AUTHORTITLE
DOCUMENT RESUME
88 EM 010 1111
Roberts, Tommy L.; And OthersThe Bartlesville System; TGISs SoftwareDocumentation.
INSTITUTION Bartlesville:Public Schools, Okla.; Oklahoma StateUniv.,' Stillwater. Research Foundation.,
SPONS AGENCY Office of Education (DHEW), Washington,REPORT NO BESE-ESEA-3; DPSC -68 -5685PUB DATE Jan 70GRANT OEG -7 -8-.005685 -0030(056)NOTE 154p.,
EDRS PRICE MF-S0.65 HC-S6.58DESCRIPTORS *Computer Oriented Programs; Computers;
Confidentiality; Confidential Records; GuidanceCounseling; *Guidance Programs; *Guidance Services; .
*Information Systems; On Line Systems; *ProgramDescriptions; Security; student Records
IDENTIFIERS *Bartlesville System
ABSTRACTTGISS (Total Guidance Information Support System) is
an information storage and.retrieval system specifically designed tomeet the needs and requirements of a counselor in the, BartlesvillePublic School environment. The system, which is a combination ofman/machine capabilities, includes the hardware and softwarenecessary to extend the counselor's capabilities by providing.readyaccess to student information under secure conditions.-The functional-requirement specifications for the basic.retrieval system of TGISSare stated in this report along.with a general.description of thesystem including the remote-terminals, central site, and data basedesign. Various software components are explained..The external.design requirements and capabilities of the user's command languageare specified, and descriptions of provisions for data base securityand,the television displays are included..(JY) .
INNI
DEVELOPED BY
THE,BARTLESVILLE PUBLIC ScHOOTHE RESEARCH FOUNDATION:OKLAHOMA STATE UNIVERSITYAND'U.S. OFFICE OF EDUCATIONE.S.E.A. Grant No. 74-00141541030.101NO
OKLAHOMA STATE DEPARTMEW OF. EDUCATION
9
Am,
SOFTWARE DOCUMENTATIONPART ONE
SCOPE OF INTEREST NOTICE
The ERIC Facility has assignedthis documerr ocessingto:
I n our judgement, this documentis also of interest to the clearing-houses noted to the right. Index.ing should reflect their specialpoints of view,
THERTLESVILLESYSTEM
TOTAL GUIDANCEINFORMATION SUPPORT SYSTEM
1.
0.14116,,
THE BARTLESVILLE SYSTEM
U.S. DEPARTMENT OF HEALTH.EDUCATION & WELFAREOFFICE OF EDUCATION
THIS DOCUMENT HAS BEEN REPRO-DUCED EXACTLY AS RECEIVED FROMTHE PERSON OR ORGANIZATION ORIG-INATING IT. POINTS OF VIEW DR OPIN-IONS STATED DO NOT NECESSARILYREPRESENT OFFICIAL OFFICE OF EDU-CATION POSITION OR POLICY,
TGISS
SOFTWARE DOCUMENTATION
for
The Bartlesville Public Schools
Title III, E. S. E. A. Grant No. 7-8-005685-0030-(056)
anJ 1.'07/fie& o's c -a -,3-ers-
Tommy L. Roberts, DirectorWayne Richardson, Associate DirectorEd Forsberg, System EngineerGene Smith, Senior Analyst
January, 1970
7'77'
.11
ACKNOWLEDGMENTS
The director of project TGISS wishes tn express his sincere
appreciation to the Board of Education, Administratwe Staff, and Coun-
selors of the Bartlesville Public Schools for their cooperation, support,
and assistance in this research and development effort. Special grati-
tude is extended to Earl Hamon, Superintendent, and Wayne Richardson,
Assistant Superintendent, for their patience, understanding, and moral
support while trying something new in an effort to improve education not
only for Bartlesville but other school systems in the nation.
Special acknowledgment is due Dr. Ed Forsberg, Northwestern
Oklahoma College, for his endless hours of hard work in helping design
the basic system. Special thanks is given Mr. Gene Smith for his efforts
in analysis and refinement of the basic system.
Other members of the task force made a number of significant
contributions during the development process. These include (1) program-
mers Bob Jenkins, Thomas G. Roberts, Le Grande Rives, and Sherol Middleton;
(2) computer center personnel at Oklahoma State University; and (3) con-
sultants: Robert L. Gilliam, Scott P. Keahey, Barbara Rosenquist, and
Drs. Rondal Gamble, Sue Hawkins, George Small, John Loughary, and Arthur
Roach. Without the help of these fine professional people, the visability
of the system would not have been realized.
I would like to give special thanks to the U. S. Office of
Education for providing the financial support needed in this development
effort. Certainly TGISS would not have been possible without such
support.
Last, but certainly not least, I would like to acknowledge my
wife, Barbara, for her kind understanding and loyal support through the
stresses and strains associated with a project of this magnitude. With-
out her encouragement at certain times when critical decisions had to be
made, project progress would have been seriously inhibited.
Sincerely,
Tommy L. Roberts
4
(
-
TABLE OF CONTENTSPage
ACKNOWLEDGMENTS jj
Part One
FUNCTIONAL SPECIFICATIONSAND
EXTERNAL DEFINITIONS
I. INTRODUCTION
II. GENERAL DESCRIPTION
1
2
A. Remote Terminal 2
B. Cential Site 5
C. Data Base Design 6
III. FUNCTIONAL FLOW 9
A. Input Format and Definition 9
B. Load and Input Verification Program 11
C. Data Update and Revision Routines 11
D. FASTER Access and Retrieval Routines 11
IV. SYSTEM PROCEDURES 21
A. User Command Language tuca4 21
B. Data Base Security 22
C. CRT Displays 23
Part Two
SYSTEM INTERNAL DEFINITIONS
I. INTRODUCTION 51
II. SYSTEM DESCRIPTION 51
A. TGISS System FlowB. Input Sort
5
52
53
C. Load and Input VerificationD. Data Update and RevisionE. FASTER Access Routines
III. FLOW CHARTS
535455
55
A. Load and Input Verification Program 56B. Data Update and Revision Program 76C. FASTER Access Routines 117
1. Sign On 1172. Sign Off 1193. Student Data Record Access Routines 120
Part Three
DATA UPDATE AND REVISIONSPECIFICATIONS
S.I. INTRODUCTION
II. DATA BASE DESCRIPTION
III. DATA ADDITION, DELETION, AND REVISIONTRANSACTIONS
A. Data FormatsB. Data AdditionsC. Data RevisionsD. Deletion of RecordsE. Special Data Conditions
IV. ERROR MESSAGES AND RELATEDCORRECTIONS
V. TERMINAL - I D PROGRAM
VI. COUNSELOR - I D PROGRAM
I. INTRODUCTION
II. TGISS SYSTEM USAGE
III. SUMMARY
IV. KEYWORD DICTIONARY
Ert Four
TGISS USERS GUIDE
6
123
123
125
125133134135135
137
139
139
142
142
145
146
47
FART ONE
FUNCTIONAL SPECIFICATIONSAND
EXTERNAL DEFINITIONS
7
(
FUNCTIONAL SPECIFICATIONSAND
EXTERNAL DEFINITIONS
Total Guidance Information Support System (TGISS)
I. Introduction
Part one of this document contains the functional requirement
specifications for the INISic retrieval system of TGISS. Section II
is a general description of the system including the remote terminals,
central site, and data base design.
Section III identifies and describes the functional requirements
and capabilities of the various software components. These descrip-
tions include input formats and definitions, load and input verifica-
tion programs, data update and revision routines, and FASTER Access
and Retrieval Routines.
Section IV contains the external design requirements and capa-
bilities of the user's 'command language. A description of prcnrisions
for data base security and the CRT displays is included in this
'section.
!?'
2
II . General Description
Initially, TGISS is an information storage and retrieval system
specifically designed to meet the needs and requirements of the coun-
selor in the Bartlesville Public School enviromnent. TGISS supports
the student/counselor relationship by providing pertinent information
required for mire effective decision making by the student and the
counselor.
The environment required to support the student/counselor func-
tions is a combination of man/machine capabilities. The total system,
including the hardware and software, extends the counselor's capabili
ties by providing ready access to student information under secure
conditions. This access is accomplished through a remote video infor.,
mation display terminal. The student data file is stored on the IBM
2314 mass storage device at the central processing facility (IBM 360/50) .
Data is retrieved by counselor interaction at the keyboard on the IBM
2260 remote video display terminal. The counselor will be provided with
a user command language (UCL). This language defines and describes the
information available for retrieval and display. The language is user
oriented (easy to learn and use), and will allow the counselor to inter
act with the system in a conversational mode.
A. Remote Terminal
The remote video display terminal is an IBM 2260. Retrieved
information is displayed on its screen on an 8 x 12 cathodray
tube (CRT). All information is buffered and regenerated (refreshed)
in the IBM 2848 control unit to provide a steady visual display.
3
Each display station functions independently of any other display
station and has an alphanumeric keyboard for data entry, inquiry,
and retrieval functions. The retrieved information displayed on
the CRT is a combination of hardware/software capabilities at the
central site and the remote terminal station.
The IBM 2260 video display is directly cabled to the IBM 2848
display control unit. This control unit provides a remote conununi-
cation/control path between the remote display and the central pro-
cessing site. The user need not be aware of this control unit.
The IBM 2848 control unit provides:
1) A character generator to translate input data
from the communications lines to video data.
2) Buffer storage to store the video data for dis-
play regeneration, and store input data from
keyboard entries for transmission to the pro-
cessor at the central site.
3) Timing and logic control to synchronize inter-
face operations, buf fer storage, display sta-
tion presentation, and keyboard operations.
The IBM 2848 display controller allows expansion to control
a maximum of eight (8) displays of 960 characters each. Character
displays are presented in twelve (12) rows of eighty (80) charac-
ters each. Display units are required to be within a distance of
2000 feet from the IBM 2848 control unit.
In addition, the remote terminal facility will have an IBM
1053 printer interface to the IBM 2848 display controller. An
jo
4
adapter is required on the display controller for interface to the
IBM 1053 printer. This capability provides the user a means of ob-
taining a printed copy of the information from the CRT display
during a user session at the terminal. The printed data will be
identical in content and same in format as that appearing on the
display screen.
A modem is required at the remote terminal station for modu-
lation and demodulation of data transmission. This will send and
receive data to and from the central site.
To summarize the requirements at the remote terminal in
terms of hardware, it will include an IBM 2260 display station, an
IBM 2848 display controller, and IBM 1053 printer for hard copy,
and lastly, a modem for half duplex (send or receive) data communi-
cations to and from the central site.
