Download - Agenda 08052014-83 - co.waseca.mn.us
AGENDA Tuesday, August 5, 2014
9:30 a.m. County Commissioners Room
300 North State Street – East Annex Waseca, Minnesota 56093
(All times approximate)
Persons with background material for agenda items are asked to provide them to the Administrator’s Office 5 days prior to the meeting date so that the material can be linked to the online agenda. If handouts at the Board meeting are necessary, please bring enough copies for the Board, county staff, the press and the public. Generally, 15 copies should be sufficient.
Waseca County Ditch Authority
1. Roll Call
2. Pledge of Allegiance
3. Ditch Inspection Emergency Repairs
a. CD #31
b. CD #48
c. JD #8
4. Adjourn
Waseca County Board of Commissioners
1. Roll Call
2. Pledge of Allegiance
3. Public Comment Those wishing to speak must state their name and address for the record after they reach the podium. Each person will have five (5) minutes to make his/her remarks. Speakers will address all comments to the Board as a whole and not one individual commissioner. The Board may not take action on an item presented during the Public Comment period, unless the item is already on the agenda for action. When appropriate, the Board may refer inquiries and items brought up during the Public Comment period to the County Administrator for follow up.
4. Approval of Agenda
5. Correspondence
6. Discussion of Bills
7. Department Head Time
a. Mike McGuire, Court Services Director – Introduction of New Employees
8. Consent Agenda Items listed on the Consent Agenda are considered routine and non-controversial by the County Board. There will be no separate discussion of these items unless requested by a member of the County Board.
a. Approval of Bills
Disclaimer: This agenda has been prepared to provide information regarding an upcoming meeting of the Waseca County Board of Commissioners. This document does not claim to be complete and is subject to change.\
b. Approval of Conditional Offer of Employment – Kirsten Carey (Public Health Nurse)
c. Approval of Abatements
d. Approval of Inmate Medical Co-Pays
e. Approval of MCCC Amended and Restated Joint Powers Agreement
f. Approval of Alvin Grams and Richard Androli to the South Central Minnesota Multi-County HRA Board
g. Approval of Amendment of Exclusive Agriculture Use Zone Restrictive Covenant – Curtis C. Proehl and Janet M. Proehl (PID 10.032.0500)
9. Approval of County Board Minutes
a. July 15, 2014 Regular Meeting
10. Highway
a. Amendment to MNDOT Agreement 05126
11. Buildings & Ground Maintenance
a. Recruitment Request – Maintenance Worker
12. Information Technology
a. Firewall Replacement
13. County Administrator’s Office
a. PERA Correctional Plan Social Security
b. County Administrator Report
14. Reports of the Commissioners
15. Other County Board Business
16. Adjourn
Lunch – To Be Determined (Public Welcome)
Meeting Reminders/Dates to Know August 5: Le Sueur- Waseca Community Health Board (Waterville City Hall) 1:30 p.m. August 11: Highway Department Services/Budget Information Session (Waldorf Community
Center) 6:00 p.m. - Tentative August 11: Joint City - County Meeting (City of Waldorf) 7:00 p.m. - Tentative August 25: Joint City – County Meeting (City of Janesville) 7:00 p.m. September 3 – 4: AMC Fall Policy Committee Meetings (Alexandria) September 11: MCIT Risk Management Regional Workshop (Mankato) 9:00 a.m.
AMYS
COMMISSIONER'S VOUCHERS ENTRIESSpecial Revenue Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
78.09
5,060.75
45.29
179.99
407.50
1,547.60
99.35
3,270.25
78.0916
5,060.751
45.2917
179.99176
407.5018
06/01/2014 05/31/2019
1,547.6019
99.3520
1,335.0021
1,935.2522
547.63169
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
3653 A.H. HERMEL COMPANY INC
20-257-000-0000-6807 JAIL CANTEEN SUPPLIES 443488 Jail Canteen Disbursements
1 Transactions3653
762 ACS ENTERPRISE SOLUTIONS INC
13-310-000-0000-6260 SOFTWARE CONTRACT 080514 1061117 Prof & Tech Services
1 Transactions762
2535 AG POWER ENTERPRISES INC
01-521-000-0000-6564 BELT PARKS JD MOWER 600315 Machinery/Vehicle Parts
1 Transactions2535
124 AGNOR/MIKE
19-398-000-0000-6199 CLOTHING Clothing/Uniform Allowance
1 Transactions124
3654 AIRGAS USA, LLC
01-521-000-0000-6340 PROPANE TANK RENTAL 9918118395 Rentals & Service Agreements
1 Transactions3654
3278 ALCOHOL MONITORING SYSTEMS INC
01-254-000-0000-6264 6/14 DAILY MONITORING FEES 87287 Electronic Monitoring Services
1 Transactions3278
4443 ALLSTATE CASH REGISTER
01-042-000-0000-6310 CASH REGISTER REPAIR 6401 Equipment Repairs & Maintenance
1 Transactions4443
4088 ANCOM COMMUNICATIONS INC
39-836-000-0000-6660 BACK PAGING SYSTEM 46470 Capital Assets (5,000+)
39-836-000-0000-6660 BACKUP SYSTEM INSTALLED ARMER 46482 Capital Assets (5,000+)
2 Transactions4088
4209 APEX EQUIPMENT LLC
19-393-000-0000-6310 PHOTO EYE & INSTALL BALER Equipment Repairs & Maintenance
*** Waseca County ***
A.H. HERMEL COMPANY INC
ACS ENTERPRISE SOLUTIONS INC
AG POWER ENTERPRISES INC
AGNOR/MIKE
AIRGAS USA, LLC
ALCOHOL MONITORING SYSTEMS INC
ALLSTATE CASH REGISTER
ANCOM COMMUNICATIONS INC
AMYS
COMMISSIONER'S VOUCHERS ENTRIESWaste Management Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
547.63
7.20
653.99
477.73
76.00
991.00
1,170.00
75.00
450.00
7.2023
653.9924
285.2325
192.5026
1.0028
75.0027
991.0029
1,170.0030
75.0031
450.0032
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
1 Transactions4209
1526 ASSOCIATED LUMBER MART
01-111-000-0000-6410 VENTS FOR NORTH ENTRANCE 318991 Custodial/Building Supplies
1 Transactions1526
807 BARKER COMPANY INC/BOB
01-201-217-0000-6257 PILLOW CASES/SOCKS/LOTION/GLOV NC1001175122 Board Of Prisoners
1 Transactions807
4534 BEAR GRAPHICS INC
01-063-000-0000-6401 VOTER RECEIPTS 0690380 Office Supplies
01-063-000-0000-6401 PRECINCT ELECTION KITS 0691067 Office Supplies
2 Transactions4534
785 BENSON/CHARLES
01-107-000-0000-6334 7/11 EDA BENSON MILEAGE Travel Expenses - Mileage
01-107-000-0000-6111 7/11 EDA BENSON PER DIEM Per Diems
2 Transactions785
240 BLUE EARTH CO HUMAN SERVICES
01-451-451-0000-6260 3RD QTR IMMTRACK 7102 Prof & Tech Services
1 Transactions240
2779 BLUE EARTH CO SHERIFFS OFFICE
01-201-220-0000-6341 QUARTERLY MDT'S 7505 Office Equipment Maintenance
1 Transactions2779
1713 BOCKS SERVICE INC
01-119-000-0000-6560 BRAKE WORK ON FLEET #23 8023 Automotive Repairs
1 Transactions1713
1118 BOND TRUST SERVICE CORP
39-836-000-0000-6260 GO 2013A BOND AGENT SVCS 11143 326632PA Prof & Tech Services
1 Transactions1118
238 BORNEKE CONSTRUCTION INC
*** Waseca County ***
APEX EQUIPMENT LLC
ASSOCIATED LUMBER MART
BARKER COMPANY INC/BOB
BEAR GRAPHICS INC
BENSON/CHARLES
BLUE EARTH CO HUMAN SERVICES
BLUE EARTH CO SHERIFFS OFFICE
BOCKS SERVICE INC
BOND TRUST SERVICE CORP
AMYS
COMMISSIONER'S VOUCHERS ENTRIESPublic-Works Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
1,396.97
7,235.34
1,264.88
389.21
519.68
641.25
1,396.972
7,235.3433
90.1336
1,099.7534
75.0035
205.8738
183.3437
60.0039
240.0041
60.0043
60.0045
21.2840
35.8442
21.2844
21.2846
135.0050
506.2549
60.0047
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
13-330-000-0000-6260 FLOOD REPAIRS 080514 1436 1437 Prof & Tech Services
1 Transactions238
67 BRIGGS & MORGAN P.A.
01-091-000-0000-6260 GUARDIAN ENERGY 6/30/14 6/14 STMNT Prof & Tech Services
1 Transactions67
4469 BRITTON PLUMBING & HEATING INC
01-111-000-0000-6310 ROOF DRAIN REPAIR CRT ADMIN 991049 Equipment Repairs & Maintenance
01-111-000-0000-6310 FREON OLD LENOX UNIT CRTRM 991104 Equipment Repairs & Maintenance
01-116-000-0000-6310 AIR COND EXTENSION 991082 Equipment Repairs & Maintenance
3 Transactions4469
4624 CDW GOVERNMENT INC
01-061-061-0000-6401 HEADSET MT99790 Office Supplies
01-061-061-0000-6401 BATTERY REPLACEMENT NB61342 Office Supplies
2 Transactions4624
2823 CHRISTIANSON/CHRIS
41-610-000-0000-6260 CD31 IMP DITCH VIEWER Prof & Tech Services
41-610-000-0000-6260 CD45 DITCH VIEWER Prof & Tech Services
41-610-000-0000-6260 CD46 DITCH VIEWER Prof & Tech Services
41-610-000-0000-6260 CD3 DITCH VIEWER Prof & Tech Services
41-610-000-0000-6334 CD31 IMP DITCH VIEWER MILEAGE Travel Expenses - Mileage
41-610-000-0000-6334 CD45 DITCH VIEWER MILEAGE Travel Expenses - Mileage
41-610-000-0000-6334 CD46 DITCH VIEWER MILEAGE Travel Expenses - Mileage
41-610-000-0000-6334 CD3 DITCH VIEWER MILEAGE Travel Expenses - Mileage
8 Transactions2823
2252 CIT INC
01-061-061-0000-6260 SSL ORDER FROM NEUSTER 228562 Prof & Tech Services
01-061-061-0000-6260 SSL INSTALL ON EXCHANGE 229056 Prof & Tech Services
2 Transactions2252
3106 CITY OF WALDORF
01-107-000-0000-6241 COMM CTR RENTAL 6/30/14 MTG Conference-Training-Registration-Dues
*** Waseca County ***
BORNEKE CONSTRUCTION INC
BRIGGS & MORGAN P.A.
