Advanced Management
Instructor Course
Module One
Introduction of Instructors
2014 2
Course Prerequisites
Do you know what they are?
2014 3
Prerequisites• Current Management Instructor• Recommendation from SD or SMA• Regional Management and Dispute
Resolution formerly Advanced Management)certifications recorded in eAYSO
• Lead Instructor for three of the following courses:Registrar Division Coordinator Treasurer Safety Director Regional Board Member Training
2014 4
Has everyone signed the roster?
2014 5
Please use your legal
name, home address and phone, and birth date
Course Credit
Certification Requirements:Within one year of completing the Advanced Management Instructor Course, you should be a Lead Instructor for three of the Management Workshops that require a roster.
Do you know which Management Workshops
require a roster?2014 6
Safety Director TreasurerRegional Board Member TrainingRegistrar Division Coordinator
Note: To be a lead or co-instructor at an AYSO EXPO, you must have previously taught the workshop.
2014 7
Agenda1. Instructor Introduction2. Course Ground Rules3. Icebreaker4. Candidate Presentation # 15. Using Games in Teaching6. Team Teaching7. Teaching Methods8. Questioning Toolkit9. Death By PowerPoint10. How to be Creative in Teaching Regional
Management11. Candidate Presentation # 2 (present, critique)12. Conclusion2014 8
Who has taken the Regional Management Workshop?
Did you know you will be giving a 20 minute presentation at the end of this course on one of the modules in Regional Management?
Think about which module you would like to present.
2014 9
Module Two - Icebreaker Your Name
City, State
Region/Area/Section
Positions Held
Years of Experience
2014
• Introduce yourself -The presentation should be no more than one minute and include the following:
1 Minute Introduction Ideas• What is special about AYSO?
• Why did you choose to volunteer in AYSO?
• Why did you become a Management Instructor?
2014 11
2014 12
Module 3
Course Ground Rules
2014 13
Let’s look at the
“AYSO Management Vision
for Training”
in your handbook.
2014 14
Take a couple minutes to read the information in the Handbook and then some of you will stand up and explain one point of the Management Vision to the class.
2014 15
Remember: You are trying to convince all of us about the importance of what you are saying.
2014 16
Speak with Power,
Passion and Pizzazz!
This course will be similar to most AYSO courses in how it
will be run, except there is a set of strict guidelines for conduct.
Let’s look at a few things:
2014 17
AYSO Guidelines
18
• Everyone attending this course is here to participate and must be a Management Instructor.
• Break outs into groups they will be mixed based on gender, Section, years of experience, etc. Groups will not be all women or all from the same Section.
• All qualified Management Instructors are welcome.
• When you are given feedback on your presentations, it will be as supportive as possible.
• We are all here to support each other and have fun as individuals and as a group.
• Instructors we will give you tools to develop your presentation skills.
AYSO Guidelines
19
2014 19
Does anything jump out at you about our course guidelines?
• Participation = Everyone Plays®
• Varied Workgroups = Balanced Teams• Management Instructors = Open
Registration• Supportive Feedback = Positive Coaching• Fun, Supportive Environment = Good
Sportsmanship• Instructor Tools = Player Development
AYSO’s Six Philosophies!
Conclusion
If you take the time and try to be creative, you can often find ways to present common or dry material in different ways.
2014 20
Module 4
Candidate Presentation #1
2014 21
You will now each give a 2-minute presentation on a topic of your choice, which is not soccer related.
2014 22
Here are some ideas for topics:
– Tell us about a hobby.– Give us directions on how to do
something.– A personal story.– A childhood memory.– A person you admire and why.– An AYSO experience.
2014 23
Some Additional Ideas:Food related
How to make lasagna.How to select the proper wine
for dinner.
Outdoors How to pitch a tent.Key aspects of rock climbing.How to choose a bicycle helmet.
Arts and Crafts How to make a hat from a piece
of paper.The best way to take a picture.
2014
2014 25
Details – Do you know what these symbols mean for your presentation?
Be aware of your time. Time management is important in these 2-minute presentations.
If you need to set up the room or prepare the audience in some way, do that first.
Indicate to the timer (at the back of the room) that you are ready to begin. Your time will start then.
2014 26
Every Presentation Should Include:
IntroductionYourself and your topic.There is no need to say more than your name.
BodyYour introduction should include what you have chosen to talk about.
ConclusionSummarize and end the presentation.2014 27
Instructions
2014 28
When you have 30 seconds left the timer will hold up a yellow card.
