ASHAIMAN MUNICIPAL ASSEMBLY
IMPLEMENTATION OF MUNICIPAL MEDIUM-TERM
DEVELOPMENT PLAN (2014-2017)
ANNUAL PROGRESS REPORT
2016
PREPARED BY:
MUNICIPAL PLANNING COORDINATING UNIT
1 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Contents
EXECUTIVE SUMMARY .................................................................................................................................................................................................. 3
CHAPTER ONE ................................................................................................................................................................................................................... 4
1.0 Introduction ................................................................................................................................................................................................................. 4
1.1 Key M& E Objectives for the Year 2016 ................................................................................................................................................................... 4
1.2 Processes Involved and Difficulties Encountered ....................................................................................................................................................... 5
1.3 Status of Implementation of the 2016 Annual Action Plan ........................................................................................................................................ 9
CHAPTER TWO ................................................................................................................................................................................................................ 17
2.0 Introduction ............................................................................................................................................................................................................... 17
2.1 Financial Performance For The Year 2016 ............................................................................................................................................................... 17
3.0 Update on Core Municipal Indicators and Targets ................................................................................................................................................... 21
3.1.0 Report on Critical Development and Poverty Issues ......................................................................................................................................... 36
3.1.1 Slum Upgrading Project .................................................................................................................................................................................... 36
3.1.2 Urban Passenger Transport Project .................................................................................................................................................................. 36
3.1.3 School Feeding Programme ............................................................................................................................................................................... 37
3.1.4Youth Employment Programme .......................................................................................................................................................................... 37
3.1.5 Education of the Public on Effects of Global Warming ..................................................................................................................................... 38
3.1.6 Seven City Project (People’s Dialogue/ Ashaiman) .......................................................................................................................................... 38
3.1.7 Safi Sana Ghana Limited Waste to Energy Partnership .................................................................................................................................... 38
3.1.8 GAMA Water & Sanitation Project ................................................................................................................................................................... 39
2 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
3.1.9 HIV/AIDS Programme ....................................................................................................................................................................................... 40
3.1.10 Report on Gender Activities ............................................................................................................................................................................. 40
3.2.1Evaluation and Participatory M & E ...................................................................................................................................................................... 40
CHAPTER FOUR ............................................................................................................................................................................................................... 42
4.0 Introduction ............................................................................................................................................................................................................... 42
4.1 key issues Addressed and Those yet to be addressed ............................................................................................................................................... 42
4.2 Recommendation ....................................................................................................................................................................................................... 42
6.0 CONCLUSION .......................................................................................................................................................................................................... 44
AAP 2016 Ensuring and sustaining Macro Economic Development ................................................................................................................................... 46
3 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
EXECUTIVE SUMMARY
This report is on the implementation of programmes and projects contained in the Annual Action Plan 2016 which was derived from the
Municipal Medium Term Development Plan prepared for 2014-2017 year, based on the National Development Policy Framework, Ghana
Shared Growth and development Agenda (GSGDA) II.
It also outlines some successes and achievements chalked in the 2016 plan period, and the developmental status of the Assembly for 2016
and the challenges encountered during the year.
This report also outlines details of projects and programmes implemented during the period under review and include; level of
completion, award dates and contract sums amount paid to date among others are summarized in a matrix whiles other non-physical cross
cutting developmental programmes are explained in the subsequent pages.
The report also explains how Monitoring and Evaluation (M&E) activities were conducted to ensure value for money for all projects and
programmes. It highlights some challenges and suggested mitigation measures in conducting this M & E activities.
Some of the programmes and activities mentioned in the report includes: Slum Upgrading Activities, Report on Core District Indicators,
GETFund Projects, Trend/Safina Wash Facility Project, HIV/AIDS Programme, GAMA Project, UDG Projects, DDF, and DACF
Projects. The report also highlights on financial in-flow and out-flow analysis during the period.
In sum, the report gives an overview of how resources were expended to implement and ensure development in the Ashaiman
Municipality as at 2016 plan period.
4 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
CHAPTER ONE
1.0 Introduction
The Ashaiman Municipal Assembly exists to improve the living standards of its citizenry through effective planning, resource
mobilization and to provide socio-economic infrastructure and basic services in an environmentally sustainable manner. The Assembly
has therefore adopted various steps to reach both the local and international collaborators towards mobilizing resources for improving the
socio-economic and infrastructural facilities of the Municipality.
Monitoring and Evaluation, is a major component of planning and implementation process, aimed at avoiding severe implementation
constraints and ensuring that resources are judiciously utilized. Target beneficiaries of programmes and projects would also receive the
intended benefits, while most importantly, transparency and accountability are largely not sacrificed.
In this light, the Assembly has the obligation and responsibility to monitor and evaluate the Medium Term Development Plan, so as to
ensure value for money, transparency and accountability.
1.1 Key M& E Objectives for the Year 2016
To establish a system of directives and standards for reviewing, re-planning, and improving performance of development
programs and projects of the Municipality.
To strengthen the MPCU and other stakeholders in the conduct of Monitoring and Evaluation of the MTDP and AAP.
To provide a focus on the translation of inputs into outputs and the interaction between programs/projects and their target groups.
To ensure integration of the plans with budgeting and auditing and to collaborate with development partners (CSOs, NGOs,
FBOs, Communities, etc) engaged in every stage of the Municipal Development process.
To establish feedback processes that ensure the use of monitoring results and a follow up on the implementation of evaluation
recommendations.
5 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
To help Assembly formulate and justify budget requests as well as identify potentially promising programs and practices.
To facilitate stakeholder participation in identifying and taking appropriate action to correct weaknesses.
1.2 Processes Involved and Difficulties Encountered
Getting data from the decentralized departments and agencies of the Assembly was not easy. Some of the challenges faced were as
follows:
Inadequate information
Delay in getting existing information from Sector departments
Lack of functional data management units in these departments
Non availability of vehicles for field work
6 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
UPDATE OF ON-GOING PROJECT OF ASHAIMAN MUNICIPAL ASSEMBLY (FOURTH QUARTER, 2016)
S/N PROGRAMME
ACTIVITY
CONTRACTOR LOCATION CONTRACT
SUM
(GH¢)
DATE
AWARDED
EXEPCTED
COMPLETION
DATE
SOURCE
OF
FUNDING
GENERAL REMARKS
% OF WORK
DONE
LEVEL OF
COMPLETION
1 Construction and Completion of 3-storey Ghana Fire Service Complex
Messrs Vappy Ltd
Ashaiman Official Town
1,752,936.79 1st March 2016
15th April 2017
UDG 75% On-going
2 Continuation and Completion of 2-storey 4 unit Wards
Messrs Mintaba Ventures
Ashaiman Polyclinic
382,155.39 1st March 2016
3rd November 2016
UDG 90% Almost completed
3 Completion of Health Post with Residential Facility
Messrs Fredtuco Limited
Ashaiman Tsuibleo
345,392.82 1st March 2016
3rd November 2016
UDG 95% Almost completed
4 Construction of 2 storey Police Station (Phase 1)
Messrs Ernest De Bosco Construction Ltd
Ashaiman Jericho
432,956.68 1st March 2016
3rd
November 2016
UDG 100% Completed
5 Mounting of Street Naming Poles and Plates (Phase 2)
Messrs Duratech
Ashaiman Municipality
730,468.75 30th October 2015
2nd May 2016
UDG 95% On-going (Almost Completed)
6 Construction of 1-storey 4 bedroom house & 2 bedroom outhouse with carport for MCE Official
Messrs MAO & Associates Ltd
Community 22
155,965.29 29th September, 2011
30th March, 2012
DACF 85% On-going All works up to 1st floor slab is completed. Plastering works are yet to commence.
