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7/23/2019 8th Quarterly Progress Report of JEEViKA
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Content
ListofContent Page#
Executive Summary 1
Institution Building & Capacity Building 3-4
Micro Finance 5-6
Livelihoods 7-8
Social Development 9-10
Human Resource Development 11
Monitoring Evaluation & Learning 12
Administration, Finance & Procurement 13
Annexure
Human Resource Status 14
Progress up to Sep 09 15-16
JEEViKA Song 17
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ExecutiveSummary
he end of this quarter marks an end of twoyears of main project. In this quarter which is8th in series, ranging between July to
September, 09 the project made tremendousprogress in terms of credit linking of Self HelpGroups (SHGs). More than 1800 SHGs (which is farmore than the achievement made so far) with overRs. 35 Million have been credit linked during thequarter. This has been the result of consistent andfocused effort of working with commercial and ruralbanks, particularly the exposure of bank officials to
Andhra Pradesh and entering into institutionalcollaboration with major commercial and regionalrural banks in the form of MOUs. Signing of MOUsparticularly with RRBs gave a great flip to this whole
effort as their presences in rural areas are morecommon than any particular commercial and ruralbanks. During the quarter the project signed MOUswith four commercial and rural banks: Madhya BiharGramin Bank (MBGB), Bihar Kshetriya Gramin Bank(BKGB), Uttar Bihar Gramin Bank (UBGB) andCentral Bank of India (CBI).
On the institution building and capacity buildingfront, expediting the formation of VillageOrganisations, revisiting the policies of communitycadres and designing and development of VO Flip
Charts and training module were some of the majorareas where progress were made. There were gapsin CM identification and their traininga specialdrive was undertaken to reduce this gap. By the endof quarter, out of 852 CMs identified, 679 hadreceived training and now in turn they are providingtheir services to community Institutions. Anexposure visit for master trainers of villageorganizations to SERP, Andhra Pradesh wasorganized so that their services could be utilized toreduce the training gaps of community institutions.Induction training for the newly recruited managerswas also organized to brief them about the projectprinciples, basic design of the project and their rolesand responsibilities.
Under the livelihoods front the system of riceintensification (SRI) was scaled up to more thaneight thousand farmers (1318.6 acres) of 350villages in 12 blocks of six districts. The project hastried out to integrate Participatory Varietal Selection& Promotion (PVSP) Programme with the System ofRice Intensification (SRI) to create a complementaryeffect. This has been tried in Khagaria and Purneadistrict, and the initial results are quite encouraging.
The project is also trying to build an alternative
extension mechanism for the handholding supportof the small and marginal farmers in the form of
Village Resource Persons (VRPs). There are around
330 Village Resource Persons (VRPs) who wereidentified and trained in System of RiceIntensification (SRI). In addition, process offormation of two Women Farmers ProducersCompany, one each in Khagaria and Purnea hasbeen initiated.
Project has also decided to universalize theinterventions of Health Risk Fund (HRF) and FoodSecurity Fund (FSF) with all eligible VillageOrganizations. The health saving has been initiatedin 116 VOs in which 1137 SHGs are participating.
The total cumulative health savings of these VOshas reached to around Rs. 4 lakhs. During thisquarter 102 VOs have been given Rs. 5100000/-(Rupees fifty one lakhs only) as HRF. The foodsecurity programme has been also scaled up to 54
VOs in which 3564 SHGs members are participating.Under the food security programme Rs. 43.96 lakhshave been released with the help of which 2700Quintals of food grains have been purchased anddisbursed. A comprehensive operational guidelinefor women outreaches workers along withmonitoring parameters and responsibilities of VO
have been developed jointly by Janani and JEEViKA.The cumulative figure of the signature literatewomen has gone up to 40542 from 28908; with aquarterly growth rate of 28.69%.
Another significant development of the last quarterwas scaling up of the project to 26 new blocks,including two flood ravaged blocks, one each fromthe districts of Supaul and Madhepura.Establishment of block offices, procurement offurnitures and fixures and recruitment of new staffwere the major tasks in which the wholeorganisation was involved. At the hindsight, adecision to send two staff from older blocks tonewer blocks seems to be a good strategy;specifically it helped in replicating the standards ofthe work done in older blocks to newer blocks.However, in spite of several progresses that theproject has made, at all fronts, the disbursements ofCIF are far behind the target set in Annual ActionPlan. Out of the total planned CIF disbursement ofRs. 16.9 Crores, only 4.1 Crores (till Sept, 09) havebeen spent, which is 1/4th of the planned outlay.Therefore the next quarter throws a great challengeto catch up the disbursement as well as the
expenditure lags......