From the counselor point of view this is the hardware re-
quired to retrieve information from the student data base at the
central processing site. In addition, the user is provided a
user command language. The language is employed through the IBM
2260 keyboard and provides the counselor with an easy method to
communicate with the central site and retrieve relevant student
information. The language is specified later in this document
under the External Design of the User Command Language (UCL) .
In general, it specifies the step by step procedures required
of the counselor at the remote CRT display terminal to interact
with the central site for retrieval of specific data elements from
the student data files. Types and kinds of displays are indicated.
ii-
5
B. Central Site
The central processing site is an IBM 360/50 computer system
with the required supporting peripheral devices. This site pro-
vides TGISS with the hardware/software capability to communicate
with the user at the remote terminal stations in an on-line multi-
processing environment.
The TGISS software system includes IBM OS Operating System,
a Type-III IBM Information and Data Retrieval System called FASTER
(Filing and Source Data Entry for Easier Retrieval), the Load,
Update and File Management subsystem, and the FASTER Application
programs. The system is designed to facilitate future expansion.
Once initial orientation for students, counselors, and administra-
tion to 2260 display terminal operation in a user atmosphere is5-
accomplished, FASTER contains many functions which can be effec-
tively employed in future applications.
FASTER provides the software communication link to the 2260
through the IBM 2701 communication3 controller. The control of
lines from the remote 2260's into the central site is provided by
the FASTER line control program. The data and message control is
furnished by the FASTER message control program. The terminal
user will utilize a small batch background part ition to display
requested data. The FASTER system will run in approximately a
100K partition and run concurrently with local batch jobs. The
priorities, scheduling, and allocation of system resources are a
function of the IBM Operating System (OS) .
12
t;
6
B. (cont 'd)
The FASTER access routines will provide the TGISS system user
with the capability to access user requested student information
and transmit the formatted data records to the remote CRT under con
trol of the FASTER message control program.
C. Data Base Design
The data base must be obtained from existing school records
on each student. Information required for the data base which is
not in the student record file can be collected by questionnaire.
All data must eventually come from some source document whether it
exists in the files or must be collected during the year from stu-
dents and teachers.
The information collection process will be facilitated by
utilizing a standardized data form. This form is being generated
as part of the data base design effort. The form serves as the
means of transcribing information from the original source document
to the computer input stream.
The next step in the process is to prepare the data so it is
machine readable. In the case of TGISS this includes keypunching/
verification of the source material on all students from the data
form. The result of keypunch and verification is that the data is
now on cards for input to the computer input stream for creation
of the student data file. The data contained in the student record
is generally classified as follows:
1. General Data
2. Health Record
1.3
f
7.
C. (cont'd)
3. Work Experience
4. Standard Test Scores
5. Transcript I
6. Transcript II
7. Grade Point Averages (GPA)
8. Absences
9. Interests/Preferences/Honors
10. Health Profile
11. Current Schedule
Each of these will be discussed to identify those items within
each classification.
1. General Data consists of the student's I.D. number,, name, sex,
race, home.address, home telephone number, birth date, father 's
employer, father's business phone, mother 's employer, mother 's
business phone, family doctor and telephone, current grade level,
religion and high school track.
2. The HeaZth Record data grouping consists of storage for several
diseases. Information relating to the disease will be carried
as part of this data grouping and should be supplied by a quali-
fied nurse.
3. The Work Experience data grouping consists of data for several
jobs. Present plans allow adequate storage for each job so that
the information for each job can vary in its format and content.
4. The Standardized Test Scores data grouping consists of a com
posite score of three (3) tests: .Kuhlman, SRA and DAT.
8
C. (cont'd)
5. Transcript I consists of course information for grades 7 and 8.
Each course descriptor consists of the course name, and the course
marks made during each school year.
6. nianscript II contains descriptors pertaining to courses taken
during grades 9, 10, 11, and 12. The information in the data
base for each course consists of a credit code, a course number,
a course name, and a grade for semester 1 and semester 2. The
credits code is the number of half credits.
7. The CPA grouping will be computed in the update and revision pro-
gram from student grades as they are added to the student data
record. Student grades will be input for Junior High by year and
then in 9 week intervals in High School in addition to semester
grade input.
8. The Absence grouping consists of total current absences and the
absences in half days for each of the 36 weeks of a semester.
9. The Interests/Preferences/Honors data group provides for several
lines of CRT display. Information to be inserted does not have
a specified format at this time. Storage will be allocated and
reserved for each line.
10. The Heath ProfiZe contains a descriptor for each of the follow
ing physical characteristics: eyes, ears, teeth, heart, feet,
growth, and respration. The descriptor represents a point on
a 3 point scale from +1 to +3.
11. The Current Schedule data consists of information pertinent to
the courses that the student is currently enrolled in. This
15
9
C. (cont'd)
includes the period number, the course name, the location, and
the.teacher.
The above items concern themselves with the specifications and re-
quirements of the data items stored in the Student Data Te. Data
is so organized in the file that it easily lends itself to CRT dis-
play requirements.
After the information has been collected and prepared for in-
put to the central processor, the next step is to consider the re-
quirements to store this data in an organized manner on the mass
storage device (the IBM 2314 Random Access Storage Facility).
III. FUNCTIONAL FLOW
The major components of the software development and their inter-
faces are identified as fellows:
A. Input Format and Definition
B. Load Input Verification Program
C. Data Update and Revision Program
D. FASTER Access and Retrieval Routines
All line control, message control and terminal polling will be
handled by FASTER. Detailed documentation of these functions is inclu-
ded in the IBM documentation on FASTER. Filing and Source Data Entry
Techniques for Easier Retrieval - 360D-06. 7.011.
A. Input Format and Definition
The input will be keypunched from transcription sheets used
to collect the data for the TGISS student data files. The data will
be keypunched in the formats dCstlayedjn Figure 1. Card codes
10
A. (cont'd)
which are represented by X4, X5, etc., are cases in which multiple
cards are required to input the related data. Th-, fixed portion
of each card is student-ID-number (columns 1-6), type-of-action code
(colunn 78), and card-code (columns 79-80). Colunms 7 through 77
will contain student record data to be input to the TGISS system.
The input cards required for initial as well as subsequent
students to be added to the TGISS student data file will be cards
01, 02, 03, X4, X5, 06, X7, X8, 09, XA, and OB. When multiple cards
are input for X designated card types, they will be sequentially
numbered by punching in the first position of the card code (X) be-
ginning with a numeric zero (0) and continang through nine (9).
Each group of cards input to add a student's data to the 'mass file
must have a master card (01) as the first card in the group.
The input cards which add absences, revise student schedules,
and add 9-week student grades are represented in Figure 1 by card
codes OC, XD, and OE, respectively.
The type-of-action code (roA) must be included in cards 01
(master card), OC, Op, and OE. Column 78 in the other card types
must be blank. Data can be added or revised in the student record
by using an 01 card with student-ID-number, student name, and TOA
code followed by appropriate card types and their included data
fields. The TOA code for adding data will be an (A),,and (R) for
revising data. A student's data may be completely deleted from
the TGISS data file by using a master card (01) and a TOA code of D.
When card types OC, OD, and OE are input the TOA must be blank.
1.7
Te1V7,11.0*"<*01 MI.,110,1,, Nen. MnirlOneery,....2,.
11
B. Load and Input Verrification includes the following functions:
1. Read cards onto disk.
2. Sorts input data on student-ID-number and card code.
3. Validates student ID number and student name.
4. Asseftles and combines input data cards to form student
information record.
The combined data cards are then written onto disk in a student data
record which is input to the update and revision program.
C. The Update and Revision program includes the following functions:
1. Creation of the initial indexed sequential data base.
2. Addition of student data records when appropriate.
3. Revision of data fields in student data records.
4. Addition of data fields not input at origination of TGISS data
base.
5. Updating student data records, when appropriate, as the student
progresses in his field of study.
6. Computation of grade point averages in periods of 9 weeks, sernes-
_ ters, grade levels, and overall grade point average.
7. Deletion of student records in the TGISS file.
The student data records will be stored and accessed using indexed
thsequentialaccess method (ISAM) jai the function to be performed
on the student data record being determined by a type-of-action code
(TOA) designated by the user or the person charged with generating
input to the system.
D. FASTER Access and RetrievaZ Routines
The FASTER system will control:
,t-7;.+714,,r,,frn-q".;":^1?r,itriVrt,F,,,77r,1171.,-^r-r:::".
12
D. (cont'd)
1. Network Polling
2. Line Control
3. Message Control
4. I/0 Buffering
5. System and/or Terminal Abends
The FASTER access and retrieval routines will:
1. Interpret User Commands
2. Maintain History Files
3. Access Requested Data
4. Display Data in Assigned Formats
The command which is issued by the counselor from the terminal
must be interpreted and equated to a stored FASTER routine. The
FASTER routine is called to access and display the information neces-
sary to satisfY the user request. History files of pertinent infor-
mation will be kept concerning terminal usage, user identification,
and routine utilization. In the event that illegal commands are is-
sued from the terminal, error messages will be displayed at the
terminal notifying the user of the error and requesting re-input of
the command.
It will be necessary for the terminal user to sign on before
attempting to request student record data. Once the user has signed
on he is free to retrieve through the FASTER routines any data he
wishes from a student data record.
