10 Railway ParadePenshurst NSW 2222p: 8568 8200e: [email protected]
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Staff PresentationNovember 2014
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• Organisation wide issues
• WH&S
• Update from our programs and teams
• Questions and feedback
This confidential and commercially sensitive information has been shared with you in the interests of open and transparent communication with staff. Please respect this intent.
Agenda
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• Settlement of the EEC is deferred until Friday 14 November due to an admin oversight. All staff will transfer to the new company and we will continue to deliver our Inclusion program on site with the future opportunity to deliver services on a fee for service basis
• Penshurst property was sold on Saturday at auction with a settlement date scheduled for mid December. James is overseeing the move. He will also continue with us on a part time consulting basis to begin the work on the Group Wide Enterprise Agreement. Further details will be advised in due course.
• Interviewing for the General Manager – Client Services and General Manager – Operations is scheduled to begin this week with the decision to be made by mid November.
• Big thank you for all the staff at Peakhurst (and Penshurst) for lending a hand to clean up the flood. Discussions with the insurance assessors is ongoing with property adversely impacted being replaced.
• ADHC is working on the development of the tender process for the funding. Further information will be made available.
Organisation wide
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• Need to provide further clarification and a clear direction regarding delivery of ADHC funded Early Childhood and Family Services.
• LL is recognised as an expert that provides excellent service. We continue to recognise and value our work in disability. Our expertise and professionalism will continue irrespective of the changes in our strategic focus.
• Existing ADHC funding will cease by June 2015. LL is working with ADHC to understand more but until they announce the process, no LL staff should provide confidential information regarding the service delivery or contract details to any third party service provider or NFP organisation.
• At the appropriate time we will provide an insight to those organisations involved
• There will be no client referrals to organisations which deliver the same services as LL and is able to deliver within the timeframe
• All existing services will continue to be delivered
Information for client facing staff
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• The intent of ADHC and LL is to provide continuity of quality service provision to clients by existing staff wherever possible.
• To cease providing services puts vulnerable clients at unnecessary risk. It puts the tender process at risk; reduces likelihood of staff being offered continued employment
• New direction will utilise the skills of our existing, and/or new professionals.
• Intend to retain the skills of as many experienced staff as possible
• It is vitally important that all staff adhere to this and where appropriate communicate these important messages to all relevant parties
Information for client facing staff
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Work, Health and Safety Incident Reporting - Reminder
If you are injured at work:
• Advise your Manager or Supervisor immediately and determine the need for appropriate first aid or medical assistance.
• Record details of the Incident by completing an Incident / Injury Report form asap – if you are unable to do this then a Manager / Supervisor must do it on your behalf and send it HR within 24 hours of the incident.
• If the injuries are significant immediately notify the HR Manager and/or CEO.
• To claim workers compensation your treating doctor must complete a WorkCover Medical Certificate. The doctor will decide what treatment is required and what work restrictions apply to you.
• Getting back to work after an injury is an important step in an employee’s recovery. If you are unable to perform full duties or have restrictions, you must comply with your treating doctors directions in order to assist a return to work on full pre-injury duties. A Return to Work Plan may be developed for if your restrictions require suitable duties.
• You are also required to provide all relevant documentation to your Manager including: WorkCover Medical Certificates, copies of referrals or medical reports, tax invoices or receipts for expenses incurred, etc. These confidential documents are forwarded to HR/Return to Work Coordinator and provided to the Workers Compensation insurer.
