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Appendix A
Additional Services for the Georgia Ports Authority
SAP R/3 4.7 Upgrade to
SAP ERP 6.0
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Additional Services in Scope of Work (Optional Work, to be Quoted Separately)
A-1.1 Automated Processing of Vendor Invoices GPA would like a recommended solution to automate the reception, scanning, routing, and approval of vendor invoices. Currently, this is a purely manual process in which paper invoices are received from the vendor, date stamped, and then sent to the responsible department for review and sign-off for payment. The approved invoices are manually routed through the corporation via hand delivery, interoffice mail, or email. The approved/signed invoices are ultimately returned to Accounts Payable where they are again verified and matched up with SAP purchase orders. After verification of amounts and signatures, an SAP voucher is manually created to pay the vendor. A-1.2 GPA would like Offeror to propose a solution that automates vendor invoice processing to eliminate the manual routing, approval, and match up to the originating SAP document. It is expected that standard SAP functionality, such as 3-way matching, would be incorporated with a process for scanning in, automatically routing, reviewing/approving, and digitally storing the vendors invoice. Offeror may choose to bid or not bid on this additional functionality. A-2.1 Mobile Computing for Plant Maintenance GPA would like the capability of viewing and updating plant maintenance orders on handheld computing devices. Currently there is no mobile computing utilized in conjunction with SAP, although GPA does utilize mobile computing with non-SAP systems. The need exists to allow maintenance orders to be viewed and updated via handheld devices, incorporating the ability to send email, text, or phone notifications to both GPA personnel and outside vendors. A-2.2 GPA would like Offeror to propose a solution that provides access to and processing of maintenance orders via hand-held devices. Offeror may choose to bid or not bid on this additional functionality. A-3.1 SAP Business Planning and Consolidation (BPC) Upgrade GPA has not yet determined if an upgrade of its BPC system (version 7.5 MS) is necessary as part of the SAP ERP upgrade. If Offeror recommends an upgrade of GPAs BPC system, Offeror should quote the cost of the BPC upgrade separately. GPA does not anticipate any new development as part of the BPC upgrade. Offeror may choose to bid or not bid on this additional product upgrade.
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Appendix B
ABAP Technical and Development
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B.10 Existing SAP R/3 Installed Components Technical Details
Software
Component
Release
Level
Highest
Support
Package
Description
SAP_BASIS 620 0036 SAPKB62036 SAP Basis Component
SAP ABA 620 0034 SAPKA62034 Cross-Application Component
SAP_APPL 470 0018 SAPKH47018 Logistics and Accounting
SAP HR 470 0010 SAPKE47010 Human Resources
EA-IPPE 110 0006 SAPKGPIA06 SAP R/3 Enterprise iPPE
PI 2002 1 470 0003 SAPKIPZF53 R/3 Plug-In
PI_BASIS 2002_1_620 0006 SAPKIPYF56 PI_BASIS
ST-PI 2008 1 620 0005 SAPKITLRB5 SAP Solution Tools Plug-In
EA-APPL 110 0006 SAPKGPAA06 SAP R/3 Enterprise PLM, SCM, Financials
EA-FINSERV 110 0006 SAPKGPFA06 SAP R/3 Enterprise Financial Services
EA-GILTRADE 110 0006 SAPKGPGA06 SAP R/3 Enterprise Global Trade
EA-HR 110 0010 SAPKGPHA10 SAP R/3 Enterprise HR Extension
EA-PS 110 0006 SAPKGPPA06 SAP R/3 Enterprise Public Services
EA-RETAIL 110 0006 SAPKGPRA06 SAP R/3 Enterprise Retail
ST-A/PI 01N_620_R3 0000 ------------------ Application Service tools for R/3 470
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B.20 GPA SAP R/3 4.7 Customizations
Customizations
B.20-1 There are at least 3 user exits (MV45AFZZ, MB_CF001, and MM06E005) and 1 scale base formula (901) currently used in the SAP system. It is possible that some may no longer be needed as the functionality may be provided with standard SAP functionality in the new SAP release.
B.20-2 The table KOMK has been extended to allow for a custom field. This will require to be re-tested in order to make sure the corresponding functionalities still work with SAP ERP 6.0
B.20-3 There are approximately 30 custom SAPscript programs, some of which are no longer used. These will need to be thoroughly tested for correct execution under SAP ERP 6.0.
B.20-4 There are approximately 197 custom ABAP programs, a number of which are obsolete and will not be migrated. For the programs identified for migration to SAP ERP 6.0, if any standard SAP function modules or programs are called within these programs, and that function has changed or no longer exists, that functionality will need to be recreated.
