Amendment to DR1
Two separate programs Non-FEMA projects
• Completed• To-Be-Completed
• Projects NOT included in the FEMA Public Assistance match program
• Wastewater, water, storm drainage, bridges, public facilities
Dams/Levees For specific projects contact Community Liaison
Non-FEMA Projects
No limits on projects per applicant May not be on the CDBG findings/ineligible list CFF/PL grant limits do not apply Must meet LMI or Urgent Need No required match Actual grant amounts are determined on a case
by case basis and the amount of assistance will be dependent upon the evaluation factors
Completed Projects Program
For all projects that are completely finished Competitive Applications Due: April 1, 2010 4 applications (1 original, three copies) Announcements on May 28th
ER Certificate of Exemption in application CEO signs project completion certification
To-Be-Completed Program
For all projects that are NOT finished Competitive Applications Due: May 14, 2010 4 applications (1 original, three copies) Announcements on July 2nd
Normal CDBG FEEPS Requirements
Scoring Criteria
Projects/applications will be evaluated using the following criteria: The importance of the project to post
disaster recovery of the applicant; The financial impact of the project on the
applicant; The percentage of low-to-moderate income
persons served; The relative economic distress of the
applicant.
Dams & Levees Program
Applications accepted beginning on first come, first serve basis
Non-competitive Projects must be listed on DNR High/Significant
Hazard List Appendix B Information
See Handouts: Information needed for Dams Information needed for Levees
Cover Letter with Applicant Name and Project Name Signed and Stamped by project Engineer
Scoring Criteria
Projects/applications will be evaluated using the following criteria: The extent of damage caused by FEMA Disaster
1766 The importance of the project to post disaster
recovery of the applicant The DNR assessed hazard level The percentage of low-to-moderate income
persons served The relative economic distress of the applicant
Grant Administration
OCRA Certified Grant Administrator required
Using the Small Purchase method will be allowed for amounts under $50K as long as local polices allow it (the community may have a lower Small Purchase threshold).
Grant Administration FeesCompleted Projects
General Administration Labor Standards will not be allowed on DR1 completed
projects If the project cost is over $100,000 - $500 for
Environmental Review plus 1% Grant Administration will be allowed
If the project cost is $100,000– $1,501 will be allowed ($500 for Environmental Review + $1,000 Grant Administration)
If the project cost is $1,001- $1,500 - Grant Administration of $1000 is allowed
If the project cost is $1,000 or less – Grant Administration of $500 is allowed
Grant Administration FeesTo-Be-Completed Projects
General Administration $1 to $1,500,000 3% of Grant Amount $1,500,001 and above 2.5% of Grant Amount
Labor Standards $5,000 maximum
Environmental Review $3,000 maximum
Grant Administration Fees Dams & Levees Program
General Administration Three percent (3%) of Grant Amount Environmental Review
$3,000 maximum Labor Standards (based on Total Project Cost)
Up to $2,000,000 $5,000 $2,000,001 - $5,000,000 $7,000 $5,000,001 and up $9,000
General Information
DO NOT bind application in any way
DO NOT include a cover sheetApplicant Information Page is the
very first page, do not include checklist page
Project Description
Cause of damage should be explained. (Include color photos of damage)
If work was denied by FEMA or not discovered until after the fact, justification must be provided. (appropriate documentation should be included in appendix D)
Project Description must match detailed budget
Project Description should not include normal maintenance costs
Financial Impact
Include explanation of applicant’s (sub-recipient’s) financial status and why the community cannot afford the project without grant assistance.