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InstitutionBuilding&CapacityBuilding
n the last quarter of FY 2009-10, the IB&CBteam carried out a wide array of activitiesranging from VO Formation & its training to
the policy designing and circulation. The teamwas also involved in the designing anddevelopment of VO Flip Charts and VO trainingModule. Last quarter also witnessed an increase inthe number of Community Mobilisers /bookkeepers. The focus in the last quarter was onthe identification of the Community Mobilisers andtheir training. Out of 852 identified CM, 679 havereceived training and now they are providing theirservices to community Institutions.
Exposure Visit of Community Master
Trainersto
SERP,
Andhra
Pradesh
The Master trainers on VillageOrganisation (VO) have beenidentified for taking thecommunity institutions to thenext level. This can be done bytaking the community servicesmore & more. The MasterTrainers are the ones who takeout their learnings of life &share the experience with the
community for the better strengthening of SHGs
and its federation. The project assessed that theCommunity Master Trainer has an insight of itsown institutions and now their capacitystrengthening should be the next step. In thisregard, 90 VO Master Trainers were identifiedacross the Districts, out of which, 44 were sent forexposure to SERP, Andhra Pradesh to learn andexperience the Andhra VO Members growth. Thenew lot of Master Trainers is ready for theexposure to SERP.
InductionTrainingforManagers
In the expansion of the project from 18 blocks to44 blocks, it was felt that quality human resourcedeployment will be the biggest challenge for theboard. The HR Unit after filling the managerialpositions handed over the entire team to the IB &CB for the capacity building. The capacity buildingwas designed in three phase so that the managersshould get the flair of all the responsibilities / workshared by the current positions. The entirecapacity building was designed in a way that thenewly recruited staff can understand theinterventions match up with the pace of the
project. The induction program for managersbasically covered the following points:
Information about the society, project, itsvalue system and partners.
The context in which the project is designed.
Understanding functioning of the projectstructure.
Update of theproject, itsachievement andplan for thefuture
Informationabout HR policy,service rules andadministrative,financial and procurement guidelines
Approx. 50 managers were inducted and they
were allotted Districts to complete theirprobation.
KPIsofProjectResourceProfessionalsThe Project Resource Professional (PRP) is a cadreof resource persons who are having goodexperience in working with the village community.They are specialist in community institutionbuilding processes and various inter-webbedaspects of it. In the project they would be forproviding handhold support to the project staff inbuilding Modal Village Organization. Earlier thefocus was to build strong resource village, nowthe project indent to build strong project resourceperson. With this objective KPIs has beenrevised and rolled out in the field.
CommunityMobiliserResourcefeesCommunity Mobiliser in JEEViKA acts as afacilitator forthe SHGs.Presently,CommunityMobilizers areproviding theirservices interms ofconductingregular weeklymeeting andmaintainingthe books ofaccounts ofSHGs. At present as per the Community Mobilizespolicy, all the CMs honorarium are being disbursedby the BPIU after the appraisal of work done by
the village organization each month.
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The earlier process followed was after theappraisal done by the Village Organisation, anindent was prepared for the approval from thecompetent authority at SPMU which is sometimecumbersome and time taking. Secondly, VO doesthe appraisal of their CM where as honorarium isbeing disbursed by the BPIUs. This also hinders
the ownership by the respective villageorganizations.
Therefore, project drafted a policy paper totransfer the total amount of CM honorarium to therespective Village Organization on yearly basis andthe respective VO will disburse the CM honorariumon monthly basis as per approved CM policy andafter appraising the work. If VO is formed butdoes not fulfill the prescribed triggers then BPMwill prepare the list of CMs as per the format andtake necessary approval from the DPM / DPM Incharge. After seeking approval BPM will disbursethe honorarium directly to the CommunityMobilizer through account payee cheque.
VOFlipChart
VOs are the pillars for culmination of communityorganization in village level body, hence propernurturing and capacity building is essential.Keeping these factors in mind flip charts havebeen developed and rolled out in the field.
The complete concept is covered in two parts:
Part I covers issues like: why VO, roles andresponsibilities of VO and its members, meetingsof VO etc.
Part II has coverage on areas like process of VOmeeting; financial transaction in VO, microplanning, and committees formation etc. Thesewould help the staffs, community Mobilizers, CRPsand VO itself in enhancing their facilitation skills.