19
1
FIGURE 1 - (cont'd on following pages)
MASTER CARD - 01
ID
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6811111888811111188188811181188
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STUDENT NAME
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TRANSCRIPT FOR 7TH & 8TH GRADES - X7
COURSE COURSE COURSE COURSE
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TRANSCRIPT FOR 9TH , 10TH, 11TH and 12TH GRADES - X8
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991931199999999Si11110111IV9MS51121211192111211
O. NAME,-
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1
PARENTS NAMES CARD 09
ID FATHER ' S MOTHER' S ARNAME NAME OD
'
111111'1111111111111111111 1111171111111111111 111111111111111111111111111111111
888888.8881811111111888118 1118181111111888111 1188888881888888888111888888888 8
99999949999999999999999999 9999919199119911119 9999999999999999991999999999999 9i 3 4 4 10 1 1111112133411111711112121 222324218 flIlIl33233 34313411111141414213444$41 141411111511314111451513110414213141161111111101112131415 4014 HI 41e
INTERESTS/PREFERENCES/HONORS XA
ID
111111
888111
991919Ii 3411
INTERESTS/PREFERENCES/HONORS
11111711111111117111111111111111111111111
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1111111111 1111111111 1 1111
11111811111111111111111191111111111191111I i 1111112 111411111111111111 any minim sinsnann au au ung
1:111.1
247
CARLCODE
1111111111111111111111111111111
III 1 1181111181811181111111118111 is
11191111119911111111191199991 99wisIstsmussmoustemuisammn myth NIT Ile
HEALTH PROFILE CARD - OB
ID
111111
8 888 8 8
9 9 9 9 9 9127451
1111111111111111111111111111111111111111111111111111111111111
188118888888881111111818811111181888888808888088801088008888B
CARD
CODE
111
8 0 8
I! 9 9 9 9 99 9 9 9 9 9 9 9 911911119111111919 91119 9 9 9 9 9 9 9 9 9 9 919 9 9 9 9 9 9 9 9 9 9 9 9 9rultnnuminuannnuummsonnenuommoceommuumumounomuommumunnnnummainu
WEEKLY ABSENCE INPUT CARD OC
0
ID
111111117711111111111111111111111
M111111111111111111111111111111
9939131183111319811,11111111111234151:61multulomu11111111171331
STUDENT NAME
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02
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COURSENAME
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1
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19
FIORE 2 - TGISS SYSTEM FLOW
System interfaceInput Group
Sort InputCards:Student IDCard Code
Load and input
Verification
Data Updateand
RevisionProgram
PASTER Accessand
RetrievalRoutines
21
IV. System Procedures
A. User Cannand Language
The user of TGISS is supplied with a set of commands that
will allow him to access information in the student data base.
This command language will be divided into types by function. In
order to gain diCbss to the TGISS system through a terminal, a
user must sign-on and supply his social security number as a se-
curity code. The security code procedure (supplied by FASTER)
will prevent unauthorized use of the TGISS system and its data
base. After sign-on has been completed the user will be ready to
access specific student data using the user commandlanguage.
The second type of command will allow the user (counselors)
to access, query, and retrieve data from the student data base.
Phase II implementation will allow on-line update of data records
using FASTER routines. The following list constitutes Phase I
commands and will retrieve data pertinent to the following areas.
Command Retrieved Data
1. OGPA Overall Grade Point Average
2. HLTP Student Health Profile
3. TR78 Student Transcript-Junior High
4. TRAN .itudent Transcript-High School
5. GPAS Grade Point Averages
6. WPM Work Experience
7. CURS Current Schedule
8. GRDT Grade Trends
9. SDTS Standard Test Scores
7711,0Mt
22
A. (cont'd)
Command Retrieved Data
10. IPHS Interests/Preferences/Honors
11. GNRL General Data
12. HLRD Health Record
13. SGON Terminal Sign-on
14. SGOF Terminal Sign-off
In using each of the commands, except sign-on and sign-off, the
user enters the command, a slash, and the student-ID-number of
the student on which data is required. The user then depresses
the shift and enter keys on the 2260 keyboard and the message is
transmitted to the computer.
Invalid commands or student-ID-numbers will return no data
and a corresponding error message will be transmitted to the sen-
ding terminal.
B. Data Base Security
Protection of data from unauthorized use and access is of concern
whenever files of information are Malittsined concurrent with any
centralization of data and implementation of terminal-based sys-
tems. However, any security mechanism employed is relative to how.
the mechanism and its operation are secured.
Security provided in the TGISS system is inherent in the
FASTER system and is divided into two parts:
1. Protection built into the system itself.
2. That protection which can be added by the programmer through the
use of the Macro language and functional capabilities of FASTER.
it?,19
23
Three elements provided Under the first part (1.) are:
a. A user-defined transaction code must be the first data
entered at a terminal.
b. The terminal must have been enabled by the programmer
to accept the transaction code entered.
c. The user-defined data format must be correctly entered
from the terminal following the transaction code.
An additional capability is the ability of the data processing
center to logically disconnect any terminal of the system during
periods of unauthorized access.
The second part (2.) of FASTER security allows the programmer
to insert an authorized path by which an operator's authorization
can be tested. The operator will be required to enter a code at
sign-on time to gain access to privileged data. These codes and
methods of access will be explained in the TGISS users guide pub-
lished when the terminals are properly brought on-line and are
operating.
C. CRT Displays
The following figures will illustrate the terminal displays of
student data requested by the user through his user command
language.
30
FIGURE 3
1.
Counselor Inquiry - Sign On
FIGURE 3
(cont'd)
TGISS System Response
Terminal is properly signedon and ready to accept your
inquiry to TGISS data - proceed
ciFIGURE 4
1.
Counselor Inquiry - Overall Grade Point AVerage
OGPA/student number
C:)
-
FIGURE 4
(contld)
TGISS System Response
*
OVERALL GPA
Student Name
Student Number
YEAR
OVERALL GPA
7s9s
10
11
12
...1..
C`:,%
FIGURE 5
1.
Counselor Inquiry - Student Health Profile
HLTP/student number
FIGURE 5 (cont'd)
TGISS System Response
'
HEALTH PROFILE
Student Name
Student Number
VARIABLES
RATING (4AX = +3, MIN = +1)
EYES
aEARS
number
HEART
from
FEET
+1
TEETH
to
RESPIRATORY
+3
GRONTH
CN
C
at
FIGURE 6
1.
Counselor Inquiry - Student Transcript for Grades 9, 10, 11, and 12
0
FIGURE 6 (cont'd)
TGISS System Response
'7
HIGH SCHOOL TRANSCRIPT
Student Name
StudentNumbeNel//;>4
COURSE NAME
COURSE NUMBER
GRADE 1
GRADE 2 1/2 CREDITS
FIGURE 7
1.
Counselor Inquiry - Year 7 and 8 Transcript
FIGURE 7
(cont'd)
TGISS System Response
YEAR 7 & 8 TRANSCRIPT
Student Name
Student Number
COURSE NAME
COURSE NUMBER
GRADE 1
GRADE 2
FIGURE 8
1.
Counselor Inquiry - Grade Point Averages
FIGURE 8
(cont'd)
TGISS System Response
GRADE POINT AVERAGES
Student Name
OVERALL GPA = X.XXX
AREA GPA = X.XXX
NINE WEEK GPA = X.XXX
AREA IS area name
Student Number
FIGURE 9
1.
Counselor Inquiry - Work Experience
i<Nsssss.et
-
WRICX/student number
fri
-"
1
FIGURE 9 (cont'd)
TGISS System Response
WORK EXPERIENCE
Student Name
Student Number
JOB TITLE
VOLUNTEER OR NON-VOL
FIGURE 10
1.
Counselor Inquiry - Current Schedule
l'rC.0
-
RS/student number
FIGURE 10 (cont'd)
TGISS System Response
/4\ss.isss,,leT
'
CURRENT SCHEDULE YEARpxx Student Name
Student NuMber
COURSE NAME
ROOM LOCATION
PERIOD
TEACHER
FIOVRE 11
1.
Counselor Inquiry - Grade Trends
GRDT/student number
7
FIORE 11 (cont'd)
TGISS System RespOnse
cAl
7.1TIL
mraM
0.7..MFM
TM
AT
VT
.MM
TM
PP.74mM
rrn'rnrr.,1%,,.
FIGURE 12
1.
Counselor Inquiry - Standard Test Scores
4
......m.
FIGURE 12
(cont'd)
TGISS System Response
1(%sssslel,
STANDARD TEST SCORES
Student Name
StudentNumbe4V)\
TEST NAME
SCORE
SRA
KUHLMAN
DAT
FIGURE 13
1.
Counselor Inquiry - Interests/Preferences/Honors
IPHS/student number
FIGURE 13 (cont'd)
TGISS System Response
/(4'44444".1NTERESTS-PREFERENCES-HONORS
Student Name
Student Numbe
1
FIGURE 14
1.
Counselor Inquiry - General Information
GNIVstudent number
FIGURE 14 (cont'd)
TGISS System ResponseA
bu.A
M,
gr
FIGURE 15
1.
Counselor Inquiry - Health Record
au60,S.N.
0Pi
rn
00,0
49
y.. ,,,,Tr,i,:.,jrtvppem;n!.t.mr,rv,t11zriMs% tIMMMrm.tizatva/semr:crxftram..rp. rm,,fra.vererxers
PART TWO
TGISS
SYSTEM INTERNAL DEFINITIONS
SYSTEM INTERNAL DEFINITIONS
Total Guidance and Information Support System (TGISS)
I. Introduction
This document defines the detail internals of the TGISS system in flow-
chart form. Load and input verification and data update and revision programs
are written in IBM/360 version-4 PL/1 language and the logic flow is by indi-
vidual PL/1 statement in most instances. However, the primary function of the
flowcharts is to establish logical flow and correct PL/1 statement format is
not observed where a general non-PL/1 statement is more descriptive. The
FASTER routines logic flow is presented in FASTER Macro language level. The
FASTER Macros necessary to retrieve, format, and display TGISS student data
are relatively 'high-level' in the FASTER system and are represented accordingly.
Section II is a general description of the programs in the TGISS system.
Section III contains detailed logical fLow of the programs and FASTER routines.
System Dtecription
The major components of the TGISS software are:
1. Input Sort - Utilizing OS 360 Sort package to sort data cards
by student ID and card code.
2. Load and input verification program.
3. Data update and revision program.
4. FASTER routines
All line control, message control, and terminal polling will be handled
by the FASTER system and will not be detailed in this document. However, these
functions are described in detail in the IBM documentation on FASTER (Filing
and Source Data Entry Techniques for Easier Retrieval - 360D-06.7.011).-
POQ
AR- Ma- - _At
PASTER Accessand
RetrievalRoutines
Alb
Abe_
,,,tIonmeetvrmr, - r,SflWtt$
A. TGISS SYSTEM FLOW
System InterfaceInput Group
Counselors_______.10,
Sort InputCards:Student IDCard Code
rVeLoad and Input
rification
Data Updateand
RevisionProgram.
_..a....-. _
52
SAM,
53
B. Sort
The sort of the input cards will be accomplished using the
IBM 360 Sort/Merge program with appropriate job control language.
The cards will be sorted by student-ID-number (primary) and
by second digit, then first digit in card-code (secondary). This
sorting order will put the input cards in order by card-code with-
in student-ID-number. This order will group all input cards for a
specific student together for input to the load and input verifi-
cation routine. The cards for a particular student will be in or-
der by card-code, 01 through OB. Sorted card columns:
Student-ID-Number - card columns 1-6
Card-code - 2nd digit card column 80
1st digit card column 79
C. Load and Input Verification Program
The load and input verification program (VERY) combines all
the input cards for a particular student-ID-number into a single
student data record. This data record is then written and passed
on to the data update and revision program. Specific functions
accomplished in the load and update verification program are:
1. Verify that each group of student data cards has a master
card (01).