BRITTON PLUMBING & HEATING INC
CDW GOVERNMENT INC
CHRISTIANSON/CHRIS
CIT INC
AMYS
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
60.00
3,168.00
158.00
36.40
284.13
79.71
17.00
98.00
131.95
3,168.0048
158.0054
19.6051
16.8052
284.133
79.7153
17.0055
98.0056
131.9557
10,965.214
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
1 Transactions3106
3102 CITY OF WASECA
01-201-201-0000-6105 2014 FAIR SECURITY Salaries & Wages - Regular Pt
1 Transactions3102
3320 CMI INC
01-201-217-0000-6258 GAS FOR INTOX 801252 Out Of County Inmates
1 Transactions3320
5548 CONNOR/KATHLEEN A
01-451-451-0000-6335 7/14-25 MILEAGE CONNOR Travel Exp-Mileage-Homemakers
01-451-451-0000-6335 6/30-7/11 MILEAGE CONNOR Travel Exp-Mileage-Homemakers
2 Transactions5548
2165 CONTINENTAL RESEARCH CORPORATION
13-340-000-0000-6590 SUPPLIES 080514 Tools & Shop Materials
1 Transactions2165
2505 COPIER BUSINESS SOLUTIONS INC
01-062-000-0000-6341 TOSHIBA STAPLES EXTENSION 240607 Copier Maintenance
1 Transactions2505
3439 CORNELIUS/RACHEL
01-091-000-0000-6241 7/18 PRKG TRNG/CONF MKTO Conference-Training-Registration-Dues
1 Transactions3439
5818 CPS TECHNOLOGY SOLUTIONS INC
01-061-061-0000-6310 AS400 MAINT 366349 Equipment Repairs & Maintenance
1 Transactions5818
412 CULLIGAN
01-111-000-0000-6310 DRINKING FOUNTAIN REPAIR BREAKROOM Equipment Repairs & Maintenance
1 Transactions412
779 DITCH CREEK LANDSCAPE LLC
13-330-000-0000-6260 FLOOD REPAIRS 080514 2361 2362 Prof & Tech Services
*** Waseca County ***
CITY OF WALDORF
CITY OF WASECA
CMI INC
CONNOR/KATHLEEN A
CONTINENTAL RESEARCH CORPORATION
COPIER BUSINESS SOLUTIONS INC
CORNELIUS/RACHEL
CPS TECHNOLOGY SOLUTIONS INC
CULLIGAN
AMYS
COMMISSIONER'S VOUCHERS ENTRIESPublic-Works Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
10,965.21
1,550.00
1,615.31
6,144.85
97.50
361.00
74.97
1,550.0058
292.2059
729.1161
594.0060
59.85170
2,190.00171
3,895.00172
97.50173
361.005
74.976
387.5062
512.5065
91.2864
171.3666
112.5063
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
1 Transactions779
1513 DS SOLUTIONS INC.
01-063-000-0000-6260 PREMARKED TEST DECK 10838 Prof & Tech Services
1 Transactions1513
1007 EMERGENCY AUTO TECH, INC
01-201-201-0000-6670 LENS/HOUSING AW070214-5 Vehicles
01-201-201-0000-6670 CONSOLE/LEGKIT/ASSMBLIES AW070214-5A Vehicles
01-201-201-0000-6670 UPRIGHT & RING ASSMBLY AW070214-5B Vehicles
3 Transactions1007
701 FLEX COMM SECURITY
19-398-000-0000-6990 MTHLY MONITORING Misc Expense
19-398-000-0000-6990 UPDATE SEC SYSTEM Misc Expense
19-398-000-0000-6990 INSTALL NEW CAMERAS Misc Expense
3 Transactions701
711 G&K SERVICES INC
19-391-000-0000-6410 MAT & TOWEL SERVICE Custodial/Building Supplies
1 Transactions711
913 GILSON COMPANY INC
13-320-000-0000-6501 SUPPLIES 080514 Engineering & Surveying Supplies
1 Transactions913
4311 GRAUPMANN/ANDREW
13-320-000-0000-6199 CLOTHING ALLOWANCE 080514 Clothing/Uniform Allowance
1 Transactions4311
138 GUSE/RUSSELL
41-610-000-0000-6105 5/16-6/16 RUSS GUSE WAGES Salaries & Wages - Regular Pt
41-610-000-0000-6105 6/16-7/1 GUSE WAGES Salaries & Wages - Regular Pt
41-610-000-0000-6334 5/16-6/16 MILEAGE GUSE Travel Expenses - Mileage
41-610-000-0000-6334 6/16-7/1 MILEAGE GUSE Travel Expenses - Mileage
41-610-000-0000-6340 5/16-6/16 4WHEELER GUSE Rentals
*** Waseca County ***
DITCH CREEK LANDSCAPE LLC
DS SOLUTIONS INC.
EMERGENCY AUTO TECH, INC
FLEX COMM SECURITY
G&K SERVICES INC
GILSON COMPANY INC
GRAUPMANN/ANDREW
AMYS
COMMISSIONER'S VOUCHERS ENTRIESDitch Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
1,275.14
60,255.00
308.00
436.60
224.40
945.00
4.59
15.68
9,350.0067
8,500.0068
42,405.0069
308.0070
61.6072
375.0071
224.40174
945.0073
4.5974
6.7275
8.9676
412.257
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
5 Transactions138
4964 H&H EXCAVATING INC
41-610-000-0000-6270 CD8 CULVERT REPLACE Repairs
41-610-000-0000-6270 CD8 TRENTON LAKE OUTLET Repairs
41-610-000-0000-6270 CD50 EMER REPAIRS Repairs
3 Transactions4964
546 HAGER/ANDREW
01-201-201-0000-6105 2014 FAIR SECURITY Salaries & Wages - Regular Pt
1 Transactions546
1664 HALEY/MARCIA
01-062-000-0000-6334 1/13-5/12/14 LIBRARY BOARD MILEAGE Travel Expenses - Mileage
01-062-000-0000-6111 1/13-5/12/14 LIBRARY BOARD PER DIEM Per Diems
2 Transactions1664
1319 HANSON/GEORGETTE
19-398-000-0000-6199 SAFETY GLASSES Clothing/Uniform Allowance
1 Transactions1319
2935 HARGUTH/DAVID J.
01-201-201-0000-6105 2014 FAIR SECURITY Salaries & Wages - Regular Pt
1 Transactions2935
2301 HUCKLE MEDIA, LLC
01-107-000-0000-6240 7/10 BOARD OF ADJ MTG 55165418 Advertising,Legal Notices & Subscript
1 Transactions2301
5554 JACOBSON/RHONDA
01-451-451-0000-6335 7/14-7/24 MILEAGE JACOBSON Travel Exp-Mileage-Homemakers
01-451-451-0000-6335 6/30-7/11 MILEAGE JACOBSON Travel Exp-Mileage-Homemakers
2 Transactions5554
3408 JANESVILLE TILE SUPPLY
13-320-000-0000-6379 TILE SUPPLIES 080514 7437 38 52 Other Misc Charges
*** Waseca County ***
GUSE/RUSSELL
H&H EXCAVATING INC
HAGER/ANDREW
HALEY/MARCIA
HANSON/GEORGETTE
HARGUTH/DAVID J.
HUCKLE MEDIA, LLC
JACOBSON/RHONDA
AMYS
COMMISSIONER'S VOUCHERS ENTRIESPublic-Works Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
412.25
2,477.86
8,700.00
30.00
364.00
87.54
16,254.08
187.44
2,477.8677
6,500.0078
2,200.0079
30.008
364.0080
07/01/2014 06/30/2015
12.5482
75.0081
9,235.2983
2,229.0986
2,900.6585
1,889.0584
187.449
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
1 Transactions3408
715 JARDINE, LOGAN & O'BRIEN
01-031-000-0000-6260 LEGAL SERVICES 100117 Prof & Tech Services
1 Transactions715
4687 JONES HAUGH & SMITH
41-610-000-0000-6260 CD31 IMP PREPARE PLANS/DOCS 34223 Prof & Tech Services
41-610-000-0000-6260 CD36 RESEARCH REC/MTGS/RED 34226 Prof & Tech Services
2 Transactions4687
1077 KAISER/LEAH
13-320-000-0000-6199 CLOTHING ALLOWANCE 080514 Clothing/Uniform Allowance
1 Transactions1077
4106 KIEPER/SHARILYN
01-451-451-0000-6803 TOPS MEMBERSHIP DUES 1422 Miscellaneous Expense
1 Transactions4106
787 LEHRKE/PAM
01-107-000-0000-6334 7/11 EDA LEHRKE MILEAGE Travel Expenses - Mileage
01-107-000-0000-6111 7/11 EDA LEHRKE PER DIEM Per Diems
2 Transactions787
107 LESUEUR CO TREASURER
01-451-454-0000-6880 LPHG PYMT PH NURSING Lesueur Co Phn - Chs
01-451-454-0000-6881 MCH PYMNT PHN SVC Lesueur Co Phn - Mch
01-451-454-0000-6882 TANF PYMNT PHN SVC Lesueur Co Phn - Other
01-451-454-0000-6883 LPHG PYMNT ENVIRO HLTH Lesueur Co Env Health - Chs
4 Transactions107
3987 LOCATORS & SUPPLIES INC
13-320-000-0000-6501 SUPPLIES 080514 225975 Engineering & Surveying Supplies
1 Transactions3987
6026 M PETERS ENTERPRISES
*** Waseca County ***
JANESVILLE TILE SUPPLY
JARDINE, LOGAN & O'BRIEN
JONES HAUGH & SMITH
KAISER/LEAH
KIEPER/SHARILYN
LEHRKE/PAM
LESUEUR CO TREASURER
LOCATORS & SUPPLIES INC
AMYS
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
18.00
700.00
84.97
675.00
1,200.00
175.00
2,800.00
97.11
43.31
18.0087
700.0088
9.9790
75.0089
675.0091
1,200.0092
175.0093
2,800.0094
30.0096
67.1195
43.3197
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
01-521-000-0000-6410 COURTHOUSE PARK FLAG Custodial/Building Supplies
1 Transactions6026
776 MADEL/MARY ANN
01-014-000-0000-6812 6/11-6/27/14 PETIT JURY Bailiffs
1 Transactions776
498 MALTERER/DEANNE
01-107-000-0000-6334 1/9/14 BRD OF ADJ MALTERER MILEAGE Travel Expenses - Mileage
01-107-000-0000-6111 1/9/14 BRD OF ADJ MALTERER PER DIEM Per Diems
2 Transactions498
3715 MARTIN ERDMAN LAWN CARE
01-107-000-0000-6255 5/16-7/2/14 CEMETERY MAINTENAN Cemetery Maintenance
1 Transactions3715
3470 MEDIACOM-NEW YORK
01-061-061-0000-6260 7/14 FIBER PH/HS BLDG Prof & Tech Services
1 Transactions3470
4803 MILLER ENTERPRISES OF WASECA
01-521-000-0000-6310 OUTHOUSE PUMPED CRTHSE PARK 679124 Equipment Repairs & Maintenance
1 Transactions4803
2 MINNESOTA ELEVATOR INC
11-118-000-0000-6611 CRTHSE ELEVATOR PIT WORK 310324 Building Improvements
1 Transactions2
2017 MN COUNTIES COMPUTER COOP
01-252-000-0000-6241 2014 CSTS USERS CONF 2Y1407112 Conference,Training,Registration,Dues
01-451-451-0000-6241 CHS USER GROUP SHARED MTG 2Y1407189 Conference-Training-Registration-Dues
2 Transactions2017
6384 MN DEPT OF HUMAN SERVICES
01-063-000-0000-6260 POSTAGE PVC A300IC81136I Prof & Tech Services
1 Transactions6384
*** Waseca County ***
M PETERS ENTERPRISES
MADEL/MARY ANN
MALTERER/DEANNE
MARTIN ERDMAN LAWN CARE
MEDIACOM-NEW YORK
MILLER ENTERPRISES OF WASECA
MINNESOTA ELEVATOR INC
MN COUNTIES COMPUTER COOP
MN DEPT OF HUMAN SERVICES
AMYS
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/FormulaMN FAMILY SUPPORT & RECOVERY COUNCIL