When your 2 minutes is up the timer will hold up a red card.
30 Seconds 2 Minutes
Let’s relax and have fun.
Your best instruction will happen when you are relaxed with the audience, comfortable with the environment and knowledgeable about the material you are presenting.
2014 29
Give us one word to describe how you feel
after this first presentation in the
course.
2014 30
Proud
RelievedExhaustedAnxious
Excited
Energized
Thankful
Comfortable
Module 5
Using Games in Teaching
Note: The Handbook should be closed for this module.
2014 31
Games can prove to be a fun and interactive way to increase the learner’s retention of material.
2014 32
People have to do more than just hear information.
They have to engage it, own it and do something different with it. 2014 33
Let’s divide up into groups of equal
numbers.
2014 34
We want you all to learn and remember some basic facts
about:
2014 35
Let’s play a game.
You will have five minutes to match all of the questions with the correct answers.
2014 36
What did you like about playing the game?
How did it help in the learning process?
2014 37
What are some things that an instructor needs to do before the game begins?
2014 38
What are some things an instructor should do after the game?
2014 39
How could you have altered the game if everyone in here was a brand new AYSO volunteer?
2014 40
Use Games...
• When material being presented is dry.
• To demonstrate the importance of teamwork.
• To present a simple concept in an exciting manner, in particular knowledge based material.
• To liven up a workshop, especially when much of the material is presented in a lecture format.2014 41
When teachingManagement Workshops,
when are games not recommended?
2014 42
Don’t use games when…
• The workshop is a large group and using a game would cause problems with workshop control.
• The material is of a serious nature.
• There is a limited time and setting up the game would take up too much time.
2014 43
What was fun about playing the game?How would a lecture format have changed the learning process?
2014 44
Module 6Team Teaching
2014 45
Instructing
• Who has been in a workshop at an AYSO EXPO that was taught by two or more instructors?
• Did they work well together?
• What made them an effective or ineffective team?
2014 46
2014 47
What is the difference between team teaching and
sequential (shared) teaching?
Team Teaching
Both instructors actively share the instruction of content and skills to all students. Typically, both instructors are in front of the
class.2014 48
Sequential or Shared Teaching
When one instructor teaches the first half of the workshop and then turns it over to the co-instructor. The instructors are in front of the class at different times.
2014 49
What are the pros and cons of team and sequential teaching?
Open your Handbooks for this activity.
2014 50
Sequential Teaching
2014 51
Pros• Consistent
presentation style.
• Each instructor can make appropriate adjustments for their topic while waiting.
Cons• No variety in
presentation styles.
• Single viewpoint of material.
• Sometimes no back-up.
Team Teaching
2014 52
Pros• Variety of
presentation styles.
• Both instructors actively or passively involved.
• Back-up instructor to address special issues or disruptive students.
Cons• Takes planning
and flexibility.• Possibility of
confusion of multiple instructor viewpoints.
Working with other instructors is deceptively
difficult.Why?
2014 53
What are the characteristics of successful team teachers?
2014 54
Successful Team Teachers are:
• Willing to try instructing new techniques
• Positive thinkers• Respectful• Honest• Trusting and trustworthy• Open to another's point of view• Able to communicate• Flexible• Resourceful - "I'll try anything once!"
2014 55
Team teaching can be very successful with the right planning and attitude.
Try it!
2014 56
Module 7
Teaching MethodsNote: The Handbook should be closed for this
module.2014 57
Considerations for Choosing a Teaching Method
• Students have different learning styles.
• Diverse learning objectives must be taught in different ways.
• Various teaching environments require different methods.
• Effective teaching necessitates variety in the methods employed.
2014
Let’s divide up into groups again!
2014 59
What part of the Registrar Workshop could be taught through
the methods below?
2014 60
• Lecture• Lecture with
guided participation
• Brainstorming
• Role playing• Small group
discussions• Scenarios
2014 61
There are three things that will determine the teaching method an instructor will use.
Any guesses?
2014 62
1. Attendees
• Why would the size of the audience determine which teaching method you would use?
• Is the experience level relevant?
2014 63
2. Environment
• In choosing your teaching method when will it make a difference if you are indoors or outdoors?
• How will the room size affect your choice?
• What about equipment?2014 64
3. Subject• Is it a subject that requires
thought, discussion or debate?• Will this be a review of the
material or will the attendees be hearing this for the first time?