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MicroFinanceNthe8
thquarter(commencingfromJuly2009to
September2009),theprojecthasmadeamajor
breakthrough in microfinance by linking more
than 1800 Self Help Groups with the banks. The
progress
in
this
quarter
has
been
result
ofconsistent and focused effort in 7
th quarter on
streamliningtheprocessofVillageOrganizations in
termsofitsaccountingandthefinancialprocesses,
exposure of bank officials to Andhra Pradesh in
ordertoleapwaysofSHGscapitalizationbycredit
linking the SHGs to mainstream financial
institutions., entering into institutional
collaborationwithBanksthroughMOUs.
Preparation and Rolling out the Books of
Recordsfor
Village
Organizations
As the emphasis of the project is increasing on
village organizations functioning, it had become
imperative that robust system for keeping records
of financial transactions is designed. The team had
been working on it and finalized after due
consultations within the project and outside
experts.Theneedhadbeentoincorporateitwithin
the training programme. So, training module had
been designed andall the projectstaffshave been
trained on VO books of records across all the 6
districts.
Case
studies
have
been
duly
prepared
tocreate a real situation and training had been
impacted by organizing 7 days residential
programmefordifferentdistricts.
ExposureVisitofBankOfficials
The project worked on strategy of taking Bank
officials to Andhra Pradesh in order to show the
successfulmodelofAndhraPradeshandanticipate
a replication of similar situation over here in Bihar
intermsofmainstreamingthefinancialflowtothe
vulnerable
sections
of
the
society.
The
teaminteractedwithseniormanagementofallthebanks
and took them into confidence for releasing the
people from
different banks
for an exposure
visit. A team
comprisingof54
people went to
A.P. in order to
see and
experience
thesuccessful
model. A total of 49 bankers participated in the
exposurevisit. 5 people from project accompanied
theminordertofacilitatetheprocessofexposure.
InstitutionalCollaborationthroughMOUwith
BanksThe Project entered into an MOU with different
Banks during the period in order to ensure
institutional collaboration and cooperation to
ensure financial access to the most deprived
sections of the
society. The
earlier MOUs
done with
different banks
yielded positive
results
to
theproject as it gave
pace and
momentum to the opening of the Savings bank
account of SHGs in a big way. To broad base our
reach, the project made a liaison with other banks
to enter in to an MOU. The project entered in to
MOU with 4 Banks during the quarter. The names
oftheBanks areMadhyaBiharGraminBank,Bihar
Kshetriya Gramin Bank, Uttar Bihar Gramin Bank
and Central Bank of India. The MOU had been
signedby
the
Executive
Director
in
case
of
Central
BankofIndia.
Credit Linkage of SHGs with Mainstream
FinancialInstitutionsBanks have been very supportive in ensuring that
savings accounts of SHGs are opened without
muchdelay.The
project had
been very
successful in
streamliningthe
process of
Liasoning with
Banks in order
to open the
savingsaccounttillnow.Thegreaterchallengewas
to ensure the capitalization of groups through the
Creditlinkage. It is in this regard that project
decidedtoincreaseitsefforttowardscreditlinkage
andhadbeensuccessfulindoingsobycreditlinking
3104 SHGs by September09 cumulatively. In
Septemberalone
more
than
1800
groups
got
credit
linkagewithBanks.
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BRLPportfoliowithDifferentBanks
Sl. Name of the BankNo of
Branches
No ofSHGs A/C
opened
% BankA/C Open
No. of SHGscredit linked
% CreditLinkage
Conversionratio
1 State Bank of India 15 1274 23.5 929 29.9 72.9
2 Punjab National Bank 10 478 8.8 305 9.8 63.8
3 Central Bank of India 9 335 6.2 236 7.6 70.4
4 Bank of India 4 235 4.3 188 6.1 80.0
5 Madhya Bihar Gramin Bank 13 825 15.3 442 14.2 53.6
6 Uttar Bihar Gramin Bank 20 574 10.6 338 10.9 58.9
7 Other Banks 25 1681 31.3 666 21.5 39.6
Total 96 5402 100 3104 100 57.46
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Livelihoods
SystemofRiceIntensification(SRI)
n
the
kharif
paddy
season
(2009),
the
project
has promoted System of Rice Intensification
(SRI)methodologyamong8637farmersof350
villagesin1318.6acresin12blocksofsixdistricts.
Thedetailsareasfollows;
The average tillers in Gaya and Nalanda is 2535
because of severe drought like situation in the
kharif season this year. The average tillers in
Purnea & Khagaria is 4550 whereas the average
tillers in Madhubani & Muzaffarpur are 4050. In
most of the drought affected districts, paddy
cultivated
through
SRIsurvived in
the water
stressed
condition,
but the
farmers lost
their paddy
crop, who
followed conventional paddy cultivation in the
similarwaterstressedcondition.