PERSONALIZED PRINTING OF WASECA INC
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
145.00
7,667.00
214.93
3,318.98
2,524.50
300.55
91.24
145.0098
38.00101
152.0099
7,477.00100
214.93102
1,046.99104
1,046.99103
1,225.00105
476.00106
85.00107
527.00108
1,232.50109
204.00110
300.55111
16.24113
75.00112
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
1121
01-091-000-0000-6241 CONF ANNA FISHER Conference-Training-Registration-Dues
1 Transactions1121
246 MN VALLEY COUNCIL OF GOVTS
01-031-000-0000-6260 PRE EMPLOY BACKGROUND CHECK 122 Prof & Tech Services
01-031-000-0000-6260 PRE EMPLOY BACKGROUND CHECK 121 Prof & Tech Services
01-062-000-0000-6242 2014 MVCOG ASSMNT Mvcog
3 Transactions246
2250 PAKOR INC
01-101-000-0000-6401 MEDIA PP PASSPORT FILM/PAPER 916521 Office Supplies
1 Transactions2250
2381 PANTHEON COMPUTER SYSTEMS INC
01-061-061-0000-6480 LENOVO THINKPAD E540 ATTY FLOA 39896 Non-Capitalized Inventory
01-061-061-0000-6480 LENOVO THINKPAD E540 WYNKOOP 39903 Non-Capitalized Inventory
01-061-061-0000-6480 ACER 24" LCD DISPLAY 39917 Non-Capitalized Inventory
3 Transactions2381
269 PATTON HOVERSTEN & BERG PA
01-014-000-0000-6260 CRT APPT ATTY 81JV14313 Prof & Tech Services
01-014-000-0000-6260 CRT APPT ATTY 81JV14185 Prof & Tech Services
01-014-000-0000-6260 CRT APPT ATTY 81JV13994 Prof & Tech Services
01-014-000-0000-6260 CRT APPT ATTY 81JV14208 Prof & Tech Services
01-014-000-0000-6260 CRT APPT ATTY 81JV14462 Prof & Tech Services
5 Transactions269
333
01-042-000-0000-6401 ENVELOPES 11746 Office Supplies
1 Transactions333
496 POSSIN/RICHARD
01-107-000-0000-6334 7/10 BRD OF ADJ POSSIN MILEAGE Travel Expenses - Mileage
01-107-000-0000-6111 7/10 BRD OF ADJ POSSIN PER DIEM Per Diems
2 Transactions496
MN FAMILY SUPPORT & RECOVERY COUNCIL
PERSONALIZED PRINTING OF WASECA INC
*** Waseca County ***
MN VALLEY COUNCIL OF GOVTS
PAKOR INC
PANTHEON COMPUTER SYSTEMS INC
PATTON HOVERSTEN & BERG PA
POSSIN/RICHARD
AMYS
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
10.79
91.02
76.12
208.02
5,851.41
144.90
61.03
717.06
10.79114
16.02116
75.00115
1.12118
75.00117
208.02177
5,851.41178
144.90119
61.0310
86.34122
93.51121
405.73120
131.48123
Page 11Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
2104 PROBUILD-WASECA
01-111-000-0000-6310 SHELVING WOOD CRT ADMIN 157855 Equipment Repairs & Maintenance
1 Transactions2104
784 RAIMANN/CAROL
01-107-000-0000-6334 7/11 EDA RAIMANN MILEAGE Travel Expenses - Mileage
01-107-000-0000-6111 7/11 EDA RAIMANN PER DIEM Per Diems
2 Transactions784
347 RATHMANN/DUANE
01-107-000-0000-6334 7/10 BRD OF ADJ RATHMANN MILEAGE Travel Expenses - Mileage
01-107-000-0000-6111 7/10 BRD OF ADJ RATHMANN PER DIEM Per Diems
2 Transactions347
2716 RDO EQUIPMENT CO INC-CHICAGO
19-391-000-0000-6310 WIPER BLADES/REARVIEW MIRROR Equipment Repairs & Maintenance
1 Transactions2716
1131 RDO EQUIPMENT-FARGO
19-391-000-0000-6310 PAYLOADER RENTAL R01911 Equipment Repairs & Maintenance
1 Transactions1131
7837 REDWOOD TOXICOLOGY LAB INC
01-252-000-0000-6260 CLIENT URINALYSIS RESULTS 2210020146 Prof & Tech Services
1 Transactions7837
460 RELIANCE ELECTRIC OF SO MN LLC
13-340-000-0000-6410 PARTS 080514 11314 Custodial/Building Supplies
1 Transactions460
1934 RIVER BEND BUSINESS PRODUCTS
01-062-000-0000-6341 COURT SERVICES 025904 Copier Maintenance
01-062-000-0000-6341 LICENSE LEASE 025907 Copier Maintenance
01-062-000-0000-6341 C7270 LEASE 025972 Copier Maintenance
20-092-000-0000-6401 MTHLY LEASE 025964 Office Supplies Forfeiture
4 Transactions1934
*** Waseca County ***
PROBUILD-WASECA
RAIMANN/CAROL
RATHMANN/DUANE
RDO EQUIPMENT CO INC-CHICAGO
RDO EQUIPMENT-FARGO
REDWOOD TOXICOLOGY LAB INC
RELIANCE ELECTRIC OF SO MN LLC
RIVER BEND BUSINESS PRODUCTS
AMYS
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
178.64
700.00
75.00
90.00
500.00
29.46
10,899.17
1,788.88
178.64124
700.00125
75.00126
90.00127
500.00128
29.46129
2,660.50130
8,238.67131
39.98179
746.87180
1,002.03181
230.0011
Page 12Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
4338 ROGGENBUCK/AMY
01-451-451-0000-6334 6/26-7/7 MILEAGE ROGGENBUCK Travel Expenses - Mileage
1 Transactions4338
131 ROHDE/JOHN
01-014-000-0000-6812 6/11-6/27 PETIT JURY Bailiffs
1 Transactions131
997 SCHMITZ OPHAUG & DOWD LLP
01-014-000-0000-6260 CRT APPT ATTY FEES 81P305620 Prof & Tech Services
1 Transactions997
242 SEACHANGE PRNTG & MKTG SVCS LLC
01-063-000-0000-6260 PCMCIA CARD 7323 Prof & Tech Services
1 Transactions242
1120 SKRIEN/MARK
01-014-000-0000-6260 CRT PROFESSIONAL FEE 81JV1483 Prof & Tech Services
1 Transactions1120
3978 SLATTERY/BRIDGET
01-103-000-0000-6330 7/20-24 MEAL REIM SLATTERY Travel Expenses - Room & Board
1 Transactions3978
2589 SMITH TOLLEFSON & RAHRICK
01-014-000-0000-6260 CRT APPT ATTY 81JV1483 Prof & Tech Services
01-014-000-0000-6260 CRT APPT ATTY 81JV13576 Prof & Tech Services
2 Transactions2589
3132 SPECIALTY PERSONNEL SERVICES INC
19-393-000-0000-6261 MARK CHANCE 7/14/14 Contracted Labor
19-393-000-0000-6261 AARON MORGAN 7/22/14 Contracted Labor
19-393-000-0000-6261 AARON MORGAN 7/29/14 Contracted Labor
3 Transactions3132
4220 STEELE CO HIGHWAY DEPT
13-330-000-0000-6340 PUP TRAILER RENTAL 080514 761 Rentals & Service Agreements
*** Waseca County ***
ROGGENBUCK/AMY
ROHDE/JOHN
SCHMITZ OPHAUG & DOWD LLP
SEACHANGE PRNTG & MKTG SVCS LLC
SKRIEN/MARK
SLATTERY/BRIDGET
SMITH TOLLEFSON & RAHRICK
SPECIALTY PERSONNEL SERVICES INC
AMYS
COMMISSIONER'S VOUCHERS ENTRIESPublic-Works Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
230.00
46,502.75
2,475.00
201.94
300.50
46,502.7512
2,475.00132
201.94133
110.50136
10.00134
180.00135
115.31138
19.47144
26.94146
2,289.00147
86.99140
19.99142
342.98141
28.05143
44.98154
28.99152
12.99151
109.99148
185.00153
27.98137
76.91139
69.98145
17.90149
Page 13Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
1 Transactions4220
2594 STONEBROOKE ENGINEERING INC
13-320-000-0000-6260 PROF SVCS 080514 3975 Prof & Tech Services
1 Transactions2594
17 STOP TECH LTD
20-209-000-0000-6260 VARDA RADIO SYSTEM T003478-IN Prof & Tech Services
1 Transactions17
72 STREICHERS
01-201-201-0000-6461 UNIFORMS I1100619 Uniform Expense
1 Transactions72
505 TOTAL GLASS-LOCK INC
01-111-000-0000-6310 KEY CYLINDER REPAIR 114621 Equipment Repairs & Maintenance
01-111-000-0000-6310 BATHROOM CABINET LOCKS 114709 Equipment Repairs & Maintenance
83-801-000-0000-6803 REKEY 2 HOUSES 114706 Miscellaneous Expense
3 Transactions505
917 TRADES OFFICE PRODUCTS
01-031-000-0000-6401 FOLDERS/ENVELOPES/PENS/TIPS 26857-1 Office Supplies
01-041-000-0000-6401 RIBBON/ROLLS 26147-634 Office Supplies
01-042-000-0000-6401 BLACK/RED RIBBON 26147-581 Office Supplies
01-042-000-0000-6480 FIREKING LEGAL CABINET 26764-1 Non-Capitalized Inventory
01-061-061-0000-6401 TONER 26826-1 Office Supplies
01-061-061-0000-6401 FOOTREST 26833-1 Office Supplies
01-061-061-0000-6401 TONER 26884-1 Office Supplies
01-091-000-0000-6401 ENVELOPES/PENS/CLIPS 26147-644 Office Supplies
01-091-000-0000-6401 CD'S & ENVELOPES 26807-1 Office Supplies
01-091-000-0000-6401 DVD'S 26807-2 Office Supplies
01-103-000-0000-6401 BUSINESS CARDS 26147-592 Office Supplies
01-115-000-0000-6410 CHAIR MAT ZONING 26840-1 Custodial/Building Supplies
01-117-000-0000-6410 CHAIR MAT HUMAN SERVICES 26866-1 Custodial/Building Supplies
01-121-000-0000-6401 RECEIPT BOOKS 26147-624 Office Supplies
01-451-451-0000-6401 STAPLER/CALCULATOR/SCISSORS 26927-1 Office Supplies
01-602-000-0000-6401 LAMINATING SHEETS 26842-1 Office Supplies
20-257-000-0000-6807 KEYS 26147-576 Jail Canteen Disbursements
*** Waseca County ***
STEELE CO HIGHWAY DEPT
STONEBROOKE ENGINEERING INC
STOP TECH LTD
STREICHERS
TOTAL GLASS-LOCK INC
AMYS
COMMISSIONER'S VOUCHERS ENTRIESSpecial Revenue Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
4,793.45
50,626.87
78.25
95.72
945.00
264.86
2,500.00
5,000.00
1,290.00150
50,626.8713
3.25156
75.00155
20.72158
75.00157
945.00159
13.93161
14.94162
137.3114
79.07182
19.61183
2,500.00160
5,000.00163
Page 14Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
20-257-000-0000-6807 DESK/MOBILE FILE BOX 26809-1 Jail Canteen Disbursements
18 Transactions917
4675 TRAFFIC MARKING SERVICE INC
13-330-000-0000-6287 STRIPING PAVEMENT 080514 7109 Traffic Marking
1 Transactions4675
278 TUTTLE/WILLIAM
01-107-000-0000-6334 7/11 EDA TUTTLE MILEAGE Travel Expenses - Mileage
01-107-000-0000-6111 7/11 EDA TUTTLE PER DIEM Per Diems
2 Transactions278
47 VOGELSANG/ROBERT
01-107-000-0000-6334 7/10 BRD OF ADJ VOGELSANG MILEAGE Travel Expenses - Mileage
