Download - Auckland Council memo
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Memo 29 March 2016To: Mayor Brown and Councillors
From: Stephen Town, Chief ExecutiveKatherine Anderson, Director Legal and Risk
Governing Body Notice of Motion: Council Corporate Membership of PCNZ
Purpose
1. This memorandum provides background information and legal advice relevant to theGoverning Body’s consideration of a Notice of Motion on 31 March 2016. That Motionproposes that the Governing Body terminates Auckland Council’s corporate membership ofthe Property Council New Zealand (PCNZ).
Summary
2. The Notice of Motion proposes that the council’s corporate membership of the PCNZ beterminated. This is stated to be so as to avoid any “appearance of conflict of interest ” giventhe council’s regulatory responsibilities to consider and make decisions on the IndependentHearings Panel’s recommendations for the Proposed Auckland Unitary Plan (PAUP), andgiven that PCNZ is a “major submitter ” on the PAUP.
3 The Governing Body previously considered a Notice of Motion to withdraw from the PCNZ
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3 The Governing Body previously considered a Notice of Motion to withdraw from the PCNZ
Analysis
Corporate Membership o f the Property Counc i l New Zealand
6. The PCNZ is a not-for-profit organisation with around 700 member companies drawn fromthe commercial, industrial, retail, property funds and multi-unit residential property sectors.PCNZ provides research, seminars, advocacy and networking services.
7. PCNZ consists of a number of local authorities including Auckland Council, ChristchurchCity Council, Dunedin City Council, Hamilton City Council, New Plymouth District Council,Tauranga City Council, Wellington City Council and Western Bay of Plenty District Council.Other public entities include AUT, Housing New Zealand, KiwiRail, Massey University, theMinistry of Business Innovation and Employment, NZ Transport Agency, the Reserve Bank,the University of Auckland and the Waitemata District Health Board.
8. The council inherited its PCNZ corporate membership from the former councils.2 Continued membership was evaluated in March 2013. That evaluation found that thebenefits of PCNZ corporate membership consisted of:
i. The council group has access to market data and analysis. This helps the councilgroup maximise returns on investments, developments and property holdings.Council and its CCOs are large property holders.
ii. Staff use PCNZ events and workshops to increase their skills and knowledge ofproperty management and investment.
iii. Discounts to events, workshops and training events.
iv. PCNZ is a networking group enabling council and stakeholders to engage.
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strengthening, the Christchurch rebuild, the provision of infrastructure, housing, RMAreform, local government organisation, district plans and consents, and fees and charges.
Counci l b elongs to around 250 professio nal organisat ions and special interest
associat ions
13. It is not unusual for the council to belong to a professional organisation or special interestassociation given the breadth of council and CCO activities. Many of the currentmemberships have been inherited from the former councils.
14. Based on advice prepared for councillors in 2013, the council and its CCOs belong toapproximately 250 professional organisations or special interest associations. Theseconsist either of corporate membership or individual membership. Depending on the natureof the membership, benefits can include:
i. Professional accreditation.
ii. Training.
iii. Access to data, analysis and information.
iv. Stakeholder engagement and community of interest.
15. Decisions relating to membership of external organisations reside with managers who havethe appropriate delegated authority from the Chief Executive or line manager.
16. The 2013 stocktake of memberships is attached covering the council and its CCOs. Thisincludes corporate membership or individual employee membership where the councilcovers the cost of fees. The attached list from 2013 was representative of the breadth ofthe council groups operations
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19. It is appropriate that councillors and staff are alert to conflict of interest risks during theupcoming PAUP decision-making process. Conflict of interest risks can arise (for example)if there is a real risk that councillors are perceived as not bringing an “open mind” to thePAUP decision-making process, by unfairly favouring one party’s point of view overanother. These matters are discussed in further detail in the attached legal advice. Staffwill also be available to assist with advice on conflicts of interest throughout the PAUPprocess.
Attachments:
Attachment A: Membership of External Organisations (as at 2013 stocktake).
Attachment B: Meredith Connell legal advice.