7 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Residence
7 Construction of Assembly hall, Library and offices for Ashaiman SHS (PH 2)
Messrs Delovely Ltd
Ashaiman SHS
971,429.09 20th Feb. 2014
1st Sept. 2014
GETFUND
62% On-going but at a slow pace
8 Construction of 12-unit 2 storey classroom block
Messrs Delovely Co. Ltd
Community 22 Annex
449,957.50
20th July, 2011
20th March, 2012
GETFUND
80%
On-going but at a slow pace
9 Construction of 3-storey 18 unit Classroom block (Phase 1)
Messrs Eunat Construction Co. Ltd
Community 22 Annex
- - - - 80% Work in progress
10 Construction of 2-Storey, 6-Unit Classroom Blocks with Ancillary
Messrs Kpabya/ Mojaaba Enterprise
Blessed Clementina Basic Schools
442,272.50 30th October, 2015
28th
November, 2016
GETFUND
30% On-going
11 Construction of 2-Storey, 6-Unit Classroom Blocks with Ancillary
Messrs Mojaaba Enterprise
Ashaiman senior high school
442,272.50 30th October, 2015
21st April, 2017
GETFUND
10% On-going
12 Construction of 1No. CHPS Compound with 1No. Consulting Room, 2No. Bathroom, 2 Unit, 1- Unit Bedroom Self Contained Staff Apartment
Messrs 3AL Ventures
Amuidjor West (Tulaku)
322,509.73 30th October, 2015
1st August. 2016
GoG/ MP’s Common Fund
100% Completed
8 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
13 Construction of 1-storey 12-Unit Classroom Block with ancillary facilities (Phase 1)
Messrs Shayak Co.Ltd
Presby Junction
449,957.50 30th October, 2015
29th April, 2016
GETFUND
5% On-going NB: There is a slow pace in work. Because contractor has requested for a revision of the bills of quantities
14 Construction of 1-storey 12-Unit Classroom Block with ancillary facilities (Phase 1)
Messrs Big Foot Construction ltd
Comm 22 Annex
449,957.50 GETFUND
- Yet to start
15 Construction of Fence Wall around MCE residence
Messrs Mojaaba Enterprise
Comm 22 Annex
48,195.75 10th February, 2011
12th April, 2011
DACF 65% Project Stalled
16 Construction of fence wall around Roman down park
Messrs Brorans Roman Down- Ashaiman
157,392.45 26th September, 2011
9th January, 2012
DACF 80% Project Stalled
17 Construction of 12-unit 2 storey classroom block
Messrs Casbak International
Comm. 22 Annex
449,957.50 20th July, 2011
20th March, 2012
GETFUND
45% Project Stalled
9 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
1.3 STATUS OF IMPLEMENTATION OF THE 2016 ANNUAL ACTION PLAN
1.3.1 Ensuring and Sustaining Macroeconomic Stability:
Revenue Mobilization Campaign; various revenue mobilization strategies were adopted to include transporting revenue collectors
to point of collection and protected items for the revenue collectors.
Entrepreneurship Training; Artisans groups received training to enhance their entrepreneur skills hence improves their businesses.
Up–date of revenue database; the data base of revenue items were updated to increase revenue mobilisation and also re-evaluation of
properties were done in the Municipality
Training Programmes; Many women groups and 500 no. unemployed youth benefited from different types of soap making and other related
capacity improvement training within the review year.
1.3.2 Enhancing Competitiveness of the Ghana’s Private Sector:
75 youth were trained in batik and tie-dye, food package and small income generation activities
The NBSSI was supported and trained 20 fruits and vegetable processors were trained on business concepts, business management skills, soap
manufacturing and packing and other business enhancement
One technical training was held to train Small scale business operators on the processes to source funds to carry out their activities
Two (2) Business Counseling Services on record keeping was made on 45 business operators in the municipality
16 businesses were helped to register their operations through the Registrar General Department.
1.3.3 Accelerated Agriculture Modernization and Sustainable & Natural Resource Management.
The success story under the 10 key commitment areas:
Training was organized for 30 farmers and MOFA Staff on Common vegetable diseases.
Three (3) monthly staff training and information review meetings were organized.
10 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Wholesale and retail market prices collected, analysed and disseminated.
Training was conducted for 156 farmers on record management.
Series of Monitoring and evaluation exercise was organized on Onion, Maize and rice farmers under the block farming programme
196 Scheduled AEAs/MAOs/DDA farm & home visits were held
193 Daily routine visits was conducted to promote the use of manure to improve soil fertility
50 animal units received clinical treatment.
Organization of quarterly Land allocation committee meeting could not be held due to lack of funds
Highlight of other achievements:
National Farmer’s Day was organized successfully.
Workshop was organized for 26 farmers in non-traditional livestock (grass cutter, Rabbit) and poultry production.
Annual budget was prepared for 2017 year
50 farmers were trained on the growing of selected traditional and exotic vegetables for domestic use
6 poultry farmers on Biosecurity and Avian Influenza
24 vegetables farmers on post-harvest management and farm Sanitation
1.3.4: Infrastructure, Energy and Human Settlement Development:
The Department of Urban Roads (DUR) is responsible for managing a road network of 562km. Which is made up of 126km and 436km of
paved and unpaved roads respectively. The Department undertook the following activities;
Rehabilitation of Afariwa/ Newtown road
Rehabilitate court road and link
11 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Resealing of selected roads within the Municipality
construction of Drainage in the municipality
Construct 600mm underground pipe culvert at Star light link road
Grading Selected roads within the Municipality
Desilting of drains within the Municipality
Pothole patching Selected roads within the Municipality
The Works Department also monitored the implementation of infrastructure project of the Assembly. Most of the projects are progressing
speedily. These include:
Construction and Completion of 3-storey Ghana Fire Service Complex at ASHMA (75% complete)
Continuation and Completion of 2-storey 4 unit Wards at Ashaiman polyclinic (90%, almost completed)
Completion of Health Post with Residential Facility at Tsuibleoo (95%, almost completed)
Construction of 2 storey Police Station (Phase 1) at Jericho (100% completed)
Mounting of Street Naming Poles and Plates (Phase 2) municipal wide (95%, ongoing and almost completed)
Construction of 1-storey 4 bedroom house & 2 bedroom outhouse with carport for MCE Official Residence at community 22 (85%, On-going All works up to 1st floor slab is completed. Plastering works are yet to commence)
Construction of Assembly hall, Library and offices for Ashaiman SHS (PH 2) (62%, On-going but at a slow pace)
Construction of 12-unit 2 storey classroom block at community 22 annex (80%, On-going but at a slow pace)
Construction of 3-storey 18 unit Classroom block (Phase 1) at community 22 annex (80%, Work in progress)
Construction of 2-Storey, 6-Unit Classroom Blocks with Ancillary at Blessed Clementina Basic Schools (30%, ongoing)
Construction of 2-Storey, 6-Unit Classroom Blocks with Ancillary at Ashaiman SHS (10% Ongoing)
Construction of 1No. CHPS Compound with 1No. Consulting Room, 2No. Bathroom, 2 Unit, 1- Unit Bedroom Self Contained
Staff Apartment at Tulaku (100% completed)
Construction of 1-storey 12-Unit Classroom Block with ancillary facilities (Phase 1) at Presby junction (5% On-going NB: There is a slow pace in work. Because contractor has requested for a revision of the bills of quantities).
Construction of Fence Wall around MCE residence at community 22 annex (65%, Project Stalled)
Construction of fence wall around Roman down park at roman down (80%, Project Stalled)
Construction of 12-unit 2 storey classroom block at community 22 annex (45%, Project Stalled)
Construction of 1-storey 12-Unit Classroom Block with ancillary facilities (Phase 1) at community 22 annex is yet to start
12 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
The Development Control Unit of Works department is working hard to bring sanity into the system. They undertook their routine inspection of new structure developments within the municipality to ensure that they have building permits and also construction conforms to standard. The unit also continued with its temporary structure permit exercise. Demolishing exercise was taken at various localities which included part of Middle East, Tulaku, AdjeiKojo, Afriwa, IDA area and along the dam wall.
1.3.5: Human Development, Productivity and Employment
Support to Education
Assistance to needy but brilliant children;
AshMA has supported the municipal education directorate in executing its projects and programmes:
Municipal supported with organization of my first day at school programme
Municipal also supported with the organization of STME clinic
Best teacher award was organised with support from the Assembly.
A WASH Project dubbed the “FOOTBALL FOR WASH” has been implemented in Ashaiman basic schools in the Municipality which has
promoted good hygiene practices in schools.
Monitored SBI/CBI
Conducted baseline assessment on pupils reading ability
Conducted school performance appraisal meeting (spam)
Monitored private schools Activities
Providing guidance and counseling services at the pre-tertiary levels is on-going
Formed and monitored English, Science, French and Girls clubs in schools and submitted progress reports.
Monitored teacher absenteeism and sanctioned culprits.
13 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Organised capacity building workshop for Head teachers on school Management and Administration.
Support to Health
The overall assessment of service delivery indicators showed positive performance in the year under review. Hospital OPD attendance
increased with malaria continuing to be the highest reported case followed by communicable diseases. The interventions implemented by
the Municipal Health Directorate in the year to control malaria are focused on achieving the following:
Improving malaria case management in health facilities;
Promoting the use of insecticide treated nets, particularly among children under-five years and pregnant women;
Providing chemoprophylaxis for pregnant women (IPT); and
Intensifying public education on malaria control and management.
The Department continued its registration of new ANC participants and increased ANC attendance through the antenatal care schools at
facilities. The proportion of pregnant women who received at least antenatal care visits increased. Routine Vaccination of infants was
done in all health facilities.
Most of the deliveries in the Municipality are supervised by trained midwives and occur in health facilities. No case of maternal mortality
or child mortality was recorded in health facilities. On preventive mother to child HIV/AIDS, there have been gradual increased in
willingness of pregnant mothers to be tested for HIV. PCTMT was administered for expectant mothers who tested positive for HIV.
Number of Still Birth decreased from 28 to 20 and improved Family Planning Acceptor rate from 78% to 85%.
