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Annette Island Project Teaming Strategies Annette Island Project Teaming Strategies
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Annette Island Project Teaming Strategies Annette Island Project Teaming Strategies
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Annette Island Project Teaming Strategies Annette Island Project Teaming Strategies
New Ways of Doing Business
Teaming Saves Government $2,000,000 in
Environmental Cleanup Costs
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Annette Island Project Teaming Strategies Annette Island Project Teaming Strategies
New Ways of Doing Business
Teaming Saves Government $2,000,000 in
Environmental Cleanup Costs Robert Johnston, Project Manager, U.S. Army Corps of Engineers, Alaska District
Jon McVay, Project Manager, Jacobs
Kelly McGovern, Deputy Project Manager/Senior Chemist, Jacobs
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Annette Island Project Teaming StrategiesAnnette Island Project Teaming Strategies
• Background – Annette Island
• Challenges – Common and Unique
• Strategies – Teaming
• Actions – Team Building
• Results – Cost Savings
OverviewOverview
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Annette Island Project StrategiesAnnette Island Project Strategies
• Project location– Island in Southeast Alaska
• History
• Stakeholders– Local community, regulators, federal
agencies, private corporation
• Environment
BackgroundBackground
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ChallengesChallenges
• Location and Logistics
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Annette Island Project StrategiesAnnette Island Project Strategies
LocationLocation
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ChallengesChallenges
• Location and logistics
• Number of active and inactive stakeholders
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ChallengesChallenges – – Number of stakeholdersNumber of stakeholders
Annette Island Teaming StrategiesAnnette Island Teaming Strategies
Project Stakeholders2004
MetlakatlaIndian
Community
USAED;Formerly
Used DefenseSites
Bureau ofIndian Affairs
MIC
NationalWeather Service
USAED,NALEMP
FederalAviation
Administration
EnvironmentalProtection
Agency
Jacobs
PrivateCompany
US CoastGuard
RidolfiEngineers
Potential Responsible Parties Active Cleanup Participants Regulatory Bodies
Department ofDefense
State of Alaska
PrivateCompany
MIC
Army Corpsof Engineers
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Annette Island Annette Island Teaming StrategiesTeaming Strategies
Metlakatla Indian Metlakatla Indian CommunityCommunity
MetlakatlaMetlakatla
••
Stakeholders/ PRPsStakeholders/ PRPs
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DOD LeasesDOD Leases
Annette Island Annette Island Teaming StrategiesTeaming Strategies
Stakeholders/ PRPsStakeholders/ PRPs
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Annette Island Annette Island Teaming StrategiesTeaming Strategies
USCGUSCG LeasesLeases
Stakeholders/ PRPsStakeholders/ PRPs
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Annette Island Annette Island Teaming StrategiesTeaming Strategies
NWS- National Weather NWS- National Weather Service LeasesService Leases
Stakeholders/ PRPsStakeholders/ PRPs
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Annette Island Annette Island Teaming StrategiesTeaming Strategies
Major Private Company Major Private Company LeasesLeases
•
•• ••
•
Stakeholders/ PRPsStakeholders/ PRPs
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Annette Island Annette Island Teaming StrategiesTeaming Strategies
FAA LeasesFAA Leases
Stakeholders/ PRPsStakeholders/ PRPs
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Annette Island Annette Island Teaming StrategiesTeaming Strategies
Overlay of all Overlay of all Leases and Areas Leases and Areas of Concernof Concern
Stakeholders/ PRPsStakeholders/ PRPs
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ChallengesChallenges
• Location and logistics
• Number of involved stakeholders
• Physical environment
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ChallengesChallenges
• Location and logistics
• Number of involved stakeholders
• Physical environment• >200’’ annual precipitation
• Limited field season
• Bogs and bugs
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Development of a Teaming Approach:Development of a Teaming Approach:Purpose and BenefitsPurpose and Benefits
• Purpose - better coordination and cooperation among active participants
• Benefits – reduction of costs to USAED and other agencies
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Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess
• Include Internal and external team members
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Development of a Teaming Approach: Development of a Teaming Approach: ProcessProcess
• Include Internal and external team members• Developed the MOU Work Group• Widened the circle of inclusion – inactive agencies,
contractors and subcontractors
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Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess
• Include Internal and external team members • Open Communication
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Development of a Teaming Approach: Development of a Teaming Approach: ProcessProcess
• Include Internal and external team members • Open Communication
• Developed communications plan• Bi-weekly teleconferences• Review process of plans and approaches• Removed most formality of communications• Develop specialized inter-organizational subgroups
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Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess
• Include Internal and external team members • Open Communication• Share Information
Annette Island Teaming StrategiesAnnette Island Teaming Strategies
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Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess
• Include Internal and external team members • Open Communication• Share Information
• Shared ownership of project processes• Development of Project Portal• Common management plan and Quality assurance plan
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Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess
• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals
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Development of a Teaming Approach: Development of a Teaming Approach: ProcessProcess
• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals
• Cleanup island• Reduce costs• Reduce cleanup timeline• Maximize return on mob of equipment/resources• Work cooperatively rather than independently
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Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess
• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals• Identify barriers
Annette Island Teaming StrategiesAnnette Island Teaming Strategies
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Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess
• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals• Identify barriers
• Programmatic funding constraints• Organizational culture differences (transactional vs.
relational)
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Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess
• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals• Identify barriers• Identify solutions
Annette Island Teaming StrategiesAnnette Island Teaming Strategies
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Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess
• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals• Identify barriers• Identify solutions
• Evaluate for win-win outcomes• Spring boarding – Each organization’s input improves upon
previous solution
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Development of a Teaming Approach:Development of a Teaming Approach:ActionsActions
• Signing of the MOU agreement in 1998
• Bi-Weekly MOU group teleconferences
• Annual meeting in Ketchikan focusing on teambuilding and the identification and resolution of current issues
• High frequency voice and in person communications
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Development of a Teaming Approach:Development of a Teaming Approach:ResultsResults
• Common database (Portal)
• Common management plan/ QAPP
• Sharing of resources
• Common civil subcontractor
• Sequencing fieldwork to maximize use of local resources
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Annette Island Teaming StrategiesAnnette Island Teaming Strategies
Portal
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Common Management Plan and QAPPCommon Management Plan and QAPP
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Communication $ Savings
Cooperation $ Savings
Coordination $ Savings
Collaboration $ Savings
Synergy $ Savings
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Teaming Strategy Model
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Communication $ Savings
Cooperation $ Savings
Coordination $ Savings
Collaboration $ Savings
Synergy + $ Savings
$2M Savings to Taxpayer
Annette Island Teaming StrategiesAnnette Island Teaming Strategies
Teaming Strategy Model
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Annette Island Teaming StrategiesAnnette Island Teaming Strategies
Recommendations
• Prepare a plan to upper management
• Manage expectations
• Participation of independent, unaligned, team building agents
• Patience
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Questions
Annette Island Teaming StrategiesAnnette Island Teaming Strategies