01-107-000-0000-6111 7/10 BRD OF ADJ VOGELSANG PER DIEM Per Diems
2 Transactions47
436 VULETA/PREDRAG
01-201-201-0000-6105 2014 FAIR SECURITY Salaries & Wages - Regular Pt
1 Transactions436
7346 WALMART PYMT PROCESSING ATLANTA
01-103-000-0000-6401 BATTERIES/STAPLES 7/14 STMNT Office Supplies
01-103-000-0000-6401 FOLDERS 7/14 STMNT Office Supplies
13-340-000-0000-6590 SUPPLIES 080514 Tools & Shop Materials
19-393-000-0000-6410 RECYCLING SUPPLIES 7/14 STMNT Custodial/Building Supplies
19-398-000-0000-6401 OFFICE SUPPLIES 7/14 STMNT Office Supplies
5 Transactions7346
637 WASECA CO SHERIFFS POSSE
01-201-201-0000-6105 2014 FAIR SECURITY Salaries & Wages - Regular Pt
1 Transactions637
179 WASECA CO SOIL & WATER
01-107-000-0000-6271 WETLAND CONS ADMIN NRGB GRANT NRGB Grant
1 Transactions179
*** Waseca County ***
TRADES OFFICE PRODUCTS
TRAFFIC MARKING SERVICE INC
TUTTLE/WILLIAM
VOGELSANG/ROBERT
VULETA/PREDRAG
WALMART PYMT PROCESSING ATLANTA
WASECA CO SHERIFFS POSSE
WASECA CO SOIL & WATER
AMYS
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14
36.75
1,674.62
21.94
67.50
300,696.55
36.75164
1,278.91168
53.76166
147.95167
194.00165
21.94175
67.5015
Page 15Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
2316 WASECA GLASS INC
01-111-000-0000-6310 DOOR PIVOTS E DOOR CRTHSE 69877 Equipment Repairs & Maintenance
1 Transactions2316
2312 WEST GROUP PAYMENT CTR
01-091-000-0000-6453 6/14 WEST INFOR CHARGES 829859093 Law Library-West Law Communication
01-091-000-0000-6453 LIBRARY PLAN CHARGES 6/5-7/4 829941430 Law Library-West Law Communication
01-201-229-0000-6475 CLEAR ALERT BAND/WEB ANALYICS 829866831 Supplies, Administrative Office
20-014-000-0000-6453 LAW LIBRARY BOOKS 829759593 Law Library Expense
4 Transactions2312
117 WOODHAM/MATHEW
19-398-000-0000-6199 CLOTHING Clothing/Uniform Allowance
1 Transactions117
615 ZAHL EQUIPMENT SERVICE INC
13-340-000-0000-6565 FUEL CARDS 080514 240900 Other Repair Supplies
1 Transactions615
Final Total ............ 104 Vendors 183 Transactions
*** Waseca County ***
WASECA GLASS INC
WEST GROUP PAYMENT CTR
WOODHAM/MATHEW
ZAHL EQUIPMENT SERVICE INC
AMYS
COMMISSIONER'S VOUCHERS ENTRIESPublic-Works Fund
Copyright 2010 Integrated Financial Systems
1:58PM7/31/14Page 16Audit List for Board
*** Waseca County ***
AMOUNT
87,498.531
2,800.0011
116,398.1813
15,163.3019
4,186.4720
3,720.2539
70,749.8241
180.0083
300,696.55
NameFundRecap by Fund
General Revenue Fund
Building Fund
Public-Works Fund
Waste Management Fund
Special Revenue Fund
Capital Projects Fund
Ditch Fund
Forfeit Land Fund
All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: Public Health Nurse-Conditional Offer of Employment
Consent Agenda: Yes No Requested Board Date: August 5, 2014
Originating Department(s): Public Health
Presenter(s): Amy Roggenbuck, Director
Recommendation/Action(s): Approve hiring of Kirsten Carey for the Public Health Nurse position. Summary: Myself, County Administrator Laura Elvebak, and Intern Samantha Barthels conducted interviews for the Public Health Nurse position on July 2 and 3, 2014. A conditional offer was made and accepted by Kirsten Carey. The offer of employment is conditional based on successful completion of a background and reference check and Board approval. Budget/Financial Consideration: The 2014 Budget will support this position and is included in the preliminary 2015 Budget. Attachments: None
Administrator’s Office Use: Date Received: Board Action: Approved as Requested _____ I Motion Offered By _____ Denied _____ I Motion Seconded By _____ Tabled _____ I Vote By Acclamation _____ Other: ____________ _____ I Roll Call Vote _____ I District 1 Peterson _____ I District 2 Hintz _____ I District 3 Nelson _____ I District 4 Androli _____ I District 5 Kuhns _____ Attest: Tamara Wynkoop, Auditor/Treasurer
________________________________
WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: Abatements
Consent Agenda: Yes No Requested Board Date: 8-5-14
Originating Department(s): Auditor-Treasurer
Presenter(s): Tammy Wynkoop
Recommendation/Action(s): Mark Vagts, Assessor, and I recommend the following abatements: 16.003.3900 Correction to Valuation Abate $382.00 in 2014 Tax (reduces market value from $39,800 to $28,600) 16.003.3900 Correction to Valuation Correct Values for 2015 Tax
(reduces market value from $39,800 to $28,600) Alliance Pipeline – Additional Interest Payment of $1,352.00 for previous abatement. Summary: Budget/Financial Consideration: Attachments:
Administrator’s Office Use: Date Received: Board Action: Approved as Requested _____ I Motion Offered By _____ Denied _____ I Motion Seconded By _____ Tabled _____ I Vote By Acclamation _____ Other: ____________ _____ I Roll Call Vote _____ I District 1 Peterson _____ I District 2 Hintz _____ I District 3 Nelson _____ I District 4 Androli _____ I District 5 Kuhns _____ Attest: Tamara Wynkoop, Auditor/Treasurer
________________________________
WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: RAISING INMATE MEDICAL FEE FROM $10.00 TO $20.00
Consent Agenda: Yes No Requested Board Date: August 5, 2014
Originating Department(s): Sheriff’s Dept.
Presenter(s): Tim Kinniry, Jail Admin.
Brad Milbrath, Sheriff Recommendation/Action(s): Raise Inmates medical co-pay fees from $10.00 to $20.00. Summary: At the present, when an Inmate requests medical care, such as Clinic, Hospital, or Dental, the Waseca Co. Jail charges the inmate $10.00. With the rising costs of medical care, we are requesting that the Medical co-pay fee be raised to $20.00 per medical visit. Fees were reviewed of other area Jails and the proposal is consistent with those fees. Budget/Financial Consideration: None Attachments: None Administrator’s Office Use: Board Action: Approved as Requested _____ I Motion Offered By _____ Denied _____ I Motion Seconded By _____ Tabled _____ I Vote By Acclamation _____ Other: ____________ _____ I Roll Call Vote _____ I District 1 Peterson _____ I District 2 Hintz _____ I District 3 Nelson _____ I District 4 Androli _____ I District 5 Kuhns _____ Attest: Tamara Wynkoop, Auditor/Treasurer
________________________________
WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: MCCC Amended & Restated Joint Powers Agreement
Consent Agenda: Yes No Requested Board Date:
Originating Department(s): Assessor
Presenter(s): Mark Vagts
Recommendation/Action(s): Summary: Waseca County uses MCCC for software for Tax, CAMA, Corrections, Attorney, Public Health, Payroll, Auditor/Treasurer, & Highway Budget/Financial Consideration: None Attachments: Agreement
Administrator’s Office Use: Date Received: Board Action: Approved as Requested _____ I Motion Offered By _____ Denied _____ I Motion Seconded By _____ Tabled _____ I Vote By Acclamation _____ Other: ____________ _____ I Roll Call Vote _____ I District 1 Peterson _____ I District 2 Hintz _____ I District 3 Nelson _____ I District 4 Androli _____ I District 5 Kuhns _____ Attest: Tamara Wynkoop, Auditor/Treasurer
________________________________
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WASECA COUNTY BOARD OF COMMISSIONERS — JULY 15, 2014
The Waseca County Board of Commissioners met in regular session and as ditch authority on Tuesday, July 15, 2014, in the boardroom, 300 North State Street, Waseca, Minnesota. Members present were Chair Blair Nelson, Dan Kuhns, Richard Androli, Jim Peterson and Mike Hintz.
Also present were: Laura Elvebak, Administrator; Tammy Wynkoop, Auditor-Treasurer; Russ Guse, Ditch Inspector; Kurt Deter, Attorney with Rinke-Noonan; Robin Nelson, Chief Deputy Auditor-Treasurer; Paul Dressler, County Attorney; Mark Behrends, Ditch Viewer; Charity Floen, Human Services Director; Mike McGuire, Court Services Director; Nathan Richman, Highway Engineer; Amy Roggenbuck, Public Health Director; James. W. Byron; Ruth Schoenfeld; Merrill Dahle; Keith Beck; Blaine Brooks; Bill Schmidt; and Bob Byron.
Chair Nelson called the meeting of the Ditch Authority to order at 9:31 a.m. Roll call was taken and the Pledge of Allegiance was recited.
The Public Hearing for County Ditch 45 opened at 9:33 a.m.
Kurt Deter, Ditch Attorney with Rinke-Noonan, gave a brief overview of the Redetermination Benefits of County Ditch No. 45 and Consolidation of County Ditch No. 39 into County Ditch No. 45. Mark Behrends, Ditch Viewer, presented the Viewers’ Report and shared the process including the two public meetings that were held. There was no public comments regarding the redetermination of benefits or the consolidation. The Public Hearing was closed at 9:41 a.m.