To accelerate the achievement of the MDG goals 4 &5, the Municipal Health Directorate implemented the Millennium Accelerated
Framework (MAF) which consisted of activities that enhance reproductive health and improve maternal health outcomes. Activities
undertaken in furtherance of MAF goals include training of trainers programmes targeted at Primary Health Officers and outreach
programmes in communities, institutions and organised groups. Through MAF, groups were formed and sensitized on maternal health and
reproductive health issues.
14 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Improved supervised delivery had increased from 69% to 75%, the Municipal Health Directorate and the Assembly continued to create
new CHPS zones to bring primary healthcare to the doorstep of residents. Capacity building training held for health officers and assigned
to the CHPS zones. Re-launched of Adolescent Reproductive Health Services (ARHS) and discussions with School PTAs on ARHS
issues.
The Ashaiman Polyclinic was provided with additional 2-storey 4- Unit Ward to supplement the existing ones. This also comes with the
provision of hospital beds and other health equipment. This facility was co-funded by SIF under the UPRP programme.
The polyclinic theatre is completed and furnished with equipment hence has reduced the number of referral cases to Tema General
Hospital.
Central Administration;
o There was some capacity building programmes and workshops for staff and Assembly members.
o The assembly also undertook some project monitoring exercise, revaluated some properties, prepared composite budget
and procured a computer soft-ware management tool and a directional sign post for the zonal council.
o Provision of Streetlights in all Electoral Areas; The maintained and installed street lights in all seventeen (17) Electoral
areas. This has enhanced security and free movement of citizens.
Social Welfare and Community Development
The Assembly is doing well to cater for the well-being of the deprived and vulnerable in the Society. As a result of this during the period,
PWDs were supported in various forms to attend some of their programmes such as Blind Union conference, the Physically Challenged conference,
Deaf week celebration International.
15 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
To enhance the welfare of the poor and the vulnerable in the society, the Assembly continued to implement the Livelihood Empowerment
against Poverty (LEAP) Programme. Regular cash grant payment to 55 beneficiary households bi-monthly
The DSW also handled 26 child maintenance cases while 64 Day Care Centers in the Municipality were visited.
The Community Development Department also conducted home visits to sensitized the public on public health and sanitation issues. Also
5 workshop on skills training in Batik,tie&dye,road safety,food package and 108small income generation activities was held.
Environmental Sanitation
As a rapidly growing Municipality, the sanitation and waste management needs are quite enormous .The Municipality has been divided
into zones and given to Waste Management Contractors for the management of waste generated which is a total of 750.39 metric tonnes
of wastes are generated daily. Some of the Sanitation and Environmental activities that were performed included the following;
Inspected premises and issued notices of abatement. Allocated grave spaces to applicants and supervised burials. Issued notices to landlords to construct household toilets. Undertook routine drain cleansings. Sensitized food vendors to undergo medical screening and obtain health certificates of fitness. Monitored and supervised solid waste collection. Enforced regulations on noise pollutions. Eight cases were sent to the courts. Prosecution of sanitary offenders. National Sanitation Clean-up exercises rigorously carried out every month.
Evacuation of eight solid wastes at unauthorized areas.
Public health promotion education carried out
Provision of 2000 biofill Toilets on subsidy still ongoing (sensitization of households and installation of toilet for those able to
make complete payment).
Conducted Hygiene education in schools. Undertook solid and liquid waste collection services.
16 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Efforts to get residents to build toilet facilities in their homes were intensified with public education and prosecution of offenders. The
Assembly resolved to discourage the construction of public toilets in community and concentrate on the provision of institutional
sanitation facilities while campaigning and encouraging residents to provide sanitation in homes through the PRISTO and GAMA project.
The Assembly is working to improve sanitation in schools through the construction of toilet facilities.
Transparent and Accountable Governance
Community Durbars; As part of the decentralization process to bring governance and development to the door step of the citizenry, the
Assembly reached out to the people of Ashaiman to solicit their inputs in Development of Ashaiman. Three public fora were held on the
developmental interventions and budget hearing. Participation was massive and encouraging.
This platform created opportunities for the citizenry to be informed and contribute to policies, plans and projects and seek clarifications on
developmental issues and challenges.
Strengthening of the Sub Structure;
o Effective grass root participation and strengthening comprise the decentralization process. Efforts have been made to get temporal
offices for the seven (7) zonal councils in the Municipality. Plans are underway to construct permanent offices.
o Again, the Assembly has ceded some revenue items to the zonal councils and is committed to ceding 100% of revenues they are
able to collect. This will enable them carry out their activities effectively.
o Capacity building training is in the pipeline for the Zonal counselors to equip them do their work effectively.
17 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
CHAPTER TWO
2.0 Introduction
The plan year 2016 had a slow pace of development which could not realize most activities due to delay in the release of funds. However,
some successes were chalked in the implementation of the 2016 Annual Action Plan.
2.1 Financial Performance For The Year 2016
I. The total revenue generated as at 31st December, 2016 in respect to internally Generated Fund (IGF) amounted to GHC
3,300,453.01 representing 94.32% of budgeted figure of GH₵ 3,499,011.19
II. The IGF Revenue Budget increased from GH₵3,422,257.75 (in 2015) to GH₵3,499,011.19.00 in the period under review. The
increase was due to the computerization of License and Property Rate Data being used in revenue mobilization coupled with the
implementation of 2016 Revenue Mobilization Strategy Action Plan as well as strong Monitoring and Evaluation of revenue
collection.
III. In fiscal year 2016, actual IGF revenue increased by GH₵ 153,382.08 representing 4.87% over 2015 performance. IV. In the period of 2016, the actual receipt for GOG was GH₵ 1,824,046.76 representing mainly GOG Salaries and Decentralized
Departments Releases.
V. The Common Fund of GH₵ 2,627,760.58 comprises 4th quarter 2015; 1st to 3rd quarters of 2016 inclusive MP’s Disability Fund and HIV/AIDS.
VI. As at 31st December 2016, total revenue mobilized stood at GH₵14,046,743.91 representing 83.60% of approved budget figure of
GH₵16,803,040.21 for 2016.
18 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
VII. The shortfall in overall revenue performance was mainly due to DACF Releases as well as poor performance of some IGF revenue
items.
VIII. The Assembly spent a lot of resources in managing sanitation within the Municipality hence the urgent need to strengthen the
implementation of franchise agreement of solid waste collection in the Municipality
INCOME SUMMARY (2015/2016)
3,147,070.93
2,518,315.95
2,961,219.55
0
316,663.00
1,138,674.61
248,560.00
3,300,453.01
1,824,046.76
2,627,760.58
1,930,174.32
518,133.00
3,846,176.24
00.00
500,000.00
1,000,000.00
1,500,000.00
2,000,000.00
2,500,000.00
3,000,000.00
3,500,000.00
4,000,000.00
4,500,000.00
Internally
Generated Fund
(IGF)
Government of
Ghana (GoG)
District Assembly
Common Fund
(DACF)
GAMA District
Development
Facility (DDF)
Urban
Development
Grant (UDG)
GSFP
2015 (year)
2016 (year)
19 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
EXPENDITURE SUMMARY (2015/2016)
20 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
3,284,826.67
2,492,493.042,420,212.71
0
360,356.53
1,433,534.73
285,560.00
3,474,771.72
1,824,046.76
3,202,451.59
1,644,623.41
901,373.49
3,476,953.04
00.00
500,000.00
1,000,000.00
1,500,000.00
2,000,000.00
2,500,000.00
3,000,000.00
3,500,000.00
4,000,000.00
Internally
Generated Fund
(IGF)
Government of
Ghana (GoG)
District Assembly
Commond Fund
(DACF)
GAMA DDF UDG GSFP
2015 (year)
2016 (year)
21 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
CHAPTER THREE The highlights on some core indicators and targets achieved during the plan period. The chapter also explains the critical developmental
issues that took place during the year.