GPA expects technical analysis, code modifications, potential configuration and testing of the programs that are still required as part of SAP ERP 6.0.
B.20-5 Four Business Ad-Ins (BAdIs)have been developed:
ZME_GUI_PO_CUST: Custom PO Header Tabs and Fields
ZME_PROCESS_PO_CUST: Customer Process PO Cust
ZZI_VENDOR_ADD_CS: GPA Implementation for additional Vendor Data Subscreen
ZZI_VENDOR_ADD_Data: GPA Implementation for additional Vendor Data
B.20-6 Nine customer tables have been created, primarily for importing data from text files.
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Appendix C
EXISTING BUSINESS PROCESSES
OF THE
GEORGIA PORTS AUTHORITY
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GPA Existing Business Processes
Area Scenario Group Process
External
accounting
(FI Module)
General Ledger Processing
Posting to general ledger
G/L parked documents
G/L account posting
Enter G/L Account Posting
Preliminary Posting
Document reversal (general ledger)
Mass Reversal of Documents
Reverse Document
Recurring entry
Enter Recurring Entry
Accrual/deferral posting
Reverse Posting for Accr./Defer.Docs
Enter Accrual/Deferral Doc.
Offsetting
Post with Clearing
Post Incoming Payments
Post Outgoing Payments
Account analyses and evaluations
Line item analysis
Display Vendor Line Items
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Change Vendor Line Items
Display G/L Account Line Items
Change G/L Account Line Items
Display Customer Line Items
Change Customer Line Items
Balance analysis
Customer Account Balance
Vendor Account Balance
G/L Account Balance
Standard reports
ABAP Editor
Spool Administration (Test)
Manual account clearing
Manual clearing
Clear G/L Account
Clear Customer
Clear Vendor
Automatic clearing
ABAP/4 Report: Automatic Clearing
Planning
G/L planning
Maintain Planning
Display Planning
Interest calculation
Account balance interest calculation for general ledger
G/L: Acct Bal.Interest Calculation
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Closing activities
GR/IR clearing accounts maintenance
Maintain GR-IR Clearing Account
Flat value adjustment due to breakdown or credit risk
Balance sheet readjustment
Balance sheet/P+L creation
ABAP reporting
Display Report Tree
ABAP Editor
Balance carried forward
FI-SL: Balance Carry Forward
Vendor handling
Down payments
Vendor down payment
Post Vendor Down Payment
Vendor down payment request
Down Payment Request
Vendor down payment clearing
Clear Vendor Down Payment
Invoices and credit memos
Vendor document parking
Park Vendor Invoice
Park Vendor Credit Memo
Posting of parked documents
Post Parked Document
Change Parked Document
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Display Parked Document
Vendor invoice
Enter Vendor Invoice
Vendor credit memo
Enter Vendor Credit Memo
Document reversal (general ledger)
Mass Reversal of Documents
Reverse Document
Recurring entry
Enter Recurring Entry
Release for payment
Vendor payment request
Payment Request
Release for payment
Change Document
Manual outgoing payments
Payment with Printout
Post Incoming Payments
Post Outgoing Payments
Payment with Printout
Automatic payment
Parameters for Automatic Payment
Manual account clearing
Manual clearing
Clear G/L Account
Clear Customer
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Clear Vendor
Correspondence
Correspondence
Customer
processing
Down payments
Customer down payment request
Customer Down Payment Request
Customer down payment
Post Customer Down Payment
Customer down payment clearing
Clear Customer Down Payment
Invoices and credit memos
Customer document parking
Park Customer Invoice
Park Customer Credit Memo
Posting parked document
Customer invoice
Enter Customer Invoice
Customer credit memo
Enter Customer Credit Memo
Document reversal (general ledger)
Reverse Document
Recurring entry
Enter Recurring Entry
Internal transfer posting
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Enter Transfer Posting
Internal transfer posting with clearing
Post with Clearing
Account analyses and evaluations
Line item analysis
Display Vendor Line Items
Change Vendor Line Items
Display G/L Account Line Items
Change G/L Account Line Items
Display Customer Line Items
Change Customer Line Items
Balance analysis
Customer Account Balance
Vendor Account Balance
G/L Account Balance
Standard reports
ABAP Editor
Spool Administration (Test)
Payments
Payment advice note processing
Create Payment Advice
Change Payment Advice
Display Payment Advice
Delete Payment Advice
Manual incoming payments
Payment with Printout
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Post Incoming Payments
Post Outgoing Payments
Automatic payment
Parameters for Automatic Payment
Payment card settlement
Payment Cards: Settlement
Manual account clearing
Manual clearing
Clear G/L Account
Clear Customer
Clear Vendor
Automatic clearing
ABAP/4 Report: Automatic Clearing
Dunning
Automatic dunning