Kuhns moved and Peterson seconded to approve the redetermination of benefits adopt the following resolution: Motion carried unanimously.
RESOLUTION 2014-27 for the Redetermination of Benefits of Waseca County Ditch No. 45
Whereas, the Ditch Authority for Waseca County Ditch No. 45 having considered the report of the viewers and testimony of interested parties at a final hearing this 15th day of July 2014, Be it Resolved, that the following order hereby be passed by approving the determination of benefits of Waseca County Ditch No. 45:
Order of the Ditch Authority of Waseca County Ditch No. 45 Whereas, the Ditch Authority for Waseca County Ditch No. 45, ordered the appointment of viewers to redetermine the benefits on CD No. 45 on February 18, 2014, and Whereas, the viewers have filed their final reports and a public hearing was held on July 15, 2014, to hear public input from interested parties on said report, the drainage authority of County Ditch No. 45 hereby finds that • The viewers’ report has been made and completed pursuant to Minnesota Statutes 103E.351 • The reports filed are complete and accurate
2
• The damages and benefits have been properly determined • The estimated benefits are greater than the total estimated costs, including damages • The proposed redetermination of benefits will be of public utility and benefits, and will promote the public health • The proposed redetermination of benefits is practicable Be It Ordered that the viewers’ report is hereby adopted and confirmed and that the said viewers’ report shall be used as a basis for allocating future repair costs and that the Waseca County Auditor, after the expiration of the appeal period, shall proceed to award a contract for the implementation of the grass strips as determined in the viewers’ report and engineer’s report for the repair of CD No. 45. The chairman of the ditch authority and the Waseca County Auditor are hereby authorized to sign said order.
Androli moved and Hintz seconded the motion to adopt the following resolution to consolidate CD No. 39 into CD No. 45. Motion carried unanimously.
RESOLUTION 2014-31 for the Redetermination of Benefits of Waseca County Ditch No. 45 and Consolidation of County Ditch No. 39 into County Ditch No. 45
Whereas, the Ditch Authority for Waseca County Ditch No. 45, including the Consolidation of
County Ditch No. 39 into County Ditch No. 45, having considered the report of the viewers and testimony of interested parties at a final hearing this 15th day of July 2014,
Be it Resolved, that the following order hereby be passed by approving the determination of
benefits of Waseca County Ditch No. 45, including the consolidation of County Ditch No. 39 into County Ditch No. 45:
Order of the Ditch Authority of Waseca County Ditch No. 45 (including the Consolidation of County Ditch No. 39)
Whereas, the Ditch Authority for Waseca County Ditch No. 45, ordered the appointment of viewers to redetermine the benefits on CD No. 45 on February 18, 2014, and Whereas, the viewers have filed their final reports and a public hearing was held on July 15, 2014, to hear public input from interested parties on said report, the drainage authority of County Ditch No. 45 hereby finds that
• The viewers’ report has been made and completed pursuant to Minnesota Statutes 103E.351 • The reports filed are complete and accurate • The redetermination incorporates the Consolidation of County Ditch No. 39 into County Ditch No.
45 • The damages and benefits have been properly determined • The estimated benefits are greater than the total estimated costs, including damages • The proposed redetermination of benefits will be of public utility and benefits, and will promote the
public health • The proposed redetermination of benefits is practicable
3
Be It Ordered that the viewers’ report is hereby adopted and confirmed and that the said viewers’ report shall be used as a basis for allocating future repair costs and that the Waseca County Auditor, after the expiration of the appeal period, shall proceed to award a contract for the implementation of the grass strips as determined in the viewers’ report and engineer’s report for the repair of CD No. 45. The chairman of the ditch authority and the Waseca County Auditor are hereby authorized to sign said order.
At 9:44 a.m. the Public Hearing for County Ditch No. 46 was opened.
Kurt Deter, Ditch Attorney with Rinke-Noonan, gave a brief overview of the Redetermination of County Ditch No. 46. Mark Behrends, Ditch Viewer, presented the Viewers’ Report and shared the process including the two public meetings that were held. Mark discussed the pasture land included in the redetermination, how the value was established and recommended the fence be moved and no grazing be done on the buffer strip area. There were no public comments regarding the redetermination of benefits. The Public Hearing was closed at 9:55 a.m.
Androli moved and Hintz seconded the motion to approve the redetermination of benefits as presented by the following resolution: Motion carried unanimously.
RESOLUTION 2014-28 for the Redetermination of Benefits of Waseca County Ditch No. 46
Whereas, the Ditch Authority for Waseca County Ditch No. 46 having considered the
report of the viewers and testimony of interested parties at a final hearing this 15th day of July 2014,
Be it Resolved, that the following order hereby be passed by approving the determination
of benefits of Waseca County Ditch No. 46:
Order of the Ditch Authority of Waseca County Ditch No. 46 Whereas, the Ditch Authority for Waseca County Ditch No. 46, ordered the appointment of viewers to redetermine the benefits on CD No. 46 on February 18, 2014, and Whereas, the viewers have filed their final reports and a public hearing was held on July 15, 2014, to hear public input from interested parties on said report, the drainage authority of County Ditch No. 46 hereby finds that
• The viewers’ report has been made and completed pursuant to Minnesota Statutes 103E.351
• The reports filed are complete and accurate • The damages and benefits have been properly determined • The estimated benefits are greater than the total estimated costs, including damages • The proposed redetermination of benefits will be of public utility and benefits, and will
promote the public health • The proposed redetermination of benefits is practicable
4
Be It Ordered that the viewers’ report is hereby adopted and confirmed and that the said viewers’ report shall be used as a basis for allocating future repair costs and that the Waseca County Auditor, after the expiration of the appeal period, shall proceed to award a contract for the implementation of the grass strips as determined in the viewers’ report and engineer’s report for the repair of CD No. 46. The chairman of the ditch authority and the Waseca County Auditor are hereby authorized to sign said order.
Tammy Wynkoop, Auditor-Treasurer and Russ Guse, Ditch Inspector requested
to proceed with redeterminations of benefits on County Ditches No. 18, 21, 34, 43, 44, and 50. Kuhns move to table County Ditches No. 18 and 44 for further information; proceed with redeterminations of County Ditches No. 21, 34, 43, and 50; and approve the viewers per the following orders. Hintz seconded and the motion carried unanimously.
ORDER APPOINTING VIEWERS – COUNTY DITCH NO. 21
The Waseca County Board hereby determines that the original benefits or damages determined in drainage proceedings for County Ditch No. 21 do not reflect present day land values or that the benefited or damaged areas have changed. IT IS THEREFORE ORDERED THAT: Chris Christianson 27258 810th Ave Hollandale MN 56045 Mark Behrends 20060 700th Ave Albert Lea MN 56007 Dennis A. Distad 2003 Brookside Dr Albert Lea MN 56007 three disinterested residents of the state, be and hereby are appointed Viewers to redetermine and report the benefits and damages and the benefited and damaged areas of County Ditch No. 21 with
Robert Hansen Arlen Schamber PO Box 152 or 200 21st St NW Freeborn MN 56032 Austin MN 55912
hereby appointed as alternates. IT IS FURTHER ORDERED, that the Viewers, after taking an oath to faithfully perform their duties as Viewers and, after having received from the County Auditor-Treasurer, certified copies of the Order appointing them as Viewers and of the Order designating the time and place of their first meeting, proceed with their work as such Viewers pursuant to law and make and file their Report with the Auditor-Treasurer at the earliest possible date.
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ORDER APPOINTING VIEWERS – COUNTY DITCH NO. 34
The Waseca County Board hereby determines that the original benefits or damages determined in drainage proceedings for County Ditch No. 34 do not reflect present day land values or that the benefited or damaged areas have changed. IT IS THEREFORE ORDERED THAT: Chris Christianson 27258 810th Ave Hollandale MN 56045 Mark Behrends 20060 700th Ave Albert Lea MN 56007 Dennis A. Distad 2003 Brookside Dr Albert Lea MN 56007 three disinterested residents of the state, be and hereby are appointed Viewers to redetermine and report the benefits and damages and the benefited and damaged areas of County Ditch No. 34 with
Robert Hansen Arlen Schamber PO Box 152 or 200 21st St NW Freeborn MN 56032 Austin MN 55912
hereby appointed as alternates. IT IS FURTHER ORDERED, that the Viewers, after taking an oath to faithfully perform their duties as Viewers and, after having received from the County Auditor-Treasurer, certified copies of the Order appointing them as Viewers and of the Order designating the time and place of their first meeting, proceed with their work as such Viewers pursuant to law and make and file their Report with the Auditor-Treasurer at the earliest possible date.
ORDER APPOINTING VIEWERS – COUNTY DITCH NO. 43
The Waseca County Board hereby determines that the original benefits or damages determined in drainage proceedings for County Ditch No. 43 do not reflect present day land values or that the benefited or damaged areas have changed. IT IS THEREFORE ORDERED THAT: Chris Christianson 27258 810th Ave Hollandale MN 56045
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Mark Behrends 20060 700th Ave Albert Lea MN 56007 Dennis A. Distad 2003 Brookside Dr Albert Lea MN 56007 three disinterested residents of the state, be and hereby are appointed Viewers to redetermine and report the benefits and damages and the benefited and damaged areas of County Ditch No. 43 with
Robert Hansen Arlen Schamber PO Box 152 or 200 21st St NW Freeborn MN 56032 Austin MN 55912
hereby appointed as alternates. IT IS FURTHER ORDERED, that the Viewers, after taking an oath to faithfully perform their duties as Viewers and, after having received from the County Auditor-Treasurer, certified copies of the Order appointing them as Viewers and of the Order designating the time and place of their first meeting, proceed with their work as such Viewers pursuant to law and make and file their Report with the Auditor-Treasurer at the earliest possible date.
ORDER APPOINTING VIEWERS – COUNTY DITCH NO. 50
The Waseca County Board hereby determines that the original benefits or damages determined in drainage proceedings for County Ditch No. 50 do not reflect present day land values or that the benefited or damaged areas have changed. IT IS THEREFORE ORDERED THAT: Chris Christianson 27258 810th Ave Hollandale MN 56045 Mark Behrends 20060 700th Ave Albert Lea MN 56007 Dennis A. Distad 2003 Brookside Dr Albert Lea MN 56007 three disinterested residents of the state, be and hereby are appointed Viewers to redetermine and report the benefits and damages and the benefited and damaged areas of County Ditch No. 50 with
Robert Hansen Arlen Schamber PO Box 152 or 200 21st St NW Freeborn MN 56032 Austin MN 55912
hereby appointed as alternates.
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IT IS FURTHER ORDERED, that the Viewers, after taking an oath to faithfully perform their duties as Viewers and, after having received from the County Auditor-Treasurer, certified copies of the Order appointing them as Viewers and of the Order designating the time and place of their first meeting, proceed with their work as such Viewers pursuant to law and make and file their Report with the Auditor-Treasurer at the earliest possible date.
