Park Maintenance Standards
2009 NRPA Congress and Exposition
October 13-17 2009
CAPRA Maintenance Standards and
Guidelines
CAPRA standard 7.5 -Maintenance and Operations Management
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Jaycee Park Ballfield
Maintenance Management
Program
Field Operations Procedure
Parks and Recreation Department
FIELD OPERATIONS PROCEDURE SUBJECT Number: 7.2.3 Maintenance Management Program Issued: 12/2007 Allan Wilson Revised:
PURPOSE The purpose of this procedure is to establish written maintenance and operations procedures plan for management of the parks and recreation department’s areas, facilities, grounds, parks and equipment. Parks, areas, facilities, equipment and grounds identified in the procedures (plan) are ranging from heavily used and highly developed areas to low level usage areas. Each of these areas is assigned an appropriate set of maintenance standards to include a recommended frequency and acceptable quality level for patrons (i.e.: a level of service for our citizenry). PROCEDURE Provide a copy of the procedures (plan) including the following accountability measures:
• Preventative maintenance plan • Inspection Checklists • Safety Checklists • Vehicle Work Logs • Vehicle Maintenance Logs • Facility Condition Audit Report • Copy of matrix of full-time employees, their years of service and professional
certifications in the field • Copy of maintenance personnel and copy of job responsibilities • Operations manual • Maintenance Plans (i.e: Modes for level of frequency – High, Medium and Low) • Maintenance Standards (i.e: denoting level of service standards and guidelines) • Parks and grounds and operations (maintenance) policies and procedures
This Field Operation Procedure (F.O.P.) denotes evidence of compliance for the following CAPRA standards: 7.5 – Maintenance and Operations Management (Fundamental) 7.6.3 – Preventative Maintenance 7.10 – Maintenance Personnel Assignment
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MODE I
State of the art maintenance applied to a high quality diverse landscape. Usually associated with high traffic urban areas such as public squares, malls, governmental grounds or high visitation parks.
Mode ICAPRA standard 7.5 – Maintenance and Operations Management
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MODE II
High level maintenance-associated with well developed park areas with reasonably high visitation.
Mode IICAPRA standard 7.5 – Maintenance and Operations Management
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MODE III• Moderate level
maintenance-associated with locations with moderate to low levels of development, moderate to low levels of visitation or with agencies that because of budget restrictions can’t afford a high intensity of maintenance.
Mode IIICAPRA standard 7.5 Maintenance and Operations Management
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Mode IVCAPRA standard 7.5 – Maintenance and Operations Management
MODE IV
• Moderately low level-usually associated with low level of development, low visitation, undeveloped areas or remote parks.
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MODE V• High visitation natural
areas-usually associated with large urban or regional parks. Size and user frequency may dictate resident maintenance staff. Road, pathway or trail systems relatively well developed. Other facilities at strategic locations such as entries, trail heads, building complexes and parking lots.
Mode VCAPRA standard 7.5 – Maintenance and Operations Management
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MODE VI
• Minimum maintenance level-low visitation natural area or large urban parks which are undeveloped.
Mode VICAPRA standard 7.5 – Maintenance and Operations Management
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Cemetery Irrigation Checklist
City of Green River, Wyoming Parks & Recreation Department Cemetery IRRIGATION CHECKLIST
Saved as: Cemetery Irrigation Checklist Template (Rev: December, 2007) Total Man Hours (Full Time):_________ Total Man Hours (Seasonal):_________ Total Hours Worked: _________ Signature: __________________
Section
Name Staff
Date
Time Spent Valve Boxes
Time Spent Heads
Time Spent
Electric Valves
Comments:
Note: Please round time to nearest quarter hour.
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Riverview Cemetery
Riverview Cemetery Field Operations
Parks and Recreation Department
FIELD OPERATIONS PROCEDURESUBJECT Number: 7.5 Riverview Cemetery Issued: 12/2007 Allan Wilson Revised:
PURPOSE The purpose of this procedure is to provide and maintain burial space for Green River and area residents. PROCEDURE The following areas of responsibility fall under the purview of the Cemetery Operations Division maintenance management program; − Responsible for operations and maintenance of the Riverview Cemetery year-around.
− Supervise part-time and seasonal personnel assigned to cemetery in opening, closing and
maintenance of graves, mowing, weeding, seeding, fertilizing, and irrigation of cemetery grounds, flower beds, and plants; and in the general improvement of the cemetery grounds.
− Disinter bodies when necessary. − Remove snow from drives; mulch leaves; spray insects and turf; operate back how, mower,
and other equipment; paint. − Design, install, and maintain irrigation systems; repair and replace mains and lines, gate
valves, electrically controlled valves, electrically controlled lines, and electronic systems; troubleshoot and diagnose computerized controller problems; winterize pumps; clean and blow water lines, and shut off systems in the fall.