Source: Learning Links Policy and Procedure - 4.5 Workplace Injury and Return to Work
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Professional Services
• Following a presentation with the Director and senior managers of the childcare centres conducted at the University of New South Wales, we have provided information and a quotation with the view to provide services to the centre and individual families. We are optimistic that this will progress over the next few weeks
• HIPPY Coordinators – Elean Chan and Sarah Axford – attended intensive training in Melbourne around the Efforts to Outcomes web based database management system. This reporting system will allow HIPPY sites and HIPPY Australia to collect social outcome measures across all aspects of the HIPPY Program
• A number of the Provisional Psychologists were recruited as assessors to conduct 50 psychometric tests for students with disabilities across a wide spread of metropolitan areas and the Central Coast. This research work was conducted in conjunction with the Australian Catholic University. In the first half of 2015 we will once again be involved in conducting 100 -150 psychometric tests as part of the same research study
• Managers have commenced the body of work necessary to undertake the re-enrolment process for 2015
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• SWS Family Services held a fun filled day at the zoo during the October holidays for siblings of children with a disability. 17 children attended and were supported by staff from across programs.
• Groups are running this term in SES Family Services –Stepping Stones and the ADHD Parent Support Group. In addition Circle of Security has again been run at Phoebe House.
• Early Intervention programs in SES and SWS have been planned until June 2015 and enrolments are currently being offered for next year.
SES
• Early Intervention and Inclusion Support Program will continue until June 2015
• Early Starters playgroups will continue to June 2015• Tuesday at Oatley – Lets Play and Transition to school
• Thursday at Menai – Open playgroup for babies and Little links
• Friday at Oatley - Baby Links and Little Links
• Koori Kids will close in December 2014
Disability Services
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Disability Services
SWS
• All groups will be held at Mt Pritchard Monday Tuesday and Thursday
• Both Play Links and Little Links will continue on all days until June 2015
• Early Start Transition Support will continue until June 2015
• Supported Playgroups will continue to be resourced by our therapists
Post June 2015
• Share to Learn which is a general Early Childhood Program will be reviewed and may continue
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• Family Services programs in SES and SWS have been planned until June 2015
• SES – Case Management, Ability Links Diagnosis Support and the Family Counselling and Parenting program – Family Disability Support will continue to June 2015. The Family Counselling and Parenting Support – EIPP is funded by FACS until June 2016 and will continue therefore post June 2015.
• The following groups are planned in term 1 next year in SES – Circle of Security, Stepping Stones, PaCC and Sibsworks. Referrals are currently being taken
• SWS - Case Management, Ability Links Diagnosis Support and Strengths in Schools will continue to June 2015. PaCC will also be offered to families.
Disability Services
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• NSW Gov introduced new legislation regarding Child Protection (Working with Children) effective from 15 June 2013.
• This meant anyone who started a new paid job which involved working with children on or after 15/06/2013 had to obtain a “new-style” Working With Children Check before they could start work.
• Existing LL employees were not required to do anything immediately.
• BUT NOW – LL require ALL paid employees and volunteers who work with children to have one of the “new-style” Working With Children Check (WWCC) by no later than 31/12/2014 – only 2 short months away.
• You must allow 4 weeks for processing to receive the results of your check. Once you have your results, forward them to HR to update your registration details. You must advise your manager.
• WWCC costs $80-(free for volunteers), lasts for 5 years and is fully transportable from one situation to another (e.g. being an employee at LL and being the coach of a children’s sporting team where you are not closely related to any child on that team).
Human ResourcesWorking With Children Check
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Corporate Services
Finance – September 2014
• The overall revenue was $1,437.0K against budgeted revenue of $1,347.3K and the net profit was $30.9K compared to a budgeted net loss of ($25.6K). Disability Services was $6.0K ahead of budget & Professional Services was ($2.0K) below budget, but Commercial Services, comprising of Housie & EEC was $16.8K ahead of budget, as was Fundraising and Grants $15.6K and Support Services $20.1K.
• It should be noted that many of these positive variances include certain one offs and timing of expenditure, which will even out during the course of the year.
Year to Date
• Revenue – Total revenue of $4.4 Million is $224.2K ahead of budget and the YTD net surplus of $90.3K is $177.1K ahead of budget.
• Net Surplus/(Deficit) – Compared to budget, Disability Services are +$18.2K, Professional Services ($31.0K), Commercial Services +$98.9, Fundraising & Grants +$29.9K & Support Services +$61.1K.