2. Verify that student-ID-number is numeric.
3. Verify that student name is not blank.
4. Verify card code as A, R, or blank.
5. Verify course credit field as a value or zero.
60
54
6. Courses which have been input twice because of a data error
are defined by the load and update verification program.
7. Write cards wlth blank or erroneous card codes to error list.
8. Combine all cards related to a student into one student data
record.
9. Generate update transactions for the TGISS data file for:
a) Weekly absences - card code OCb) Current schedule - card code ODc) Nine-week GPA's - card code OE.
D. Data Update and Revision Pliogram
The update and revision program accepts the output of the load
and verification program as input and performs the function directed
by the TOA (Type-of-Action) code in the input record. A TOA of (A)
designates that a record will be added to the TGISS student data base.
A TOA of (R) will designate that a record already in the TGISS stu-
dent data base will be revised. A TOA of (D) will designate that the
student record having the same key as the student-ID-number in the
input record will be deleted from the data base. A TOA of (B) will
update the absence record portion of a student's data record. A TOA
of (C) will place a student's current schedule in his student data
record. A TOA of (G) will add a student9-week grade point aver-
age to his student data record. Specific functions accomplished by
this program are:
1. Creation of the initial ISAM data set from input records.
2. Computation of student grade averages when student is added to
the data base and at any point that a student's data record is
revised to include additional courses taken and passed.
55
3. Add student data records to the data base.
4. Revise student data records already in the data base.
5. Delete student data records from the data base.
Most student data record revision can be accomplished at the data
field level. Exceptions will be documented in the TGISS Update
and Revision Specifications.
E. FASTER Access Routines
FASTER is an IBM type three program which will be used to ac-
cess and retrieve data from the TGISS ISAM data set. A Macro lan-
guage provides a means of writing message processing and data display
programs on a data format and functional logic level. Transaction
processing descriptions (TPD's) will describe the ISAM data set, the
inquiry formats, and the desired output to the FASTER system. The
line control and message control is furnished by defining to the
FASTER system the TGISS users terminal configuration, the inquiry
format, and stages to be processed. The user's module will be flow-
charted in this document; further information on FASTER requirements
may be found in the reference listed in Section II, System
Description.
III. FLOWCHARTS
A. VERY - Load and input verification program
B. UPDAT - Data update and revision program
C. FASTER routines
--m-gsrmnritrntraggr.rrms,---4pravv.mr.,".,momarese"
VERY
Load and Input Verification Program
'''' 27,";!7!",
Bartlesville Public Schools - TGISS
Title: VERY
Chart: Input Verification
-IopeN
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Page: 1
Date: 7/3/69
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Title: VERY
Chart: Input Verification
r B1tPage: 2
Date: 7/3/69
58
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Bartlesville Public Schools TGISS
Title: VERY
Chart: Input Verification
3Page:
Date: 7/3/69
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Title: VERY
Chart: Input Verification
Page: 4
Date: 7/3/69
,
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60
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Bartlesville Public Schools - TGISS
Title: VERY
Chart: Input Verification
r.. A2
Page: 5
Date: 7/3/69
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Bartlesville Public Schools - TGISS
Title: VERY
Chart: Input Verification
'YES Go roP A
NO
1YE
No
Cl
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Di
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Page: 6
Date: 7/7/69
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Bartlesville Public Schools - TGISS
Title: CEN 2
Chart: Input Verification
MOVE DATAIELDS 7'0
OUTPUT - REC--J
Page: 1
Date: 7/3/69
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70
Bartlesville Public Schools - TGISS
Title: GEN 3
Chart: Input Verification
Page: I
Date: 7/3/69
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64
Bartlesville Public Schools - TGISS
Title: HEAL (1) There are 4 such groups
Chart: Input Verification
MOYE .DATA I I
FIELDS TO + tOUTPUT- !VC I
I I
Go TO
OtIRTRel
Page: 1
Date: 7/7/69
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L -65 92
Bartlesville Public Schools - TGISS
Title: WORK (X) There are 2 such groups
Chart: Input Verification
Page: 1
Date: 7/7/69
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66 73
Bartlesville Public Schools - TGISS
Title: IPH (M) There are 5 such groups
Chart: Input Verification
Page: 1
Date: 7/7/69
r A2 + 14.3
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67 74
Bartlesville Public Schools - TGISS
Title:TEST
Chart:Input Verification
Page: 1
Date: 7/7/69
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68
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Bartlesville Public Schools - TGISS
Title: PARNAM
Chart: Input Verification
MOVE DAr4FIELDS TO
OuT PUT- REC
Go roOVRTRN
r-
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Page: 1
Date: 7/7/69
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11
1 I 1
milMINI +I MM. IIMIMM IMRE! L. -4.. .... L.-
r_
t
_
r 12 r F3 1. r F4I I
+I ;t1 1 1 1 1L.+ --I L. .4.
69
L_
Bartlesville Public Schools - TGISS
Title: ABSENT Page: 1
Chart: Input Verification Date: 7/7/69
rAl allisl +ma r- A2 mi... r. A3+ A4 -MovE bilITA I I I I
I IFIELDS ro tOUTPUT -REC I I
r B2 + r B3+ - r- B4+ --To 4--B I. t 1- 41'
I I
1-14II
L..C1 _ r C2 1- r. C3+ c4vJRITE 1 I
I I I I
lourpuT_K(CI1 T I t r--t
tDl D2 + D3 -t- D4 -t-
Go To I I I I I I i
1- 1- 1 t t 4- 4.
ovn.rniv I I I o j I I
r- El -I- E2 r E3+-- r- B4+I I I I I
+ t + t tI
L 1.1.r IP3+ r 14+
I I I I I
+ t t 4.t tI I I IL -J
70 '77
Bartlesville Public Schools - TGISS
Title: GPA
Chart: Input Verification
Page : 1
Date : 7/7/69
r. Al 4 r- A2 4- .1.- 1 113 A4I Movc D ATA I I
FiClan TO 4 4'i
I
-t-I
4.11. L 4. _OurPur- geC
I I I I .
Ten:G t tI I
L..
r a 1 r C2 -I-;1 , I
i___1 I
t T II 1 t t
1 I
i I II.i
Tpur-REct
....1 L... _ .4.. ....1 L _ ..,... _.1 L. _ 4. _ .....1
li D2.4- D3 .t. -- D4 -I-
_Iii GO 7-
1- t t 4.I OVR TR Pi
0 I I I I I
tI
t1 I
I
I
4-I
I
I ..t. -J L......... ...I L. 4..j L.. 4.......1
r- -4- r E21-I I t
L- J
tI I I
+ t tI I
LI
71116,1p
Bartlesville Public Schools - TG1SS
Title: IILTHPRO
Chart: Input Verification
Page: 1
Date: 7/7/69
r. A2 r A3 + A4 4- 7I I
I I tI+ t 4-1 I 1
11
L._
r B2 4- r- 133 +1-B4+--1
I I
tI tItI I- L -
r cl -1-- r C2 -I. -- C3 - I- C4 -I-
I I I II ItT t T tII _ _±
I It tL .J
, El r E2 r E3 +I I
1
E4 .7
r It3 1P4 7I I I I Iit t tI I I I I IL.4.--.1
7279
Bartlesville Public Schools - TGISS
TRX1(.3) There are 3 such groups
Chart: Input Verification
Page: 1
Date: 7/7/69
A2 r A3 +I
I I4. + t
I I
I I
t t i. 4-I I
L... L. +
I I I I I
T t T1 I
tI
tLjJDl D2 -I...1 D3 D4
I I I I I It t t ti
r El r B2 E3
I I
4-
L L_
E4
4-
L..
r Film, ....-.1 r ,2 ,---, r . ...,..-, r F4 -I- ,. 1I I I I I I I I4' t t + t + t 4I I I I I I I IL _...... ...i L. .4.......1
e973
Bartlesville Public Schools - TGISS
Title: TRX1 Page:(J) There are 3 such groups 1
Chart: Input Verification Date: 7/7/69
I 1I It 4- t
I
I I.11. 1.tI I
L. -J
I I I 1 I tTI 1
T t1- L
r Dl -I- D2 D3 D4
I I 11 It t t t t
I I I I
r El -4- r E2 E3 E4 .
I I 1 I It t.IL_ _ 4.. _
r-- Fl .1. --n r F2 *--- --1 r 113 1- -1I I I I I I I I
+1 t 4. t + t .
I 1 I I 1
4I
L...........1 L..4........1 L.......4. -I L. -.4.- ...1fa
73
Bartlesville Public Schools - TGISS
Title:TRX20Q There are 9 such groups
Chart: Input Verification
Page: 1
Date: 7/7/69
I II I
1-tI
B4+
t 4-I t
I I4...) L..4...i L..
r r. C2 C3 r. C4 -1-
I I It tT t TI I _
r Dl D2 4. D3 D4 -1-
+I I 1 I
I It t t t t 4I I I
1.-- El -4- E2 -1-
t 4.
r_I It tI
.1 L.. - Jr 1P2-t-, r T3 r 1P4 --
I I I I
+It t tI I I I I
74F. 2
Bartlesville Public Schools - TGISS
Title: SCH(Y) There are 4 such groups Page: 1
Chart: Input Verification Date: 7/7/69
VAr 4I I 1 I
1 IFRWA ZNPOr + t t 4-1
CARDS TO DATAI I I
Fa4.115 ON OU
"Li L
r-- Bi ""r1scm (4)i ONLY) I.
I To A= C I
r B2 r- B3 1344
tI I I
It t1 1 1
C3
t
LD111 D2 D3
Go 7-60 II
II I
1- t t t1 1
L -I L_ L. ..4. . . .1OVR TRIY
r El -4- r r. E3 4- E4
t I I I I
4- t t t 4-
- - -r- Flat. --, r F2 -I- --. I r F31- -1 r F4 -I- -- I
I I I I i I 1 I
+ t + + t 1 t 4.1 1 I 1 I 1 1 1
L. .4. .......J L + . _1, E3
75
UPDAT
Data Update and Revision Program
4
Bartlesville Public Schools - TGISS
UPDATTitle:
UChart: PDATE
A2 +
Page:
Date:
1
7/9/69
B2 + .1 r- B3 I a...I--. --1
RE ADM!
..-.0 LIP 111111 4. NNW 111.) L.t ,
I I
i i
I
1 ADDS R 1
L...
GO TO I
...)