− Prepare drawings and prints of layout and design. − Maintain records concerning cemetery lots and sales. − Show and sell lots; work with and provide information to the public, funeral directors, and
monument salesmen concerning policies and operations of the cemetery; work with community groups in maintaining special sections of the cemetery.
− Monitor cemetery operations divisional budget 10-650. − Interact with grieving families. − Assist with preparation for, implementation of, and clean up after various special City events. − Coordinate, plan, supervise and implement a minimum of two volunteer and community
stewardship projects with civic and social agency groups per calendar year.
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Ball Fields Daily Checklist
City of Green River, Wyoming Parks & Recreation Department
Ball Fields Daily Check List
Saved as: Ball Field Checklist Template (Rev: December, 2007) Name: ___________________ Supervisor: ____________________ Comments:__________________________________________________________________________________________________________________________________________________________________________________________________________________________
Prep
ared
Fi
eld
Wat
ered
In
fiel
d
Dru
g In
fiel
d
Prep
ared
Pi
tche
r M
ound
Prep
ared
Ba
tter
Box
Rak
ed In
fiel
d Ed
ges
Swep
t T
urf
&
Infi
eld
Cha
lked
Fie
ld
Cle
aned
&
Swep
t D
ugou
ts
Cle
aned
Ba
thro
oms
Swep
t C
oncr
ete
Tra
sh P
ick
up
/ Em
pty
Cans
CK.
Out
fiel
d fo
r ho
les
& f
ill
CK.
Ble
ache
rs
& B
ench
es f
or
Loos
e Bo
lts
Che
ck F
enci
ng
Pain
ted
Foul
Li
nes
Dra
g W
arni
ng
Tra
ck
Tim
e Fi
nish
ed
Tot
al T
ime
Spen
t
S/M Baseball
S/M Softball
S/M Little
League
Veterans
Paxton
Collier
Jaycee
Wyoming
Evers
Note: Please round time to nearest quarter hour.
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Ball field Detailed Checklist
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CITY OF GREEN RIVER PARKS & RECREATION DEPARTMENT
BASEBALL/SOFTBALL FIELD MAINTENANCE CHECKLIST
Saved as: Baseball Softball Checklist Template (Rev: December, 2007)
mpleted by: _____________________________ Supervisor: ______________________________ Signature Signature
mments:
Job Function Date ____/____/____ Daily/Weekly/Monthly
Daily
S/M Base Ball
S/M Soft Ball
S/M Little
League
Vets
Paxton
Collier
Jaycee
Wyoming
Evers
Comments
Remove/Replace Bases
Level Low Spots
Weekly Comments
Rebuild Pitcher’s Mound
Mow Infields 2X / Week
As Needed Comments
Edge Base Line
Edge Perimeters
Remove Water
Replace Bases
Paint Bases
Change Base Anchor
Monthly Comments
Replace Bases
Aerate Dirt / Infields
Other (Specify with date) Comments
Irrigation Checklist
City of Green River, Wyoming Parks & Recreation Department IRRIGATION CHECKLIST
Saved as: Irrigation Checklist Template (Rev: December 2007)
Supervisor Signature: __________________ Comments:_________________________________________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Facility
Staff Name
Date
Time Spent Controllers
Time Spent Valve Boxes
Time Spent Heads
Time Spent
Electric Valves
What was Repaired
Note: Please round time to nearest quarter hour.
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Playground Checklist
Saved as: Playground Surface Area Checklist Template (Rev: December 2007)
Supervisor: ______________________ Comments:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Location
Staff Name
Date
Sand
Raked / Leveled
Wood Fiber
Raked / Leveled
Sand Needs Added
Wood Fiber
Needs Added
Shredded Rubber Surface
Poured in
Place Surface
Misc.
Surface
City of Green River, Wyoming Parks & Recreation Department
Playground Surface Area Checklist
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Project Checklist
Project Name: ______________________________________________ Work Performed From ___ / ___ / ___ to ___ / ___ / ___
Employee Description of Work Date This Project Was Performed
Time Spent On This Project
Saved as: Project Checklist Template (Rev. December 2007)
Note: Please round time to nearest quarter hour.
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Restroom Checklist
Saved as: Restroom Servicing Checklist Template (Rev: December, 2007)
Supervisor: ______________________ Comments: _______________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________________________________
RESTROOMS
Staff Name
Date
Remove
All Cobwebs
Sweep/ Wash Floors
Clean Toilets
& Urinals
Clean Sinks
Refill Toilet Paper &
Paper Towel Dispensers
Empty Trash
Sweep
Walkways
Time Spent
City of Green River, Wyoming Parks & Recreation Department
Rest Room Check List Note: Please round time to nearest quarter hour.
