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Attica Central School District
Building Utilization StudyHarris Beach, PLLC
Spring, 2013
Howard S. Smith, Ed.D Allan R. BerryEducation Leadership Consultant John P. SchiessHarris Beach, PLLC Berry Consulting Services, LLC
Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Presentation Outline
District Mission Statement 2012-13 Board of Education Goals Study Purpose Elements of the Study Enrollment History/Projections The Fiscal Crisis Recommendations
Rationale Considerations
Final Comments and Next Steps
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Context of the Study
The Mission
The mission of the Attica Central School District is to develop and provide a challenging and innovative educational environment with diverse learning opportunities for all students so that they will become productive, responsible citizens who can adapt to a rapidly changing world. This will be accomplished cooperatively in an ongoing partnership between the school system and the community at large.
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Context of the Study (Continued)
2012-13 Board of Education Goals
GOAL I: Implement the Efficient Use of District Facilities
Relocate the Board of Education Office Determine the Fate of the Building on Main Street
Clarify the Future of the Sheldon, Prospect, Middle and High Schools
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Context of the Study (Continued)
2012-13 Board of Education Goals (Continued)
GOAL IIBuild Internal and External Relationships
GOAL IIIEstablish Collaborative Teams
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Context of the Study (Continued)
Study Purpose
The general purpose of the study is to examine carefully the use of facilities to be sure that it:
• Meets student academic and developmental needs
• Is efficient
• Is accessible to the community
• Considers and builds upon the recent capital renovations in order to meet future student needs
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Context of the Study (Continued)
Study Considerations
Student Learning and Achievement Declining Enrollment Fiscal Crisis
Property Tax Levy Increase LimitLoss of Foundation Aid Promise
Impact of State and Federal Mandates Staff and Community Input
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Elements of the Study
The study included the following activities:
A review of relevant Board Policies
A review of literature/research regarding school closings
• A review and detailed analysis of all enrollment
data, including a 10 year history and 10 year projections supplied by the District.
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Elements of the Study (Continued)
• A review of the current use of classroom and other instructional spaces. This review included multiple walkthroughs in each of the schools.
• A review of K-12 instructional space needs for the next five
years.
• A review of the SED-required Five Year Building Condition Survey. A review of other documentation related to the condition of each school building and tentative capital construction plans for each.
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Elements of the Study (Continued)
• A review of studies and reports completed within the last five years by external agencies relative to the services provided for students by the Attica Central School District.
• An investigation of the cost savings to close an off campus elementary school(s) and/or to change the grade configurations in any of the schools.
•
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Elements of the Study (Continued)
• A review of appropriate collective bargaining agreements. Impediments to and/or cost implications related to modifying the current grade configurations will be examined.
• An investigation of alternatives related to the updating and/or relocation of the central office function.
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Elements of the Study (Continued)
• A review of relevant economic and demographic data.
• Interviews of all District administrative personnel
• Open meetings, one for staff and one for community members.
The data collected from the interviews and the open meetings was used to augment the research, gauge support for various scenarios and to inform the recommendations.
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Enrollment History/Projections
Districtwide*
2007-08: 1,671
2012-13: 1,450 (221 fewer students/15.2% reduction)
2017-18: 1,281 (169 fewer students/11.7% projected additional reduction)
*FACTS Enrollment Projection Study (inclusive of ungraded student count)
October, 2012
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Enrollment History/Projections (Continued)
Kindergarten - Grade 4*
2007-08: 540
2012-13: 479 (61 students/11.2% reduction)
2017-18: 422 (57 students/11.9% projected additional reduction)
*FACTS Enrollment Projection Study (exclusive of ungraded student count)
October, 2012
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Grades K – 4 Enrollment 2003 – 2018 (Actual and Projected)
2003
-04
2004
