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ADMINISTRATIVE SERVICES DEPARTMENT
FY 2011-12Budget Worksession
July 11, 2011
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• Organization Chart
• Proposed FY 2011-12 Budget
• Accomplishments
• Budget Challenges
• Summary
Presentation Outline
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• Organization Chart
• Proposed FY 2011-12 Budget
• Accomplishments
• Budget Challenges
• Summary
Presentation Outline
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Organization Chart
Director – John Terwilliger Director – John Terwilliger
Fleet ManagementDavid Roussel
Fleet ManagementDavid Roussel
Capital ProjectsJoel Baugh
Capital ProjectsJoel Baugh
Purchasing & ContractsJohnny Richardson
Purchasing & ContractsJohnny Richardson
Fiscal & Human ResourcesAnne Kulikowski
Fiscal & Human ResourcesAnne Kulikowski
Business DevelopmentErrick Young
Business DevelopmentErrick Young
Energy ManagementTarzan Frazier
Energy ManagementTarzan Frazier
Real Estate ManagementJohn Terwilliger (Acting)
Real Estate ManagementJohn Terwilliger (Acting)
Facilities ManagementVenetta Valdengo, Deputy
Facilities ManagementVenetta Valdengo, Deputy297 Positions
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• Organization Chart
• Proposed FY 2011-12 Budget
• Accomplishments
• Budget Challenges
• Summary
Presentation Outline
![Page 6: ADMINISTRATIVE SERVICES DEPARTMENT FY 2011-12 Budget Worksession July 11, 2011](https://reader035.vdocument.in/reader035/viewer/2022062423/56649ef25503460f94c03c10/html5/thumbnails/6.jpg)
Proposed FY 2011-12 Budget
CurrentFY 11 $ Change
ProposedFY 12
Personal Services $18.0M ($0.4M) $17.6M
Operating Budget 44.3M (0.6M) 43.7M
Budget Change (1.5%)
Staffing 297 0 297
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CurrentFY 11 $ Change
ProposedFY 12
Capital Improvement Projects
$13.9M ($2.7M) $11.2M
Budget Change (19.4%)
Proposed FY 2011-12 Budget
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• Organization Chart
• Proposed FY 2011-12 Budget
• Accomplishments
• Budget Challenges
• Summary
Presentation Outline
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Accomplishments
•Capital Projects
In FY 11, managed over 100 projects with a total project cost of approximately $60 million. Major projects included:
– Silver Star & Mildred Dixon Recreation Centers
– Sheriff Sector II Facility
– Fire Station #51 Renovation
– Coalition for the Homeless – Men's Shelter
– Corrections Kitchen and Laundry
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• Facilities Management – Maintained 6 million square feet of
space and handled 60,000 work orders in FY 10
– Developed and implemented energy saving projects Solar water heating LED lighting retrofits HVAC retrofits and replacements Building Automation Systems (BAS)
Accomplishments
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• Fleet Management – Maintained over 3,600 pieces of automotive
and heavy equipment and has 98% of rolling stock in service at all times.
– Completed the fuel system upgrade, which upgraded all 13 fuel sites from analog to digital communications. This upgrade improved data security and storage.
Accomplishments
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• Real Estate Management
– Coordinated appraisals, performed reviews and closings for the purchases and re-sale of 70 homes for the Neighborhood Stabilization Program (NSP)
– Renegotiated our warehouse leases to save in excess of $120,000 annually
Accomplishments
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• Organization Chart
• Proposed FY 2011-12 Budget
• Accomplishments
• Budget Challenges
• Summary
Presentation Outline
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• Facilities Management– Utilities – Maintenance to Buildings– Capital Improvements Program
Budget Challenges
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$5.0
$10.0
$15.0
$20.0
2006 2007 2008 2009 2010 2011 2012
Budget
in M
illions
Utilities
Maintenance
Budget for Utilities and Maintenance
Budget Challenges
$17.4M
$8.6M
$13.2M
$11.2M
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5.0
5.5
6.0
6.5
2006 2007 2008 2009 2010 2011 2012
Sq
Feet
in M
illi
on
s
Budget Challenges
Facilities Management - Total Square Footage Maintained
5.3M
6.2M
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100
125
150
175
200
2006 2007 2008 2009 2010 2011 2012
Nu
mber
of
Posit
ion
s
Facilities Management – Authorized Positions
182
157
Budget Challenges
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Utilities Budget•OUC adopted a 5% utility rate increase effective January, 2011:
FY 11 Current Budget $10.7M
FY 12 Requested Budget $11.2M
Additional Funding Requested $500K
Budget Challenges