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Snow Removal Checklist
City of Green River, Wyoming Parks & Recreation Department
Snow Removal
Location
Staff Name
Date Equipment Used
Frequency Hours Worked
(Rev: December 2007) Total Hours: _____
Supervisor: ____________________ Comments:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Note: Please round time to nearest quarter hour.
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Rodeo Grounds Checklist
Saved as: Rodeo Grounds Checklist Template (Rev: December, 2007)
Supervisor: ______________________
Name
Date
Rock Removal
Dragging
Shoot, Gate, Panel Repairs
Total Hours
Worked
Comments
City of Green River, Wyoming Parks & Recreation Department
Rodeo Grounds Note: Please round time to nearest quarter hour.
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Skate Park Checklist
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City of Green River, Wyoming Parks & Recreation Department Skate Park Maintenance Record
Weekly:
Time Worked: ____ Time Worked: ____ Time Worked: ____ Time Worked: ____
Monthly:
Hardware: Inspect all hardware to insure nuts and bolts are tight and secure
Equipment Coating: (Equipment has a polyester powder coating) Deep scratches could contain rust / scratch should be lightly sanded and painted
Overview: Confirm that users of the park are observing all safety rules and regulations
Saved as: Skate Park Maintenance Record Template (Rev: December 2007) Time Worked (Monthly): _______
Name: ________________________ Supervisor: _________________________ Month: ______________ Total time worked this month (FT): _____ (Seasonal): _____ Total: _____
Week 1 Date:
Week 2 Date:
Week 3 Date:
Week 4 Date:
Placement: Inspect positioning of all equipment
Riding Surface: Inspect riding surface of equipment and remove any debris to avoid skating injuries
Pad Surface: Inspect / sweep all debris from pad surface (i.e. rocks, glass, trash, etc.)
Note: Please round time to nearest quarter hour.
Tree Checklist
City of Green River, Wyoming Month: ______________________ Parks & Recreation Department Tree Maintenance
Saved as: Tree Maintenance Record Template (Rev: December 2007) Supervisor: ___________________________
Location Staff Name Date Pruning Mulching New Planting Removal Hours Worked
Note: Please round time to nearest quarter hour.
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Soccer Checklist
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City of Green River, Wyoming Parks & Recreation Center Soccer Field Checklist
Mow
ed
Line
s
Line
s Pa
inte
d
Goa
ls S
et
in P
lace
Goa
l Net
s Se
t in
Pl
ace
Mis
c.
Hou
rs
Wor
ked
Staf
f In
itia
ls
Collier
S/M Field 1
S/M Field 2
S/M Field 3
Castle Rock Park
Comments:
Saved as: Soccer Fields Maintenance Checklist Template (Rev: December 2007) Name: ________________________ Date: ___ / ___ / ___ Supervisor: ________________________
Trash Pickup Checklist
Saved as: Trash Pick Up Checklist Template (Rev: December 2007) Supervisor: ____________________________________
Location
Staff Name
Date
High / Medium / Low
# of Trash Can Bags Replaced
Time of Day
Hours Worked
City of Green River, Wyoming Parks & Recreation Department Trash Pickup Checklist
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Splash Park Checklist
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Evers Splash ParkMonthly Facility Checklist
Date__________ Inspector (print name)Supervisor/Manager's Signature
Water Playground Structure & Activity Pool YES NOAre there any broken parts or accessories?Are all jets/hoses functional?Are the grates secure?
Comments:
Filtration Room YES NOIs the quantity of hand chemicals sufficient?Is the chlorine tank at sufficient level?Is the filter pump working properly?Are the activity pumps working properly?Is the sand filter pump working properly?Is the chlorine feed system working properly?Do the pressure gauges need to be adjusted?Are there any leaks from the sand filters?Are all electrical boxes functional?Are all circular valves and levers functional?Are all surge pits clear of debris?
Comments:
Swimming Beach & Picnic Areas YES NO
Is the water drainage sufficient?Is the ground free of holes/depressions?Is the area free of debris and weeds?Are the picnic benches in good condition?
Comments:
Facilities YES NOAre fire extinguishers current and visibly located in each building?Are there any broken key locks/dead bolts?Is there any plumbing problems in the restrooms?Are the hand dryers working properly?Are the petitions secure and free of grafitti?Is there any damage to any fencing/gates?Is the drinking fountain in working order?
Comments:
Equipment & Signs YES NOAre the rule/facility signs in good condition?Are first aid supplies sufficient?
Vandalism Checklist
Saved as: Vandalism & Graffiti Checklist Template (Rev: December, 2007)
Total Time Worked (all staff): _______ Month: ______________ Supervisor: _______________
Location
Date
Severity
Can it be Removed?
Must Item(s)
be Replaced?
Describe the Damage
Staff Who
Discovered It?
Was Damage Fixed &
Who Fixed it?
Was a Police Report Taken?