I ON ENDFS LE I 1
(STUREC)G0i
I 70 CLOSER I iNO
Cl r C2 -t 1I READ F /1-£ 1
( STUREC)
SET (RECID)L
D1 03D2
YES I G-0 ro 1I I GO T
TO A RSUIT REVISA' IA BL_.J L. 4/.1 MOJ
.-
YES Go to
140
I. CURRANT
..1
r E4
I
rt r. F2 -t ." r F3 r F4 4..I I I cTo ro I. I
t t t t 4.
I I II I 'READ I N
77 PS
Bartlesville Public Schools - TGISS
Title: DELEET Page: 1
Chart: UPDATE Date: 7/9/69
r- Al + r_.A2.4.......,
41
I oN k E r I
(rGiss) s.
I Go ro I
READIM...... ...... _I
gl ..... .1 B2 I --1 r. B3 4- -... --.1
I I I if t I FT,',41:77-:,:s) I
-I- tI
I 1 ICSY ON ItEY) I I iL. .4. . .....1 . .... I. _ .4. ......i
A3-1-
f. 1
4-
I WRIT E I I
PRNTFIL TFROm ZNRFC I
L...I I 1111
r 84
-1
r C4 +
t
.1.4......._, D2 D3 ...t. ..... D4 .i- ..-.II I I Go To I I I I 1
I I I i 1 I 1I
+ t t READ/N t t t 4 4-
r-- El+ --1 r-- E21-
4-1-
I I
1- t1 I
L.. 4. .1 .....
r. r2 r 1P4
t 4. + t + t Isp
I I I I 1
L_ _ _ .
Bartlesville Public Schools - TGISS
Title: CURRENT
Chart: UPDATE
Page: 1
Date: 7/9/69
r A3 + A4
1 I4.
L 4.
r. Bl --1 r --IFILE I
TISS I (TG I ss).TNTO1 1t....1 ex = /
NAsitacpcErq: A: YaL, J L----p--1
D3
tL
.r El .
Zei kEy sr )10E4i (TEI ss)FROIR *--1011IF REWRITE VILE I Go ro
1AsKE fritmsfailkoy I I CURB])
L. Linsx
movE CERRrOFScapa* .rwroScrikDuLE FIILDIN 04ASNIC
Fl 1P2 * r. F3 r 1P4I I t tt
I I I I
L.79
Bartlesville Public Schools - TGISS
Title: ADDER
Chart: UPDAT
-J.
IN WRFC NI-
1 TO MASREC 1
1 INOvE DATA I
GRADE - C OM:
Immw
1 1
4- i'
1 1
__I L....4...J
Page:
Date: 7/10/69
A4
--1 r. B2 + r D4 +ir1 1
1r
r. _in2 1
1 To G R A I
4r-- 1
1 tI
I
D2.4.
1YEAVG-7=
(AVG- 7+1 I
.1 -r
1I WJ
I I
.1 L.. 4...1C4 -I.- -71
AVG
, t01/6-11-1-1)
Ls
1 1 GPA I zi. 4 OPA + GRIP
I 1 (GRe
r- 84 -I-
I 1t r 'I-I I 1
_J
1P2 r r3 r1 1 I Al 1
t + t1
It
80
Bartlesville Public Schools - TGISS
Title: ADDER
Chart: UPDATE
r AlG R 7 =
GRS=I;
L.
ENDCOMm B1 wm
If
I.E N 2
/ * GRADE-
Iflt
cor4 rit I
r 32
I GPA-07 = I
GM VAII4-7; T END
-J
AROON.78
Page:2
Date:10/6/69
£4
I I
1
r- B3
NO
G PA -01
0116-ds/ tI I
1111111 MIIIP MIEJ
r 32
tI
4-1
81
=
re. 33
r1YE5
If4wl
4
j.-:(/+/); tl
_J
I I co::e 0)=14
CORS 003-1
IFFROM- Cic
z I
Bartlesville Mono Schools - TGISS
Title: ADDER
Chart: UPDATE
r- A3
Page:
Date:
3
10/6/69
GO TO
NINEL. .4.
r-- B3 r--1 1
1
1 I 1
I GO To I
TEST ?el ELEV;IYES
+C3
I I GO r o
r D ." D2 + diI I I
.1liz --:(Nz+4t .1-1 ' i I I 1L .J L......4......1 L.
D3
r2-12-10=.4m1I Go ro
RETURNE; t
RETORNE:
ITHG
0 ro.ISCL ;
L..
GO To
TWEL ;L.
1P2 13 ---
I I
+ t1 1
82
4
Bartlesville Public Schools - TGISS
Title: ADDER
Chart: UPDATE
I OVGPA(SPA - 0 7 + TGM -0) ;
_11
D1
I TO D - = I
OVGPA tL Arcov
TEST-19:r El
Y S
I
OVG PA =
(ONISPA,GPII.
I9);.r
83
Page: 4
Date: 10/6/69
4-
too
CONTIN ; I
E4
LJrF4 -.1. --1
I I
t 4.I IL.4.... -I
Bartlesville Public Schools - TGISS
Title: ADDER
U .Chart: PDATE
+ r- A2 + 000P1 1
4. 4.1 1
rial,-*A11111111
,AYGOV tri,4
, (1111601/ q); 1 .
112+OV6PA
(006 PA 4.aeA.20;
I At.
T
L- .
Page: 5
Date: 10/6/69
rD4t..1i
fcm6i2a.t.amaJ9 rmailaalumwanI I rov-oI AMP/ x I I r:OvGPA = 1,-.01
OYG P A/ 'lcOva Ov +0; OPIOPAGPA 20 Ay Goy
r-- r. 72+ r 3 rI+ 1 + t
I I
r C.?
84
Bartlesville Public Schools - TGISS
Title: ADDER
Chart: UPDATE
r- Al 4- r- A2%1G0701 I
4- 4CON77/Vi
I I
L
Page; 6
Date: 10/6/69
r- A3 A4
I
+I It
I I
L
I 1 Avcov .1 1 i OV 6 PA = I 1
i I
I OW4ov/). T411 (Di 0 6 PA ÷ t t 4..) I 1 I
...I L. ......z.0 j L..4.___)
J.rL._
-t
I It tI I 1
L
r D pimaadadmftwi D4 t
El
11
CON7
Go ro I
7/4
AVco v j .1.41 TO 2?-l=(41,60y* 1),
>(Ov PA + t OvGPA/
I GP A -10. I I
j..J Lt.AVGOVJ
24 anI I I I
t t1 1
1 1 1
1-- .J
Ir. P1 r 1,2 uul 1131- r r4I I I It t
I4.
1
1 t1 t 1 1 1 I 1L_J L85
_
Bartlesville Public Schools - TGISSADDER 7Title: Page:
Chart: UPDATE Date: 10/6/69
r- AA1,601 I I 01/6 PA = .1
I
I 1 (111/ Gov #4; I4 PA- /1?) I
(01046 M
J L 4 L. -
I I I tI 1I
,60 TO I
CONT/W 1 t t 4- 4-
1 I i i 1 I I
41111.C.I
Dl 02
CONrINI
r- El r E3 E460 re I It 4-
I i 7O5T 003 I1 I
L. I
mit
TO 0.2OV6 PA/
AV 60.1'Ir- D3 r. D4
I. It
11. r 1P21- 1P3 r 1P4I I I i I
+t tI. I I I I
-J
86
Bartlesville Public Schools - TGISS
Title: ADDER
Chart: UPDATE
I GP,9_oty I
&en - 191. GPM
I KAVG 01 tANcoz 1 II1
xtsr. oo
IF!YES
1
6PA 00 =*PA - /0 t6p4.20
I Pi% 0/11-Aran I
netT- 0/Dl
rEsT_OI;
r C21
L _
iI GPA -o/ = I
I AN/I +AV614 IL _.. .....
G PA - n 4. GM2I)
a
Fl.
GO TO
Tr sr_ 02j IiII
r E2 at
1" 4-i
A3
Page: 8
Date: 10/6/69
141L
eg
83
6.A9 - 02ht+6I39- 22)1'
AVG al* AY 22)ii,
SET ALL COUNT- 1RS AV CoNST-
ANT 70 IN/ Tag. ,LMut
r 84+
r-- 83 81
fI
r r 1.4
1
;
Bartlesville Public Schools - TGISS
Title: ADDER Page: 9
Chart: UPDATE Date: 10/6/69
1-
1
,
1 1
1
tI
t1 1
r C3
, WRITE F 1 LE ItrcsoFRomMASREc WEr- ;
I I L:Rell(MIISkEY) ;..... ..mor
111 D4
I Nt _REC I ItI It tI I
ir El .-1- 1 r E2 1. -1 . r In In1
i1 1 1 MASROC. 1
4. +, t 4- I VioRk - EX P t1 1
11 I ' i 1i I
ru. Fldt. r1 1 1 1 IA3t
1 1 1 1
88
n1
1
f!C
r.. E4
r 14 +
-
Bartlesville Pdblic Schools - TGISS
Title: ADDER Page: 10
Chart: UPDATE Date: 10/6/69
r.. A1.4..-...1 A4
I S T.D. SloR I I4- 4. 4-I I I I = 5
L. %MP 40. 11, L. L ....1
B1 ± r B2 4- i B3 . rMR 5 'RE c,
X Sc Riff I=1 ' ' IL L.. 4.- - J
r cll..-- -1 r C2 1.. ...1 C2 II I I
, mAsREc ,I 1
+ I t T )1 sorwrz: t 1- tI I I I
. . i I I
L._.........1_ ..........iL. L. -.I L.. --F.-- ....I
Dl_t_ ... D2 4. D3 I. D4 t .....,
I I I I I6e.A.TO ; I I I
+ t tI I I I I I I I
L.......p.. ...1 II,,,.... 4......I L. -.I LP + UMW J
rEl -I- E2 -4-
-CUR-
504EPU LE :: tIj
E4 4
1P2 is ./ r r4 -I I
t t tI
;.L.+.
189
Bartlesville Pliblic Schools - TGISS
Title: NINE
Chart: UPDATE
..J
90
Page: 1
Date: 10/6/69
jitaigrmmmr.