Dunning Run
Correspondence
Correspondence
Balance-relevant valuations of inventories
Material price change
Material price change
Price Change
Material debit/credit
Material Debit/Credit
Entry of future material price
Change Material
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Activation of future material price
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GPA Existing Business Processes
Area Scenario Group Process
Revenue
and cost
controlling
(CO
Module)
Master data processing (Controlling)
Master data processing, Overhead Cost Controlling
Processing the cost center standard hierarchy
Cost center processing [standard]
Processing alternative cost center groups
Cost/revenue element group processing [standard]
Processing of statistical key figures [standard]
Activity type processing [standard]
Processing of internal orders
Internal order processing [standard]
Profit and cost planning
Cost center planning
Preparation for planning
Plan accrual costs [standard]
Plan cost distribution
Planned activity price calculation
Preparation for planning
Manual planning of statistical key figures
Activity type planning [CO]
Definition of an activity type for a cost center
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Primary cost planning (proportional/fixed)
Secondary cost planning (proportional/fixed)
Plan assessment (cost center costs)
Plan indirect activity allocation (indirect entry)
Profit planning
Profit and contribution margin analysis [standard]
Execute profitability report
Display Report Tree
Planning of receipts and expenses [standard]
Maintain Financial Budget
Standard cost estimate
Costing analysis [standard]
Price flag (standard)
Preparation for costing (proportional/fixed)
Standard cost estimate
Price update for standard costing with material ledger
Actual cost/Revenue allocation
Overhead cost allocation
Transfer of primary costs to cost center/order
Manual entry of statistical key figures
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GPA Existing Business Processes
Area Scenario Group Process
Asset
Accounting
(AM
Module)
Handling Fixed Assets
Asset Maintenance
Creation of Master Record for Tangible Assets
Create Asset Master Record
Create Asset Sub-Number
Creation of Group Asset
Create Group Asset
Create Group Asset Sub-Number
Asset Master Record Change
Change Asset Master Record
Change Group Asset
Asset Shutdown
Change Asset Master Record
Mass Change
Call Asset List
Substitution: Mass Changes to Assets
Receipts
Down Payment on Asset under Construction
Post Vendor Down Payment
Direct Acquisition of Internal Activity
Acquisition from in-house production
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Acquisition from purchase w. vendor
Processing of Asset Acquisition
Subsequent Acquisition
Asset acquis. autom. offset. posting
Acquisition from purchase w. vendor
Post-Capitalization
Depreciation
Creation of Reserves from Gain from Asset Retirement
Call Up Asset Retirement List
Manual transfer of reserves
Reserves Carryforward
Manual transfer of reserves
G/L Acct Pstg: Single Screen Trans.
Depreciation Processing
Periodic Asset Postings
Create depreciation posting log
Post depreciation
Manual Depreciation Planning
Unplanned depreciation
Manual depreciation
Miscellaneous Transactions
Write-up
Manual transfer of reserves
Depreciation Posting
Post depreciation
Batch Input Monitoring
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Unit-of-Production Depreciation
Post depreciation
Change Asset Master Record
Business Transactions
Settlement of Asset under Construction
AuC Assignment of Dist. Rule
Transfer Asset under Const.
Reverse Settlement of AuC
Change asset document
Display Asset Document
Post-capitalization
Post-capitalization
Write-up
Write-up
Reposting
Transfer within Company Code
Intercompany Asset Transfer
Retirements
Retirement
Asset Sale Without Customer
Asset Retirement by Scrapping
Subsequent Revenue
Subsequent Costs
Asset Retire. frm Sale w/ Customer
Mass Retirement
Call Asset List
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Substitution: Mass Changes to Assets
Closing Operations [Asset Accounting]
Multiple Valuations
Periodic Asset Postings
Physical Asset Inventory
Call Asset List
Inventory with Automatic Return (Fixed Assets)
Fiscal Year Change
Fiscal Year Change
Year-End Closing
Preparations for Year-End Closing in Asset Management
Balance Display
Depreciation Simulation / Forecast
Call Up Depr.Simulation
Depreciation Simulation
Mass Change
Call Asset List
Substitution: Mass Changes to Assets
Recalculation of Depreciation
Recalculate Depreciation
Post depreciation
Depreciation posting
Post depreciation
Batch Input Monitoring
Carry Out Year-End Closing in Asset Management
Year-End Closing
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Take back FI-AA year-end closing
C AM Year-end closing by area
Fiscal Year Change
Integrated Planning in CO
Call Up Prim. Cost Plan. Dep./Int.