• Is it a serious subject?2014 65
Conclusion
• Teaching Methods are like tools; you can’t build a complete house
with only a saw.• The best instructors use a variety of teaching methods.2014 66
Module 8
The Questioning Toolkit
Note: The Handbook should be closed for this module.2014 67
Some Questions..• Do you think it is good to use questions?• Should you ask a lot of questions?• Will it make the time go faster?• Will it keep the audience involved?• Is it easy to ask questions?• Are you tired of these questions that can
only be answered with a “Yes” or “No”?
2014 68
Why do instructors ask questions?
• To gain the learner’s participation in the class.
• To determine what the learner knows about a subject.
• To focus attention of the learner.• To lead discussions.• To review subject matter.• To help students learn from each other.• To test the learner’s knowledge of subjects
covered in the class.2014 69
Types of Questions
• Information Questions • Probing Questions • Clarification Questions • Hypothetical Questions • Prompting Questions
2014 70
Safety Director
In the next five minutes come up with one question about the Safety Director position from each of the five different categories of questions.
2014 71
Here are the categories again.
• Information Questions
• Probing Questions
• Clarification Questions2014 72
• Hypothetical Questions
• Prompting Questions
Ask Clear Questions
What should you do with leftover Volunteer Application Forms that the Registrar uses at registration to help the RRA and RCA recruit volunteers so that the RC will be able to tell the Treasurer that your NAP account will be in compliance this year?2014 73
Top 10 Questioning Rules1. Ask clear questions. 2. Ask your question before designating a
person to respond. 3. Ask questions that match your lesson
objectives. 4. Distribute questions throughout the class
fairly. 5. Ask questions suited to all ability levels in the class. 2014 74
More Rules…6. Ask only one question at a time.7. Pause for at least three seconds
following each question.8. Listen to the answer. 9. Emphasize the correct answer. 10. Avoid “yes” or “no” questions.
2014 75
The questioning process should be like slowly walking down a flight of
stairs.The AYSO APPLE TechniqueASK (the question)
PAUSE (for three seconds) PICK (call the student
by name) LISTEN (to the
answer – another
pause is good) EMPHASIZE
(the correct answer)
2014 76
Good questions and questioning techniques
can make a fair instructor good and a good instructor great.
2014
78
2014 78
Module 9
Most Common PowerPoint Mistakes
1) People try to put every word they are going to say into their PowerPoint slides. Although this eliminates the need to memorize your talk, ultimately this makes your slides crowded, wordy, and boring. You will lose your audience’s attention before you even reach the bottom of your…
Most Common PowerPoint Mistakes
1) ………….first slide.
Most Common PowerPoint Mistakes
2) Many people do not run spell cheek before their presentation..
BIB MISTACK! Nothing make you look stupider than spelling errrs!
Most Common PowerPoint Mistakes• Avoid• Excessive• Bullet• Pointing• Only• Key• Points• Should• Be• Bulleted
• Too• Many• Bullet• Points• Will• Lose• Your• Main• Focus• In Fact
• The Term• Bullet• Point• Comes• From• Firing• Guns• At • Annoying• Presenters
BAD COLOR SCHEMESClashing background and font colors can lead to:
• Distraction
• Confusion• Frustration
• Headache• Nausea
• Vomiting• Loss of Bladder Control
The Number of PowerPoint Slides in Your Talk the Less Useful Your
Talk Actually Is
0
5
10
15
20
25
30
35
40
45
50Number of slides
My Presentation is HERE!
