22 July 2009

LAND USE MANAGEMENT (LUM) MODULE

MAINTENANCE AND EXPANSION OF THE RATES BASE

Introduction• The Rates Base Project

• Land Use and Development application process (Acceptance / Control over Fees, Scrutinize, Evaluation and Approval) is accommodated in one electronic process with tracking and reporting

• LUM as part of the project

• Involvement of role players in the LUM process

• High Level overview but with some detail

Purpose of Presentation

PREPARATION FOR IMPLEMENTATION OF THE LUM MODULE

ILLUSTRATE BENEFITS OF LUM AND OTHER MODULES

HIGH LEVEL VIEW OF THE DEVELOPMENT PROCESS

PROPERTYVALUATION

DEMOLITIONMODULE

BUILDINGCONTROLMODULE

LANDUSE

MODULE

LAWENFORCEMENT

MODULE

WATER

REFUSEREMOVAL

BILLINGSYSTEM

ELECTRICITY

Requirements and Sub Systems

One Source of data

Monitor & Control over processes

Interface / Integrate :

Step 1 Step 2 Step 3 Step 4Process :

Monitor : Events

Control : Assignments

GIS, Deeds, Zoning etc.

Easy & Immediate access to Complaints

Instant notifications on progress

Self administration (Client)

As much data as possibleSecure system

Requirements and Sub Systems

Step 1 Step 2 Step 3 Step 4Process :

Notifications

StatusReports / Letters Drop down lists

Document / Scan & Upload

Client Employees

How Does It Work

Processes For : LEM , BCM & LUM

Workflow Enterprise Service Bus (ESB)

GIS

Deeds

Events

Land Notifications Assignments

Escalations

Capture Consent Use Application

Capture Building ApplicationCapture Consent Use Application

Capture Building ApplicationCapture Consent Use Application

Capture Building ApplicationCapture Consent Use Application

System takes control of the application by means of assignments to employees responsible for the next process and notifications to all interested parties.

Once a document

/ photo has been

attached you can view or

print it any time

System assigns the application to the Department head who must now assign role players to see this application through.

System assigns each role player a ‘scrutinize’ assignment, as well as ‘Legal Dept.’

Each Role player will have to perform his/her scrutinize.

NB; ALL DETAIL IS AVAILABLE FOR VIEWING

Checklist per Role player / Dept.

System monitors each ‘scrutinize’ before continuing with the application process, which is the Requesting of Comments

System notifies each Department that comments have been requested.

Multiple Comments may be captured.

The Application may be held until all comments received, or may continue with evaluation (User’s Option)

The Evaluation must be Authorised.

System validates various data captured. (Objections, Negative Comments )

Selection here determines the

route of the application.

Opposed Route – The system guides through compiling the CPC report (Ex letters) and Authorising the CPC report.

Opposed Route – The system guides Setting Committee Hearing dates, Capturing Outcomes, and Re-schedules hearings.

The Un-Opposed route

The system guides the user through the compiling of the “Approval Letter” as opposed to the “CPC Report”

The Capturing of the Outcome Routine follows.

The last step is to Capture the Outcome, which is done by selecting a Status.

Depending on the application type the system guides the application through to;

Draft Scheme Process

Publish (promulgation)

Issuing of Regulation 38, 82, 101.

The System Controls;

Objections - Withdrawn, Active and Late.

Appeals – Including hearings and outcomes.

Comments Management – Withdrawn, Negative, and Conditions.

Advertisements (Newspapers) and Placards

Applications withdrawn, Abandoned, and Re-evaluation.

Benefits•Management Reports

•Positive Financial Implications (Rates Base)

•Management of Land Use Process. •Accountability / Responsibility•Integrated Processes LULAM and RSP Office Functions•Data Integrity

THANK YOU FOR YOUR ATTENDANCE