Primary Cost Planning Dep./Interest
Periodic Reports
Asset Balances
Asset History Sheet
Depreciation
SAP Standard Variant
Asset Transactions
Gain for Transfer of Reserves
G/L Account Balances
Asset Acquisitions
Asset Retirements
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GPA Existing Business Processes
Area Scenario Group Process
Materials
Manageme
nt (MM
Module)
Procurement of consumable materials
Purchase requisition
Purchase requisition processing (consumable material)
Purchase requisition assignment [standard]
Release of purchase requisition [standard]
Purchasing
Purchase order processing (consumable material)
Release of purchase orders
Transmission of purchase orders
Release of purchase orders
Release Purchase Order
Transmission of purchase orders
Message Processing for Purch. Docs.
Purchasing Docs.: Urging/Reminding
Purchase Orders: Urging/Reminders
Messages from Purchase Orders
Message Output: Purchase Orders
Contract rel. order
Purchase Order Price History
Create Purchase Order
Change Purchase Order
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Display Purchase Order
Maintain Purchase Order Supplement
Service entry sheet
Entry of services performed
Maintain Service Entry Sheet
Create Message: Service Entry
Change Message: Service Entry
Display Message: Service Entry
Goods receipt
Goods receipt processing with reference (consumption material)
Evaluated receipt settlement [standard]
Invoice verification
Invoice processing with reference (material)
Invoice release [standard]
Invoice overview [standard]
Procurement of MRO / stock material
Purchase requisition
Purchase requisition processing (stock material)
Purchase requisition assignment [standard]
Release of purchase requisition [standard]
Purchasing
Release of purchase orders
Transmission of purchase orders
Purchase order processing: vendor unknown (stock material)
Purchase order processing - vendor known (stock material)
Goods receipt
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Goods receipt processing with reference [stock]
Reservation processing [standard]
Goods receipt processing [pool of orders/operations]
Evaluated receipt settlement [standard]
Invoice verification
Invoice processing with reference (material)
Invoice release [standard]
Invoice overview [standard]
Procurement of external services
Purchase requisition
Purchase requisition processing (external services)
Purchase requisition assignment [standard]
Release of purchase requisition [standard]
Purchasing
Purchase order processing (external services)
Confirmation processing
Release of purchase orders
Transmission of purchase orders
Invoice verification
Invoice processing with reference (services)
Invoice release [standard]
Invoice overview [standard]
Source administration for stock materials and consumable materials
RFQ/quotation
Processing of RFQs issued to vendors (material)
Vendor quotation processing [zero variant]
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Release of RFQs
Transmission of RFQs/quotations
Vendor
Vendor block [standard]
CPD-account processing
Vendor master processing
Subsequent (end-of-period rebate) settlement
Arrangement processing [standard]
Settlement of conditions requiring subseq. settlement [standard]
Sources of supply
Source list processing [0 variant]
Quota arrangement [0 variant]
Purchasing information
Purchasing info record processing [standard]
Vendor evaluation
Vendor evaluation (standard)
Conditions
Aut. doc. adjustment f. conditions [standard]
Conditions processing (Purchasing)
Source administration for external services
RFQ/quotation
Vendor quotation processing [zero variant]
Release of RFQs
Transmission of RFQs/quotations
Vendor
Vendor master processing
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Outline agreements
Contract processing (external services)
Transmission of contracts
Service master
Service master processing [standard]
Conditions
Aut. doc. adjustment f. conditions [standard]
Conditions processing (Purchasing)
Goods movements
Reservation
Reservation processing
Create Reservation
Change Reservation
Display Reservation
Reservations by Material
Reservations by Account Assignment
Goods receipt
Goods receipt processing
Other Goods Receipts
Output Processing for Mat. Documents
Change Outbound Delivery
Deliveries for Goods Issue
Return delivery
Return Delivery per Mat. Document
Stock transfers/transfer postings
Two-step stock transfer
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Transfer Posting
Stock transfer 1-step
Transfer Posting
Stock transfer
Create Transfer Requirement
Confirmation
Confirm Transfer Order Item
Difference processing
Clear Inventory Differences in MM-IM
Goods issue
Goods issue processing
Goods Withdrawal
Output Processing for Mat. Documents
Physical inventory & cycle counting
Physical inventory
Specification of cycle counting phys. inv.