-05
2005
-06
2006
-07
2007
-08
2008
-09
2009
-10
2010
-11
2011
-12
2012
-13
2013
-14
proje
cted
2014
-15
proje
cted
2015
-16
proje
cted
2016
-17
proje
cted
2017
-18
proje
cted
200
250
300
350
400
450
500
550
600
650
700
total K - 4
total K - 4
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Enrollment History/Projections (Continued)
Grades 5 - 8*
2007-08: 493
2012-13: 432 (61 students/12.4% reduction)
2017-18: 383 (49 students/11.4% projected additional reduction)
*FACTS Enrollment Projection Study (exclusive of ungraded student count)
October, 2012
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Grades 5 – 8 Enrollment 2003 – 2018 (Actual and Projected)
2003
-04
2004
-05
2005
-06
2006
-07
2007
-08
2008
-09
2009
-10
2010
-11
2011
-12
2012
-13
2013
-14
proje
cted
2014
-15
proje
cted
2015
-16
proje
cted
2016
-17
proje
cted
2017
-18
proje
cted
0
100
200
300
400
500
600
700
total 5 - 8
total 5 - 8
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Enrollment History/Projections (Continued
Grades 9 - 12*
2007-08: 578
2012-13: 463 (115 students/19.9% reduction)
2017-18: 409 (54 students/11.7% projected additional reduction)
*FACTS Enrollment Projection Study (exclusive of ungraded student count)
October, 2012
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Grades 9 – 12 Enrollment 2003 – 2018 (Actual and Projected)
2003
-04
2004
-05
2005
-06
2006
-07
2007
-08
2008
-09
2009
-10
2010
-11
2011
-12
2012
-13
2013
-14
proje
cted
2014
-15
proje
cted
2015
-16
proje
cted
2016
-17
proje
cted
2017
-18
proje
cted
0
100
200
300
400
500
600
700
total 9 - 12
total 9 - 12
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Total District Enrollment 2003 – 2018 (Actual and Projected)
2003
-04
2004
-05
2005
-06
2006
-07
2007
-08
2008
-09
2009
-10
2010
-11
2011
-12
2012
-13
2013
-14
proje
cted
2014
-15
proje
cted
2015
-16
proje
cted
2016
-17
proje
cted
2017
-18
proje
cted
0
200
400
600
800
1000
1200
1400
1600
1800
total graded
total graded
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Actual and Projected Enrollment 2003 - 2017
Grade 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-132013-14
proj.2014-15
proj.2015-16
proj.2016-17
proj.2017-18
proj.
K 112 110 97 102 98 104 94 95 92 89 83 80 82 85 83
1 113 115 109 103 108 108 103 90 96 93 90 84 81 83 86
2 104 105 119 109 111 107 108 104 93 97 94 91 85 82 84
3 128 100 105 115 114 117 112 102 103 92 97 94 91 85 82
4 130 124 102 105 109 119 119 111 104 108 94 99 96 93 87
5 138 130 123 115 107 122 115 108 107 107 108 94 99 96 93
6 132 142 131 128 121 117 118 115 99 103 106 107 93 98 95
7 158 153 143 143 129 138 118 111 120 103 107 110 111 96 101
8 140 148 146 142 136 135 133 112 107 119 101 105 108 109 94
9 136 136 137 156 152 139 137 124 116 104 118 101 105 108 108
10 133 150 136 142 144 150 137 127 122 110 100 114 98 101 104
11 133 130 148 139 142 147 140 131 129 120 108 98 112 96 99
12 151 128 128 144 140 147 149 138 141 129 123 110 100 114 98
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Enrollment History (Percent Change Per Year)
2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-132013-14
proj.2014-15
proj.2015-16
proj.2016-17
proj.2017-18
proj.
total graded 1708 1671 1624 1643 1611 1650 1583 1468 1429 1374 1329 1287 1261 1246 1214
% change in total -2.2% -2.8% 1.2% -1.9% 2.4% -4.1% -7.3% -2.7% -3.8% -3.3% -3.2% -2.0% -1.2% -2.6%
total K - 4 587 554 532 534 540 555 536 502 488 479 458 448 435 428 422
% change in total -5.6% -4.0% 0.4% 1.1% 2.8% -3.4% -6.3% -2.8% -1.8% -4.4% -2.2% -2.9% -1.6% -1.4%
total 5 - 8 568 573 543 528 493 512 484 446 433 432 422 416 411 399 383
% change in total 0.9% -5.2% -2.8% -6.6% 3.9% -5.5% -7.9% -2.9% -0.2% -2.3% -1.4% -1.2% -2.9% -4.0%
total 9 - 12 553 544 549 581 578 583 563 520 508 463 449 423 415 419 409
% change in total -1.6% 0.9% 5.8% -0.5% 0.9% -3.4% -7.6% -2.3% -8.9% -3.0% -5.8% -1.9% 1.0% -2.4%
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Enrollment History/Projections(Continued)
Estimated Building Capacity*
Sheldon Elementary 180
Prospect Elementary 500
Middle School 800
High School 800
2,280
*Based upon SED Building Capacity Guidelines
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
The Fiscal Crisis
Sample Fiscal Challenges
Retirement Systems
TRS ERS2011-12 $1,050,217 $284,333
2013-14 $1,742,045 $390,077
Two Year $ Increase $691,828 $105,744
Two Year % Increase 65.87% 37.19%
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
The Fiscal Crisis (Continued)
Sample Fiscal Challenges (Continued)
Health Insurance
2011-12 $2,710,284
2013-14 $2,988,936
Two Year $ Increase $278,652
Two Year % Increase 10.28%
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
The Fiscal Crisis (Continued)
Sample Fiscal Challenges (Continued)
Cost of Triborough (for ATA)*
2012-13 $8,188,254
2014-15 $8,646,408
Two Year $ Increase $458,154
Two Year % Increase 5.60%
*Cost for current staff in each of next two years based upon expired CBA
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
The Fiscal Crisis (Continued)
Sample Fiscal Challenges (Continued)
Declining State and Federal Aid
2010-11 $15,982,804
2012-13 $14,819,235
2013-14 ????????
