Download - Authorized Agent Meeting
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Authorized Agent Meeting
March 24th, 201111:00 AM
~ c h a n g e i n m o t i o n ~
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Authorized Agents
Agenda
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Batch ManagementWeb - Training Guide/Accounting Manual
• Role DescriptionsUser Role Relationship
• BU Ranges for BU Roles
Reports
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Authorized Agents
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• Agents are appointed by Directors or delegated person.• Authorized Agent (Password Reset Only)–will have N000AA10
Role Passwords are email by CIO Helpdesk to password reset Agent
• Authorized Agent for user security and/or password reset will have N000AA20 Role
Access to: Request NEWIDChange User securityTerminate User IDsUpdate Batch Management relationships Work with AA Master (View only)
Authorized Agents
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http://edge.ne.gov
Authorized Agents
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Authorized Agents
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Checklist for EnterpriseOne Access: Has information on NEW User ID, Change User access and Terminate User access.
Role Descriptions: descriptions of functional Roles codes.
Business Unit Ranges for Business Unit Roles: Has spreadsheet which contents BU Role, and BU Ranges etc…
Authorized Agent Training Guide: Has step-by-step process of User ID & Role assignment, Change & Termination, Batch Management Request, and BPO Review.
Authorized Agents
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Role DescriptionsNavigation Path: http://edge.ne.gov EnterpriseOne Training Guides Authorized Agents/User Access Role Descriptions
• PT30/31 Required Procurement Training. • FA30 Required Fixed Asset Training.• IV45 Required Inventory Training.• PA99 Requires Pre Audit Certification.
• Role Relationships
Please add appropriate COMMENTS when requesting Roles so BPO can understand why User needs the access.
Authorized Agents
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Need descriptive comments with each request
Not Descriptive:• BLANKS• Per Request from XXXXXXXXX• Needed due to responsibilities of new position• Add FA Matrix Code•Commensurate with new job duties
Descriptive:• Add HR40 to approve SOS timesheet• Receiving DCS warehouse• Will be performing Pre-Audit• Completed FA Training (Date) scanner duty• To allow full functionality on the State Directory
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Execution Control
• How to Request- see State Accounting Manual• Look up for existing execution control access- HR Role
required. EnterpriseOne < Payroll< Payroll Processing< Pay CycleWorkbench
• Only HR21/22 may need Execution control
Authorized Agents
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Menus for N000AA20 Tasks
Authorized Agents
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User Authorization Table
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• Verify User Access• Only Roles necessary to
perform duties• Role relationships• Roles missing
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Approval Route
• Approval Route• Approval Route Report • Forward changes as
needed to OCIO- Help Desk
• Users with PT31 or PT41 have access to adjust Approval Route
Authorized Agents
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Batch Management
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Batch Management
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Add a new relationship
Batch Management
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Terminate relationship individually
Batch Management
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Terminate all relationship
Batch Management
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Review submitted requests
Batch Management
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Web- Training Guide
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Go to http://edge.ne.gov, Home Page Authorized Agents / User Access Authorized Agents Training Guides
Web Training Guide
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Reports
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Reports – AB Type = X User IDReports – AB Type = X User ID
Reports
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Reports
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User ID access verification /termination
Agencies or data owner(s) should perform annual user reviews of access and appropriate privileges.
Good internal control requires new user access be properly approved and terminated users access be removed timely.
• For 18 of 25 terminated EnterpriseOne users tested, the access was not removed in a timely manner. Ten of the individuals noted had self service inquiry access while eight individuals had functional access within EnterpriseOne. Agencies were not communicating with the Department of Administrative Services to ensure access was removed on a timely basis.
APA Reports Issued: 2010 Information Technology Systems
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Thank You For Coming