Tammy Wynkoop, Auditor-Treasurer and Russ Guse, Ditch Inspector, requested
appointing an engineer for the preceding projects. Androli moved and Hintz seconded to appoint the engineer by the following orders: Motion carried unanimously.
ORDER APPOINTING ENGINEER – COUNTY DITCH NO. 21
WHEREAS, the Waseca County Board of Commissioners has determined that the original benefits
or damages determined in the above drainage system do not reflect reasonable present day land values or that the benefited or damaged areas have changed. NOW, THEREFORE, IT IS HEREBY ORDERED that Jones, Haugh & Smith, Inc., an engineering firm, is appointed as a competent and experienced civil engineer, to make a preliminary survey and to make and file its report in the office of the Waseca County Auditor-Treasurer for the purpose of assisting the Viewers in their duties pursuant to M. S. 103E.311. Such duties shall include, but not be limited to, preparation of maps and data as follows:
1. Locating and plotting watershed boundaries; 2. Plotting county ditches and tile on maps; 3. Determination and plotting ownership boundaries; 4. Computation of areas to be acquired for right-of-way and for one-rod grass strip; 5. Such other technical assistance as the Viewers may request.
ORDER APPOINTING ENGINEER – COUNTY DITCH NO. 34
WHEREAS, the Waseca County Board of Commissioners has determined that the original benefits or damages determined in the above drainage system do not reflect reasonable present day land values or that the benefited or damaged areas have changed. NOW, THEREFORE, IT IS HEREBY ORDERED that Jones, Haugh & Smith, Inc., an engineering firm, is appointed as a competent and experienced civil engineer, to make a preliminary survey and to make and file its report in the office of the Waseca County Auditor-Treasurer for the purpose of assisting the Viewers in their duties pursuant to M. S. 103E.311. Such duties shall include, but not be limited to, preparation of maps and data as follows:
1. Locating and plotting watershed boundaries; 2. Plotting county ditches and tile on maps; 3. Determination and plotting ownership boundaries; 4. Computation of areas to be acquired for right-of-way and for one-rod grass strip; 5. Such other technical assistance as the Viewers may request.
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ORDER APPOINTING ENGINEER – COUNTY DITCH NO. 43
WHEREAS, the Waseca County Board of Commissioners has determined that the original benefits
or damages determined in the above drainage system do not reflect reasonable present day land values or that the benefited or damaged areas have changed. NOW, THEREFORE, IT IS HEREBY ORDERED that Jones, Haugh & Smith, Inc., an engineering firm, is appointed as a competent and experienced civil engineer, to make a preliminary survey and to make and file its report in the office of the Waseca County Auditor-Treasurer for the purpose of assisting the Viewers in their duties pursuant to M. S. 103E.311. Such duties shall include, but not be limited to, preparation of maps and data as follows:
1. Locating and plotting watershed boundaries; 2. Plotting county ditches and tile on maps; 3. Determination and plotting ownership boundaries; 4. Computation of areas to be acquired for right-of-way and for one-rod grass strip; 5. Such other technical assistance as the Viewers may request.
ORDER APPOINTING ENGINEER – COUNTY DITCH NO. 50
WHEREAS, the Waseca County Board of Commissioners has determined that the original benefits or damages determined in the above drainage system do not reflect reasonable present day land values or that the benefited or damaged areas have changed. NOW, THEREFORE, IT IS HEREBY ORDERED that Jones, Haugh & Smith, Inc., an engineering firm, is appointed as a competent and experienced civil engineer, to make a preliminary survey and to make and file its report in the office of the Waseca County Auditor-Treasurer for the purpose of assisting the Viewers in their duties pursuant to M. S. 103E.311. Such duties shall include, but not be limited to, preparation of maps and data as follows:
1. Locating and plotting watershed boundaries; 2. Plotting county ditches and tile on maps; 3. Determination and plotting ownership boundaries; 4. Computation of areas to be acquired for right-of-way and for one-rod grass strip; 5. Such other technical assistance as the Viewers may request.
Russ Guse, Ditch Inspector, presented repairs needed on County Ditches No. 8, 29, 3, and 50. Androli moved and Kuhns seconded to proceed with repairs and document all necessary information for possible FEMA assistance due to recent flooding. Motion carried unanimously.
Kuhn moved and Androli seconded to adjourn ditch authority at 10:05 a.m. Motion carried unanimously.
Chair Nelson called the regular session to order at 10:12 a.m. Roll call was taken and the Pledge of Allegiance was recited.
There was no public comment.
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Androli moved and Hintz seconded the motion to approve the agenda as presented. Motion carried unanimously.
Correspondence was shared and the bills were found to be in order.
At Department Head Time, Tammy Wynkoop, Auditor-Treasurer advised the Board of two Confessions of Judgment that were entered into and gave an update on the status of the tax forfeiture process.
Hintz requested the removal item c. Investment Report from the Consent Agenda to be voted on as a separate issue.
Hintz moved and Androli seconded the motion to approve the consent agenda as amended. Motion carried unanimously.
a. Approval of Bills b. Approval of Transfer of Funds
$483.60 from Employee Dependent Care (89) to General Revenue Fund (01) $77.71 from Employee Health Savings Account (89) to General Revenue Fund (01)
c. Approval of Investment Portfolio Report d. Approval of Sand Bag Purchase from Berg Bag Co. at a cost of $4,464.00 e. Approval of Conditional Offer of Employment – Nicole Kalow, Court Services Officer f. Approval of Conditional Offer of Employment – Brandon Servantez, Court Services Officer g. Approval of Child Support Supervision Agreement Extension with Steele County h. Approval of Contract Renewal with Betti Walter for Waiver Case Management at the rate of $66.26 per hour. i. Approval of Contract Renewal with Flying Time Taxi j. Approval of Contract Renewal with Taxi Connection k. Acceptance of Resignation Effective July 6, 2014 – Gary Francis, Custodian l. Acceptance of Veterans Services/Emergency Management Monthly Report m. Acceptance of Human Services Monthly Report
Kuhns moved and Androli seconded to accept the Investment Report as
submitted. Motion carried 4-0, Commissioner Hintz abstained from the vote. Kuhns moved and Androli seconded the motion to approve the minutes from the
July 1, 2014, regular county board meeting. Motion carried unanimously.
Ryan Engelstad, CPA with Baker Tilly Virchow Krause, LLP presented the results of the 2013 audit for Waseca County. The final audit documents will be mailed in the near future.
Commissioner Kuhns left the meeting at 10:30 a.m.
Hintz moved and Androli seconded to accept the draft audit report as presented. Motion carried unanimously.
Amy Roggenbuck presented a request to increase the hours for the Community Health Specialist from .75 time to .80 time to assist with Public Health Emergency
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Preparedness. Hintz moved and Androli seconded to approve the increase in hours. Motion carried unanimously.
Mike McGuire, Court Services Director, presented a proposal to create a community corrections act probation delivery system. Hintz moved and Androli to deny the request to enter into the delivery system venture. Motion carried by roll call 3-1 (Peterson-no, Androli-yes, Hintz-yes, and Nelson-yes).
Nathan Richman, Highway Engineer, presented quotes for roof repair, siding and insulation at the Waldorf shop. No action was taken.
Richman presented a Request for Advance of $1,219,574.30 from MNDOT for Construction allotment. Androli moved and Peterson seconded to approve the following resolution to request the advance of funds. Motion carried by roll call 3-1 (Peterson-yes, Androli-yes, Hintz-no, and Nelson-yes).
RESOLUTION NO. 2014-30 WHEREAS, the County of Waseca is planning to implement County State Aid Street Project(s) in 2014 which will require State Aid funds in excess of those available in its State Aid Regular and Municipal Construction Account, and WHEREAS, said County is prepared to proceed with the construction of said project(s) through the use of an advance from the County State Aid Construction Fund to supplement the available funds in their State Aid Regular and Municipal Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of date July 14, 2014 $ 3,079,204.18 Less estimated disbursements: Project # 81-603-032 $ 186,359.75 Project # 81-612-008 $1,546,624.45 Project # 81-613-007 $ 230,922.00 Project # 81-613-008 $2,184,872.28 Bond Principle (if any) $ 0.00 Project Finals (overruns-if any) $ 150,000.00 Other_________________ $ 0.00 Total Estimated Disbursements $ 4,298,778.48 Advance Amount (amount in excess of acct balance) $ 1,219,574.30
WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota
Statutes 162.08, Subd. 5 & 7 and Minnesota Rules, Chapter 8820, and WHEREAS, the County acknowledges advance funds are released on a first-come-first-serve basis and this
resolution does not guarantee the availability of funds.
NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved County State Aid Highway Project(s) of the County of Waseca in an amou8nt up to $ 1,219,574.30 in accordance with Minnesota Rules 8820.1500, Subp. 9. I hereby authorize
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repayments from subsequent accruals to the Regular/Municipal Construction Account of said County from future year allocations until fully repaid.
Administrator Laura Elvebak presented her report and an updated organization chart.
Having no further county board business, Hintz moved and Androli seconded the motion to adjourn the meeting. Motion carried unanimously and meeting adjourned at 12:55 p.m.