3.0 Update on Core Municipal Indicators and Targets
Thematic Area 1 - Enhancing Competitiveness of Ghana’s Private Sector
DMTDP GOAL: To achieve and sustain economic stability while placing the economy on a path of higher growth in order to attain a per capita income of at least US$3,000 by 2020 and also attain the Millennium Development Goals (MDGs)
POLICY OBJECTIVE : Develop Micro, Small and Medium Enterprises (MSMEs)
DISTRICT OBJECTIVE
S/N Indicator Indicator
Type
Baseline
TARGET Achievements Data
Source
Monitoring
Frequency
Responsibility
2014 2015 2016 2017 2016
1 No. of MSEs registered
Provide Business information to rural MSE’s
- 100 200 500 75 BAC Quarterly MPCU
2 No. of Business Associations strengthened
Increase the number of new businesses and improve technology
- 50 100 200 10 BAC Quarterly MPCU
3 Facilitate Access to credit by MSE’s
Increase number of Rural MSE’s to Access Credit
- 10 30 100 3 BAC Quarterly MPCU
4 No. of Business Associations formed
Increase Access to business Networking
- - 100 200 - BAC/N
ADMO
Quarterly MPCU
22 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
(facilitation)
5 No. of New Businesses Established
Increase in Job creation - 100 300 500 10 BAC/D
OC
Quarterly MPCU
6 Promote Group Formation/ Strengthening
Increase in group cohesion
- 10 100 200 5 BAC Quarterly MPCU
7 Clients operating Active Bank Accounts
Increase interest in savings
- 100 200 500 75 BAC Quarterly MPCU
8 No. of Clients certifying their product with GSA
Increase in Product standardization
- 10 20 50 1 BAC Quarterly MPCU
POLICY Objective 2: Develop tourism as a major industry
DISTRICT OBJECTIVES:
9 No. of tourist site identified
Output 0 1 1 1 1 GTA/BAC
Annually MPCU
10 No. of tourist sites developed
output 0 1 1 1 0 GTA/DPCU
Annually MPCU
11 Education outreach
Organizing art clinics in selected basic schools
5 4 2 2 1 CNC Annually MPCU
23 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
12 Promoting traditional arts and craft to alleviate poverty
Organizing art and craft exhibition
2 2 2 2 2 CNC Annually MPCU
13 Identification or artistic, culture and performing groups
At least 50 groups will be identified and formation of new groups will be encouraged annually
50 10 30 30 10 CNC Annually MPCU
14 Human development and training
Training of youth in bead making and batik production
50 100 150 200 0 CNC Annually MPCU
15 Traditional food bazaar
To project some food delicacies that municipality is noted for and also bring to fore a diverse food culture of Ghana
2 2 2 2 2 CNC Annually MPCU
Source: Source: ASHMA, 2016
24 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Thematic Area 2- Accelerated Agricultural Modernization and Natural Resource Management
DMTDP GOAL: To achieve and sustain economic stability while placing the economy on a path of higher growth in order to attain a per
capita income of at least US$3,000 by 2020 and also attain the Millennium Development Goals (MDGs)
POLICY OBJECTIVE :
DISTRICT OBJECTIVE
Activity
Indicator Baseline
Data
(2014)
Target
(2015)
Target
2016
2016
Achievement
Target
2017
Data
Source
Monitoring
Frequency Responsibility
16 Organize workshop for 10
Dep’t of Agric. Staff and 20 farmers in non-
traditional livestock (grass
cutter, Rabbit) and poultry
production.
% increase in the
number of non-
traditional livestock
farmers
20 30 30 60% 86% MDA
17 Carry out 460 farm,
home & monitoring visits
by AEAs/MAOs/DDA
Number of male and
female farmers who
have been visited by
an AEAs/MAOs/DDA
468 468 468 175 Home
and Farm
visits
achieved
468 MDA
18 Organization of quarterly
Agricultural Forum.
Number of fora
organized
4 4 4 Zero
achievement
4 MDA
19 Demonstration on diet
fortification for 50
members of 2 HIV
positive groups by
December, 2015
Number of FBOs
trained on new
nutrition and diet
technologies/
demonstration
20 50 Zero
achievement
1 MDA
25 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
20 Organize nutrition and diet
improvement programme
for 5 women groups
Number of FBOs
trained on new
nutrition and diet
technologies/
demonstration
3 2 5 On-going 2 MDA
21 Promote the growing of
selected traditional and
exotic vegetables for
domestic use by training
60 farmers.
% increase in the
number of farmers
engaged in traditional
and exotic vegetables
30 60 60 50 farmers
trained
30 MDA
22 Train 10 poultry farmer
groups on bio-security and
avian flu
Number of FBOs
trained on new
technologies/
demonstration
2 4 4 6 poultry
group trained
10 MDA
23 Train 25 farmers on record
Management.
Number of farmers
who have records that
can be used to access
credit
20 25 25 156 farmers
trained
50 MDA
24 Promote the use of manure
to improve soil fertility
% change in crop
yield
1 1 1 193 farmers
sensitized
1 MDA
25 Organize Sensitizations
workshop for 55 vegetable
growers on safe use of
water
Number of
sensitization
workshops organized
35 50 55 Zero
Achievement
50 MDA
26 Organize quarterly
training for Municipal
Dep’t of Agric. Staff on
Number of male and
female AEAs
receiving in-service
4 4 4 10 MoFA
Staff trained
13 MDA
26 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Thematic Area 4 - Infrastructure and Human Settlements Development
DMTDP GOAL: To develop necessary infrastructure and Energy required for improvement in the municipality
POLICY OBJECTIVE 1 : Create and sustain an efficient transport system
DISTRICT OBJECTIVES:
S/N Indicator Indicator
Type
Baseline
2013
Target Data
Source
Monitoring
Frequency
Responsibility
2014 2015 2016 2017
30 Length of Urban roads surfaced(km)
Surfacing works 0.75 2.6 2.6 5 URD Record
Annually URD
Agriculture as a business. training on market-
oriented approach
27 Organize demonstration
on proper handling and
use of Agro chemicals for
120 vegetables farmers in
the Municipality.
Frequency of
generation of
relevant market
information
50 80 120 68 farmers
trained
60 MDA
28 Train 20 vegetables
farmers on post-harvest
management and farm
Sanitation.
% decrease in post
harvest lose in
vegetables
15 20 20 24 farmers
trained
20 MDA
29 Organize inspection and
selection of 2016 best
Municipal, Regional and
National farmers.
Celebration of
National Farmers’ Day
1 1 1 Activity
carried out
1 MDA
27 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
31 Length of Urban roads resealed(km)
Resealing 0.5 2.8 6.5 3 URD Record
Annually URD
32 Area of pothole patching done (m2)
Pothole patching 14,000 12,000 8,250 6,000 URD Record
Annually URD
33 No. of culvert constructed
Culvert construction
1 2 5 1 URD Record
Annually URD
POLICY OBJECTIVE 2: Accelerate the provision of affordable and safe water
DISTRICT OBJECTIVES:
POLICY OBJECTIVE 3: Improve environmental sanitation
DISTRICT OBJECTIVES: To improve environmental sanitation in the District by Dec, 2017
34 % of total population with access to approved toilet facility
Outcome 15.6% 18.4% 19% 22% 18% 19% EHU Records
Quarterly MWD/Planning Unit
35 No. of households with access to toilet facilities
Output 12000 15,000 16,000 18,000 4,700 15,265 EHU Records
Quarterly MWD/Planning Unit
36 No. of people sensitized to build household toilets
600 1000 1200 1500 2000 705 EHU Records
Quarterly Planning Unit
37 No. food/drink handlers educated and medically screened
Output 4,000 5000 5000 5500 4,160 3970 EHU Records
Quarterly MHS Planning Unit
38 No. of households reached with hygiene education
Outcome 7000 8500 8000 9000 7,000 7,000 EHU Records
Quarterly Planning Unit
Thematic Area 4 -Human Development, Employment and Productivity
MTDP GOAL: : Ensuring the right to basic social services such as health care, safe drinking water/sanitation by 2017
POLICY OBJECTIVE 1:
DISTRICT OBJECTIVE:.
S/
N
Indicator Baseline
2014
Target Achiev
ements
Data
Source
Monitoring
Frequency
Responsibility
2014 2015 2016 2017 2016
28 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
39 No. of people educated on portions of the contents of the constitution ie chapter 1,2,3,5,6,7,18,19 and 20
12,000 35,000 52,000 60,000 65,000 NCCE Annually MPCU
40 No. of civic education clubs educated on the
contents of the constitution (Senior High
School)
460 600 750 850 580 NCCE Annually MPCU
41 No. of people educated on electoral process 25,000 55,000 65,000 80,000 52,000 NCCE Annually MPCU
OBJECTIVE 2: Increase equitable access to and participation in education at first and second cycle levels
DISTRICT OBJECTIVE: Community Entry, Recruitment Of Learners, Establishment Of Literacy Classes And Facilitation. S/N Indicator
Baseli
ne
2013
Target Data
Source
Monitoring
Frequency
Responsibil
ity
2014 2015 2016 2017 2016 Achievement
42 No. of communities /institutions contacted for establishment of literacy classes
18 25 30 36 40 NFED Annually MPCU
43 No. of learners recruited for literacy classes Output
275 350 394 492 515 600 NFED Annually MPCU
44 No. of facilitators training workshop organized for facilitators in English
N/A 1 1 - 1 1 NFED Annually MPCU
45 No. of monitoring supervision and evaluation organized
3 4 4 2 2 2 NFED Quarterly MPCU
DISTRICT OBJECTIVE
S/
N
INDICAT
OR
INDICATOR
TYPE
BAS
ELI
NE
2013
TARGET 2016
Achievements
DATA
SOURCE
MONITORI
NG
FREQUENC
Y
RESPO
NSIBILI
TY
2013 2014 2015 2016 2017
46 Education outreach
Organizing art clinics in selected basic schools
- - - 2 2 CNC Annually MPCU
29 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
47 Promoting traditional arts and craft to alleviate poverty
Organizing art and craft exhibition
- - - 1 2 CNC Annually MPCU
48 Identification or artistic, culture and performing groups
At least 50 groups will be identified and formation of new groups will be encouraged annually
- - 30 50 CNC Annually MPCU
49 Human development and training
Training of youth in bead making and batik production
- - - 50 1000 CNC Annually MPCU
50 Traditional food bazaar
To project some food delicacies that municipality is noted for and also bring to fore a diverse food culture of Ghana
- - - 1 2 CNC Annually MPCU
POLICY OBJECTIVE 4:
DISTRICT OBJECTIVE: To provide support for 500 PWDs and OVC by December 2017
S/
N
INDIC
ATOR
INDICATOR
TYPE
BASELIN
E
2013
TARGET Achievement
s 2016
DATA
SOURCE
MONITORI
NG
FREQUENC
Y
RESPONSIBI
LITY
2014 2015 2016 2017
51 Case work with the familie
Families
cohabiting with
their children
peacefully.