People Love to Pack in Information
Inst
ruct
ors
Less
on P
lans
Pres
enta
tions
Calen
darin
g
Budg
etin
g
Volu
ntee
rs0
5
10
15
20
25
30
35
Registrar
Effectiveness verses Data
Inst
ruct
ors
Less
on P
lans
Pres
enta
tions
Calen
darin
g
Budg
etin
g
Volu
ntee
rs0
5
10
15
20
25
30
35
RegistrarTreasurerCVPA
Effectiveness verses Data
Inst
ruct
ors
Less
on P
lans
Pres
enta
tions
Calen
darin
g
Budg
etin
g
Volu
ntee
rs0
5
10
15
20
25
30
35
RegistrarTreasurerCVPA
Effectiveness verses Data
Inst
ruct
ors
Less
on P
lans
Pres
enta
tions
Calen
darin
g
Budg
etin
g
Volu
ntee
rs0
5
10
15
20
25
30
35
25
18
31
22
15
31
20 21
24
14
20
28
1517
21
28
8
22
RegistrarTreasurerCVPA
Effectiveness verses Data
Inst
ruct
ors
Less
on P
lans
Pres
enta
tions
Calen
darin
g
Budg
etin
g
Volu
ntee
rs0
5
10
15
20
25
30
35
25
18
31
22
15
31
20 21
24
14
20
28
1517
21
28
8
22
RegistrarTreasurerCVPA
v
Effectiveness verses Data
Inst
ruct
ors
Less
on P
lans
Pres
enta
tions
Calen
darin
g
Budg
etin
g
Volu
ntee
rs0
5
10
15
20
25
30
35
25
18
31
22
15
31
20 21
24
14
20
28
1517
21
28
8
22
RegistrarTreasurerCVPA
v
Regional Area Section National0
2
4
6
8
10
12
14
NationalAdvancedInstructor
Effectiveness verses Data
Inst
ruct
ors
Less
on P
lans
Pres
enta
tions
Calen
darin
g
Budg
etin
g
Volu
ntee
rs0
5
10
15
20
25
30
35
25
18
31
22
15
31
20 21
24
14
20
28
1517
21
28
8
22
RegistrarTreasurerCVPA
v
Regional Area Section National0
2
4
6
8
10
12
14
NationalAdvancedInstructor
8.2
3.21.4
1.2
Sales
1st Qtr2nd Qtr3rd Qtr4th Qtr
Effectiveness verses Data
Inst
ruct
ors
Less
on P
lans
Pres
enta
tions
Calen
darin
g
Budg
etin
g
Volu
ntee
rs0
5
10
15
20
25
30
35
25
18
31
22
15
31
20 21
24
14
20
28
1517
21
28
8
22
RegistrarTreasurerCVPA
v
Regional Area Section National0
2
4
6
8
10
12
14
NationalAdvancedInstructor
8.2
3.21.4
1.2
Sales
1st Qtr2nd Qtr3rd Qtr4th Qtr
0.5 1 1.5 2 2.5 30
0.5
1
1.5
2
2.5
3
3.5
Y-Values
Y-Values
Effectiveness verses Data
Inst
ruct
ors
Less
on P
lans
Pres
enta
tions
Calen
darin
g
Budg
etin
g
Volu
ntee
rs0
5
10
15
20
25
30
35
25
18
31
22
15
31
20 21
24
14
20
28
1517
21
28
8
22
RegistrarTreasurerCVPA
v
Regional Area Section National0
2
4
6
8
10
12
14
NationalAdvancedInstructor
8.2
3.21.4
1.2
Sales
1st Qtr2nd Qtr3rd Qtr4th Qtr
0.5 1 1.5 2 2.5 30
0.5
1
1.5
2
2.5
3
3.5
Y-Values
Y-Values
6 8 10 12 14 16 18 20 220
5
10
15
20
25
30
35
Y-Values
Y-Values
Animation verses Effectiveness
Presentation Effectiveness
Anim
ati
on a
nd S
peci
al Eff
ect
s
Lines
Data Markers
SIMPLE BUTEFFECTIVE
ACTIVEREGION
PASSIVEIGNOREDREGION
ACTIVE BUTCONFUSING
MAGIC CYLINDARREGION
DULLAND
SLEEPYREGION
A.D.D.A.D.H.DREGION
HYPERTRIANGLEREGION
QUESTIONING BUBBLEREGION
SUPERSTAR
REGION
STATICREGION
TOTALLYUSELESSREGION
SPINNINGWAKE UPAND STOPSNORINGREGION
OUT OF PLACE
STARBURST BAM!
GLOWING REGION
JUST PLAIN DON’T MAKE SENSES REGION
ANNOYINGHAPPY SMILING
REGION
SUCK UP SCROLL HONOR REGION
POINTLESSMOTION
FONT Analysis
Organized and Structured
• Matisse •
Lazy • Apathetic • Boring • Unimaginative
— Times New Roman —
Artistic
— Courier New —
And you always use the default
Questions• How many of you have used the
PowerPoint presentations that are provided with the management lesson plans?
• Were you comfortable using a PPP?
• What was your comfort level?
2013 96
As an Advanced Management Instructor you will not only be expected to be able to use PowerPoint but also display a higher
level of comfort while using it to enhance your
instructing.2014 97
Advantages• Provides a visual cue for the
instructor.• Perfect for large group instruction• Aids in learning for the visual
learner.• It can illustrate an abstract idea.• A good PowerPoint presentation
can leave a lasting image of a point that is being taught.
