Addressing the Issue of Data Quality: One Solution? 14th Annual MIS Conference February 27, 2001 Presenters zRuth Jones, Florida Department of Education zMartha Haynes, Florida Department of Education zGisela Feild, Miami-Dade County Public School District zVickye Vaughns, Marion County Public School District Background zFloridas Student and Staff Data Bases were implemented in the late 1980s. zInformation is collected for individual students and staff members. zData are sent six times per year for PK-12 students and staff. zFloridas 67 public school districts are responsible for software and hardware systems for reporting. Background (Continued) zData quality activities included yan annual database conference yTA materials yedit reports yaggregate and detailed reports yphone calls zData quality problems continued to exist. Uses of Data zPolicymaking zManagement decisions zAllocation of state education funds zEducation reports zData transfer between educational institutions Uses of Data (Continued) z Permanent records z Audit trail z Allocation of special funds z Measuring minimum performance z Measuring high performance z Public Reporting Review of School District Data Reporting zPurposes yPromote accuracy in data reporting yFocus on data reporting issues specific to a district yShare information on workable procedures yProvide more accurate data to the Legislature yMeet responsibilities of law Provide timely and accurate data to DOE. Maintain a compatible information system. Shared Responsibility DOE School Districts Develop, implement, manage, administer an integrated information system. Evaluate system efficiency and effectiveness. Communicate and collaborate to streamline and manage data collection and reporting. Planning zDecide what is important to review zDevelop procedures zShare plan zPilot ( ) zRevise plan Decide What is Important to Review zBasic management activities yadequate staff ycommunication ytraining yprocedures zWhere are consistent problems in data? z What is new? z What data are being closely looked at by the Legislature? z What data have relatively high stakes? Implementation zThree school districts in zLegislative Budget Request - three new staff positions zThree more school districts in zContinually improve questions, reports, etc. Procedures zSuperintendent request zCollect district-specific data zProvide district: ylist of questions and issues ydata printouts ylist of items to have at on-site visit z Schedule visit z Conduct on-site review (1-2 days) z Develop summary of findings, commendations, recommendations Areas Addressed zBackground information yNumber of schools yNumber of staff yNumber of students yGraduates, suspensions, etc. yUnique features of district yOrganization of MIS office Areas Addressed (Continued) zpersons responsible ztraining ztechnical assistance zcommunication zdata verification z Quality Control Procedures z timelines z edits z data reports z data transmission z downloading reports Specific Data Areas zNumber and types of schools zStudent Demographic Information zNonpublic and Home Education students Specific Data Areas (Continued) zStudent, teacher course zImmunization zKindergarten Readiness zStudent absences zElectronic records transfer (FASTER) Specific Data Areas (Continued) yStudent End of Year Reporting xWithdrawal codes xGPA calculation xAccurate transcripts Specific Data Areas (Continued) z Staff yJob codes yStaff absences yTeachers on special assignment Post Review Activities z Commendations, recommendations z Follow up on district concerns z Draft report z Final report The future of. Data Quality Review zMore districts volunteer for participation zInvolve DOE Information and Accountability staff to provide a broad spectrum of experience zReview process continues to evolve zMake workable procedures available