ABC Analysis for Cycle Counting
Phys. inventory preparation, cycle counting
Create Physical Inventory Document
Change Physical Inventory Document
Display Physical Inventory Document
Determination of scope for periodic and continuous inventory
Create Physical Inventory Document
Change Physical Inventory Document
Display Physical Inventory Document
Batch Input: Block Material
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Btch Inpt:Ph.Inv.Docs.for Cycle Ctng
Physical inventory document printout
Print physical inventory document
Phys. inv. count
Enter Inventory Count with Document
Change Inventory Count
Display Inventory Count
Enter Inventory Count w/o Document
Analysis of phys. inv.
Create List of Differences with Doc.
Create List of Differences w/o Doc.
Print List of Differences
Recount
Physical Inventory Document Recount
Post inventory differences
Process List of Differences
Batch Input: Post Differences
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GPA Existing Business Processes
Area Scenario Group Process
Sales &
Distribution
(SD Module)
Sales order handling
Sales quotation processing
Create Quotation standard
Create Quotation Strip/Stuff
Change Quotation
Display Quotation
List of Quotations
Collective Processing for Quotations
Sales order
Sales order processing
Sales order processing with text
Sales Order processing with zero price line item
Sales Order processing with different partners
Message transfer for sales documents
Customer contract processing
Create Rental Contract
Change Contract
Display Contract
List of Contracts
Billing
Invoice list processing [standard]
Cancellation of billing doc.[standard]
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Message transfer for billing documents
Pro forma invoice processing
Billing processing
Information system
Evaluations: Logistics Information System [SD]
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GPA Existing Business Processes
Area Scenario Group Process
Plant
Maintenance
management
(PM Module)
Technical objects
Functional location
Functional Location Structure
Create Functional Location
Create Reference Location
Equipment
Create Equipment
Equipment Structure
Equipment Structure
Display Equipment
Equipment BOM
Create Equipment BOM
Change Equipment BOM
Display Equipment BOM
Maintenance task lists
General task list
Create Equipment Task List
Change Equipment Task List
Display Equipment Task List
Evaluate Maint.Task List Change Docs
Task list for equipment
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Create Equipment Task List
Change Equipment Task List
Display Equipment Task List
Maintenance plans
Single cycle maintenance plan
Create Maintenance Plan
Change Maintenance Plan
Display Maintenance Plan
Additional master data
Counter / Measuring point
Create Measuring Point
Change Measuring Point
Display Measuring Point
Damage-related maintenance processing
Maintenance notification
Maintenance notification creation and processing
Create PM Notification - General
Change PM Notification
Display PM Notification
Maintenance order
Maintenance order creation and processing
Material Where-used List
Create PM Order
Change PM Order
Display PM Order
Maintenance order release
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Change PM Order
Maintenance order printout
Change PM Order
Display PM Order
Maintenance order execution
Goods Withdrawal
Goods movements
Goods issue processing
Goods Withdrawal
Output Processing for Mat. Documents
Change Outbound Delivery
Completion confirmation
Maintenance order completion confirmation
Enter PM Order Confirmation
Display PM Order Confirmation
PM Order Collective Confirmation
Cancel PM Order Confirmation
Time sheet processing
CATS: Display Data
CATS: Maintain Times
CATS: Document Display
Time sheet Approval
CATS: Approve Data
Transfer of time sheet data to PM/SM
Data Transfer CATS -> PS
Transfer External -> Time Management
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CATS: Transfer Data to CO
Data Transfer CATS -> PM/SM
Time sheet report
CATS: Display Data
Display Report (Structure-Related)
Entry of services performed
Maintain Service Entry Sheet
Create Message: Service Entry
Change Message: Service Entry
Display Message: Service Entry
Entering technical findings
Change PM Notification
Measurement document processing
Create Measurement Document
Change Measurement Document
Display Measurement Document
Settlement and completion
Maintenance order settlement
Actual Settlement: Order
Maintenance order completion
Change PM Order
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GPA Existing Business Processes
Area Scenario Group Process
Supply
chain
planning
Consumption-based planning
Forecasting
Forecast (standard)
Material requirements planning
Material requirements planning entry (standard)
Material requirements planning - total planning
Material requirements planning - single-item
Material requirements planning - evaluation
Processing planned orders [consumption-based planning]
Converting planned orders [Logistics: Planning]