- 151 263 170 200 495 DSW Annually MPCU
30 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
s Handling of non-child maintenance cases
52 Inspection of early childhood development centers
Registration and renewal of certificate of early childhood development centers
- 69 40 75 80 123 DSW Annually MPCU
53 Establishing and Training of child panel member
Functioning secretariat established
- - - - -
- - DSW Annually MPCU
54 Inspection and monitoring of NGOs
NGOs
monitored and
registered
- 8 9 15 20 30 DSW Annually MPCU
55 Reintegration of abandoned and missing childre
Number of
abandoned and
missing children
integrated into
their families
- 32 49 40 45 185 DSW Annually MPCU
31 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
n with their families
56 Equipping persons living with disability with entrepreneurial skills
Number of
PWDs
supported with
various sums of
money to
expand their
business,
education and
training
- 24 62 75 80 65 DSW Annually MPCU
57 Give LEAP support to the orphans, PWDs and aged
A number of
vulnerable
benefited from
the LEAP
program
- 49 56 70 90 50 DSW Annually MPCU
58 Juvenile justice and Administration
Supervise
justice
- 1 1 1 3 1 DSW Annually MPCU
59 Number of OVC’s identifi
- - - - - - DSW Annually MPCU
32 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
ed
60 Number of PWD’s registered
- 24 62 70 80 185 DSW Annually MPCU
61 Monies collected on behalf of aggrieved spouses
- Ghc 48,090.00
Ghc 70,640.00
Ghc 90,000.00
Ghc
99,000.0
0
Ghc 70,640.00 DSW Annually MPCU
POLICY OBJECTIVE 5: Expand opportunities for job
DISTRICT OBJECTIVE:
62 No. of unemployed youths identified and registered -Males -Females
Output
1,500 500 700 900 1100 2500 GYEEDA /Records
Annually GYEEDA
63 No. of Youth acquire employ
Output 1000 200 300 250 100 500 Records/ GYEEDA
Annually GYEEDA
/DPCU/
GES/DHD/D
FR
33 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
able skills
POLICY OBJECTIVE: 6
DISTRICT OBJECTIVE:
64 No. of PWDs registered
Output 27 35 70 85 100 185 Social Welfare Dept. Records
Annually Social Welfare
Dept. DPCU
65 No. of disability ramps constructed on public buildings
Output 4 4 4 3 15 100 Social Welfare Dept. Records
Annually Social Welfare
Dept. DPCU
66 no. of women trained in employable skills
Output - 200 500 800 1200 760 Social Welfare
Dept. Records
Annually Social Welfare
Dept. DPCU
Source: ASHMA, 2016
Theme 5- Transparent and Accountable Governance
MTDP GOAL: Strengthen the institutional capacity of the MA and strengthen sub municipal structures to enhance mobilization of resources for effective performance of the municipal Assembly, through collaboration with all stakeholders and development partners.
34 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
OBJECTIVE 1: Strengthen and operationalise the sub-district structures and ensure consistency with local Government laws
To ensure effective functioning of the Areas Councils by 2017.
S/N INDICATOR INDICATOR
TYPE
BASELINE
2013
TARGET
Achievements
2 016
DATA
SOURCE
MONITORING
FREQUENCY
RESPONSIBILITY
2014 2015 2016 2017
67 No. of Zonal Council Offices constructed
Output 7 2 2 2 1 0 CA Annually MPCU
68 No. of training workshops organized for Zonal Councils
Output 14 2 2 2 2 1 CA Annually MPCU
69 No. of capacity building workshops organized for MA staffs
Output 25 10 10 10 5 2 CA Annually MPCU
70 No. of staff quarters constructed
Output 6 0 0 7 8 0 CA Annually MPCU
POLICY OBJECTIVE 2: Improve the capacity of security agencies to provide internal security for human safety and protection
DISTRICT OBJECTIVE:
71 No. of court building constructed
Output 4 2 1 1 1 2 MWD Annually Judicial Service
72 % improved in the citizen police ratio
MWD Annual Police Service
73 No. of police post Construction
Output 2 1 1 1 1 MWD Annual Police Service
74 % reduction in Outcome MWD Annual Police Service
35 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
crime rate
OBJECTIVE 3: Ensure efficient internal revenue generation and transparent in local resource management
DISTIRCT OBJECTIVES;
75 No. of tax education campaign organized
Output 4 4 4 4 4 3 Finance Unit
Annually MPCU
76 No. of new sources of revenue identified
output Finance Unit
Annually MPCU
77 No. of market stores constructed
Output 4 2 2 2 1 Finance Unit
Annually MPCU
78 No. trainings organized for revenue collectors
output 1 1 1 1 1 1 Finance Unit
Annually MPCU
79 % increase in revenue collection
outcome 25 28 28 28 25 Finance Unit
Annually MPCU
36 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
3.1.0 Report on Critical Development and Poverty Issues
3.1.1 Slum Upgrading Project
Through the UN-Habitat program, a Slum upgrading project began in Ashaiman under the Tema/Ashaiman Slum Up-grading Fund Board
(TAMSUF) to up-grade all slums in Ashaiman. This project is currently on-going with the pilot phase completed; which consist of 31
residential apartment mixed with commercial rental units. The subsequent structures will start when the first batch of residents (ten
families) move from the transit quarters to make room for the second batch. This will make room for clearances of space for the next
project. Consultations are currently on-going with the private sector to facilitate a successful implementation so as to revitalize the slum
areas. Again, a Pristo project which aims at providing about 2,000 household toilets in the Municipality is underway to help improve
sanitation.
3.1.2 Urban Passenger Transport Project
In 2016, the Assembly had a revenue target of GhȻ 120,000.00 but realized GhȻ 135,282.60 at the end of the year due to effective
management of public transport.
Some of the activities undertaken were:
Route monitoring exercise
Incorporation of other road users (Heavy equipment operators, tipper trucks, and tricycle)
Successful introduction of the clamping exercise
Sensitization of operators
Provided training to the enforcement team(City Guards)
Provided reflective jackets to the enforcement team
Successfully created a transport database for all transport operators
37 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Some of the challenges encountered during the year include inadequate logistics such as computers and a towing vehicle.
3.1.3 School Feeding Programme
The Municipality has been very fortunate to enroll all the thirteen (12) public schools into the school feeding programme. The programme covers 7088
pupils in all primary schools in the municipality in exception of the newly created ASHMA Cluster of schools. This is attributable to the relentless
efforts of the Assembly. The programme has brought about a tremendous boost in school enrolment and retention.
3.1.4Youth Employment Programme
The Local Enterprise & Skills Development Programme (LESDEP) is a programme meant to provide skills training and
entrepreneurship for the youth to enable them gainfully gets employed.
The programme is categorized in modules to include sewing, welding, Fish processing, Grasscutter rearing, Hairdressing, and
Soap making, Tie & Die among etc.
A total number of 214 beneficiaries were registered under various modules. So far, some number of beneficiaries has received
various equipment to enable them start a living on their own
The Assembly is in collaboration with Council for Technical and Vocational Education and Training (COTVET) is sponsoring
about Fifty (50) Apprentices at the various training institutes, as well as through apprenticeship training (Auto Mechanic, Garment,
Cosmetology, Electricals, and Carpentry)
To complement this, the Assembly have introduce Graduate Entrepreneurship Business Support Scheme (GEBSS), a private
sector initiative aimed at equipping not less than 100 unemployed graduates each year with requisite competencies to enhance their
potentials for self-employment entrepreneurship.
38 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
3.1.5 Education of the Public on Effects of Global Warming
The Environmental Protection Agency (EPA) held a one-day public forum to sensitize participants on the hazards and effects of global
warming. This forum was attended by participants to include market women, farmers, officers from Ashma, opinion leaders among
others. Participants were taken through various aspects of global warming and the effects it possess to the environment.
3.1.6 Seven City Project (People’s Dialogue/ Ashaiman) Another related slum upgrading is the Seven City Project. This project is a Kampala initiative which seeks to provide slum dwellers with decent living
quarters being funded by the Slum Dwellers International (SDI) with support from the People’s Dialogue (NGO). So far, about 29 household latrines
have been provided for slum dwellers, while 15 more are on-going. The project operates a revolving credit scheme and so beneficiaries are made to
pay back after construction. With the support from the Government of Netherland, PRISTO and Ashaiman Municipal Assembly has signed a
Memorandum of Understanding for the constructions of 2000 toilets to minimise the open defecation in the municipality.