Include any applicable rate increases or fees that would be associated with the implementation of the project
Include other resources investigated
Detailed Budget Pages
Detailed Budget Pages MUST include breakdown between CDBG, and other local funding
Detailed Budget Page
LINE ITEM # Price CFF LOCAL OTHER TOTAL Construction Activities 8” C-900 CL-200DR14 Water Main
20,500 18.00 $369,000 $369,000
6” C-900 CL-200DR14 Water Main
22,750 16.00 $131,000 $233,000 $364,000
8” Gate Valves w/polyhlene Encasement
20 550.00 $11,000 $11,000
8” SR Bore w/welded Steel Casing
150 100.00 $15,000 $15,000
3-way Fire Hydrant w/gate valve 510 35.00 $17,850 $17,850 Bituminous Resurfacing 8,500 20.00 $170,000 $170,000 Concrete Resurfacing 1,000 30.00 $30,000 $30,000 Sand Bedding 5,467 7.50 $41,000 $41,000 Line Location Markers w/Trace 18 50.00 $900 $900 Wet Cap Connection 10 2,000.00 $20,000 $20,000 Dismantling Old Storage Tank 1 25,000.0 $25,000 $25,000 New Pressure Valve 1 5,000.00 $5,000 $5,000 Mobilization/Demobilization 1 48,000.0 $48,000 $48,000 Labor Standards 1 5,000.00 $5,000 $5,000 Construction Sub-Total $500,000 $71,000 $550,750 $1,121,750 Professional Services Grant Administration 1 48,000.00 $48,000 $48,000 Engineering Fees 1 249,000. $247,000 $2,000 $249,000 Legal 1 7,000.00 $7,000 $7,000 Rate Consultant 1 7,000.00 $7,000 $7,000 Environmental Review 1 3,000.00 $3,000 $3,000 Professional Services Sub-total $0 $298,000 $16,000 $314,000 TOTAL PROJECT COST $500,000 $369,000 $566,750 $1,435,750
FEMA
Beneficiary Pages
Beneficiary page must be: Properly completed Consistent with the Census/Income Survey
Income Surveys
Good for 6 years from original date of certification Original Certification – January 2007 Survey Expires – January 2013
Responses are good for 6 years MUST include signed certification letter and
recertification (if applicable) This is an exception for Disaster Recovery
Only
Public Hearing/Resolution Documentation
Applicant MUST advertise public notice a minimum of 10 days prior to meeting. One hearing MUST take place prior to application
Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes
thoroughly document meeting Authorization to Conduct Hearings (if
applicable) Original Sign-in Sheet Original Resolutions
Status of Environmental Review Process Form
A box has been added for Categorically Excluded projects
Exempt projects complete Certificate of Exemption form
Mark “yes” in the appropriate “All Agencies Contacted” boxes
Format II not required in the application, but you DO need to complete the “Environmental Agency Contact Listing” form
Status of Environmental Review Process Form
Should have already submitted the categorically excluded activity notification letter with complete description of project
OCRA will either agree or disagree with evaluation
OCRA will respond with a list of agencies that need to be contacted or let you know full assessment is necessary
FINAL SHPO letters required at time of application
Floodplain and Wetland Management
If any part of the project is located within a 100 year floodplain or in a wetland…
HUD 8-step decision making process
This process must be documented and kept in the ER file
Status of Environmental Review Process Form
Status of Required Environmental Review Process As Chief Elected Official (CEO) of the Applicant, I hereby certify that the subject project activity will require the following type of environmental review respective to 24 CFR Part 58: Fill in the type of activity (i.e., exempt, categorical exclusion, environmental assessment): Except for an exempt activity, I further certify that all applicable local, state and federal agencies have been contacted in writing and the present status of the environmental review process for this project is as follows (complete all that apply): YES N/A
All agencies have been contacted and all responses by these agencies have been received - no negative environmental comments received.
All agencies contacted - all responses received - negative environmental comments received - mitigation necessary; actions necessary to mitigate negative environmental concerns are as follows: (list actions)
All agencies contacted - no negative environmental comments received from commenting agencies; comments still pending from following agencies: (list agencies)
The Indiana Department of Natural Resources has required that an archaeological reconnaissance be conducted, and this reconnaissance has been conducted, and no negative findings resulted there from; OR, negative findings resulted and the following mitigation steps are necessary: (list steps)
Format II Equivalency completed. (N/A for Categorically Excluded) Environmental assessment completed - Finding of No Significant Impact (FONSI)
determined - ready to publish combined notice (N/A for Categorically Excluded) Categorically Excluded Only – Notice of Intent to request Release of Funds - ready
to be published
Overdue Document Status
Applications will not be approved if the applicant is not in compliance with all requirements of a current or past CDBG grant.
Post Award Deadlines
ER Deadline – two months Publish locally Submit documentation to OCRA
Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation
ROF Deadline – eight months See checklist on website
Post Award Deadlines
Please be aware that we are monitoring projects before and after Release of Funds. Do not start construction until you have
received ROF Do not submit Start of Construction Notice
until you have actually started construction