7111P-C R
CRDOR 9)I
11111111.11FIWILI
C3
lr
LT
rt
r-- B44. -71#41% 91 = I
Av6 trm-cFra.-;
Cd
6 Pm 91 =
(6 PA 910-(romp- CR
r. Ed +
fLi1
:!1`1
Bartlesville Public Schools - TG1SS
Title: NINE
Chart: UPDATE
Page: 2
Date: 10/6/69
Er..an --II - CRD: I I re-oir_CR z
eit(Hr); cgrp(6141)3
r. Vt rI
I
L.. WNW 0111N
(6,g71-1
r B3 + r B4 --i CPA9.1.-:(CP4- I
al t 92 I- (rA,.._llca*Tm-CRoII
)L .1. .
r c3
1 1
11 T 1.1 1L
GO TO I
c P
D1 D31....._, D41_._..1r b2
I I I
GPA 91 /AM t tI I I co I 1 1
1 1L-J L........ 4. ,...1 1.... ../...........) L. .... 4. ..... J4 I
I El r E3 -+ -, r E4 + ...1
I IF I 1 GPA .2f:I 1 I I
I AV6 94 1
tI
t tI I
L..._,
4-II I
OM TA /
J wig-7 L. =NV ..,..... J 1.......... ..1... omMI al
r 1P2 -t ...... r ..3.t., r. 114 + ...- ..-1I I I I I I
t ttI
f t 4.I 1I I
L... 4... J L . 4. .I L.... ........1........I
rir 60 roll7tryfuif;
L. .....
91
Bartlesville Public Schools - TGISS
Title: TEN
Chart: UPDATE
1Page:
Date: 10/6/69
r. A2 r A3 + A4+a I I I4 t "tI
L. ..... . . L 4.
TM- CRP.: I I r01P-c14: I AV601 =CR(//1) r"44 OADe6R0) 41/6 0/ +re4-i
Jj I I CR.D)o)
1,..4%--zw-=1.1
L.r=j1;
=NNW
1 END;
SET /0:MI
[GRch <;1,
Fl
92
D3 at
1
r C4I.ii GIN et.= (G. 11
A Oi + acorA.CRIE
CROM
Bartlesville Public Schools - TGISS
Title: TEN
Chart: UPDATE
Page: 2
Date: 10/6/69
r 113+-1 rm+_....,I 1 1
+ + tI I1 I t1t +
L. 1 1 11
i1
L. .1 L-. --I
"12 I rzw- I
c R (//I ) I r I Pi I Pp go N.J % i
IL=AFTZPV14 IMITINWErar111611
T1
L
r B44.-AVG 02 =
(41/6, o a +
C3 C4r. .1
tI6PA o a 7.(GpAo# tCTOA)4.CR #rm cg D
GO ro1 cofiP
MINID =1/ =011 LIP
r. E3 E4
11t t t 4-
1P1
1 1 1 1 I
t 4.1 I t I I I IL. L
93
o /0/4.. .
. . . , .
Bartlesville Public Schools - TGISS
Title: TEN
Chart: UPDATE
Page: 3
Date: 10/6/69
aI tIt
I I LJB2
tI I tI 1. 4,I I...-1
c3 c,
I I I I I I
I I IT T T t t
1- - - + - -D2.,......1 D3. D4
I I I I I It t t ti I I 1L._
r E141- r 112 1- r 113 + - 114 - 1I I It 4-
1-I
I I
11.4. r 72 r P3I I I 1
t t t t 4.I I I IL 4...1
94 IOZ
Bartlesville Public Schools - TGISS
Title: ELEV
Chart: UPDATE
Page: 1
Date: 10/6/69
-.1 A2.4......, A3._I I I
I+ t 4, -I-
I I I I
TA, _ CRD I remp_ = I AV6 /1 I
CROlz).; t---01 AVG 1/ tI CRP
(RI);I I. C 7C.7)
La, 411 mimm'C'W.)mm.J
CI
I GR/ = I I
1 (Ge//jj\ i t-.1 r C2+ .1 r C3 4. ...... .1
i iT I1
I I ti 1 if m-c I
I
C4
1 GPA I/ =OM I
11#0WAIP-CA
..... _ + .... , L..,....J 1...... =OW. -I
D3 1. _ n D4 .....i1 END1I
JI I
"I" t TI
t 1I
SFr NI-I
I I 1 I i GO TO i
L.....1 1.......,......1 L.........,.......)SET I/ ;
1E1 r .2+ -- ...., r. E3 + --.1 r- E4 4- --,ii I I. I I. I I I
GA/ :.- /3 .1. 4..i 1
i '1'a 1
t t fI I I I I I ii...... j
Fl
I I I I I1t t t + t 4.
I I I 1
-1 L95 1.03
L
Bartlesville pliblic Schools - TGISS
Title: ELEV
Chart: UPDATE
--1 r r. A3+_-1 r....
'
I I I I tI4 + t t +I 1 I I 1
II I
L. .J L ...i. -- --I L... . + .....s L.. 4.. ...i
Page: 2
Date: 10/6/69
rEm/._ C R.=
CRD644;
Cl r C2 r c3GRI= I I I I It T
IL LCOMP
r N3+t
r--Alfa =(Ave /2 4.77,1- cRzi );
Giss nr 414,4
+ (TM P-I Cit Tlekr IL.. em),..)
r-4
Go 719
Comp IILM'ACMPITA,12./
E4
t.
r-, P1 r 111 r. v31- 1P4 1I I I i
t t t f tI 1 I I
.4. L96 104
"7.
Bartlesville Public Schools - TGISS
Title: ELEV Page: 3
Chart : UPDATE Date: 10/6/69
A2 +
I4, t
I I I I I
r C2 1. r C3 a+ r C4 +I I I I
T T tI I
L- L _ _t. _ _1:12+.1 1.831..1 1.1:141.-1
I I I I I 1t t t t 4-
I I I I t
I-- El r 83 +, 134 .,I I I I I.t t tI I I I
_ 1.1
F2-t. r 1P3.1-n r 11P4 +I I I
t I. t tI I I I
_ .J
97
Bartlesville Public Schools - TGISS
Title: TWEL Page: 1
Chart: UPDATE Date: 10/6/69
r A3 + ...1r viotni: i I I 1I I tI<(6) 4 + t t 4.
1 I I I II
1 I
L ....i L. .4. . ..1 L-. . + ...i L.+ ......)
F".16-- =-1,i 1 rii-cAD= 1
I I
cR (HI)J I
Lia":"=WEIFOO
r el r C2 +
I I I I tt TI I I
r D1 D2 .1. MM..
/I I I tIt
L. _ L..
Sk7 /2:--.1 r 821- --.1r gl.
1 11
46R.2:11, I
s f +a 14-
1 I I
L. .-- 4 ..... ...i
z, =(66t / t(TINA-CR* 1isin-c
r. Z3 + -1 E4
I It t
IL..
r. 1P2 . 1P3+
I I It t + + t 4.
I I I I
98
ICS
Bartlesville Public Schools - TGISS
Title: TWEL
Chart: UPDATE
Page: 2
Date: 10/6/69
r- m .4. -,I DO WH/d&" 1 1 I I
I I ICcRa< 4) I + t t + I-I 3 I I I I
II IL .1 .......J t....f....1 L.4.--.1
B1 .2 4- -71 r B44771_ CND= Mffp_ ce:
(fri r) n"j r(61 4;I MI6 al .1.
!I 4 R
I
rn- cR.r1)isre-iirsegraki
r Cl 1r C2-1. r C3-1-ex,1:: I
eR.2t/ T T
Com p 141
r. D11 6PA /2 =
(6,4 al tI I Ave 21) I
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Title: TWEL
Chart: UPDATE
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Bartlesville Public Schools - TGISS
Title: ABSENT
Chart: UPDATE
Page: 1
Date: 10/6/69
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Title: WK 9 GPA
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Page:
Date:
1
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Title: WK9GPA
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Title: WK9GPA
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Title: REVISE
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Title: REVISE
Chart: UPDATE
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Bartlesville Public Schools - TGISS
Title: REVISE
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Title: REVISE
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Title: REVISE
Chart: UPDATE
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Title: REVISE Page: 8.
,Date: 7/16/69
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Title: REVISE
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END IfLII- -114
1
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Bartlesville Public Schools - TGISS
CLOSER 1Title: Page:
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I READ FILE I I ON ENDFILE I 1
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Bartlesville Public Schools - TGISS
Title: FINI
Chart: UPDATE
CLOSE FILE I(TG isg FILE(TUREC)FILE I(PRNT Ft
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Date: 7/16/69
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117
C. 1. Sign-On
Sign-On Format:
SGON/SOCIAL SECURITY NUMBER
The FASTER message control program equates the
inquiry from the terminal to a user module using the
programmer defined transaction processing description
(TPD). The FASTER system then writes the inquiry to the
logging data set. Security is maintained by requiring
the current terminal user to 'unlock' the terminal by
matching his social security number to a programmer sup-
plied, on-line data record. The terminal is now ready
to accept inquiries and respond with appropriate student
data records.
,,..WTAVATTiqr
I
PollTerminal Lines
MessageEnqued
IYes
EquateSGON
Inquiry
Yes
Log inquiry onmessage logdata set
Are code andlast name equal
touthorization
I Yes
Unlockterminal in
authorizationrecord
Displayterminalsign-onmessage
118
No
No
jr*Zt.21
CheckOther
Inquiries
DisplayErrorMessage
41 tine
C. 2. Sign-Off
Sign-Off inquiry format:
SGON/SOCIAL SECURITY NUMBER
PollTerminal Lines
MessageEnqued
Are code andname equal toauthorization
Yes
Log inquiry andterminal timeoff on messagelog data set
Lock terminalin
authorizationrecord
Displayterminalsign-offmessage
119
CheckOther
Inquiries
Displayerror
message
7
.:,t77.,"--r,'"«!!'77MMV.".ert ..,*IIIMII,nit'51111V.,!IIMM,IrfAMATMITMV7wAl=4TInkci,...htVC%17.11VISMCOMIV4tretMCM.1.1-ar""Car".-1-.....'
C. 3. Student Data Access Routines
Display norecord founderror message
PollTerminal Lines
MessageEnqued
IYes
(ITerminalUnlocked
[ Yes
(:::
Transactioncode
equal to TPD
No
No
No
DisplaySign-Onerror
message
LRetrieve datarecord from
TGISS data set
No Is
recordfound
120
Test otheruser TPD's
VaT41,7p.
Format dataoutput display
Write datadisplay onpage file
End STG
Vit..,PWerrencarmwrrxemersrevoracans nonrowsumearranxtrommatertrramarboaarummormantIMAMSMAIEM,'VMMINVITVISCryn.;.:..,
PART THREE
TGISS
DATA UPDATE AND REVISION
SPEC IF ICATIONS
; 11
DATA UPDATE AND REVISION SPECIFICATIONS
Total Guidance Information Support System (TGISS)
I. Introduction
This document is a functional specpcation defining the input
data formats to update, delete, or revise data in the TGISS data base.
Type-of-action codes (TOA) will be defined for each type of trans-
action and must be applied to specific student records. These student
records will be identified by use of a student number.