ParticipatoryVarietalSelection&Promotion
(PVSP)asacomplementtoSRIThe project has carried out Participatory Varietal
Selection & Promotion (PVSP) Programme as a
complementtoSystemofRiceIntensification(SRI)
in Khagaria
and Purnia
districtinthe
current
Kharif
season.There are
four paddy
varieties under trial in Khagaria & Purnea. Four
varieties are Prabhat, Rajshree, Rajendra
Mansurie,MTU
1001
were
given
to
SHG
members
for mother & baby trial. The status of the paddy
plantsisasfollows;
CommunityCadres
There are around 330 Village Resource Persons
(VRPs)whowere identifiedand
trained subsequently for
handholding the small and
marginalfarmersforcultivating
paddy through System of Rice
Intensification (SRI). The
trainings are organized in the
three phases during the critical
phasesofSRI.
Women Farmers Producers Company
(WFPC)Two Women Farmers Producers Company, one
each in Khagaria and Purnia are in the processof
registration under the Indian Companies Act
(Amendment
2002). The
equity holders
for the WFPCs
in Purnia and
Khagaria
are
1050 and 500
respectively.
The Board of
Directors was selected in the meetings of the
Village Organizations. The Board of Directors has
made a visit to one of the Farmers Producers
Company in Madhya Pradesh to understand and
learn the processes for initiating the required
activitiesinthebeginningofaWFPC.TheDirector
Identification Number (DIN) is approved and
received.
The
digital
signature
of
the
Managing
Directors is in the process and the naming and
registrationoftheWFPCswillbecompletedsoon.
I
District Villages Households Acres Average
Tillers
Gaya 202 4503 525.6 2535
Nalanda 99 1345 135 2535
Purnia 19 2061 506 4550
Khagaria 15 637 145 4550
Madhubani
6
45
4
4050
Muzaffarpur 9 46 3 4050
TOTAL 350 8637 1318.6
Indicators
/Variety
Prabhat Rajshree Rajendra
Mansuri
MTU
1001
PlantHt. 6575cm 110
120cm
90110
cm
9095cm
Average
Number
oftillers
35
(20min,
40max)
55
(40 min,
85max)
50
(40 min,
78max)
40
(30 min,
48max)
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Jobs for Youth
JEEViKA in partnership with Aide et Action, G4s &Vardhman Yarn helps the rural youth in improvingtheir employability skills and linking them to thefast growing service sectors. Youths are identified
by Village Organisation and are trained for threemonths in life skills, personality, English languageand specialized market linked skills like customerrelationship management, IT enabling services andso on.
1. Partnership with Aide-et-Action for theassignment title Creation of 500 Jobs inservice sectors for rural youth with loweducation through decentralized demanddriven employability training in Purniadistrict has completed second batch of
training and On Job Placement.
The detail of the second batch progress is givenbelow in table.
Based on the past learning The AeA madean exclusive team consisting of facultymembers of different I-Lead centers of AeA.They searched potential employers for OnJob Training and placement at Purnia. Thiseffort has resulted very good impact and out
of 90 trained candidates 74 has been placedtill date in Purnia for OJT and finalplacement. The agency also submitted thefirst batch training completion report toproject.
2. Partnership with G4S - 89 candidateswere imparted orientation training40 wentfor security trainingall placed, however,presently only 18 are working.
3.
Partnership with Vardhman Yarns -284candidates were short listed afterCommunity Mobilization Drive (CMD)out ofwhich 98 have been placed and are workingin textile industry.
Sl Course Batch Trained Placed Under
OJT
Yetto
getOJT
1 Automobile 2nd
30 20 7 3
2
Hospitality
2nd
12
5
7
3 PCA 2nd
31 9 17 5
4 CR&R 2nd
17 6 3 8
Total 90 40 34 16
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SocialDevelopment
A. Community Health Interventionunder JEEViKA
1.HealthRiskFund(HRF)
Health Shocks are one of the major livelihoodsshock for the poor Households. Micro planning hasrevealed that a large number of families borrow highcost loan from Money lenders for health purposes.To address this, Health Risk Fund has been initiated.Each SHG member contributes a small savings ofRs. 5/- to 10/- per month that goes to common
community fund at VO levelfor emergency health carepurpose. Health Risk Fund
is a grant provided from theproject to the VOs thatcommits to regular monthlyhealth savings. Members
who contribute to the Health saving are eligible toavail HRF amount Rs. 50000/- available to each VOand this HRF is managed by VO. Mobilization andFacilitation work had been started in last quarterand good progress has been seen in this quarter.Currently across the project total 14104 SHGmembers of 1137 SHGs of 116 VOs have startedseparate saving for Health Risk Fund at their
respective VOs. Total cumulative saving of theseVOs has been Rs. 3,97, 975/-(Rupees three lakhsninety seven thousand nine hundred seventy fiveonly). During this quarter 102 VOs have been givenHealth Risk Fund from the Project, the total amountof fund is Rs. 5100000/-(Rupees fifty one lakhsonly). The project has planned to make health RiskFund as a universal program for all VOs of theproject.