3.1.7 Safi Sana Ghana Limited Waste to Energy Partnership
The Assembly has entered into an agreement with Safi Sana Ghana Ltd on an Energy Generation Project. The project is aimed at using liquid waste
from both households and public toilets as well as organic waste and processes them to generate bio-gas. The pilot stage has already taken off at the
Irrigation Development Authority, (IDA) Ashaiman. Human waste, cow dung and market waste from vegetables and fruits had already been tested
and the results were encouraging.
- Approval has been given to the Draft MOU but has been slightly reviewed, hence awaiting final endorsement by the General
Assembly.
39 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
- Safisana has also partnered with the Assembly to construct a 20-seater W/C toilet facility at Afariwaa Junction under a Build Operate and
Transfer (BOT) partnership agreement which is to take duration of 18 years of operation, after which it will be handed over to the Assembly.
- All is set for the construction of the digester as the land earmarked has been release by the Ashaiman Irrigation Authority.
3.1.8 GAMA Water & Sanitation Project
The Municipality is benefitting from the Greater Accra Metropolitan Assemblies (GAMA) sanitation and water project in eleven (11)
Districts in Greater Accra.
The objective of the project is to increase access to improved sanitation and improved water in the GAMA, with emphasis on low income
communities and to strengthen management of environmental sanitation in GAMA.
Components of Gama Project
There are four (4) components;
Component 1: Provision of environmental sanitation and water supply to priority low income areas of the GAMA
Component 2: Improvement and expansion of the water distribution network in the GAMA
Component 3: Planning, improvement and expansion of GAMA wide environmental sanitation services.
Component 4: Institutional strengthening
Seventeen (17) government schools have been selected to benefit from the project, which represents the component 4.
The New Town community had been also selected to benefit from improved sanitation and water facilities. Two Consultants have been
recruited to provide technical support for the implementation of the project at institutional and community levels. The consultants have
completed baseline survey at the selected institutions and the communities. The Municipality has so far facilitated the construction of
seventeen toilet household toilets under the Rapid Result Initiative.
40 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
3.1.9 HIV/AIDS Programme
The Assembly through the Municipal Aids Committee plan and implement programmes aimed at reducing HIV/AIDS in the Municipality.
Some of the interventions implemented by the Assembly include anti-stigmatization campaigns. Counseling and Testing was observed to
include a total of 65 attendants; 5 males and 60 females. Prevention of Mother to Child Transmission exercise was conducted to 40
mothers. Training and Nutrition to understand the best diet practices was carried and about 56 PLHIV attended.
3.1.10 Report on Gender Activities
The Municipality through the Social Welfare Department was able to reconcile 6 missing but found children to their various homes. Out
of these 6 children, males were 2 and the remaining were females.
There was an increase in the level of woman participation in the projects implemented within the years. 19% of the activities in the Action
Plan were vulnerability inclined. The participation of the disabled and physically challenged was also not overlooked. There was at least
10% representation of the physically challenged in all programmes and projects that involved stakeholders.
3.2.1Evaluation and Participatory M & E
Evaluation practically determines the merit, worth, or value of a project or program at a given time set aside by the M&E team. The
MPCU in its technical sense evaluates by judging a project or program based on information and analysis relative to such issues as
relevance, cost - effectiveness and success for its stakeholders.
Participatory monitoring and evaluation is essential function of any development project within the Municipality. The Assembly thus
involves the beneficiaries and all stakeholders in its monitoring and evaluating exercises as a strategy to build self-reliant attitude towards
projects that will serve their interest to address issues as the relevance of the project, cost-effectiveness and degree of success the project
achieved.
41 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Again, the beneficiary’s own capacity to identify and solve their problems through active involvement in all phases of the development
process is built. - That is, monitor progress of work towards project objectives and to evaluate results as well as to strengthen institutional
capacity to help sustain development projects within their local communities.
3.3 Sustainable Environmental Assessment (SEA)
As part of efforts to achieve comprehensive and sustainable development, out twenty-seven physical projects initiated and implement, the
Assembly subjected all those to SEA and the necessary mitigation factors were planned and implemented. Some of the activities
implemented in this regard included planting of trees to reduce erosion, spraying of water to dusty areas during road construction,
Provision of adequate refuse containers at market and shops constructed
42 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
CHAPTER FOUR
4.0 Introduction
This chapter includes some highlights and various challenges that somehow hinder the smooth implementation of the plan activities of the
year 2016.
4.1 key issues Addressed and Those yet to be addressed
4.2 Recommendation
Preparation and mobilization of communities for participation in designing and implementation of projects required a lot of resources (e.g.
time, transport and performance-related allowances), which dragged or delayed implementation. The Assembly’s Projects requirement
and expectation were cumbersome and time demanding.
Addressed Issues Yet To Be Addressed Issues
1 A Well Constituted MPCU M&E Documentation Centre
2 M&E Plan prepared Logistics (Computers)
3 Some office space provided Office space too small & inadequate logistics
4 - Lack of monitoring vehicle
43 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Monitoring requires collection, documentation and sharing of a wide range of information. This requires many skills that are lacking
in the communities. The compiling of information for the M&E Report underwent a lot of verifications and adjustments because the
local community members lacked the requisite information gathering tools and techniques. There is the need therefore, for local
capacity building to ensure efficient data collection and collation.
44 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
6.0 CONCLUSION
This year annual report is reviewing the 2016 annual plan. It is to be mentioned that the Assembly made frantic efforts in achieving the set
goals and targets since availability of funds were not adequate throughout the plan period.
45 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
APPENDIX
Analysis of Income and Expenditure for the Year Ending 31/12/2016
INCOME
2015 2016
Source
Approved
Budget Actual Receipts
Actual
Expenditure
Approved
Budget Actual Receipts
Actual
Expenditure
IGF 3,422,257.75 3,147,070.93 3,284,826.67 3,499,011.19 3,300,453.01 3,474,771.72
GOG 3,724,716.97 2,518,315.95 2,492,493.04 2,319,081.00 1,824,046.76 1,824,046.76
DACF 4,097,467.34 2,961,219.55 2,420,212.71 4,344,857.31 2,627,760.58 3,202,451.59
NGO 0.00 0.00 0.00
2,000,000.00 1,930,174.32 1,644,623.41
DDF 422,935.00 316,663.00
360.356.53 937,497.00 518,133.00
901,373.04
UDG 2,038,163.63 1,138,674.61
1,422,534.73 3,702,593,71 3,846,176.00 3,476,953.04
GSFP 759,623.00 248,560.00 285,560.00 0.00 0.00 0.00
TOTAL 14,465,163.69 10,330,504.04 10,276,983.00 16,803,040.21 14,046,743.91 14,524,220.01
Source: Municipal Annual Financial report for 2016
46 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Annex II : STATUS OF IMPLEMENTATION OF NON-PHYSICAL PROJECTS
AAP 2016 Ensuring and sustaining Macro Economic Development
S/N Implement
ing Agency Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
Gender desk unit
Improve Income generating activities for 30 women and vulnerable in society
Ashaiman 10 women trained in beads making
33 On-going
Finance
Update Revenue database of the assembly
Ashaiman Field work on data collection of revenue items on going currently
Revaluation of Properties Municipality wide
Properties has been revaluated municipal wide
100 Data collected and analysed
Monthly reports on Revenue and Expenditure performance
Ashaiman 100% Reports prepared and submitted to Audit, LGS, RCC, Control etc.
Table2.1: AAP 2016 Enhancing Competitiveness in Ghana’s Private Sector
N/S Implementi
ng Agency Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
On-
going
Not
implemente
%
completio
47 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
nted d n
DSW/CD 5 workshop on skills
training in
Batik,tie&dye,road
safety,food package and
small income generation
activities
Ashaiman 1 workshop organised
20 75 youth trained in batik and tie-dye.
N/S Implementi
ng Agency Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
NBSSI
Support to NBSSI on training in small business management skills, soap manufacturing and packing and other business enhancement
Ashaiman
100% 20 fruits and vegetable processors were trained on business concepts
Four (4) technical training Municipality wide
30% Mobilization of participants and sourcing for fund to carry out activity
Two (2) Business Counseling Services on record keeping and follow-ups
Municipality wide
100% Follow-up was made on 45 business operators to check proper records keeping
Three (3) institutional Development (ID)
Kings Court International School
100% MSE’s working committee met, Linkage of LBA’s to ASSI Association of small scale industries, helped register 16 businesses through registered general dept.
Table2.3: 2016 AAP Accelerated Agriculture modernization and Sustainable &Natural Resources Management
48 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
N/S Implementin
g Agency Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
Agric Organise workshop for 10 MOFA staff and 20 farmers in non- traditional livestock (grass cutter, rabbit) and poultry production.