Two Year $ Decrease $1,163,569
Two Year % Decrease 7.28%
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
The Fiscal Crisis (Continued)
Sample Fiscal Challenges (Continued)
Recent Reductions
2010-11 11 teaching positions
2011-12 10 teaching and other positions/minimal equipment purchases
2012-13 7 teaching positions/$300,000 in non-personnel reductions
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Recommendations
Three Phases:
P1: As soon as practicable (no later than 09/01/14): Close the District Office, relocate the operation of the District to the Middle School / High School facility and demolish the current building
P2: 09/01/14: Close the Sheldon School and relocate students to the Prospect School
P3: 09/01/18 - 09/01/20: Close the Prospect School and relocate all students to a reconfigured K-12 campus, the current Middle School / High School facility
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Recommendations (Continued)
Phase 1: Close the District Office, relocate the operation of the District to the Middle School / High School facility and
demolish the current building.
Rationale Not handicapped accessible
No Certificate of Occupancy - Increased liability
Cost to update significant Ability to locate the entire central office function in a single office suite may result
in a more efficient operation. Limited meeting space at current location.
Location of central office administrative personnel closer to students and staff has salutary effect
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Recommendations (Continued)
Phase 1 Considerations
• Demolition of the District Office building could be used to improve safe access / egress both to and from the Middle School / High School campus
• Potential of issues associated with a neighbor contingent to the school property is diminished
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Recommendations (Continued)
Phase 2: Close the Sheldon School and relocate students to the Prospect School.
Rationale• Enrollment low and projected to continue to decrease
• Significant cost savings in the short, as well as the long term
• Per pupil expenditure significantly more than for Prospect students currently, and after recommended consolidation
• Student performance over time is not significantly better than Prospect students and not commensurate with additional cost to educate K-4 students
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Recommendations (Continued)
Phase 2 Considerations
• Reinstitute periodic late bus runs for all K-4 students
• With a portion of the projected savings establish administrative / instructional support K-4 and/or K-12
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Phase 2: Projected Cost Savings
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Phase 2: Per Pupil Cost and Projected Cost Savings
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Phase 2: Elementary Average and Projected Class Size
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Phase 2: K- 4 Student Performance
FRLELA grade 3
@>level3 ELA grade 4 @>level 3 Math grade 3
@> level 3 Math grade 4 @>level3 Science
grade 4 @>level 3
0
10
20
30
40
50
60
70
80
90
100
Attica Elementary
Sheldon Elementary
33
58
7170
86
99
33
68 71
88 8996
Comparison of Attica and Sheldon Elementary SchoolsELA, Math and Science Scores 2010-11
Attica Elemen-tary
Sheldon Elemen-tary
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Recommendations (Continued)
Phase 3: Close the Prospect School and relocate all students to a reconfigured K-12 campus, the current Middle School /
High School facility.