Section II is a general description of the TGISS data base of
student records. Section III defines transactions which can be aPplied
to this data base. Section IV explains the system error messages.
Section V explains the program which generates the terminal identifi-
cation file to identify the on-line terminals to the FASTER modules.
Section VI explains the program which generates the counselor identifi-
cation file used to verify user's sign-on code.
Data Base Description
The Total Guidance Information Support System data will reside on
a 2314 disk pack and has been generated using the indexed sequential
access method (ISAM). This access method allows direct access of stu-
dent data records for transmission to remote 2260 terminals and also
allows the data base to be updated sequentially.
The student data has been combined into one student record which
occupies 1940 bytes of storage. Each student record is uniquely
..11M.n.r.;',V4r7F7niTetrn!r..g1717T!'.4!n
124
identified by a student number which occupies bytes 2 through 7 of the
stwlent record. All access and/or revision to the data base must be
done based on student-ID-number. (Card columns 1 - 6).
The data contained in the student record is defined as follows:
1 Master Record
2 General Data
2 Health Record
2 Work Record
2 Standard Test Scores
2 Transcript 1 (7 S 8th grades)
2 Transcript 2 (9 thru 12th grades)
2 Grade Point Averages
2 Absences
2 Interests-Preferences-Honors
2 Health Profile
2 Current Schedule
The data base was built with data which was available for each student
at the time of data collection. In order that each student's data
record is current and contains all applicable data, the student data
base must be updated and revised as student data becomes available.
Data fields which must be revised and kept current as the stu-
dent progresses through his course of study are:
Transcri,pt 2
Absences
Current Schedule
Health Record
The Grade-Point-Averages will be computed and added to the student rec-
ord as a student's courses are added to his record.4 rile,
t::;t0
_
125
Data Addition, Delsition, and Revision Transactions
A. Data Formats
The fixed portion of each card is student-ID-number (columns
1-6) and card-code (columns 79-80). Columns 7 through 77 will con-
tain student record data to be input to the TGISS student records.
The input cards required for initial as well as subsequent students
to be added to the TGISS student file will be cards 01, 02, 03, X4,
X5, 06, X7, X8, 09, XA, and OB. When multiple cards are input for
X designated card types, they must be sequentially numbered by
punching in the first position of the card code (X) beginning with
a numeric zero (0) and continuing through nine (9). Each group of
cards input to add, revise, or delete student data on the TGISS
file must have a master card (01) in the group.
The cards used to input absences, current schedules, and nine
week student grades are represented in Figure 1 by card codes OC,
XD, and OE, respectively. It is not necessary to input a master
card (01) with these card types.
The type-of-action code (TOA) must be included in cards 01
(master card), OC, OD, and OE. Data can be added to or revised in
the student record by using a master card (01) with a student-ID-
number, student name, and TOA code followed by appropriate card types
and their included data fields. The TOA code for adding data will
be (A), and (R) for revising data.
A student's. data may be completely deleted from the TGISS data
file by using a master card (01) and a TOA code of (D) .
When card types OC, OD, and OE are used to input absences, cur-
rent schedule, and nine week student grades the TOA code field is
blank. Card formats are as follows:
FIGURE 1 - (Oont'd on following pages)
MASTER CARD - 01
-IN
STUDENTADDRESS RI
ID STUDENT NAME DATEIN
k i K
IQq4 4I.
iv
OFBIRTH
IC 44 o lk14. 14 Is
r.N
,441. CAR1
. COD1
114 N
704 tt v 1
141
NO. k STREET NI.
41t kI4 44
17 1111111111 1 111111111 111111111 1 111111111 1 111111111 1 111111111 7111111111 111 111
6 8 8 1 1 111111 1 1 1 1 1 1 1 1 1 1 8 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I 1 114111111 1 1 8 6 1 1 1 1 1 1 1 1 1 1 1 1 1 1 8 8 8 1 1 I I I
99999 9999999999199999999911119! 19991119999994111119999999919! 999P911999 999 199i 2 3 I I 1 i 111111213133111/111111212223242immoniuniLssismonos11414:11341014/04116_11S3USSIMISIMIt 4.4131111110111/11 SHIP sgt
GENERAL CARD - 02
ID
111 171M11111111111111111111111111111111111111111111111111111
8 1 1111
9 9 111111111I I 3 1 5 1
4%4 PHONE
lot NO%
1111 1 1 11111111
8 1 1i/1111111111111111PsoIItI tInullouttonan
FATHER'SEMPLOYER
1 1111111M0
nminanonwitiassaMissenuamimamst
FATHER'SBUSINESS
PHONE
.-...... MOTHER' SEMPLOYER
1 1 11111111 1 1 11111111
1 8 111111118111111111asnlinpuNNII
MOTHER' SBUSINESS
PHONE
11111111
1 1111111
1 5 511777374/M
CARI
CODI
111111113
NO.
11111111
8 1 11111111
EXT NO. EXT
1l 11111111
1 4ssnuis.5 11 111111a Numeren
126
GENERAL CARD CONT ' D - 03
ID
1111177111111117771
:198118
99999 9I 3 3 4 $ 0
FAMILY
13°CTORLAST
NAME
18181111111 11
9 9991119993397 1111111,11111111111111111111111Zinnen
DocroRPHONE
111117
118118
999999
usAitItk°
t..
wIlete
v
71
11
39199199333391191939
CHURCH
111117777111
8111111 1 8111
1111111INISM/111141114,011164114/11111111$11361164
44
44 SCHOOL
I% TRANSFERREDFROM
Al%
1 77 7111111171711
1 1 1 $1111811888011811188
9999999999 9 9a SI
YR
^RADI
A
U
fr
1.g1
sil 4II
4
111
99911IfIRIPSOING11441/1111/111
r46
17 71111111171711
1111111118 8188
91199999999 9 9 999SS la Is
'11
CARI
COD1
stt
HEALTH RECORD CARD X4
ID
11117 7
11111 1
99999 91 Z1 4 $ 8
NAME OFDISEASE
11111177 71111
11111111 11111
IMMO 99191II I 1111 iiIIII II IS I/ III41
ill
.
1
1
1c
IL
17
11
II'
NAME OF IDISEASE
77171111777 7111
111111111 11111
199919111 1 1111nnillIN VONIIIIMIN41036111/544444111111111455
14
Ak 1.
IL II.0 0
11 IR
117
1
1
NAME OF
DISEASE
7111111177 771
1 111111111 1 1 11111111
9 1191111111 111111911NUM.*
4q s
IL lk0 0
I,. i.R R
1111
upassassunntinmysn
7 7111111177 77111
1 1181111111 11111
1 11191119191 1/Imo
CAA
1
1127
WORK EXPERIENCE CARD - X5
ID
JOB EXPERIENCE JOB EXPERIENCE JOB EXPERIENCE
CAR]
COD]
JOB NME sc
44JOB NAME X
41JOB NAME
/44:
u; 14 tZt
0X Xci i
111111 111111111111111111 1 111111111711111111711 111111111111111111111 1111111
888888 888888881888888888 8 8 8881188818818888888 81888888888888888888 U88888
999999 9 9 999199 99 99999999 9 9999fi9 9 9 99999999999 9 91999 9 9 9 9999999 9 99 99 99 9 9 9 9 9i z 11 sg i s Hi II 111114 IS IS I/ ISIS MI Minn / nipulnnumi 37 30 I1W4142041011147 al 1St 1IISSS49 sessomommossuuêslom i I Iwo 77 /1 ote
III
STANDARD TESTS CARD - 06
IDit
SRA DAT
X
Xz
PART PART CAR
COD14 0
0
/ 2 3 41 56111 9/0111213 /134S 6 7, 9
111111711171 117 111 1 1171111 1117717111111 1 1 1111111771111111111111111111 71
8 8 8 8 1 1 1 1 III 11111111114111 1 111111 MIIIPIISIS 1111111181111181188188118888 11
99999919 199911919194919991911111119 1$119,111919 14191919999991999999999999999 99123 IS I /I 1032,sisiumminnenesis /twin...nos . ip qur,s sus I a w iubmisusIsousatottimusibuisuon nnumn yr me
128
TRANSCRIPT FOR 7TH & 8TH GRADES X7
ID
1711111111771111111111
B888888888
9 999999999I 2 3 I S f
COURSE COURSE COURSE COURSE
888
999IS NM
ARICODI
11
88
99ISLC
NO.
I i I HMI
NAME
881888888188
9 999999999912111MM/1611312W
to
gc NO.ecu
1111
888
9 99993111232121
NAME
1177111111
88 8 8 888111
999 999991121312 31 32321433$31
NO.
1711111111111111
8881181888888818
9999199999999919I 41414,1
NAME
SNIIIIIIIISI 32 SIM
14
44 NO.icta
%k
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134
cards OC, weekly absence input, and XD, current schedule. The
TOA code for these types of input must be a blank.
Nine week grades will be input using the OE card. The grade-
point-average for each nine week period will be computed and stored
Atin the grade-point-average portion of the student data record.based
on the 9-week period number as input on the OE card. The TOA code
on the OE card must be blank.
TOA codes will be generated by the input verification pro-
gram based on card code for card types OC, OD, and OE to be used
by the update program in updating absences and current schedules,
and computing nine week grade point averages.
C. Data Revisions
Data to be revised on the TGISS student data file must be
input with a master card (01) and a TOA code of (R). Data fields
which can be revised are contained in:
General Data - Input cards 01,02,03,091
Health Record - Input card X4
Work Record - Input card X5
Standard Test Scores - Input card 06,
Transcript 1 - Input card X7
Transcript 2 - Input card XS
Interests-Preferences-Hamors - Input card XA
Health Profile - Input card OB
The master card (01) must be followed by data cards containing the
data fields to be revised. Any non-blank data fields input will be
revised on the corresponding student record in the TGISS data base.
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135
Courses to be added to a student's transcript (either 1 or 2) must
be input with a TOA code of (R) . New grade point averages will be
computed when new courses are added or old courses revised.
D. Deletion of Records
Student data records which are obsolete in the TGISS data
base can be deleted by inputting a master card (01) with a TOA
code of 001.-= Care should be taken in using the delete transaction
because once a record is deleted in error, all student data rela-
ted to the deleted student record would have to be re-input to re-
consatct the student data record.
E. Special Data Conditions
1. When the initial data collection process was undertaken some
courses were input twice as a result of a student's having
failed a course and retaken it. In the event that the stu-
dent made a higher grade in the retaken course, the course
was kexpunched and input in both situations. This is a data
error. GPA calculation will be in error until the student's
course input is corrected. This can be accomplished by re-
placing the failed courses (grade of F) with passed courses
and the retaken courses with the higher grade. Retaken cour-
ses should be flagged with an "R" in the last character of
tho. course name field when input to repiace the failed course.
