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Alternative and Renewable Fuel and Vehicle Technology Program Phase II
Solicitation For Proposals (SFP) California Energy Commission
Employment Development Department
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Introduction
Alternative and Renewable Fuel and Vehicle Technology Program
Collaborative effort between
California Energy Commission (CEC) and
Employment Development Department (EDD)
SFP is available on the EDD Web site: http://www.edd.ca.gov/Jobs_and_Training/WDSFP_Workforce_Development_Solicitations_for_Proposals.htm
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Section 1- Overview
A. Purpose
To transform California's transportation market to a diverse collection of alternative fuels and vehicle technologies that reduce green house gases and California's dependence on petroleum
Support efforts to develop and deploy alternative fuels and vehicle technologies that transform California’s fuel and vehicle types to help attain the state’s climate change goals
Train the work force required to design, construct, install, operate, service, and maintain alternative fueling infrastructure and vehicles
Section 1- Overview con’t
B. Funding Available
Up to $2 million in ARFVTP funds Maximum Award $500,000
C. Target Population
Upgrade of existing skills • Unemployed• Underemployed• Incumbent workers
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Section 1- Overview con’t
D. Eligible Applicants One of two lead agencies:
1. Local Workforce Investment Board (LWIB)
or
2. Community College District or Local Community College
Required Partners: LWIB or Community College (whichever is not the lead) Minimum 1 ARFVTP Employer
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Section 1- Overview con’t
All applicants are required to describe the classroom and hands-on skills training being provided and
Demonstrate how this training is related to the development and deployment of alternative fuels, vehicles or vehicle technologies
Round one Grantees may be eligible for additional funds:• Demonstrate new or unmet training need• Demonstrate successful performance under original grant
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Section 1- Overview con’t
E. Allowable Uses of Funds Grantees must comply with the ARFVTP
regulations (Health and Safety Code) Funds may be used for the following:
Training related to alternative and renewable fuels and clean vehicle technologies
All training must be consistent with ARFVTP Investment Plans
Trainees must have experience in general mechanics prior to being enrolled in ARFVTP
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Section 1- Overview con’t
Ineligible Use of Funds Funds may not be used for the following:
All training related to technologies required for compliance with existing law
Soft skills and workplace readiness training Curriculum development Equipment purchases All training not related to alternative fuels and/or vehicle
technology e.g.:• Training related to traditional vehicle technologies
(internal combustion engines)• Training related to traditional fuels (diesel & gasoline)
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Section 1- Overview con’t
F. Administrative Cost Limits
Limit to 10% of total project budget• See Appendix D
G. Length of Project
Performance period will be 20 months
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Section 2 - Significant Dates
Event Date
Solicitation for Proposals Release October 19, 2010
Last date to e-mail questions to EDD November 15, 2010
Last date to post questions and answers on EDD Web site
November 22, 2010
Proposals Due November 30, 2010 before 3:00 p.m. (Pacific Daylight Savings Time)
Award Announcements December 2010
Program Start Date January 1, 2011
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Section 3 - ARFVTP Webinar and Questions/Answers Web site
Email questions to [email protected]
Must be received no later than November 15, 2010.
Answers will be posted, on a flow basis, on the EDD’s Jobs and Training Workforce Development SFP Web site, by 5:00 p.m. on November 22, 2010.