Rationale
• Continuing decline in enrollment• Improved program considerations/academic opportunities for
students• Potential cost savings• Basement spaces at Prospect are not well-suited for instruction or
food service delivery • Age of the Prospect facility suggests potential for capital needs• Minimal interest in consolidation from neighboring districts
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Recommendations (Continued)
Phase 3 Considerations
• Need for a Board appointed school / community long range planning committee to address issues such as, but not limited to:
School grade configuration within the campus facilityStaffing patternsProgram considerationsCapital project needs, balanced with a level debt service
expenditure plan
• Initiate a capital project with a projected completion date of June, 2018 (for September 2018)
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Recommendation Summary
Three Phases:1: No later than 09/01/14: Close the District Office, relocate the operation of the District to the Middle School / High School facility and demolish the current building.
2: 09/01/14: Close the Sheldon School and assign all K-4 students to the Prospect School.
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Recommendation Summary (Continued)
3: 09/01/18: Close the Prospect School andrelocate all students to a K-12 campus at the current Middle School / High School
facility.
Establish a school / community long range planning committee with a specific charge(s) and a 6 month work product timeline.
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Final Comments and Next Steps
Comments?
Next Steps
Thank you for your interest in this important matter
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Attica Central School DistrictBuilding Utilization Study
Spring, 2013
Additional Information and Supporting Documentation
Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Phase 2: K- 4 Student Performance
FRLELA grade
3 @>level3
ELA grade 4 @>level
3
Math grade 3 @> level
3
Math grade 4
@>level3
Science grade 4
@>level 3
0
10
20
30
40
50
60
70
80
90
100
Attica Elementary
Sheldon Elementary
33
60 6462
71
96
36
7081
89
77
96
Comparison of Attica and Sheldon Elementary SchoolsELA, Math and Science Scores 2009-10
Attica Elementary
Sheldon Elementary
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Phase 2: K- 4 Student Performance
FRLELA grade
3 @>level3
ELA grade 4 @>level
3
Math grade 3
@> level 3
Math grade 4
@>level3
Science grade 4
@>level 3
0
10
20
30
40
50
60
70
80
90
100
Attica Elementary
Sheldon Elementary
35
66
83 87
97 98
40
10097 100
97 97
Comparison of Attica and Sheldon Elementary SchoolsELA, Math and Science Scores 2008-09
Attica Elementary
Sheldon Elementary
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Phase 2: K- 4 Student Performance
FRLELA grade
3 @>level3
ELA grade 4 @>level
3
Math grade 3
@> level 3
Math grade 4
@>level3
Science grade 4
@>level 3
0
10
20
30
40
50
60
70
80
90
100
Attica Elementary
Sheldon Elementary
32
7684
9298 98
23
87
76
100
7786
Comparison of Attica and Sheldon Elementary SchoolsELA, Math and Science Scores 2007-08
Attica Elementary
Sheldon Elementary
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Criteria for Decision-Making
In developing the recommendations included in this report, the consultants applied the following decision-making criteria:Provide a high quality physical environment for
high quality student learningAchieve cost savingsMinimize adverse consequencesRealize improved educational opportunities from
the savings from local consolidation
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Options for a Closed School
When a school is closed the Board of Education has four options it may consider:Lease the facilitySell the facilityGift or donate the facilityDecommission the facility
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Decommissioned Buildings
Brockport facility facing northeast
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Decommissioned Buildings (continued)
Brockport facility facing northeast, close up Brockport facility facing northwest, close up
Brockport facility facing northeast, close up Brockport facility facing northwest, close up
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Decommissioned Buildings (continued)
Holley facility facing south
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Decommissioned Buildings (continued)
Holley facility facing south, close up Holley facility facing east, close up
Holley facility facing east, close up Holley facility facing north, close up
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Decommissioned Buildings (continued)
Spencerport facility facing south
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Decommissioned Buildings (continued)
Spencerport facility facing south, close up Spencerport facility facing south, close up
Spencerport facility facing south, close up Spencerport facility facing south, close up
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Debt Service Analysis
Considerations:A planned, level debt service payment is the
goal. It maintains and updates the physical plant and has no impact on the general fund budget from year to year.
The planned capital reserve and the 83.7% state reimbursement building aid factor allows for the borrowing of capital money, keeping the local share at that level debt service payment.
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Howard S. Smith, Ed.D.(716) 200-5144© Harris Beach PLLC, 2013
Debt Service Analysis (continued)
In 2017-18 the District could borrow up to $15,200,000 and, by using the $2,000,000 capital reserve and considering its building aid reimbursement factor, would maintain a level debt service annual payment of approximately $210,000 in the general fund budget for the majority of the term (15 years) of the debt.
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