City of Green River, Wyoming Parks & Recreation Department
Vandalism/Graffiti Checklist
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Aeration Checklist
Saved as: Aeration & Sweeping Checklist Template (Rev: December, 2007)
Supervisor: ______________________
Site
Date
Staff Name
Time Spent
Over seeding
(If Needed)
Hand / Tractor Aerated or
Swept
Comments
City of Green River, Wyoming Parks & Recreation Department __ Aeration / Sweeping __ Note: Please round time to nearest quarter hour.
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Building Maintenance Checklist
(Revised March 2007)
City of Green River, Wyoming Parks & Recreation Department Building Maintenance Checklist
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Buildings and Structures
Field Operations Procedure
Parks and Recreation Department
FIELD OPERATIONS PROCEDURE SUBJECT Number: 7.6 Buildings and Structures Issued: 12/2007 Allan Wilson Revised:
PURPOSE The purpose of this procedure is to provide Green River citizens and City employees with clean, safe and well-maintained buildings and structures in which to conduct business, hold meetings and enjoy recreational opportunities. PROCEDURE The following areas of responsibility fall under the purview of the Buildings and Structures Division maintenance management program;
• 25 Picnic Shelters • Pavilion (8,000 square foot facility) • Gymnastics facility (2,500 square foot two-level facility) • Rodeo Arena (and the crows nest/announcers box at this structure/facility) • City Hall building • Outdoor Rifle Shooting Range (10-shooting bays) • Outdoor Archery shooting range (16-shooting bays) • FMC Red Barn (10,000 square foot facility) • Pump house (located within Scotts Bottom Nature Area – which provides water to the
FMC Red Barn) • Horse Corrals (18-acre complex) • Stratton Myers Park amphitheater, concession stand, restrooms, 3-scorers boxes, 3 ball
fields, 3 soccer fields, picnic shelter and storage room) • Fire Station # 2 • 13 water fountains – city wide locations – stand alone outdoor sites • 7 stand alone restrooms (ex: Centennial Park, Evers Park, Veterans Park, etc) • Parks Maintenance Shop (9,824 square foot facility) • Public Works Building • Animal Shelter building (1,900 square foot facility) • Wastewater Treatment Plant – building and offices • Centennial Park (Martha Mable structure – storage and men’s/women’s restrooms) • Landfill Scale House • Landfill Office Quarters
1. Facility Safety and Security
2. Preventative Security Measures
3. Preparing for the unexpected (i.e. vandalism, graffiti, theft, etc.).
4. Collaborate with local law enforcement to be proactive.
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Dog Excrement Checklist
Saved as: Dog Excrement Checklist template Revised: May 28, 2009 Supervisor(s) signature: ____________________________________
Location
Staff Name
Date
Baggies Replaced
Yes or No
Emptied Can Yes or No
Time of Day
Hours Worked
City of Green River, Wyoming Parks & Recreation Department Dog Excrement Containers
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Flower Bed Checklist
Saved as: Flower Bed Checklist Template (Rev: December, 2007) Name: ___________________ Supervisor: ____________________
Beds
Date
Planted
Pinched
Liquid Fert.
Dry
Fert.
Insect- iside
Watered
Mulched
Weeded
Problem Report
Hours Worked
City of Green River, Wyoming Parks & Recreation Department Work Performed Flower Beds
Note: Please round time to the nearest quarter hour.
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X & O Sheet Mowing
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X & O Sheet Cemetery Mowing
Saved as: X & O Sheet Mowing Cemetery Template (Rev: December 2007)
Section: City of Green River, Wyoming Parks & Recreation Department Cemetery Employee Name:_________________________ X and O Sheet Mowing Month: _________________________
Assignment Size of Area
Times Mowed
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29
High Maintenance Mow Medium Maintenance Mow High Maintenance Trim Medium Maintenance Trim Walker Mowers 52-19 52-22 52-24 Edging Back Pack Blowing Trash Pick-Up Rock / Debris Pick-Up Sweep with Goosen Comments: Total Man Hours (FT): ________ Total Man Hours (PT/Seasonal): _______
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X & O Sheet Pesticide
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E-460 Lock Locator
City of Green River Parks & Recreation Department
E-460 Lock Locator
Saved as: E460 Lock Locator Template (Revised March 2007)
Location:
# of Locks
Describe Location
All City Buildings Evers Park
Expedition Island Collier Park
Veterans Park Stratton Myers Park
Jaycee Park Riverside Park
Old Lincoln School FMC
Wetlands Recreation Center City Right of Ways Dirt Storage Areas
Rodeo Grounds Fish Lip Falls
Cemetery Every Park
Special Locations
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Questions?
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Allan Wilson, APRP
Park, Facilities and Projects Manager
City of Green River, Wyoming
Parks and Recreation Department
Email: [email protected]
Phone: (307) 872-6147