________________________________
Blair J. Nelson, Chairperson Waseca County Board of Commissioners
ATTEST: _____________________________ Tamara J. Wynkoop, Clerk Waseca County Auditor/Treasurer The following bills were audited and allowed: 3D SPECIALTIES INC 428.05 A.H. HERMEL COMPANY INC 177.95 ADVANCED CORRECTIONAL HEALTHCARE 3,143.86 ADVANCED GUTTERING 2,100.00 AG POWER ENTERPRISES INC 76.14 ALLSTATE CASH REGISTER 55.00 ASSOC OF MN COUNTIES 100.00 AUTO VALUE WASECA INC 257.40 BAKER TILLY VIRCHOW KRAUSE LLP 9,500.00 BARTZ R ELECTRIC LLC 97.50 BEAR GRAPHICS INC 2,616.50 BEHRENDS/MARK 1,235.40 BERG BAG COMPANY 4,464.00 BOCKS SERVICE INC 1,094.00 BORNEKE CONSTRUCTION INC 11,731.50 BRITTON PLUMBING & HEATING INC 481.04 BUDACH IMPLEMENT INC 23.37 CARQUEST AUTO PARTS 205.66 CHARLIES HARDWARE INC 680.04 CHRISTENSEN TIRE & AUTO REPAIR 2,306.03 CIT INC 280.00 CONNOR/KATHLEEN A 18.20
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COPIER BUSINESS SOLUTIONS INC 252.68 CORNELIUS/RACHEL 7.25 CULLIGAN 23.10 DAVE'S BODY SHOP 3,389.89 DEML FORD INC 8,311.22 DIAMOND MOWERS INC 241.52 DINNEEN/DENNIS A 41.44 DONAHUE ELECTRIC LLC 468.55 EMERGENCY AUTO TECH, INC 771.00 EXPRESS CARE INC 82.35 FAME AWARDS INC 65.00 FARRELL EQUIP & SUPPLY INC 85.95 FCI WASECA 272.50 FIRST NATIONAL BANK 3603 307.72 FIRST NATIONAL BANK 7357 206.43 FIRST NATIONAL BANK 3975 66.47 FIRST NATIONAL BANK OMAHA 518.18 FIRST NATIONAL BANK OMAHA 95.08 FIRST NATIONAL BANK OMAHA 4549 1,091.09 FIRST NATIONAL BANK OMAHA 4572 77.80 FIRST NATIONAL BANK OMAHA 4614 323.21 FIRST NATIONAL BANK OMAHA 4648 270.75 FIRST NATIONAL BANK OMAHA 4986 650.94 FIRST NATIONAL BANK OMAHA 5215 14.15 FIRST NATIONAL BANK OMAHA 5348 192.16 FIRST NATIONAL BANK OMAHA 5462 898.75 FIRST NATIONAL BANK OMAHA 5595 149.07 FIRST NATIONAL BANK OMAHA 6171 10.00 FIRST NATIONAL BANK OMAHA 6957 525.00 FIRST NATIONAL BANK OMAHA 8264 454.05 FLEET PRIDE 77.48 FOLIE ROOFING LLC 325.00 G&K SERVICES INC 242.11 GAMBLES OUR OWN HARDWARE 45.19 GEOCOMM INC 7,988.00 GODFATHER'S EXTERMINATING INC 195.00 GUSE/RUSSELL 690.74 H&A ADMINISTRATORS 608.00 HEALTHY SMILES INC 300.00 HILLYARD INC 172.00 HKS CONSTRUCTION 1,794.09 HOWARD/COLLEEN 12.00 HUCKLE MEDIA, LLC 229.95 HY-VEE OWATONNA 737.60 HY-VEE WASECA 426.00 HYVEE FOOD STORES 20.99
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INTERSTATE POWER SYSTEMS, INC 980.00 JACOBSON/RHONDA 8.96 JANESVILLE HARDWARE LLC 69.35 JOBS PLUS INC 522.97 KUNZ/ALAN 60.00 LAMPERT YARDS INC 38.11 LESUEUR CO TREASURER 21,906.80 LINES/KEVIN 49.99 M PETERS ENTERPRISES 63.00 MAG'S GARAGE DOOR REPAIR 100.00 MARQUARDT/STEVE 100.00 MEDIACOM-NEW YORK 1,200.00 MEDTOX LABORATORIES 136.32 MINNESOTA ELEVATOR INC 247.01 MN COMM OF TRANSPORTATION 300.00 MN COUNTIES COMPUTER COOP 19,521.55 MN COUNTIES INTERGOVERNMENTAL 888.00 MN CVSO ASSIS & SECRET ASSN DULUTH 25.00 MN DEPT OF HEALTH WELL MGT 20.00 MN OFFICE OF ENTERPRISE TECH 1,300.00 MN SHERIFFS ASSOC 1,200.00 NELSON/BLAIR 89.88 OWATONNA METAL RECYCLING INC. 246.00 PANTHEON COMPUTER SYSTEMS INC 2,169.41 PERSONALIZED PRINTING OF WASECA INC 327.80 PLUNKETT'S 93.03 POWERPLAN INC 21,651.00 PREMIER VETERINARY CENTER LLC 583.84 RAMY TURF PRODUCTS 1,072.88 RED FEATHER PAPER CO INC 573.60 REDWOOD TOXICOLOGY LAB INC 209.50 RETROFIT COMPANIES/THE 633.77 RINKE-NOONAN ATTORNEYS AT LAW 2,527.50 RIVER BEND BUSINESS PRODUCTS 984.89 ROAD MACHINERY & SUPPLIES CO 587.49 ROGGENBUCK/AMY 58.80 RONCO ENGINEERING SALES INC 19.90 SEACHANGE PRNTG & MKTG SVCS LLC 3,654.14 SIGN PRO-OWATONNA 475.00 SKJEVELAND ENTERPRISES 745.60 SPECIALTY PERSONNEL SERVICES INC 1,038.08 STATE OF MN BUREAU OF CRIM APP 775.00 STEELE CO DETENTION CENTER 4,265.29 STEELE COUNTY CLOTHSLINE INC 413.10 STEELE COUNTY LANDFILL 8,174.80 STEWART SANITATION 1,958.00
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SYVERSON FORD TRUCK INC/DAVE 177.77 THERMO KING SALES & SERVICE 698.00 THRIFTY WHITE STORES INC 1,741.63 TOWMASTER 9,604.00 TRADES OFFICE PRODUCTS 1,504.03 WLAMART PYMT PROCESSING ATLANTA 79.89 WASECA CO PUBLIC HEALTH 30.00 WASECA PROPERTIES INC 19.60 WASECA RENT & SAVE 358.02 WASTE MANAGEMENT-CAROL STREAM 21,774.55 WESTMAN FREIGHTLINER INC 9.96 WESTPHAL/DEB 60.48 WYNKOOP/TAMMY 75.04
WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: RECRUITMENT REQUEST - MAINTENANCE WORKER
Consent Agenda: Yes No Requested Board Date: August 5, 2014
Originating Department(s): Buildings & Grounds Maintenance
Presenter(s): Brian Tomford, Buildings & Grounds Maintenance Director
Recommendation/Action(s): Approve the recruitment of a Maintenance Worker for the Buildings & Grounds Maintenance Department. Summary: The Custodian position was vacated in July 2014. After an assessment of the needs of the department, including consideration of changing and additional functions to the Buildings & Grounds Maintenance in recent years, it is being requested to recruit for a Maintenance Worker, which would be responsible for functions above and beyond that of a Custodian related to buildings and grounds maintenance, including fleet maintenance and parks. Budget/Financial Consideration: The position of Custodian ($13.19 - $17.30) is included in the 2014 budget. The 2014 budget also includes an additional full-time employee (Parks Caretaker $13.19 - $17.30). It is expected that the recruitment of a Maintenance Worker ($14.79 - $19.42) will significantly reduce or eliminate the need for any additional staff if service level expectations and functions remain constant. Attachments: Job description Departmental Organization Chart Overview of Additional Functions and Unmet Needs Administrator’s Office Use: Board Action: Approved as Requested _____ I Motion Offered By _____ Denied _____ I Motion Seconded By _____ Tabled _____ I Vote By Acclamation _____ Other: ____________ _____ I Roll Call Vote _____ I District 1 Peterson _____ I District 2 Hintz _____ I District 3 Nelson _____ I District 4 Androli _____ I District 5 Kuhns _____ Attest: Tamara Wynkoop, Auditor/Treasurer
________________________________
Revised: July 2014
WASECA COUNTY Job Description
POSITION TITLE: DEPARTMENT: PAY GRADE
Maintenance Worker Building and Grounds 3
CLASSIFICATION: SUPERVISOR: POSITIONS SUPERVISED:
Union, Non-Exempt Buildings & Grounds Director None POSITION SUMMARY: Under the general direction of the Buildings & Grounds Director, the Maintenance Worker is responsible to perform general building light maintenance including plumbing and heating, electrical, carpentry, etc. and cleaning; grounds keeping; vehicle maintenance and performs other duties as apparent or assigned. ESSENTIAL JOB DUTIES: • Cleans and sanitizes county facilities using established practices and procedure.
• Performs light vehicle maintenance and cleaning, including, but not limited to: oil changes, tire rotation, fluid replacement, etc.
• Performs basic custodial functions, such as cleaning restrooms and offices, windows, carpet, flooring, etc. Strips, cleans, buffs and applies floor sealer and floor finish to hard surface floors; vacuums and shampoos carpets. Washes walls and equipment.
• Collects, sorts and disposes of recyclable materials.
• In coordination with the Buildings & Grounds Director and Maintenance Worker – Lead, performs preventative maintenance and makes minor building repairs and assists with building projects. Completes daily, weekly and monthly checklists on building equipment maintenance procedures.
• Assists with the setup and tear down of facilities/grounds for meetings, conference, events, etc.
• Performs preventative maintenance procedures on building mechanical equipment on a scheduled basis; inspects belts, checks fluid levels, replaces filters, greases bearings, seals, etc: repairs or replaces broken parts.
• Lock and unlock assigned buildings; secure buildings and facilities when not in use checking for unlocked doors and windows; report any unauthorized occupants; turns off lights.
• Follows instructions regarding the use of chemical and supplies.
• Replaces broken windows; repair doors, door locks and closets; installs window blinds, repair and paint walls.
• Performs cleaning and related activities such as removing snow or debris from sidewalks and parking lots.
• Performs minor landscaping such as picking up garbage, mowing, trimming trees and shrubbery, planting flowers, seeding and watering grass, etc.
• Moves furniture, equipment, supplies and tools.
Waseca County Job Description Maintenance Worker Page 2 of 3
• Performs routine plumbing repairs such as unstopping toilets, sinks and urinals; fixing minor
water leaks, leaking faucets and water fountains.
• Collects garbage and performs maintenance in Waseca County Parks. Reports vandalism and/or suspicious materials to law enforcement or the proper authorities.
• Maintains inventories of necessary supplies and equipment.
• Observes prescribed health and safety precautions in the performance of all tasks, utilizes appropriate protective clothing, materials and equipment in the maintenance of safe and sanitary conditions within all facilities. Assists with ADA accessibility. Responsible for keeping buildings in compliance with OSHA laws.
• Effective and respectful communication and interactions with other employees, supervisors, individuals for other organizations and citizen customers.
• Attendance during regularly scheduled work hours and outside regular hours as necessary. ADDITIONAL FUNCTIONS OF THE JOB: • Checks and maintains boiler(s).
• Participates in professional staff development. Participates in training and education opportunities to maintain and improve proficiency.
• Performs other related functions as specified in Minnesota Statutes, as required by the County Board, assigned, or apparent.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: • Ability to communicate effectively both verbally and in writing. • Ability to get along well with others and work effectively as part of a team. • Ability to work independently in performing required tasks. • Ability to use logical and creative thought processes to develop solutions according to written
specifications and/or verbal instructions. • Ability to understand and effectively carry out oral and written directions. • Ability to analyze problems and assist in establishing procedures for their resolution. • Knowledge of trades related to building maintenance and repair. • Knowledge of machinery, equipment, and tools necessary for the maintenance and repair of
public buildings. • Skill in following safety practices and recognizing hazards. PHYSICAL/MENTAL REQUIREMENTS: • Requires incumbent to work inside; on slippery surfaces; alone, with others, around others and
have contact with the public. • May be exposed to conditions such as: noise; excessive noise; vibration; infectious diseases;
bodily injury; explosive material/equipment; moving objects; heat; extreme heat; cold; extreme cold; wetness; humidity; and marked changes in temperature or humidity.
• Activities that occur continuously include: hearing; communicating verbally; use off fingers, wrists, and hands for handling, fine manipulating and sense of touch; problem solving; analytical ability; using interpersonal skills; working with interruptions; and time management.
Waseca County Job Description Maintenance Worker Page 3 of 3
• Activities that occur frequently include: exertion of up to 25 pounds of force; standing; walking;
climbing; stooping; kneeling; crouching or crawling; tasting or smelling; pushing or pulling; seeing with near vision, far vision, depth perception, accommodation, color vision and peripheral vision; use of organizational skills; and concentration.
• Activities that occur occasionally include: sitting; exertion of up to 50 pounds of force; reaching at, above and below shoulder level with the right, left and both shoulders at the same time; communicating in writing; and using creativity.
