Committed to Shaping the Next Generation of IT Experts.
Essentials Microsoft Project 2003
Dawn Parrish WoodMary E. Pascarella
Project 5
Modifying Task
Information
3
ObjectivesObjectivesObjectivesObjectives
• Edit and replace task information and check spelling
• Save a baseline• Enter percent complete• View percent complete
• Edit and replace task information and check spelling
• Save a baseline• Enter percent complete• View percent complete
• Enter actuals• Specify lead and lag
time• Resolve constraint
conflicts and set a task deadline
• Enter actuals• Specify lead and lag
time• Resolve constraint
conflicts and set a task deadline
Copyright © 2004 Prentice-Hall. All rights reserved. 4
Why would I Do This?
• To track project progress– Task level– Assignment level
• Requires assigned resources
– Time period
• Using different viewing options
Copyright © 2004 Prentice-Hall. All rights reserved. 5
Visual SummaryBaseline – original information to track progress
Copyright © 2004 Prentice-Hall. All rights reserved. 6
Editing and Replacing Task Information and Checking Spelling
• Effort-driven scheduling– Default setting
• Resource adjustments– Reflected in overall project
completion dates
Copyright © 2004 Prentice-Hall. All rights reserved. 7
Task Usage View
View the specific task Double-click to open task information
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Print Baseline Data• Hide Gantt Chart portion of the
Tracking Gantt View• Ready for print
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Entering Percent Complete
• Task Information dialog box
• Tracking toolbar
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Viewing Percent Complete
• Easiest methods– Gantt Chart– Percent complete column
• Background calculations– Actual duration– Remaining duration
Copyright © 2004 Prentice-Hall. All rights reserved. 19
Entering Actuals
• Alternate work progress tracking– Actual work– Finish dates– Work durations
• Related fields automatically updated
Copyright © 2004 Prentice-Hall. All rights reserved. 20
Modifying Task Information
Using the Tracking Table
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Specifying Lead and Lag Time
• Lead time– Task overlap– Negative number
• Lag time– Time needed between tasks– Positive number
Copyright © 2004 Prentice-Hall. All rights reserved. 23
Resolving Constraint Conflicts And Setting A Task Deadline
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Constraint Date Table
Results of removing a constraint
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Deadlines
• Target dates– Task Information dialog box
• Technically not constraints– Indicator icon appears if deadline passes
26
SummarySummarySummarySummary
• Edit and replace task information and check spelling
• Save a baseline• Enter percent complete• View percent complete
• Edit and replace task information and check spelling
• Save a baseline• Enter percent complete• View percent complete
• Enter actuals• Specify lead and lag
time• Resolve constraint
conflicts and set a task deadline
• Enter actuals• Specify lead and lag
time• Resolve constraint
conflicts and set a task deadline
27
Review OptionsReview OptionsReview OptionsReview Options
• Key termsKey terms• Checking concepts and termsChecking concepts and terms• DiscussionDiscussion• Skill drillSkill drill• ChallengeChallenge
• Key termsKey terms• Checking concepts and termsChecking concepts and terms• DiscussionDiscussion• Skill drillSkill drill• ChallengeChallenge
Copyright © 2004 Prentice-Hall. All rights reserved. 28
What are your What are your questions?questions?
Committed to Shaping the Next Generation of IT Experts.
Essentials Microsoft Project 2003
Dawn Parrish WoodMary E. Pascarella
Project 6
Modifying Tasks Using The Gantt Chart
30
ObjectivesObjectivesObjectivesObjectives
• Add a progress line to a Gantt chart
• Remove task dependencies• Reschedule uncompleted
work
• Add a progress line to a Gantt chart
• Remove task dependencies• Reschedule uncompleted
work
• Modify and remove a split• Use Tracking Gantt view to
analyze the critical path• Check overall project progress
• Modify and remove a split• Use Tracking Gantt view to
analyze the critical path• Check overall project progress
Copyright © 2004 Prentice-Hall. All rights reserved.
31
Why would I Do This?
To monitor progress in the three main
project areas
Budget
Time constraints
Scope
Copyright © 2004 Prentice-Hall. All rights reserved.
33
Progress Line In A Gantt Chart
Quick visual reference
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34
To Add Progress Lines to a Gantt Chart
Project information
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36
Actual Progress Line
Left spike = behind
Right spike = ahead
Copyright © 2004 Prentice-Hall. All rights reserved.
37
Modifying A Specific TaskDouble-click task to get Task Information
dialog box
Copyright © 2004 Prentice-Hall. All rights reserved.
39
Removing Task Dependencies
• No longer needed
• View task Screen Tip
Copyright © 2004 Prentice-Hall. All rights reserved.
41
…
Rescheduling Uncompleted Work
Splitting a task
Copyright © 2004 Prentice-Hall. All rights reserved.
43
…
Modifying And Removing A Split
• Adjust for changes in the project
• Change the unit of time– Default is one unit
• Remove the split
Copyright © 2004 Prentice-Hall. All rights reserved.
45
Using Tracking Gantt View To Analyze The Critical Path
• Critical path– Predecessors– Critical tasks
• Tracking Gantt view– Baseline bar– Comparison to actual
• Variance task table
Copyright © 2004 Prentice-Hall. All rights reserved.
48
Changing Date Of Critical TaskChanges project completion date
Copyright © 2004 Prentice-Hall. All rights reserved.
49
Checking Overall Project Progress
• Project statistics– Up-to-the-minute statistics– View only
• Project summary report– outlines actual and baseline
data
• Tracking Gantt view
53
SummarySummarySummarySummary
• Add a progress line to a Gantt chart
• Remove task dependencies• Reschedule uncompleted
work
• Add a progress line to a Gantt chart
• Remove task dependencies• Reschedule uncompleted
work
• Modify and remove a split• Use Tracking Gantt view to
analyze the critical path• Check overall project progress
• Modify and remove a split• Use Tracking Gantt view to
analyze the critical path• Check overall project progress
54
Review OptionsReview OptionsReview OptionsReview Options
• Key termsKey terms• Checking concepts and termsChecking concepts and terms• DiscussionDiscussion• Skill drillSkill drill• ChallengeChallenge
• Key termsKey terms• Checking concepts and termsChecking concepts and terms• DiscussionDiscussion• Skill drillSkill drill• ChallengeChallenge