Courses not retaken can remain on file as a failed course.
These course cards will be input with a student master card
(01) with a TOA code of (R) .
142
136
2. Revision Levels -
Student record data will be revised by field when input
fields are non-blank. The lowest level which can be re-
vised is the field level.
General Data fields may be revised by field by in-
putting non-blank data in the appropriate data cards.
Health Record Data ntay be revised by inputting name
of disease, DT of DS, and DT of VA for each disease one
wishes to revise. The name of disease, DT of DS, and DT
of VA must occupy the same sequential positions on the in-
put card as the data fields to be revised occupy in the
student data record. Example: to revise the third disease
listed on the student data record, the disease input must
be in the third position of input card 04.
Work Experience must be revised by job experience
block, which contains job name, vol. code, and mos. exp.
The job experience block must occupy the same sequential
position on the input card as the data fields to be revi-
sed occupy in the student data record.
Standard Test Scores may be revised by test block
only, Kuhlman, SRA, or DAT. Valid data must be re-entered
along with the data to be changed within each block.
Transcript data may be revised by course block in
Transcript 1 or Transcript 2. The course blocks input to
revise Transcript 1 or Transcript 2 must contain all in-
cluded data fields. (See card formats X7, X8) The position
143
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137
of the course blocks to be revised on the student data re-
cord is not considered in the program search, but the pro-
gram will operate more efficiently if the courses to be added
or revisions to the transcripts are input consecutively be-
ginning with the first course block on the input card. Course
blocks input to revise courses in a student data record must
contain the same course number as the course block to be re-
vised. Important: Course data to be added to a student's
data record which already exists on the TGISS student data
file must be input using a TOA code of (R) in the master card.
Interests-Preferences-Honors must be revised by inputting
the IPH card (XA) which denotes the interest-preference-honor
data field to be revised. Example: to revise the fourth IPH
block on a student's data record the IPH block input must be
on card 4A.
Health Profile data must be input in its entirity when
revised (card OB) .
3. Absence data will be added to the student data record by
using card OC with a blank TOA in column 78.
4. Current schedule will be added to the student data record
by using card OD with a blank TOA in column 78.
5. Nine-week student grades will be added to the student data
record by using *card OE with a blank TOA in column 78.
IV. Error Messages and Related Corrections-.
The input verification program will print an error list of TGISS
transactions input to the system. The error messages and their related
corrections are as follows:
1 44
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138
A. 'Student ID Number Field is Blank'
The student ID number field is blank and the card on which the
error occurs will not be put on the TGISS student data file. The
card should be corrected and re-input with a master card (01) with
a TOA code of R. If the error occurred on a master card none of
the related student data will be put on the student data file.
B. 'Incorrect Card Code'
The card code field is blank or contains an incorrect card code.
The card on which the error occurs will not be put on the TGISS
student data base and sbould be corrected and re-input with a
master card (01) with a TOA code of R. If the error occurred on
a master card none of the related student data will be put on the
student data file. The card should be corrected and all the re-
lated data re-input.
C. 'Student Name Field is Blank'
The student name field on the master card is blank and no data.:1
related to this student will be put on the student data file.
The error should be corrected and the master card (01) and all
data cards related to this student should be re-input.
D. 'Credit Field is Blank - Credits Must Be 0 or Value'
A credit field in a course input on the card printed out is blank.
The credit field has been zeroed. If the credit field should con-
tain a value, the erroneous course block must be re-input on the
appropriate card preceded by a master card with a TOA code of R.
E. 'Course Grade is F - If Entered Twice Revise Data'
The special condition described in Section III.E. could exist and
145
139
the related data cards which contain this student's courses should
be checked for the described error.
V. Terminal Identification Program
The terminal identification program (TERID) is a card to disk
program which builds an ISAM data file (DSNAME = AUTHRZ) containing
records which identify the 2260 terminals to the FASTER sign-on and
sign-off routines. The terminal-ID data records contain a status byte
which is used to denote whether a terminal is properly signed on or
not. The present file contains ten possible terminal ID's, TROl through
TRW. If more than ten terminals are placed on-line to the FASTER sys-
tem, additional terminal ID's must be added to the system. This can be
accomplished by:
A. Assigning terminal ID ' s to the 2260 ' s to be put on line .
B. Adding these terminal ID's to the data deck which follows
the TERID program.
C. Scratching and recreating the AUTHRZ (DSNAME) ISAM data
set by running the TERID program.
VI. Counselor Identification Progrom
The counselor 'identification program (CONID) is a card to disk
program which builds an ISAM data file (DSNAME CNSLID) containing
records which identify the authorized counselors to the FASTER sign-
on routine. Counselor social security number and name must be inclu-
ded in the counselor ID file (DSNAME = CNSLID) before he can properly
sign on a 2260 terminal. The FASTER sign-on routine compares the
inquiry social security number with the social security numbers on
the data file before setting the terminal ID status byte. On a no
1.1f;
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140
match comparison the status byte will not be set and the terminal use
cannot access data on the TGISS data file.
To add authorized users to the CNSLID (DSNAME) f i le:
A. Add data cards with the user's social security
number and name to the data deck which follows
the CONID program.
B. Scratching and recreating the CNSLID (DSNAME)
ISAM data set by running the CONID program.
147
_ 111. . t
PART FOUR
TGISS USERS GUIDE
Toms USERS GUIDE
I. Introduction
Tbe TGISS on-line information retrieval system for use in the
Bartlesville Public Schools has been designed and implemented to en-
able counselors to extract student data from the master file in an
efficient and rapid manner utilizing the remote CRT and 1053 printer.
In addition, the TGISS System provides for security checking before
access to the student data file is permitted. In order to satisfy
the security mechanism of TGISS the counselor must sign-on with his
security number before the CRT can be used for inquiry to the student
data base. After the counselor has properly signed-on with the TGISS
System, he can then proceed to extract selected student data using
the inquiry codes defined in the next section.
The security procedure implemented for the TGISS System also
requires that the remote CRT be signed-off during idle periods of
system use. Signing off the CRT prevents unauthorized use or access
of the student data file.
The following section describes the valid inquiry codes and
their use.
TGISS System Usage
The TGISS security procedures and student data access are affec-
ted through the use of the valid inquiry codes defined below.
SGON/soc.sec. #
SGOF
Sign On
Sign Off
HLTP/stu #
TR78/stu #
TRAN/stu#
OGPA/stu #
SDTS/stu #
GRDT/stu #
GPAS/stu #/quarter*
CURS/stu #
WRKX/stu #
HLRD/stu #
IPHS/stu #
GNRL/stu #
143
Health Profile
7th & 8th Grade Transcript
High School Transcript
Overall Grade Point Averages
Standard Test Scores
Grade Trends
Grade Point Averages
Current Schedule
Work Experience
Health Record
Interests, Preferences, Honors
General Information
Each inquiry must be preceded by a start character, which is generated
by depressing the Shift and Start keys. Each inquiry must end with an
EOB charactel., which is generated by depressing the Shift and Enter
keys on the CRT keyboard.
The first inquiry used by the counselor should be the Sign On
(SGON) transaction. The counselor simply enters the characters SGON
and a slash (/) followed by his social security number in nine (9) con-
secutive digits, provided that the CRT has been properly signed off by
any prior usage. If a sign on attempt is made and the set is already
signed on, an error message indicating an improper sign on attempt will
be displayed on the 2260 CRT. After the system acknowledges a proper
sign on, the counselor is free to use the standard inquiry codes for
access to the student data file.
*A number 01-16 should appear in this field to indicate which quarter.gradepoint averages are requested. 01=1st quarter of freshnan year and 16=lastquarter of senior year.
144
If the counselor wishes to send the response from an inquiry
directly to the 1053 printer, he can do so by following the student
number in the inquiry by a slash (/) 1053; i.e., SDTS/100530/1053
would send the oUtput directly to the 1053 bypassing the 2260 CRT. In
the case of the GPAS inquiry the following would send the response to
the 1053: GPAS/001600/03/1053. This inquiry would send information
on grade point averages for student 001600 for the third quarter of his
high school career to the 1053 printer.
However, it is possible to have the inquiry response displayed at
the CRT and then printed on the 1053 by simply depressing the Shift and
Print key on the CRT when the response arrives at the 2260. This fea-
ture enables the counselor to validate or inspect the information before
obtaining a hard copy of same.
There are two (2) transactions in the TGISS inquiry list that re-
quire paging of the information due to the amount of data to be display-
ed at the remote device. These are TR78 and TRAN. Subsequent pages of
information can be retrieved by using a special inquiry code, P, follow-
ed by a slash (/) and the desired page number. Thus, after the first
page of information has been displayed on the 2260, the second page for
the high school transcript can be displayed by utilizing the following
inquiry: P/2. If there are three pages of information for TRAN. the
third page can be retrieved and displayed by the inquiry code: P/3.
In addition, it is possible to go back and pick up the first page or
the second page after examining the second or third pages.
The final inquiry submitted to TGISS during a counseling session
should be the Sign Off transaction. This inquiry code inhibits further
AZOTIPP.r.: ,,
145
retrieval of information from the TGISS student file until the CRT is
once again signed on with the use of the SGON inquiry code.
Summary
The preceding information outlines the proper usage of the TGISS
on-line information retrieval system. For further information on the
inquiry codes and subsequent response formats the user is referred to
the TGISS Functional and External Specifications document.
It is important that the user of the TGISS System be aware of the
built in security mechanisms and use the security procedure properly.
As mentioned before, this procedure will prevent unauthorized use of
the system and help provide for the integrity of the student data base.
1,5?
IV. REYNORD DICTIONARY
Word Definition
1. TGISS Total Guidance and Information Support System
2. FASTER Filing and Source Data Entry Techniques forEasier Retrieval - IBM system of data accessand retrieval utilizing a Macro language
3. CENTRAL SITE Computer site - defined presently as OklahomaState University computer center at Stillwater,Oklahoma
4. CRT Cathod Ray Tube - 2260 type display
5. UCL User courtand language - a set of inquiries tobe used by the counselors in accessing and za-trieving student data
6. ISAM Indexed sequential access method.- an IBM soft-ware function to store and retrieve data ondirect access devices
146
BARTLESVILLE COLLEGE HGH SCHOOL
Schools In TransitionThe Bartlesvale Public Schools arepioneering a Total Guidance Infor-mation Support System for theSchools of Tomorrow.
SOONERHIGHSCHOOLBARTLESVILLE