• Activities that occur infrequently include: exertion of up to 100 pounds of force; twisting; bending; and carrying and lifting up to 25 pounds.
• Work is generally in a moderately noisy location (e.g. business office with computer printers and/or light traffic)
MINIMUM QUALIFICATIONS • High School Diploma or G.E.D. • Previous work experience in carpentry, landscaping, plumbing, heating and cooling, etc.
PREFERRED QUALIFICATIONS • At least one (1) year of work experience as a Maintenance Worker • Possession of a Boilers License • Post-secondary education in plumbing, HVAC, electrical, vehicle maintenance, or related field • Work experience in vehicle maintenance • Work experience in electrical
CONDITIONS OF EMPLOYMENT: • Must possess a valid driver’s license and be able to drive in the State of Minnesota. • Must satisfactorily pass a criminal background and physical examination. • Must comply with organizational and departmental policies. WORK SCHEDULE: The typical work hours for this position 6:00 a.m. to 2:30 p.m., Monday thru Friday. The position may require on-call, evening, holiday and additional hours as required or assigned. EQUIPMENT/ JOB LOCATION: This position will be located in Waseca County facilities, including, but not limited to: Courthouse, Security Building, East Annex, Extension Building, Human Services/Public Health Building and Highway Department Building, as well as, county parks. Equipment used to perform required functions include, but is not limited to: Computer, printer, calculator, copier, fax machine, drills, communication radio, shovels, brooms, rakes, hand tools, post pounder, saws, hand sprayer, weed whip, mowers, skid steer, pick up with snow removal equipment and air compressor. This position does require the operation of an automobile. OSHA/ADA REQUIREMENTS: Employees in this position must meet related OSHA standards and requirements. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Revised: July 2014
Board of Commissioners
County Administrator Laura Elvebak
Buildings & Grounds Maintenance Director
Brian Tomford
Custodian Michelle Mays
Custodian Vacant
Maintenance Worker Steve Marquardt
Parks Caretaker Vacant
Maintance Worker - Lead
Steve Cooper
Buildings & Grounds
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Item No. Description Unit Quantity Unit Price Total Price
Watchguard Trade Up SN: 908755129B487, 908755510-8306 3 Year-TradeUp XTM 535 UTM Suite Bundle Each 1 6,559.00 6,559.003 Year XTM 535 HA UNIT Each 1 2,295.00 2,295.00
0.00
8,854.00
0.00
Total:
Total Sales Tax:Invoice Discount:
Subtotal: 8,854.00Pricing and availability subject to change. State and local taxes or shipping fees may apply.
DO NOT PAY FROM QUOTE
Net 30Deliver by CITShip Via
Terms
SALES QUOTE
Woodbury, MN 551252375 Ventura Drive
Phone: 651-450-0333 Fax: 651-450-0300
SalesPersonCustomer ID
Joshua R Matthies10234
Ship To:
Waseca, MN 56093307 N State StJudy HillerWaseca County
Page:Sales Quote Date:Sales Quote No.: 46137
7/11/20141
Sell To:
Waseca, MN 56093307 N State StWaseca County
Joshua R [email protected]:
COUNTY ADMINISTRATOR
Waseca County Courthouse 307 North State Street
Waseca, MN 56093 Phone: (507) 835-0630
Fax: (507) 835-0633 www.co.waseca.mn.us
The mission of Waseca County is to effectively provide services for the health, safety, and general welfare of the public.
MEMORANDUM Date: July 30, 2014
To: Board of Commissioners
From: Laura Elvebak, County Administrator
Subject: July 10 - 30, 2014 Update The purpose of this memorandum is to provide an update from the Administrator’s Office:
1. I advised and discussed several personnel and labor relations-related situations with supervisors and/or Department Heads.
2. I worked with several department heads regarding position vacancies and departmental restructuring.
3. I continue to work with Justin Weinberg, Waseca County Legal Counsel, and Nathan Richman regarding the highway 14 turnback agreement.
4. I worked with staff, City of Waseca staff and the Veterans Memorial Committee revising and reviewing the site application permit for the Veterans Memorial on the Courthouse south lawn.
5. I participated in a conversation regarding technology needs in the East Annex.
6. I attended the Steele-Waseca Drug Court Ribbon Cutting in Waseca County.
7. I participated in a Building Committee Meeting.
8. I attended a Minnesota Association of County Administrators (MACA) Technical Day and Meeting.
WORKSHOP DATES AND LOCATIONS
Sept. 4: RochesterRamada Inn, 1517 16th St. S.W.
Sept. 10: Marshall — NEW VENUE!Southwest Minnesota State University, Student Center, 1501 State St. (corner of Hwy 19 and Hwy 23). Use the A parking lot.
Sept. 11: MankatoCountry Inn & Suites, 1900 Premier Dr.
Sept. 17: Crookston — NEW LOCATION!Crookston Inn, 2200 University Ave.
Sept. 18: Grand RapidsTimberlake Lodge, 144 S.E. 17th St.
Sept. 24: St. CloudHoliday Inn, 75 South 37th Ave.
Sept. 25: Fergus FallsBest Western Inn, 925 Western Ave.
MCIT provides strategies to mitigate 12 public entity risk concerns. Topics relate to workers’ compensation and property/casualty coverage, personnel, governance, claims and risk control.
The information presented in the workshops is designed to enhance existing operations and help develop best practices and policies that improve your risk management and loss control efforts. Everyone leaves with information and examples to implement immediately!
St. Cloud
MarshallRochester
Mankato
Crookston
Grand Rapids
Fergus Falls
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It’s for YouThe workshops are specifically developed for commissioners, department heads, human resources professionals, supervisors and risk managers/safety personnel.
Register Now!Cost is $25 per person for MCIT members and $65 per person for nonmembers. Payment can be sent separately from the registration form.
Questions: Contact MCIT Communications Manager Heather Larson-Blakestad at 1.866.547.6516 or [email protected].
Members Say
ⓦ “ Thank you for the real-life examples.”ⓦ “Always a great training opportunity.”ⓦ “Great materials. Experienced speakers.”
Register Now!
2014 Regional Risk Management Workshops
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Reserve your spot for this seminar in one of two ways:1. Go to MCIT.org and follow the link to the online registration
form under the Training tab.2. Complete the form below and return it to MCIT.
E-mail: [email protected]
Fax: 651.209.6496
Mail: MCIT, attention accounting 100 Empire Dr., Suite 100 St. Paul, MN 55103-1885
□ Sept. 4 Rochester □ Sept. 10 Marshall □ Sept. 11 Mankato □ Sept. 17 Crookston
□ Sept. 18 Grand Rapids □ Sept. 24 St. Cloud □ Sept. 25 Fergus Falls
SELECT A LOCATION
□ MCIT member: $25
□ Nonmember: $65
□ Check here if you require special accommodations. MCIT will contact you for additional information.
* CANCELLATION POLICY: Individuals registered for the seminar will not be billed for cancellations received at least one week prior to the session. Cancellations received after this deadline will be billed for the entire registration fee.
Make checks payable to MCIT and send to:Minnesota Counties Intergovernmental Trust100 Empire Dr., Suite 100St. Paul MN 55103-1885Payment can be sent separately from registration.
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s c h e d u l e o f s e s s i o n s A 10-minute break is scheduled between each session.
8:45 a.m. Registration
9-9:50 a.m.Avoid Bad Headlines: Tips to Comply with the MGDPA and Data PrivacyThis session provides an overview of what board members, executive staff, department heads and supervisors need to understand about data: what is considered data, how to comply with laws and issues about data privacy. The session includes an update on Driver’s Privacy Protection Act claims and 2014 legislative changes.
Hot Topics in Workers’ CompensationThis session covers a range of current concerns in workers’ compensation, including long-term use of opioids (a.k.a. narcotics) for managing pain, the new law for post-traumatic stress disorder arising out of employment, medical marijuana, minor head injuries and concussions, slip and fall injuries, and the impact of aging and obesity on recovery.
9:55-10:40 a.m.Active and Effective Safety CommitteesBeyond complying with Minnesota statutes, an active and effective safety committee can reduce loss, strengthen safety programs and bolster a positive safety culture within an organization. Participants learn what it takes to create an active and effective safety committee and how to avoid the pitfalls that can hinder the committee’s potential.
What to Expect ... When You’re SuedWhen MCIT members and their employees are named in a lawsuit, they want to know if they will be protected. This workshop walks participants through the litigation process and explains MCIT coverage.
10:50-11:35 a.m.Rosetta Stone for Insurance Language Part 1: Translating Insurance Language in ContractsIn the world of contracts, failing to understand insurance language can result in significant risks to MCIT members. This session discusses these risks, provides a translation of basic insurance coverage and limits, and offers suggestions for managing the risks.
The Whys and Hows of Litigation Holds for Preserving EvidenceWhen a public entity has notice of an incident that may lead to a potential lawsuit, the organization may be under a legal obligation to preserve relevant evidence, including electronic data. The process by which this is done is often referred to as a litigation hold. The consequences of failing to preserve relevant data or documents can be severe. This session provides an overview of litigation holds and the obligations they impose on an entity and individual employees. Tips for implementing meaningful and effective litigation holds are also discussed.
11:35 a.m.-12:25 p.m.Lunch
12:25-1:10 p.m.Rosetta Stone for Insurance Language Part 2: Deciphering Certificates of InsuranceMembers require that independent contractors show proof of insurance coverage as part of the contracting process. That proof is provided in a puzzling document called a Certificate of Insurance. This session outlines how members can decode the document so they can determine whether contractors are adequately covered. This session is difficult to understand without first taking Part 1 or having an equivalent understanding of insurance terms.
Employee Leaves: Sorting Out Who Has Leave and WhenState and federal laws provide employees with statutory leaves. The goal of this session is to provide participants with basic information to understand when certain leaves may be appropriate and when to involve others, such as human resources. The session is not intended as a how-to in leaves or for the experienced human resources professional.
1:20-2:05 p.mParks and Recreation Risk Management and Best PracticesGovernment-funded and -maintained park and recreational areas and activities are an integral part of the Minnesota culture. These areas, however, can foster claims against the entities that own them. This session covers risk management and best practices for both physical and operational exposures to help reduce the potential for accidents, injuries and loss.
Recognizing Risk Exposures of Independent Contractors and Shared EmployeesThis session reviews strategies to keep independent contractors independent and reasons this is important. The session also discusses how to minimize exposures to potential liability when MCIT members share employees.
2:15-3 p.m.Open Meeting Law: Back to BasicsMinnesota’s Open Meeting Law is a crucial component of providing the transparency and accountability that the public demands of local government. Not only can failure to comply with the Open Meeting Law affect the credibility of the public entity, it can also open the entity and its elected officials to lawsuits. This session explains the basics of the Open Meeting Law and touches upon areas of the law that expose public entities to risk.
Return of the (Injured) Employee: Benefits of Return to Work Programs for Both the Employee and the OrganizationThis session discusses the importance of written and approved return to work programs; the benefits of such a program to both the employee and employer; and strategies for how members can establish effective return to work programs.