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Section 4 - Proposal Submission Instructions
Proposal deadline is November 30, 2010 by 3 p.m. Pacific Daylight Savings Time
LATE PROPOSALS WILL NOT BE ACCEPTED
Methods for submittal• Mail• Courier• Hand delivery
Note: • EDD will be closed on November 11, 2010, due to State Veterans
Day Holiday• No appeal on late proposals
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Section 5 - Required Proposal Content
A. Minimum Requirements Proposals that do not adhere to these requirements will not
be scored or considered for funding:• Must use the forms package provided and complete
all required forms
B. Match Requirements Applicants will be required to demonstrate a dollar-for-dollar
cash and/or in-kind match WIA or non-WIA funds may be used as match State funds may NOT be included as match All cash and/or in-kind match must be documented with a
letter of commitment verifying the match and attached to the proposal
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Section 5 - Required Proposal Content con’t
C. Bonus Points Requirements
Applicants serving areas not covered in ARFVTP round one may be awarded 3 Bonus Points
• Target areas have not previously received ARFVTP training funds
Areas previously covered• Imperial County• Los Angeles County• City of Long Beach• Richmond City • Sacramento County• San Francisco County
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Section 5 - Required Proposal Content con’t
D. Application Requirements Must meet the other requirements listed below A Penalty will be assessed to proposals that do not adhere
to these requirements
Requirement Penalty
Submit five complete copies of proposal 3 points
deducted
Include entire proposal package including Cover/Signature page on a compact disk, exclusive of the letters of commitment (no Adobe PDF)
3 points deducted
Font no less than 12 point 1 point
deducted
Each copy stapled in the upper left hand corner, no special bindings, report covers or tabbed
1 point deducted
Proposal Narrative is limited to 15 pages, pages over 15 will be removed and not scored (score of zero for removed section(s))
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Section 5 - Required Proposal Content con’t
E. Other Required Elements Due to the specific nature of ARFVTP funded training each
proposal must include:
Curriculum and course outline for all proposed training Explanation of how the training is related to the
development or deployment of alternative fuels, vehicle(s), or vehicle technologies region
A description of targeted workforce need that will be addressed including industry partners who employ or may employ trainees
Commitment letters must be included for all industry partners who employ or may employ trainees
Explanation of how targeted industry employers were involved in the development of training project and curriculum
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Section 5 - Required Proposal Content con’t
Must demonstrate that the project will become operational within the first six months of funding Operational means that enrollment and training must begin
within the first six months
If projects have not become operational with in the first six months from the date of award the Energy Commission will conduct a critical program review to determine if funds will be revoked
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Section 5 - Required Proposal Content con’t
F. Proposal Package InstructionsAvailable on EDD’s Web site
G. Format and Document Order
Checklist to ensure all required documents are included
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Section 6 - Award and Contracting Process
A. Proposal Evaluation and Recommendation for Funding
Proposals read by a team of 3 readers; scores are averaged
Technical Review• Training and curriculum is eligible• Round one applications eligible
Ranked scores and technical review will be primary basis for making recommendations
Recommendations made by Energy Commission and the EDD
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Section 6 - Award and Contracting Process con’t
Criterion Maximum Points
Narrative Section I. Statement of Need 15
Narrative Section II. Target Group 10
Narrative Section III. Planned Approach and Training Curriculum 35
Narrative Section IV. Performance Goals 10
Narrative Section V. Local Partnership and Leveraged Resources 20
Narrative Section VI. Budget Summary Narrative and Plan 10
Subtotal (Excluding Bonus Points) 100
Total Possible Points Including Bonus Points for Serving Areas not covered by Round One ARFTVP (3 bonus points)
103
The scoring value of each section of the SFP:
Concentrate your efforts on the areas with the most points
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Section 6- Award and Contracting Process con’t
B. Notification of Recommendation for Funding Notice posted to the Web site and in a news release Successful applicants and unsuccessful applicants will be
notified by mail
C. Contracting EDD uses subgrant agreements as the binding contract Energy Commission Funds (AB 118) - General Provisions and
Standards of Conduct see Appendix A CEC and EDD may request to incorporate changes to original
proposal• Contract negotiations in January 2011• Earliest project start date January 1, 2011
Note: Energy Commission approval of ARFVTP training curriculum is required prior to start of training
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Section 7 - Appeal Process
May be disqualified for not meeting the minimum requirements and an appeal of that disqualification may be filed
No appeal for not meeting the proposal submission deadline
EDD will mail disqualification letters by December 6, 2010
Appeals must be received by EDD by 4:00 p.m. on December 13, 2010
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Section 8 - Administrative and Program Requirements
A. Program Requirements Applicants will be required to participate in semi-annual
best practices summits Share all program material
B. Monitoring and Audits Awardees will be monitored and/or audited by the State Grantees may be subject to single audit requirements
in OMB Circular A-133
C. Record Keeping Awardees must retain all records pertinent to this
contract for three years from the date of final payment of the contract