2. Women Outreach Worker (WOW) Trainingand Provision of Medical consultancyServices:
During this quarter following activities have beenundertaken under this program:
a)
Updating of operational guideline (HindiVersion)
A comprehensive operationalguideline was developed jointly byJanani and JEEViKA. It containsgeneral guidelines for womenoutreach workers along withmonitoring parameters, list of
responsibilities of VO, responsibilityof both the partners centrally as well as at fieldlevel. As per the requirement different monitoring
formats have been developed and being rolled outthe in the field.
b) Regular monitoring of WOWRegular monitoring of all the 21 WOWs at 40 projectvillages is being done on a regular basis. Thismonitoring is being done both from head office aswell as by field team. Core team members arefrequently visiting WOW. At field level DistrictManager and Block Project Coordinator from JANANIare visiting WOW on fortnightly basis. A monthlymeeting of WOW at Surya clinics is also beingorganized. Signboards for all the 21 WOWs havebeen designed and installed at project villages.
c)
Starting of van operation in PurniaMobile van operation became functional inDhamdaha block Purniafrom August, 2009. Thusmobile van operation hasstarted at all the 40 projectvillages. Regular servicesthrough van and WOWhave started at Purnia.
d) Tie up with franchisedoctors
At all the 3 project blocks franchise doctors havebeen selected. This has been done in order to caterall the patients (40 project villages) except familyplanning referred during mobile van operation.
e) Focus on pathological testsIn the second quarter much focus has been givenon basic pathological testswhich include ANC, Pg.test, Hb. test, BTCT, Urine(sugar/ albumin), bloodglucose and blood
grouping/ RH. This hasbeen done in order toprovide basic tests atvillage level.
3. Water & Sanitation Program
With Joint collaboration of BRLPS and UNICEF forpromotion of safe sanitation and hygiene practicesthrough Self Help Groups has been started pilotproject in selected blocks of Gaya, Nalanda andPurnia. Under this intervention, the SHG memberswill have household toilet and adopt safe hygienicsanitation facility and practice safe hygienebehavior.
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MoU between UNICEF and BRPLS has been signed.Based on the agreement activity plan has beenshared with field team at District level. The base linesurvey of six villages of 6 BPIUs have beencompleted and submitted to district PHED office. List
of households and masons have been identified. Theproject is providing revolving fund to VillageOrganisations to install sanitary latrine.
Community Intervention under JEEViKA
Food SecurityFood Security Initiative is a community managedcredit and food distribution mechanism. It is aninnovative approach that helps in ensuring foodavailability in the house all around the year. Itensures that the last member of the family, i.e., a
woman intakes food when opportunities are limited.The Food grains are procured with a grant from theproject and given to the VOs on credit as per thedemand and itssubsequentassessment. 3564members from 54
VOs areparticipating infood securityprogramme, Rs.43.96 lakhs have been disbursed, with the help ofwhich 2700 Quintals of food grains have beenpurchased and distributed.
The Program includes convergence with the PDS,Community / VO level procurement & Convergencewith SRI and PVSP Mechanism. One PDS is beingrun in Shekhwara Cluster of Bodh Gaya and theDistrict Administration is planning to scale up. TheCommunityProcurement Centeris to enable the ruralpoor to obtain thecommodity on the
best price and on thefair weight. Atpresent two VOs inJhikatiya, Bodh Gayaand Chabilapur, Rajgir has procured paddy andfertilizers and supported the farmers and rural poorto get this commodity under a fair deal. Thefertilizers purchased by the Suraj VO, Rajgir will beused during the scaling up of SWI activities. Nine
VOs were also involved in the input procurement inSRI.
Community Education Activities
Signature Literacy for SHG membersSince the community mobilization starts, the projectstaff and community staffs make effort to cover
maximum number of SHG members to be madesignature literate. The cumulative figure of thesignature literate women is 40542, in last quarter itwas 28908. The total achievement of this quarter is11634 women who learnt signature literacy andpercentage quarterly growth rate is 28.69%. Allwho have learnt signature they do signature in theirweekly meeting minutes which keeps them intoregular practice.