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Attachment A: Membership of External Organisations (as at 2013 stocktake)
Name of organisation Council or CCOMembership Type
Corporate Staff
Acoustic Society of NZ AC Individual
American Institute for Conservation of Historic & Artistic Works (AIC) RFA Corporate
Arbitrators and Mediators Institute of New Zealand AC, AT Corporate Individual
Archives and Records Association of New Zealand (ARANZ) AC Corporate
Art Libraries Association ANZ RFA Corporate
Art Libraries Association UK RFA Corporate
Asean New Zealand ATEED Corporate
ASIS International AC Individual
ASIS NZ AC Individual
Associate Australia New Zealand Institute of Insurance and Finance AC Individual
Associate Chartered Insurance Institute (UK) AC Individual
Associate Members of Master Builders AC Corporate
Associate Risk Management - Insurance Institute of America AC Individual
Association of Administrative Professionals NZ (AAPNZ) AC Corporate Individual
Association of Building Compliance AC Individual
Association of Business Executives UK AC Corporate
Association of Film Commissioners ATEED Corporate
Association of Local Government Information Management AT Corporate
Association of Proposal Management Professionals ATEED Corporate
Association of Public Library Managers (APLM) AC Corporate
Auckland Botanical Society AC Individual
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Name of organisation Council or CCOMembership Type
Corporate Staff
Auckland Chamber of Commerce ATEED, WSL Individual
Auckland District Law Society AC Individual
Australasia Land and Groundwater Association AC Individual
Australasian Fleet Management Association AC Corporate
Australasian Housing Institute AC Individual
Australasian Hydrographic Society AC Individual
Australasian Innovative User Group (AIUG) AC Corporate
Australasian Land and Groundwater Association AC Individual
Australasian Registrars Committee RFA Individual
Australasian Society for Historical Archaeology (ASHA) AC Individual
Australasian Society For Trenchless Technology WSL Corporate
Australian Corrosion Association WSL Corporate Individual
Australian Institute for Conservation of Cultural Materials (AICCM) RFA Corporate
Australian Land & Groundwater Association (ALGA) AC Individual
Australian National Committee on Large Dams WSL Corporate
Australian Performing Arts Centres RFA Corporate
Australian Society of Archivists (ASA) AC Corporate
Australian Water Society AC, WSL Corporate Individual
Bibliographical Society of Australia and NZ (BSANZ) AC Corporate Individual Bioenergy Association WSL Corporate
British Association for Biological Anthropology and Osteoarchaeology AC Individual
Building Officials Institute NZ (BOINZ) AC Individual
Business New Zealand WDA Corporate
Certified Institute of Management Accountants (CIMA) WSL Individual
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Name of organisation Council or CCOMembership Type
Corporate Staff
Certified Practising Accountants (CPA) AC, AT Corporate Individual
CFA Institute AC Individual
Chartered Accountants of Australia WSL Individual
Chartered Institute of Building AT Individual
Chartered Institute of Building (UK) AC Individual
Chartered Institute of Logistics and Transport (CILT) AC, AT Individual
Chartered Institute of Management Accountants (CIMA) AC Individual
Chartered Institute of Purchasing and Supply AC, AT, WSL Individual
Chartered Institute of Purchasing and Supply (Australia) AC Individual
Chartered Institute of Water and Environmental Management (UK) AC Individual
Chartered Institution of Building Services Engineers AC Individual
Chartered Institution of Water & Environmental Management WSL Individual
Clean Air Society of Australia and New Zealand AC Individual
Committee for Auckland AC, WDA, AT, RFA Corporate
Construction Law Society AC Individual
Conventions and Incentives NZ (CINZ) RFA Corporate
Corporate Lawyers Association of NZ AC Individual
Cruise NZ ATEED Corporate
Design Association of NZ AC Corporate Early Childhood Council AC Corporate
Economic Development Agencies New Zealand (EDANZ) ATEED Corporate
Electrical Safety Organisation AC Individual
Employers and Manufacturers Association (EMA) AC, AT, WSL Corporate
Energy Management Association of NZ AC, WSL Corporate Individual
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Name of organisation Council or CCOMembership Type
Corporate Staff
Engineering Associates Registration Board AC, WSL Individual
Entertainment Venues Association of New Zealand (EVANZ) AC Corporate
Environment Institute of Australia & NZ (EIANZ) AC Individual
Equal Employment Opportunities Trust (EEO Trust) AT Corporate
Events and Venues Association of New Zealand (EVANZ) RFA Corporate
Facilities Management Association New Zealand AC Corporate
Fitness New Zealand AC Corporate
Foundation For Environmental Education WDA Corporate