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Section 8 - Administrative and Program Requirements con’t
D. Reporting
Must report expenditure, participant and outcome data to the state
Job Training Automation System is vehicle for reporting. See Appendix B for hardware and software requirements
Monthly participant and expenditure reports required
Additional data elements and narrative reports may be required. State to issue further guidance once awards have been made
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Section 8 - Administrative and Program Requirements con’t
E. Cash Disbursements
The State has established a system for disbursing cash requests for the Energy Commission AB 118 funds
JTA system will not be used for processing these cash requests
An invoice process with disbursement of cash through State Controller warrants has been developed
The State will make every effort to minimize the time between the request for cash and the receipt of funds
Further guidance will be issued to awardees
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Section 8 – Administrative and Program Requirements con’t
F. Performance Goals State goals provided as point of reference:
G. Closeout Required 60 days after the completion of the grant WIAD06-3, WIA Closeout Handbook provides specifics
Performance Goals Description Unemployed and Underemployed
Performance Goals (%)
Incumbent Workers Performance Goals
(%) 1. Placement in Training 100% 100% 2. Completed Training 80% 80% 3. Attained Recognized Certificate 70% 70% 4. Placement in Unsubsidized
Employment 73%
5. Retained Employment (6 months) 81% 95%
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Section 8 - Administrative and Program Requirements
H. Compliance All funds subject to state and federal statutory and
regulatory requirements
I. Evaluation The state may conduct a statewide evaluation of the
projects
Grantees will be required to participate by providing requested data and information
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SFP Forms
Cover/Signature Page Proposal Narrative Form Project Work Plan Performance Goals Matrix Partner Roles, Responsibilities and Resources
Chart Budget Summary Plan Supplemental Budget (if applicable) Current ARFVTP Grantee Eligibility
(if applicable)
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Cover/Signature Page
Amount of funding requested Applicant contact information Proposal Summary – limited to one page and
must contain the following:
Industry of Focus Targeted Participants Served Key Partner Highlights Project Description Proposed Outcomes
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Proposal Narrative Form
Limited to 15 Pages Contains 6 Sections
• Statement of Need• Target Group• Planned Approach and Training Curriculum• Performance Goals• Local Partnerships and Leveraged Resources• Budget Summary Narrative and Plan
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Section I - Statement of Need – 15 points, plus 3 bonus points
Describe the targeted region
Describe the ARFVTP target industry sector• Include employer involvement
Describe employment opportunities & skills gap• Using supported data and analysis• Current and projected employment
Bonus Points• Three bonus points will be awarded if targeting
areas not covered by ARFVTP round one funds
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Section II - Target Group – 10 points
Describe target group characteristics• Paint a picture of who they are including
demographics, education, skill level, and workforce challenges
Identify Outreach & Recruitment Methods • Describe how your methods will enable you to
reach the targeted population
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Section III - Planned Approach and Training Curriculum – 35 points
Describe specific types of services and training and who will provide the services and training
Provide a service process flow chart
Identify employer outreach & recruitment methods
Complete chart (included) identifying occupations participants will be trained or employed
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Section III - Planned Approach and Training Curriculum – 35 points
Describe classroom & hands-on skills training Include involvement of employers in development of
training and curriculum Attach curriculum & course outline
Describe how service delivery plan will achieve goals and objectives
Complete Project Work Plan (SFP Form 1)
Describe how the project will become operational within six months
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Section IV - Performance Goals – 10 points
Complete Performance Goals Matrix (SFP Form 2)
Provide a description of how goals will be measured and clarify their impact on target industry and participants
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Section V - Local Partnerships and Leveraged Resources - 20 points
Describe how lead applicant has successfully formed partnerships with required partners:
• Local Workforce Investment Boards• Community Colleges• Minimum one ARFVTP employer
Complete Partners Roles, Responsibilities and Resources Chart (SFP Form 3)
• Section 1 – Required Partners• Section 2 – Employers• Section 3 – Other Partners
Section V - Local Partnerships and Leveraged Resources - 20 points
Match• Dollar-for-dollar• Cash or In-kind• Complete Columns D-F on SFP Form 3, the
Partner Roles, Responsibilities and Resources Chart
• Must have commitment letter
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Section VI - Budget Summary Narrative & Plan – 10 points
Complete Budget Summary Plan (SFP Form 4) and Supplemental Budget Form (SFP Form 5)
Provide detailed justification of all items in the Budget Summary Plan
Demonstrate how the program will plan for future sustainability beyond the first year of funding
Complete biannual cumulative plan for expenditures and match
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Current ARFVTP - Grantee Eligibility
Complete SFP Form 6
Round one ARFVTP applicants must demonstrate new or unmet needs not addressed in the original ARFVTP grant awarded in October 2009.
Demonstrate successful performance under original ARFVTP grant.
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Contact Information
Janet Neitzel, ManagerSolicitations and Grants [email protected]
Leticia RuizSolicitations and Grant [email protected]