Balwaadi educationThe Village organizations Saraswati of Dobhi block,
Gaya has donated a small land to run the Balwaadiin Maraha village & in Prakash VO, 35 children areenrolled and they are regular with their studies. Aproposal has also been received by the Block Unitfor the better functioning of the Balwaadi. 47children were enrolled inthe Balwaadi run byChandani VillageOrganisation in Dhamdaha,Purnia and they areplanning to establishBalwaadi in another 3
Village Organizations. The Radha & Sangam VOhave initiated to run the Balwaadi.
Entitlement
1. Social Security SchemesThe project has received the request letter fromDirector, Social Security, to link SHGs members withold age pension and widow pension schemes ofgovernment. Workshops in Nalanda, Khagaria &Purnia have been organized to mobilize support forsocial security programme. In this regard, morethan 3000 forms have been filled up by the JEEViKA
SHGs members to get these benefits. 314 Membershave been benefited under old age pension schemein Nalanda & 100 in Khagaria & Purnia.
2.Job CardThe Project envisages on the job card entitlementfor its SHG members. In all the Project locationsspecial attention is given on the Job Card. The BlockProject managers organise camps with the help ofthe Block Program officers, NREGA and distributed
job cards. Major achievements have been made inMadhubani & Purnia District .This is being replicated
in other blocks also to get it done in campaignmode.
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Human Resource Development
A. Recruitment for various positions
Managerial Position at SPMU/DPCU andBPIUSrijan Infratech and Development Services, NewDelhi, has completed the process of recruitmentfor SPMU, DPCU and BPIU level managerialpositions in August. Successful candidates have
joined BRLPS and are undergoing villageimmersion after successful completion of ten daysresidential induction training cum orientationprogram conducted at SPMU.
Area Coordinator and CommunityCoordinatorThe recruitment process for the position of AreaCoordinator and community coordinator has alsobeen completed by the agency. The result of areacoordinator is likely to be published on the websitepositively in the first week of October. And the
joining of recommended candidates has beenplanned in the third week of October. The result ofCommunity Coordinator is also expected to bepublished in the first fortnight of October.
Internal recruitment of Training Officer and
Area CoordinatorThe process of internal recruitment for thepositions of Training Officer and Area Coordinator
has been completed successfully, in which a total 2
Training Officers and 32 Area coordinators havebeen selected and joined accordingly at theirrespective place of posting.
Recruitment of Support Staff (Accountantand Office Assistant)
The recruitment of support staff for District andBlock level has been completed. A total 20
Accountants and 12 Office assistant have joinedBRLPS. A seven days induction training programhas been conducted for these newly selectedaccountants and Office Assistant.
B. Staff Capacity Building
During the quarter, An exposure trip for 10 daysby a team of 10 members consisting Chief FinanceOfficer, Finance Officer, Administrative Officer,Procurement Specialist and Procurement Officeralong with two accountants one cashier and 2Office Assistants have visited Tamilnadu VKPproject (17th Aug-20 Aug. 09) and SERP, AndhraPradesh (21aug.-25 Aug.09) for exposure onsystem of administration, finance and procurement
in these projects.
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MonitoringEvaluation&Learning
MIS Design & Roll Out
The basic module of MIS has been rolled out and itis in use.
a. HR Module of the MIS
The design part of the HR MIS is complete andits beta testing is going on. Two of theDistricts Gaya & Khagaria have been identifiedwhere the HRMIS will be piloted. The Block &District level officials & Assistants of the
concerned Districts has been oriented on theHR MIS. A screen shot printout has beendistributed among the Team Members and theinformation is being collected.
b. Executive dashboard
The executive Dashboard has been designedand its testing is going on. A State levelrequirement has been taken from the thematicheads. The Indicators have been linked withthe Online MIS.
c. Website
The Website has been developed keeping in mindthe e Governance Framework, UK & US 508
standard. The Hindi Version of the Website work is
in progress.
d. IT Section
A performance test was conducted at theState Unit for the Data Entry Operators.Their training need has been assessedand the training was held at the DistrictLevel.
The Community Mobilisers were trained atthe Block level by the District fieldtechnicians, SAFAL.
The IT team trained 15 Accountant on thereinstallation of Tally 9 and Team Viewer.
Process Monitoring
The Sutra Consultancy Pvt. Ltd. has completed 3cycles of process monitoring. They have madepresentations and submitted reports. The 2ndround of quarterly process monitoring found thateven in the saturated villages there are somePoorest of Poor HHs, which are not part of anySHGs. To further include them the suggestions
were that VO social action committee should takeinitiative to identify such HHs and to bring themunder the fold of SHGs. To take this into accountan addendum to VO Community OperationalManual would be issued.