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Corporate Services
3 months to September 2014 - Net Surplus/(Deficit) vs Budget
Variance$'000
Disability Services 18.2Professional Services -31.0 Housie & Bingo 86.5EEC 12.4Fundraising & Grants 29.9Support Services 61.1Total 177.1
Information Technology
• Staff details tab has been completed in CMS
• IT upgrade proposal for Learning Links was approved at a special board meeting on 29th October.
• New high speed Internet connection project at Peakhurst & Maroubra as well as the move from Penshurst has commenced
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Marketing & Business Development
• The Corporate Volunteering Day at Peakhurst was a great success. Thank you to everybody, especially our Preschool staff, who helped make it such a worthwhile experience for the 12 volunteers from LexisNexis. With a well organised and thought through program based around team activities in and around the preschool and in the local neighbourhood, the volunteers not only made a great contribution, they also came away engaged and with a good understanding of the need for our services. A good basis to further build the relationship.
• The volunteers helped with maintenance, craft and group activities and distributed our promotional and Fundraising Raffle materials in surrounding areas. Sam Hornery spoke with passion about learning difficulties and disabilities and the work we do. The feedback from LexisNexis was that they loved the experience and thought it was a very well organised day (despite the very hot conditions on the day).
• We will use this experience for similar opportunities next year.
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Marketing & Business Development
• Our Annual Report is being prepared now. It includes a number of stories from LL families and children which should make for an engaging and interesting publication.
• Don’t forget about our Fundraising Raffle – we need your help to make it a success. It is our big Fundraiser of the year and it can make a big difference for LL and the children we’d like to help. See Rachel or your Admin Team for Raffle tickets to either buy or sell – the prizes are terrific and the odds not bad at all!
Workshops
• The new workshops program for 2015 is underway
• We have surveyed our past participants, done a competitor analysis and sought input from Program Managers to inform the process
• A proposed schedule will be shared with the Program Managers shortly and their input and suggestions incorporated
• We are finishing up on a positive note this year in workshops, with a more targeted approach to building numbers for our funded workshops paying off.
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Trusts and Funds
• Funding applications have been sent to the following organisations:o Equity Trusteeso Hyundai Help for Kidso Aurizono Honda Foundationo Sisters of Charity Foundationo Ansvar
• A large tender, collaborating with 13 schools across Sydney, was submitted to the NSW Dept Education and Communities for the Links to Learning program.
• Any outstanding funding reports for 2013 funding need to be completed before the end of term.
• New OOSH tenders have come up which we are preparing for.
Marketing & Business Development
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Commercial Business
• An extremely strong result for Housie in September with profit up $20k vs budget and $23k vs same time last year
• The result for the quarter was also positive with profit up $86K vs budget and $137k vs for the same period last year.
• Great result for Leanne and the Housie team
• Work continues with McCallums Hill Public School to have the best possible Oosh service ready for them when school returns in Jan 2015.
• We continue to submit Tenders for more Oosh and are hopeful of landing another win in the short term
• The project of working with Clubs re Childcare moves along with presentations made to the RSL Services Clubs Association, Leagues Clubs Australia and this week with Clubs NSW. We have made formal presentations with three large Clubs in September with strong progress made
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Penshurst Move Project
• Floor plans are being reviewed to establish seat availability in Peakhurst and Mt Pritchard
• New desks will need to be added at Peakhurst to provide seating for Penshurst staff
• Necessary investment in IT to facilitate the move has been approved by the Board
• Review of leasing extra space at Maroubra has been completed and a request placed with Randwick council
• Mt Pritchard and Peakhurst sites to focus on clearing out cupboards and storage space of unneeded items
• Penshurst teams working on removing unneeded items and archiving as many files as possible
• Review to be completed on assets, ie desks, chairs, cupboards at each site for upgrading opportunities within existing stock
• Once the required desk space is built/established James will work with the managers to organise the seating of teams
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Questions and Feedback