2014 98
Disadvantages• The instructor become too dependent on
the PowerPoint. • Can get boring if the instructor starts
reading the slides.• Can diminish the interaction between the
instructor and course participants.• If something goes wrong with the
equipment, you may not be able to use the PPP.
• All instructors may not know how to use PowerPoint or have little experience in using it.
2014
How can you adapt the use of PPP for smaller
groups?
2014 100
Which of the following statements best describes your view about presenting using PowerPoint?
• The PowerPoint presentation that has been developed for the lesson I am teaching uses every sound, clip art and animation available so I don’t need to develop my personal presentation skills.
• The PowerPoint presentation IS the presentation.
• The PowerPoint presentation enhances my points; is clear, clean, and concise; and my audiences walk away with a clarified message.
2014 101
PowerPoint should enhance your presentation, not take center stage. You should be
the center of attention.
2014 102
And finally, PowerPoint is not a replacement for a good
instructor!
2014 103
104
2014 104
Module 10
How to be Creative in Teaching Regional
Management
Regional Management
Identify one or two clever or innovative activities that you would incorporate into one of the Regional Management modules.
2014 105
More Instructions
After the activity is chosen think about the desired outcome and the suggested teaching method.
2014 106
Let’s Discuss Your Ideas
2014 107
108
2014 108
Module 11
Candidate Presentation #2
Directions• Each student will develop a 20
minute presentation.
• Make sure that each presentation has an Introduction, Body and Conclusion.
2014 109
More Directions…• Ask questions to analyze the
audience, assess the needs of the learners, and promote discussion for interactive learning.
• Don’t lecture – think about using one of the teaching methods we discussed.
2014 110
2014 111
2014 112
Management Instructors Criteria Table2014
Management Instructor Criteria
Management Instructor Advanced Management Instructor
Authorized to Teach: All Management Workshops except Auditor, Regional Management, Dispute Resolution and CVPA (Child and Volunteer Protection Advocate)
All Management Workshops
Pre-requisites • Is a registered AYSO volunteer• AYSO’s Safe Haven®
• Introduction to Instruction
• eAYSO verifies attendance at Regional Management and Dispute Resolution Workshops
• Is a current Management Instructor• eAYSO verifies three of the following
roster courses as a lead Instructor: Registrar Treasurer Safety Director Division Coordinator Regional Board Member Training
CertificationRequirements
Within one year be the lead instructor for: three of the following roster workshops
Registrar Treasurer
Safety Director Regional Board Member TrainingDivision Coordinator
Within one year be the lead instructor for three of the following roster workshops:Registrar TreasurerSafety Director Division Coordinator Regional Board Member TrainingNote: In order to be the lead or co-instructor at for a certification course a AYSO EXPO, you must have previously taught the course.
HomeworkAssignments at AYSO EXPO
1. Attend eAYSO for instructors, if offered, or online.2. Observe three management workshop instructors
for the following:• Were visual aids used effectively? Give an example.• Name the best management instructor you
observed and tell us why.• Give an example of an effective activity or guided
participation technique used in a workshop.
Observe three management workshop instructors for the following:•What teaching methods were used?•Give examples of the type of questions that were asked.•Comment on how well the instructor involved the participants.•What would you have done differently to make the workshop more creative?
2014
Evaluation FormDate: ___________________________ AYSO EXPO: _______________Workshop: _______________________ Instructor Evaluated: _______________Evaluator: _______________________ Definitions of Scores for evaluation:1= Fails to Meet Minimum Standards 2= Sometimes meets minimum standards 3= Meets minimum standards 4= Exceeds minimum standards
Observation 1 2 3 4 Comments
Pre-Class
Appearance of instructor
Organization
Presentation
Gave adequate introduction
Maintained adequate control of class
Appeared relaxed and confident
Adapted presentation to needs of students
Demonstrated creativity in presentation
Obtained adequate class participation
Involved students in presentation
Used training aids properly
Answered questions adequately
Completed presentation on time
Met lesson plan goals & objectives
Knowledge
Instructor has AYSO information specific to presentation
Instructor has AYSO information specific to presentation
Corrected any factual errors suggested by students
2014
*Notes: Minimum standards as defined in the Management Instructor Evaluator CoursesInstructors should consistently meet minimum standards
Other Comments & Notes
2014