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Administration,Finance&Procurement
Administration
New Block Establishment
In this quarter the project activity has been scaledup to 26 new blocks and the block in charges ofnew block have been asked to find out Premises forthe block offices.
RTI & Grievance Cell functional
The RTI & Grievance Cell has been made functionalby forming Committees at different levels. Regularmeeting minutes and cases are being received bythe Nodal Unit and proper action is being taken.
Finance
IUFR for the period of April to June has beensent to CAA&A and World Bank. Reconciliationof Accounts at all level has been completed till
August 09.Consolidation of accounts till 30thSeptember at all level is in final stage.
Internal Auditfor the period of 4thquarter of
2008-2009 has been completed .Compliance ofaudit observation is in process. Finalisation ofaccounts for the period of 2008-09 has beencompleted for the purpose of internal audit andstatutory audit.
Statutory Audit for the period of 2008-09 hasbeen completed and audit report has been sentto the World Bank.
Statutory Compliance
a. Annual IT Return of 2008-09 and monthlyETDS return till August 09 has beensubmitted.
b. EPF annual return of 2008-09 and monthlyreturn of 2009-10 till August 09 has beensubmitted.
Financial Capacity Building
a. Two days training on financial accounting,statutory compliance, updated tallyaccounting system, payroll has been givento old Accountants.
b. Seven days training on financial
management system of the project has
been conducted for new accountants andassistants.
c.
Half days orientation programme onfinancial management system of theproject has been given to newly recruitedBPMs and other officers.
d. Monthly two hours session has beenorganized for BPMs to sort out financialconstraints.
e. An exposure visit to Andhra & Tamil Naduproject was made by a team of 10members consisting Chief Finance Officer,Finance Officer, Administrative Officer,Procurement specialist and ProcurementOfficer along with two accountants, onecashier and 2 office assistants.
Procurement
SWI Flip Chart & Corporate Brochure have beenprinted for releasing and further circulation.
The final list of furniture & fixtures to be purchasedfor the new and old blocks has been finalized andapproval has been taken from the Authority.
Categories
Annual
Budget
ExpenditureRs.inLakhs
Half
Yearly
Budget
H.Y
Expenditure%
Community
Institution
Development
3223.66 999 310.36 31.1
Community
InvestmentFund4405.38 1695.67 413.05 24.4
SpecialTechnical
AssistanceFund985.46 435.71 24.39 5.6
Project
Management1180.38 623.23 202.97 32.6
Total 9794.88 3753.61 950.77 25.3
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Annexure1
StatusofManpower
On recruitment front, the progress status during the quarter is as follows -
Sl PositionRequired
No.
Statustill30
June09
Progressduringthe
quarterStatustill30
Sep.09Joiningof
staffStaffLeft
StateProjectManagementUnit
1 CEO 1 1 1
2 SPM 7 6 1 7
3 CFO 1 1 1
4
Procurement
Specialist
1
1
1
5 FinanceOfficer 1 1 1
6 AO 1 1 1
7 PM 7+5 5 5 10
8 ProcurementOfficer 1 1 1
9 SystemAnalyst 1 1 1 2
10 Accountant 5 5 5
11 OfficeAssistant 7 7 7
12 Cashier 1 1 1
13 DataAdministrator 2 1 1
14 ProcurementAssistant 1 0 0
15 PAcumSteno 2 2 1 1
16 DTPoperator 1 0 1 1
Total 42 34 8 1 41
Highlights Staffstrengthincreasedfrom92%to98%duringthequarter
DistrictProjectManagementUnit
1 DistrictProjectCoordinator/Mgr. 6 2 1 3
2 TrainingCoordinator/Mgr. 6 5 1 4
3 ManagerLivelihoods 6 5 5
4 ManagerSocialDevelopment 6 6 6
5 ManagerMicrofinance 6 5 5
6 Financemanger 6 0
7 TrainingOfficer 18 10 7 2 15
8 Accountant 6 0 6 6
9 OfficeAssistant 6 0 6 6
Total 66 17 35 3 50
Highlights Staffstrengthincreasedupto76%duringthisquarter
BlockProjectManagementUnit
1 BlockProjectManager 18 12 12
2 AreaCoordinator 78 44 32 15 59
3 Accountant 44 12 18 1 29
4 OfficeAssistant 44 0 14 14
5 CommunityCoordinator 270 189 462 32 157
Total 454 257 64 48* 271
Remarks:therequiredno.ofAccountantandofficeAssistanthasbeenshownaspertheactualstrengthrequiredafterproject
expansion.*462
CCs
have
been
recruited
and
their
joining
is
scheduled
in
Oct
&
Nov,
09.
