.
• Enter payment against the invoice in Quickbooks.
Radiant Care, Inc.
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Accounts Receivable
• Stamp invoice as paid and add the date and reference number
• If payment for an invoice is overdue, send out reminder letter(s) and follow-up.
• File completed invoices.
Radiant Care, Inc.
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Receiving Payments
• CSBS account details slide
Radiant Care, Inc.
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Receive Payments
• QB customer navigator
Radiant Care, Inc.
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Receive Payments
• QB receive payment slide
Radiant Care, Inc.
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Payroll
• Use MSExcel to calculate Payroll because QuickBooks requires a payment in order to process.
• Verify hours calculations on time records received from HR Dept.
• Enter data into the Excel Payroll Register for the appropriate pay period.
Radiant Care, Inc.
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Payroll
• Create Payroll Journal records from data calculated in PR Register.
• Print reports for HR and Finance contained in PR Register.
• Print Employee Earnings Statement for the period.
• Pay the employees by depositing money directly into their accounts in the online bank
Radiant Care, Inc.
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Payroll
• Pay payroll taxes and employee withholdings to CSBS.
• Pay employees and taxes in QuickBooks.
• At “Year End”, print W2 forms.
Radiant Care, Inc.
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P/R Register Worksheet
• PR Register worksheet slide
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P/R Register Tables
• PR Register table tab slide
Radiant Care, Inc.
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P/R Earnings Statement– Sample Earnings Statement
Radiant Care, Inc.
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P/R Employer Taxes
• Employer Tax Report
Radiant Care, Inc.
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P/R Journal
• Sample PR Journal
Radiant Care, Inc.
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W2 Form
• Sample W2 Form
Radiant Care, Inc.
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Bank Reconciliation
• Verifies that the bank account balance and the QuickBooks balance are the same.
• If not the same, some transactions were not completed correctly.
• A bank/cash reconciliation should be done at least every month. The longer the period, the more difficult it is to find any errors.
• Errors must be researched and fixed.
Radiant Care, Inc.
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Documentation
• BE ACCURATE
Radiant Care, Inc.
•DOCUMENT EVERYTHING!
2 Important items to remember:
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Radiant Care, Inc.