Freshwater Biological Association AC Individual
Freshwater Sciences Society AC Individual
Global Women NZ AC Individual
Heavy Engineering Research Association (HERA) AC Individual
Human Resources Institute of NZ (HRINZ) AC,AT Individual
Incentive Association ATEED Corporate
Ingenium AC, AT Individual
Innovative User Group (IUG) AC Corporate
Institute British Engineers AC Corporate
Institute of Chartered Accountants England & Wales WDA Individual
Institute of Chemical Engineering WSL Individual
Institute of Civil Engineers (UK) AT Individual
Institute of Conservation (ICON) RFA Corporate
Institute of Directors (IOD) AC Individual
Institute of Environmental Management and Assessment AC Individual
Institute of Finance Professionals New Zealand (INFINZ) AC, ACIL, WSL Individual
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Name of organisation Council or CCOMembership Type
Corporate Staff
Institute of Internal Auditors AC, WSL Individual
Institute of IT Professionals NZ AC, WSL Corporate Individual
Institute of Professional Engineers (IPENZ) AC, AT, WSL Individual
Institute of Risk Management WSL Individual
Institution of Civil Engineers (ICE) AC Corporate Individual
Institution of Public Administrators NZ (IPANZ) AC Corporate
Internal Audit Association WSL Individual
International Association for Engineering Geology AC Individual
International Association for Public Participation-Australasia (IAP2 Australasia) AC Corporate
International Association of Music Libraries (IAML) AC Corporate Individual
International Association of Soil Mechanics & Foundation Engineering AC Individual
International Committee of Monuments and Sites AC Individual
International Congress and Convention Association (ICCA) ATEED, RFA Corporate
International Council of Museums (ICOM) RFA Corporate
International Council on Monuments and Sites (ICOMOS) AC Individual
International Federation of Library Associations (IFLA) AC Corporate Individual
International Institute for Conservation of Historic & Artistic Works (IIC) RFA Corporate
International Institute of Business Analysis (IIBA) AC Corporate
International Plant Propagation Society (IPPS) AC Individual
International Society for the Performing Arts (ISPA) RFA Individual
International Society of Automation WSL Individual
International Towns, Cities and Communities Society AC Corporate
International Water Association AC Corporate
Interpretation Network of NZ (INNZ) AC Individual
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Name of organisation Council or CCOMembership Type
Corporate Staff
IT Service Management Forum AC Corporate
Landscape Industry Association of NZ (LIANZ) AC Individual
Library and Information Association New Zealand Aotearoa (LIANZA) AC, RFA Corporate
Local Government New Zealand AC Corporate
Market Research Society of NZ ATEED Corporate
Marketing Association AC, ATEED, RFA Individual
Metro Sector Group AC Individual
Museums Aotearoa RFA Corporate
Museums Association (UK) RFA Corporate
Museums Australia RFA Corporate
NAMS Forum AC Corporate National Digital Forum AC Corporate
National Oral Historians Association of NZ (NOHANZ) AC Corporate Individual
Nursery & Garden Industry Association of NZ (NGINZ) AC Individual
NZ Accounting Standards Board AC Individual
NZ Arboriculture Association (NZAA) AC Corporate Individual
NZ Archaeological Association (NZAA) AC Individual
NZ Association for Training and Development (NZATD) AC, AT Individual
NZ Association of Environmental Education (NZAEE) AC Individual
NZ Association of Event Professionals ATEED Corporate
NZ Association of Resource Management AC Individual
NZ Biosecurity Institute AC Individual
NZ Business Excellence Foundation (NZBEF) AC Corporate Individual
NZ Coastal Society (NZCS) AC Individual
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Name of organisation Council or CCOMembership Type
Corporate Staff
NZ Computer Society (NZCS) AC Individual
NZ Conservators of Cultural Materials (NZCCM) RFA Corporate
NZ Council for Infrastructure Development (NZCID) AC, WSL Corporate
NZ Credit & Finance Institute Inc. (NZCFI) WSL Individual
NZ Ecological Society AC Individual
NZ Electrical Institute AC Individual
NZ Engineers Institute WSL Individual
NZ Gardens Trust AC Corporate
NZ Geographic Society AC Individual
NZ Grasslands Association AC Individual
NZ Green Building Council AC Corporate NZ Hydrology Society AC Corporate Individual
NZ Innovation Council AC Individual
NZ Institute of Animal Control Officers (NZIACO) AC Individual
NZ Institute of Architects (NZIA) AC Individual
NZ Institute of Building Surveyors AC Individual
NZ Institute of Chartered Accountants (NZICA) AC, AT, WDA, RFA,
ATEED, WSL Individual
NZ Institute of Environmental Health (NZIEH) AC Individual
NZ Institute of Food Science and Technology ATEED Corporate
NZ Institute of Forestry AC Corporate