Ashaiman community
26 farmers trained
10 MOFA staffs trained
86 To be carried out throughout 2016
Train 10 poultry farmers on bio security and avian influenza
Ashaiman markets
6 poultry farmers trained
60%
Organize 2 demonstrations for 30 indigenous livestock and poultry farmers on selection to improve breeds
Ashaiman 0 0 Lack of funds
49 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Train 50 livestock and crop farmers on the use of end products from both enterprises to enhance each other
Ashaiman Community
15 farmers trained
30 Carried out during routine visits,15 farmers were trained
Demonstration on diet fortification for 50 members of 2 HIV positive groups
Ashaiman community
Awaiting release of funds
organize Food fortification training for 6 child welfare clinics
Ashaiman community
Awaiting release of funds
Organize training for 30 market women and 20 MOFA staff on proper grading standards weights and measures
Ashaiman community
√
30 5 farmers and 10 MOFA staff trained
Collect wholesale and retail market prices, analyse and disseminate.
Ashaiman markets
48 100 To be carried out throughout 2016
Providing Quarterly Training For Municipal MOFA Staff And Farmers On Agriculture As A Business
Ashaiman community
10 MOFA staffs trained
100
Provision for annual anti-rabies vaccination
Ashaiman community
Yet to start
Organization of National Farmer’s Day.
Ashaiman community
Event organised
100 Completed
Carry out MAO, AEA’s to organise monitoring and evaluation field visit
Ashaiman community
175 98 MAO, AEA’s did 175 monitoring and evaluation during field visit
Provide training for the beneficiaries of pig in kind on A.I
Ashaiman Yet to start
Train 15 farmers who will benefit from the off springs in the Pig-in-kind project and 10
Ashaiman Community
13 farmers and 10
92 Lack of funds to achieve set target
50 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
MOFA staff on feed production
MoFA Staff trained
Provide training for 30 farmers and MoFA Staff on common vegetable diseases
Ashaiman Community
25 farmers and 5 AEA’S trained
0 100 Completed
Conduct 1 result/1 method demonstration on pepper and tomato production for 100 farmers.
Ashaiman community
0 0 Lack of funds
Train 25 farmers on record management
Ashaiman Markets
156 farmers trained
5 farmers trained
295 Target exceeded about 195% because of CIDA and ADRA projects. Record management is key to these projects.
Conduct a workshop for 55 vegetable growers to sensitize them on safe use of water
Ashaiman Community
0 0 Lack of funds
Promote the use of manure to improve soil fertility
Ashaiman community
193 Farmers sensitized
55
Farmer field school organized for 50 farmers
Ashaiman Community
Yet to start
Conduct a workshop for fruit and vegetable sellers in the market to sensitize them on proper handling and preservation
Ashaiman √
25 1 group sensitized on proper handling and preservation
Promote the growing of selected traditional and exotic vegetables for domestic use by training 60 farmers
Ashaiman Markets
50 farmers trained
83 farmers educated on
growing of selected traditional and exotic vegetables for domestic use
51 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Organize stakeholders meeting for 25 people to address food chain issues.
Ashaiman community
0
0 0 To be carried out throughout the year
Train 20 vegetable farmers on post-harvest management and farm sanitation
Ashaiman community
24 farmers trained
100 Target exceeded
Demonstration on proper handling and use of agro chemicals for 120 vegetable farmers
Ashaiman community
Instead, 68 farmers were trained
57 On-going
Organization of quarterly Agricultural Forum.
Ashaiman community
0 0 Lack of funds
Organize inspection and selection of 2016 best Municipal, Regional and National farmers.
Ashaiman community
Selection and inspections done for 15 nominees
100 Completed
Organize quarterly training for Municipal (MOFA) staff on Agriculture as a business
Ashaiman community
10 MOFA Staff trained
100 Completed
Prepare Annual Budget for 2017
Ashaiman 1 100 Completed
Table2.3: 2016 AAP Infrastructure, Energy and Human settlements
N/S Implementin
g Agency
Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
Physical planning dept
Undertake street naming and house numbering exercise
Ashaiman As at the end of the year 2016, a total of three thousand five hundred
52 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
(3500) parcel plates had been fixed and four hundred and fifty-eight (458) signage poles have been mounted throughout the municipality.
Prepare administrative boundary maps and GIS by Dec. 2016
Ashaiman Administrative map prepared
Done The maps are pending management scrutiny.
Procure signage for street naming exercise by June 2016
Ashaiman Preparation of signage map and register ongoing
Build capacity of Town and country Planning Officers and other staff to undertake street naming and house numbering exercise by Dec. 2016
Ashaiman Furniture has been procured for the department and the unit has been moved into a new office constructed within ASHMA premises. Staff are currently been trained in computer applications and Map Maker.
N/S Implementin
g Agency
Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
NADMO Disaster management Ashaiman Desilting of gutters, drains and Public education on going.
Tree planting exercise Ashaiman
Organize sensitization programme for 40 basic school head teachers on landscaping and tree planting
Municipal Wide/School
10 heads sensitized
53 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Organize sensitization programme for 10 FBO on fire prevention
Municipal Wide
5 FBO met and sensitized on dangers of fire outbreaks and prevention
Organize sensitization programme for 10 FBO on tree planting
Municipal Wide
3 FBO met and were sensitized on tree planting to reduce climatic change issues
Undertake landscaping and Tree Planting
ASHMA No, 2&4
Trees planted at ASHMA No.2&4 compound
Organised sensitization programme for Stopping of burning of vehicle tyres, electronic waste
Municipal Sensitized scrap dealers on the dangers involved.
Undertake landscaping and Tree Planting
Presby primary& JHS A,B and C
Done
Raise 5000 seedling to support tree planting
Ashaiman Yet to start
N/S Implementin
g Agency
Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
Rehabilitation of Afariwa/ Newtown road
Afariwa-Newtown Road
75 Yet to do the premier seal
Rehabilitate court road and link
Valco Flat Road has been asphalted
100 premier seal completed
Resealing of selected roads within the Municipality
Selected roads within the Municipality
60 Delay due to contractor cash flow
construction of Drainage in the municipality
Selected roads within the
100 Completed within selected roads
54 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Municipality
Pay recurrent administrative expenses monthly throughout the year
DUR Administrative expenses paid monthly
Construct 600mm underground pipe culvert
Star light link road
Grading
Selected roads within the Municipality
Few of the selected roads are completed
Desilting of drains Selected roads within the Municipality
Some drains desilting is still ongoing at community 22 and official town
Pothole patching
Selected roads within the Municipality
Ongoing on selected roads
Grading of selected roads Selected roads within the Municipality
Ongoing on selected roads
N/S Implementin
g Agency
Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
EHSU Solid waste collection services
ASHMA 100 Refuse emptied and container site clean
Desilting of drains and sweeping Municipality wide
Municipality wide
100 Activity carried out due to regular supervision
Undertake Monthly clean up exercise
Municipality wide
100 Clean up exercise done at the following electoral areas: tsinai Agber,Tettey Nkpa, Nii Anang Adjor, Niiman, Naa Amerley, moni Obaanye, NiiAmui East and West
Organise training workshop Workshop not organized
55 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
for 33 EHOs on Prosecution(bye-laws enforcement)
Municipality wide
Organise and screen 5000 food handlers
Municipality wide
Exercised organised and completed
Construct refuse bay at the main market by Dec. 2016
Ashaiman Refuse bay has been constructed at the main market
Table2.3: 2016 AAP Human Development, Productivity and Employment
N/S Implementin
g Agency
Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
Health Construction of CHPS compound
Middle East& Tulaku
100% Completed yet to be handed over
Procure deep freezer/ chest equipment
Ashaiman polyclinic
100% Procured and fitted at the facility
Completion of Health centre at Tsuibleoo
Tsuibleoo 95% Almost completed
Construction of 2-storey 4- Unit Ward
Ashaiman polyclinic
90% Almost completed
Organise Immunisation activities
All Zones 100% Children immunized against childhood killer diseases at facilities and community.
Undertake Assembly Response Initiative (DRI) on HIV/AIDS programme in the assembly
Municipal Wide
100% Sensitization programme
ongoing in all the
demarcated zones and
facilities. Also celebrated
world TB day.
56 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Undertake Roll-Back malaria programme
All Zones
100% 1st batch of LLINS distributed to the venerable groups.
N/S Implementin
g Agency
Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
DSW/CD
Inspection of early Childhood Centers
Ashaiman
100% 123 ECDC were supervised and inspected as well registration and renewal of their certificates
Refreshers training for early
childhood center operators
Ashaiman 100% Six child care attendants benefitted from a refresher course jointly organized by Tema Metro KKDA and Ashma Social Welfare departments.
Establishment and training of
child panel members
Ashaiman Yet to be done
Equip PWDs with
entrepreneur skills
Ashaiman 100% 185 PWDs were supported with money for sustainability in the area of education, businesses, and health among others.
Handling of child non-
maintenance, family
reconciliation counseling and
home visit services
Ashaiman 100% Homes visited and counseling service done.