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Maintenance to Buildings Budget•Includes annual term contracts and proposed projects for maintenance on County facilities such as:
– Elevator Maintenance– HVAC Maintenance/Repair– Landscape Maintenance– Roof Repairs– Plumbing & Electrical Repairs– Pest Control– Fire Alarm System Maintenance
Budget Challenges
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Maintenance to Buildings Budget
FY 11 Current Budget $7.6M
FY 12 Requested Budget $7.9M
Additional Funding Requested $300K
Budget Challenges
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Contracts BudgetFY 11 FY 12
Janitorial Contract $2.8M $2.6M
Security Contract* $800K $600K*General Fund Portion Only
Total Contracts $3.6M $3.2M
Savings in FY 12 ($400K)
Budget Challenges
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Facilities Management FY 12 Budget
Utilities $500K
Maintenance to Buildings $300K
Janitorial Contract ($200K)
Security Contract ($200K)
Net Increase to Budget $400K
Budget Challenges
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Budget Challenges
Capital Improvements Program (CIP)•Facilities Management has 4 on-going CIPs to maintain County buildings:
–Improvement to Facilities
–HVAC Repair/Replacement
–Energy Conservation
–Roof Repair/Replacement
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Budget Challenges
Capital Improvements Program (CIP)
•Improvement to Facilities $3.1M
•HVAC Repair/Replacement $8.1M
•Energy Conservation $0.3M
•Roof Repair/Replacement $0.9M
•Total Budget $12.4M
Original Submittal
FY 12
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Budget Challenges
Capital Improvements Program (CIP)
•Improvement to Facilities $3.1M $2.7M
•HVAC Repair/Replacement $8.1M $6.9M
•Energy Conservation $0.3M $0.3M
•Roof Repair/Replacement $0.9M $0.8M
•Total Budget $12.4M $10.7M
Approved Submittal
FY 12
Original Submittal
FY 12
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Budget Challenges
Improvements to Facilities CIP
• Major Projects Include:
–Courthouse Fire Control System $1.8M
–Public Works Fire Smoke Dampers $300K
–Work Release Fire Control System $150K
–Animal Services Fire Control System $130K
–IOC I Elevator Modernization $130K
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Budget Challenges
HVAC Repair/Replacement CIP
• Major Projects Include:
–Courthouse BAS Upgrade $2.8M
–Corrections Horizon Rooftop AHU (8) $1.8M
–Corrections Booking & Release HVAC $1.3M
–Health Department BAS Upgrade $270K
–Admin Center HVAC Repair $200K
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Budget Challenges
Roof Repair/Replacement CIP
• Major Projects Include:
–Work Release Roof Replacement $400K
–Mable Butler Roof Replacement $250K
–John Bridges D Roof Replacement $80K
–
Mosquito Control Main Office Roof $30K
Replacement
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Budget Challenges
• Fleet Management– Fuel Costs
Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult
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$1.00
$2.00
$3.00
$4.00
$5.00
2007 2008 2009 2010 2011 2012
$ P
er
Gallon
Unleaded
Diesel
Budget Challenges
Fuel Budget – Average Cost Paid Per Gallon
$4.35
$3.67
$3.10
$3.00
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Fuel Budget – Budgeted Cost Per Gallon
FY 11 FY 12
Unleaded Fuel $2.58 $3.10
Diesel Fuel $2.40 $3.00
Budget Challenges
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Fuel Budget FY 11 FY 12
Unleaded Fuel $4.8M $5.6M
Diesel Fuel $1.7M $2.2M
Total Fuel Budget $6.5M $7.8M
Total Increase in Fuel Budget $1.3M
• Must monitor fuel market throughout year to maintain budget
Budget Challenges
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Budget Challenges
• Business Development
– Disparity Study
Due every four (4) years Takes approximately 18 months Partner with others in our MSA*
- Seminole County - Lynx- Lake County - OCPS- Osceola County - OUC- City of Orlando - OOCEA- Valencia College - GOAA
*Metropolitan Statistical Area
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Budget Challenges
• Business Development
– Disparity Study Funding
Expected total cost $300,000 to $400,000 Our share dependent on number of partners Will request funding upon
– Determining partners– Contract negotiations completed
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• Organization Chart
• Proposed FY 2011-12 Budget
• Accomplishments
• Budget Challenges
• Summary
Presentation Outline
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Summary
• Rising utility costs
• Maintenance to buildings must be funded to keep County facilities operational and safe
• Capital improvement projects increasing as buildings age
• Cost of fuel increasing in a volatile fuel market
• Disparity Study funding
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ADMINISTRATIVE SERVICES DEPARTMENT
FY 2011-12Budget Worksession
July 11, 2011