NZ Institute of Hazardous Substances Management (NZIHSM) AC Individual
NZ Institute of Horticulture AC Corporate
NZ Institute of Landscape Architects (NZILA) AC Individual
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Name of organisation Council or CCOMembership Type
Corporate Staff
NZ Institute of Liquor Licensing Inspectors (NZILLI) AC Individual
NZ Institute of Surveyors AC Individual
NZ Institute of Valuers (NZIV) AC, WDA Corporate Individual
NZ Law Society AC, AT Individual
NZ Law Society Regulatory Services WDA Individual
NZ Marina Operators Association WDA Corporate
NZ Marine Industry Association WDA Corporate
NZ Marine Science Society AC Individual
NZ Marine Sciences Society (NZMSS) AC Individual
NZ Middle East Business Council ATEED Corporate
NZ Payroll Practitioners Association AC Individual
NZ Planning Institute (NZPI) AC, AT, WDA, WSL Individual
NZ Plant Conservation Network AC Corporate Individual
NZ Plumbers, Drain Layers and Gas Fitters Association AC Individual
NZ Professional Conservators Group (NZPCG) AC Corporate Individual
NZ Project Management Institute AC Corporate Individual
NZ Recreation Association (NZRA) AC Individual
NZ Registered Architects Board (NZRAB) AC Individual
NZ Remuneration Network WSL Corporate
NZ Safety Council AC Individual
NZ Society for Freshwater Science AC Individual
NZ Society for Risk Management AC Corporate
NZ Society of Earthquake Engineering AC Individual
NZ Society of Genealogists AC Corporate Individual
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Name of organisation Council or CCOMembership Type
Corporate Staff
NZ Society of Geotechnical Engineering AC Individual
NZ Society of Risk Managers AC Corporate
NZ Soil Science Society AC Individual
NZ Utilities Advisory WSL Corporate
NZ Water & Wastewater Association WSL Corporate
Oral History Association of Australia AC Individual
Out of School Care Network AC Individual
Outdoors New Zealand AC Corporate
Pacific Arts Association RFA Corporate
Parks Forum AC Corporate
Place Leaders Association of Australia WDA Corporate Planning Institute of Australia AC Individual
Population Association of New Zealand AC Individual
Professional Historians Association of NZ and Australia (PHANZA) AC Corporate Individual
Professional Risk Members International Association AC Individual
Programme Management Institute (PMI) AC Individual
Project Management Institute AC Individual
Project Management Institute (UK) AT Individual
Project Management Institute (US) AT Individual
Property Council of New Zealand (PCNZ) AC, ACIL, WDA, ATEED,
RFA, AT Corporate
Protection of Australasian Cultural Assets (PACA) RFA Individual
Public Relations Institute of NZ (PRINZ) AC, AT, ATEED, RFA Corporate
Qualified Tree Risk Assessment AC Individual
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Name of organisation Council or CCOMembership Type
Corporate Staff
Records and Information Management Professionals Australasia AT Corporate
Records Management Association AT Corporate
Regional Tourism Organisations NZ ATEED Corporate
Register of Exercise Professionals (REPs) AC Individual
Resource Management Law Association (RMLA) AC, WSL Corporate Individual
Road Engineering Association of Asia and Australasia AT Individual
Royal Institute of British Architects (RIBA) AC Individual
Royal Society of NZ AC Individual
Royal Town Planning Institute (RTPI) AC Individual
Science Communications Association of NZ (SCANZ) AC Individual
Society for Fire Protection Engineers AC Individual Society for Freshwater Science AC Individual
Society of Incentive and Travel Executives ATEED Corporate
Society of Local Government Managers (SOLGM) AC Corporate
Spatial Science & Surveyors Institute (SSSI) AC Corporate
Sports Turf Association of NZ AC Corporate
Standards NZ AT Corporate
Structural Engineering Society of NZ AC Individual
Sustainability Society AT Individual
Sustainability Society AC Individual Sustainable Business Network AC, ATEED, WDA, WSL Individual
TCI Network ATEED Corporate
Telecommunications User Association of New Zealand (TUANZ) AC Corporate
The Institute of Risk Management RFA Corporate
The New Zealand Society for Risk ATEED Corporate
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Name of organisation Council or CCOMembership Type
Corporate Staff
The Nursery and Garden Industry Association of NZ (NGINZ) AC Individual
Toastmasters AC Corporate
Tourism Export Council NZ ATEED Corporate Tourism Industry Association of NZ ATEED Corporate
UK Institute for Archaeology AC Individual
UK Institute for Historic Building Conservation AC Individual
Urban Design Forum (UDF) AC, AT Individual
Urban Design Group (UK) AC Individual
Valuers Registration Board (VRB) AC Corporate
Volunteering Auckland Trust WDA Corporate
WasteMINZ AC Individual
Water NZ AC Individual
Water Services Association of Australia WSL Corporate