Inspection and supervision of
NGO’s and Orphanage Homes
Ashaiman 100% 30 NGOs were inspected and supervised as well as two orphanages.
57 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Give LEAP support to care
givers and vulnerable
Ashaiman 100% Regular cash grant payment to 55 beneficiary households bi-monthly
Facilitate training of NGO’s and CBO Executive
Ashaiman Yet to be done
Support for disability
programmes
Ashaiman 100% PWDs were supported in various forms to attend some of their programmes Blind Union conference, the Physically Challenged conference, Deaf week celebration International.
Juvenile Justice
Administration
Ashaiman 100% Eight social enquiry report written to the court. *Ten court order was granted by the court in respect of ten rescued juveniles at the Don Bosco social protection centre. *Four juvenile currently on trial at juvenile court.
Advocacy on Child Right and
Parental Roles
Ashaiman 100% Two talks was given on the right of a child and parental responsibilities. .
Reintegrate
Abandoned/Found Children
with Families
Ashaiman 100% 495 child maintenance were handled successfully and families who are cohabitating peace with their children. An amount of one hundred and fifty five thousand two hundred fifty five Ghana cedi were collected on behalf of the client (GH₵155255)
58 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
World day against Child
Labour Celebration
Ashaiman 100% Done
Mass meetings on sensitization of Civil Rights
Ashaiman 100% Mass meetings held.
5 workshop on skills training
in Batik,tie&dye,road
safety,food package and 108
small income generation
activities
Ashaiman 20 2 workshops held
Form four active literacy
group
Ashaiman
Support Organise Monthly
Clean Up campaigns
Ashaiman 100% Supported the Assembly members to organize monthly clean up exercise in their electoral areas
Prepare and submit reports
Budget and action Plan
Ashaiman 100% Prepared and submitted quarterly reports
N/S Implementin
g Agency
GHANA
EDUCATIO
N SERVICE
Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
Support for Best Teacher Award
MEO Not done yet
Organize 2016 STIME Clinic
MEO Done Both Teachers and pupils
took part in the clinic.
Provision of Furniture in schools
Selected schools
210 desks provided
50% Ongoing
Cultural Festival (basic & SHS)
MEO
Not done yet
Sports for Basic Schools MEO 100% Inter-School Soccer Girls
and Handball Boys and Girls
59 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
(Primary)in all schools
My first Day at School
Ashaiman 100% done
School Feeding
All implementing Schools
Ongoing
Monitoring of basic and second cycle schools
Ashaiman 44 schools monitored
100% Schools monitored include 20 private schools.
Participate in school based INSECT
Ashaiman 19 public schools
85% 19 public schools carried out SBIs in their schools.
Organize SMC training workshop
Ashaiman For all public school
100% 4 day capacity building workshop was organised and 243 attendants was recorded instead of 324 expected.
N/S Implementin
g Agency
Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
Support to Non-Formal Education
Community Entry/ Recruitment Of Learners
Ashaiman Suncity Adjeikojo Kanewu Afienya Zenu Atadeka
80% Community entry done.7 learners recruited
Establishment Of 12 English Classes & 2 Local Language classes & Facilitation
Zenu
Ashaiman
Adjeikojo
Afienya
Kanewu
Suncity
70% 6 English classes established
60 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Atadeka
To Organise Inter-Zonal Literacy, Quizzes & Awards For Learners And Facilitators
Ashaiman Yet to be done
To Undertake Quarterly Monitoring , Supervision And Evaluation
Zenu
Ashaiman
Adjeikojo
Afienya
Kanewu
Suncity
Atadeka
100 Monitoring carried out.
To Organise Monthly Staff Management Meeting
Ashaiman
(Nfed
Office)
100 Meeting held and deliberation successful
To Procure 100 Slide Chairs For Learners
Ashaiman
Yet to be done
Procurement Of A Set Of Computer, Printer, Stationery & Electricity Bill
Ashaiman
100% Procured and distributed to the dept
To Organise 3days Orientation And Training Workshop For Staff & Nss Personnel
Ashaiman 100 done
To Organise Graduation & Award Of Certificates For Learners And Facilitators
Ashaiman
Yet to be done
Table1.3: 2016 AAP Good Governance
N/S Implementin
g Agency
Activities Location
IMPLEMENTATION STATUS REMARKS
Fully
impleme
nted
On-
going
Not
implemente
d
%
completio
n
61 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Organise Five Budget committee Meeting
Ashaiman 100 5 budget committee meeting organised
Procure office equipment and Stationery
Ashma 100 stationery procured to run the Assembly.
Prepare and Implement 2016 and 2017 procurement Plan
Ashma 100 All provisions in the plan is linked to the 2016 composite budget and action plan and being implemented.
2 Town hall Meetings Ashma 100 2 town hall meetings held
Prepare and approve 2016 fee fixing & rate imposition resolution
Ashma 100 Fee fixing and rate imposition prepare and approved
Organise four (4) ordinary meetings of the General Assembly
Ashma 100% 4 meetings held.
Organise two(2) emergency General Assembly meetings annually
Ashma 100% 2 meetings held.
Organise 32 Sub-committee Meetings
Ashma 100% 32 sub- committee meetings held in the quarter.
12 Other Committee Meetings Ashma 100% 12 meeting held
Organise four (4) Executive Committee Meetings annually
Ashaiman 100% 4 meetings held during the quarter
Organise 8 heads of department and other meetings
Ashaiman 100% 8 meetings held in the quarter
Build capacity of staff in their field related
ASHMA 100% A five day capacity building for Assembly member and Staff at kings court hall
Prepare Environmental safeguards, EPA permit and other documents
ASHMA 100% UDG And GAME Projects document being process at EPA.safe guard issues tackled
Prepare and approve 2016- Ashaiman 100% Composite budget prepared
62 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
2017 composite budget and approved
Allocate funds for the 7 zonal Council for operation
All 7 zonal Council
100% Fourth quarter ceded revenue transferred to the 7 zonal Council for operation
Prepare and Review 2016 Annual Action Plan
ASHMA Done
4 Quarterly Monitoring and Evaluation of projects and programmes
Ashaiman 100% 4 quarter monitoring report prepared and submitted to RCC& NDPC
prepare Annual MESAP ASHMA 100% MESSAP plan prepared
Four AAP Progress Report prepare and submit
ASHMA 100% 4 quarterly report in progress and submitted
Organise Independency Day ASHMA 100% Fully implemented
Senior Citizen Day ASHMA 100% Fully implemented
Moslem Holiday Celebration ASHMA 100% Fully implemented
Annual Homowo Festival ASHMA 100% Fully implemented
World Day Against Child labour
ASHMA 100% Fully implemented
National Policy Fair ASHMA 100% Fully implemented
Provision for security activities
ASHMA 100% Police night patrol on going
Awareness creation on the Right of the Vulnerable groups
ASHMA 100% Activity carried out due to availability of funds
Organise Workshop on Leadership roles for Women
ASHMA 100% Activity carried out due to availability of funds
Organise Youth Seminar on empowerment of young people to protect them from HIV /AIDS
ASHMA 100% Activity carried out due to availability of funds
2No.Training programme for law enforcement unit of the Assembly
Ashaiman 100% Activities carried out due to availability of funds
Procure 10 No. computers and Ashaiman 100% Equipment fully purchased
63 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
accessories by Dec. 2016 to run the Assembly
Procure 4 No. laptop computers by Dec. 2016
ASHMA 100% Fully implemented
Procure 2 No. Printers by Dec. 2016
ASHMA 100% Fully implemented
Procure 2 No. projectors by Dec. 2016
ASHMA 100% 2No.projectors and 1No.screen purchased
Procure Assembly Furniture by Dec. 2016
ASHMA 100% Furniture
Sport and culture programmes ASHMA 100% Fully implemented
Procure 20 No. Swivel by Dec. 2016
ASHMA 100% 20No. swivel chairs purchased
Procure 6 No. set of office chair by Dec. 2016
ASHMA 100% Chairs purchased
Support to NCCE
Public Education Visit 370 youth groups, churches, Mosques and CEC’s
Seven (7) Zonal Councils
100% Ongoing
Effect of indiscipline on our society and the mode of seeking redress, Visit to 100 faith base churches and Mosques
Seven (7) Zonal Councils
100% 100 faith base churches and Mosques visited
The need to keep the environment clean Visit and sensitize 60 Youth Groups
Seven (7) Zonal Councils
100% Done
Visit 110 youth groups, churches and Mosques to sensitize on Payment of Taxes and Rates
Seven (7) Zonal Councils
100% Done
Stakeholders meetings. (Political parties, Civil Society Organizations.
Seven (7) Zonal Councils
100% Done
Interparty Dialogue Committee Meetings
Seven (7) Zonal
100% Done
64 ASHAIMAN MUNICIPAL ASSEMBLY ANNUAL PROGRESS REPORT- 2016
Councils
Street Announcement Seven (7) Zonal Councils
Done in 3 zonal councils
Interparty Advisory Committee Meetings
Seven (7) Zonal Councils
100% Done