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Annexure-2
ProgressmadetillSep,09
HEADS
Gaya
Nalanda
Muzaffarpur
Madhubani
Purnia
Khagaria
STATE
InstitutionBuilding
Noofrevenuevillagesentered 218 111 110 67 56 34 596
TotalNo.ofhouseholdsintheenteredvillages 41212 31921 79151 47701 51826 34667 286478
No.oftargetHHsidentified 28391 18944 41858 20607 22498 18988 151286
Noofvillagesaturated 108 89 34 28 37 12 308
SHGFORMED
No.ofSHGpromotedbyBRLPS 1802 1316 1292 1190 1245 967 7812
EDA 77 77
WDC 300 1215 67 367
TotalNo.ofSHGs underBRLPSfold 8256
TotalmemberintheSHGpromotedbyBRLPS (No
ofpoormobilizedintoSHGs)23070 16301 14256 14650 16561 12758 97596
TotalmemberintheSHGpromotedbyEDA&WDC
(NoofpoormobilizedintoSHGs)3420 847 672 102535
Noofmember/group 12.8 12.4 11.0 12.3 13 13.2 12
%ofHHcoveredagainsttheTargetedHH 81.3 86.0 34.1 71 73.6 67.2 64.5
SAVING
TotalCumulativeAmountmobilized bytheGroup 30445587 3385460 4280346 5967259 5757710 4177129 54013491
TotalCumulativeAmountMobilizedperGroup 16895 2573 3313 5015 4625 4320 6914
TotalCumulativeAmount MobilizedperMember 1320 208 300 407 348 327 553
INTERLOANINING
TotalCumulative number ofloan 17189 13681 14303 37097 11693 6108 100071
TotalCumulativeamountinterloaned 36233346 11839748 8493245 16675670 27198980 7255654 107696643
REPAYMENTRATE
RepaymentRate 97% 96% 96% 90% 96% 97%
MICROPLAN
NoofMicroPlanCompleted IstRound 940 598 611 466 469 346 3430
NoofMicroPlanCompletedIIndround 9 0 10 0 0 0 19
INITIALCAPITALIZATIONFUND
AmountDisbursedunderICF 13648300 9254700 9372900 6870100 8898500 5612500 53657000
No.ofGroupsreceivedICF 774 463 510 408 449 310 2914
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HEADS Gaya Nalanda Muzaffarpur Madhubani Purnia Khagaria STATE
BANKACCOUNT&LINKAGES
No.ofSHGshavingBankA/C 1335 772 889 611 819 609 5035
WDCgroupHavingBankA/c 300 67 367
NoofSHG3monthsoldbutnothavingBank
Account152 210 185 146 297 98 1088
No.oftotalGroupsCreditLinkedwithBanks 899 415 488 360 599 343 3104
AmountLoanedbyBankstoSHG(InRs.000) 16048000 7762900 9277850 6460300 10677900 7521000 57747950
Avg.AmountLoanedbyBanksperSHG 17851 18706 19012 17945 17826 21927 18604
COMMUNITYMOBILISERS
NumberofBookKeepers/CMidentified 209 138 107 162 134 102 852
NumberofBookKeepers/CMtrained 173 116 63 135 122 70 679
NumberofSHGsbeingmanagedbyCM 1036 810 1059 1153 1015 695 5768
NoofSHG/TrainedCM 6 7 17 9 8 10 8
VillageOrganisation
No.ofVillageorganizationFormed 63 52 56 56 60 29 316
No.ofSHGpartofVillageorganization 677 499 567 539 629 277 3188
TotalindividualmembersofVO 8879 3848 6350 8214 7954 3735 38980
TotalShareCapitalmobilized 74150 28250 25397 72270 80440 38500 319007
Membership
fees
Mobilized
75260
11870
46546
55900
63940
34730
288246
NoofVOHavingBankAccount 42 29 29 19 31 17 167
SocialDevelopmentInitiatives
TotalnoofilliterateSHGmembersidentified 14227 4710 11506 13125 12954 10174 66696
TotalNoofSHGmemberswhocansign 6238 4533 6822 8113 10857 3979 40542
No.ofSHGsdecidedonNonnegotiableNorms 1179 470 828 495 466 223 3661
No.ofVOsdevelopedactionplanonanysocial
issuesandgotitimplemented.23 6 8 3 6 6 52
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Annexure3
JEEViKASong
c
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