Beginner Excel for Data Analysis

June 19 – 22, 2012Dr. Yuwadee WongbundhitCurriculum and Instruction

Topics

Excel Spread Sheet, Simple Formula, Commands, and Functions (Microsoft Excel 2010)

Overview of FCAT 2.0/EOC Data Elements and School Grade

Conversion file: an Excel Tool

Using Excel Filter Function

Assumptions:You...

are familiar with the School Grade System and FCAT 2.0/EOC

have some experience in data analysis

love, love, love data!!!

3

NORMS

4

Norms

Listen to others

Engage with the

ideas presented

Ask questions

Reflect on relevance

to you

Next, set your

learning into action

Http://osi.dadeschools.net/excel

Designed by

Nelson Suarez

Microsoft Excel 2010 Application

Student Database

6

Student Database

Demographics Information

Course Enrollments

FCAT, FCAT2.0, EOC scores,

FAAAccountability

Information

Interim Assessments

Monthly Assessment

2011-2012 Ideal Data File

7

2011-12Data File

2011-12 Demographics Information

2010-11 FCAT Scores

2011-12 Interim

Assessments

2011-12 FCAT2.0 and EOC Scores

2011-12 Course

Enrollment

2011-12 Student

Accountability Information

Student Data Sources

8

Student Data

Sources

Student Performance

Indicators (SPI)

Accountability Reports on

Principal Portal

Edusoft

File Download Manager

2012 FCAT

ReadingGrade 3Grade 4Grade 5

MathGrade 3Grade 4Grade 5

ScienceGrade 5

Folder and File Structure

Excel Introduction

Worksheet

Row1,048,576 Rows

Column: A to XFD16,384 Cols.

Cell – Active Cell17,179,869,184 Cells

Area

Moving and Scrolling

Move one cell Arrow keys

Move to the beginning of rows/col

Highlight the area

Ribbons

File

Home

Insert

Page Layout

View

10

Excel Spread Sheet

• Go to http://osi.dadeschools.net/excel

• Download “2012 Reading Grade 5”• Save the file on the desktop• Open the file

What is the content in each cell?K30

E147

H47

F17 H147

B18

Last cell

H99 G9

J35

L48

B27 C130

G36

L59

F55 L63

Last Cell

D80

K11112

Practice Excel 11. Insert two empty rows above Row1

– Highlight Row1 and Row2; right click; select insert; adjust column width2. Type header title as follows; adjust column width; wrap text located in the Alignment group under Home menu

13

Cell Header Title

A2 Last Name

B2 First Name

C2 Student ID

D2 Tested Grade

E2 2012 DSS

F2 2012 Achievement Level

G2 Vocabulary

H2 Reading Application

I2 Literary Analysis

J2 Informational Text and Research Process

3. Cell F1, type “Possible Points”; align text to the right4. Cell G1, H1, I1 and J1 type 9, 14, 8, and 14 , respectively5. Freeze Panes: at Cell C3; on the View Menu, select “Freeze Panes” and click “Freeze Panes”6. Filter Row 2: Highlight Row2. On Data Menu Tab, click Filter7. Adjust column width; color column header as per your preference; center alignment column headers8. Highlight a1:U149 and do All Borders9. Conditional Format Column F and Column K – Color cell in red if less than 3.

Cell Header Title

K2 2011 Achievement Level

L2 2011 DSS

M2 DSS Change

N2 2012 Raw Score

O2 2012 % Correct

P2 % Vocabulary

Q2 % Reading Application

R2 % Literary Analysis

S2 % Informational Text and Research Process

T2 2012 L3-5 Performance Points

U2 2012 Learning Gain Points

Understanding FCAT 2.0/EOC Reports?

Understanding FCAT 2.0 and EOC Reports, Spring 201214

FCAT 1999

FCAT 2001FCAT

2002FCAT 2010

Base scale of FCAT

1996 SSS

Base scale of FCAT 2.0

2007 NGSSS

2011FCAT 2.0

Equivalent Scores

FCAT 2.0 Scores Reading/Math

15

FCAT 2.0 2014

FCAT 2.0 2013

FCAT 2.0 2012

FCAT 2.0 2011

2010-11 Baseline Year

FCAT 2.0 Scores, Reading/math

16

RawScore

V

RA

LA

IR

Content Area Scores

FCAT 2.0 Reading-Math Scores Raw Score

Developmental Scale Score (DSS)(140 to 302 R: G3-10)

(140 to 298 M: G3-8)

Achievement Level

(1 to 5)

V: VocabularyRA: Reading ApplicationLA: Literary AnalysisIR: Informational

Text/Research Process

2012 Grade 9, FCAT 2.0 Reading

2012 Ach. Level

2012 Content Scores by Reporting Category

2011 Scores:Level,DSS,

DSS Change

2012 DSSStudent Name and FL ID

13302522211435232828

Raw Scores

Developmental Scale Score (Reading)

G6

G10

140 302Developmental Scale Scores

Min Max

G3

Raw Score

Grade 3 Grade 10

Grade Level 1 Level 2 Level 3 Level 4 Level 53 140-181 182-197 198-209 210-226 227-260

4 154-191 192-207 208-220 221-237 238-269

5 161-199 200-215 216-229 230-245 246-277

6 167-206 207-221 222-236 237-251 252-283

7 171-212 213-227 228-242 243-257 258-289

8 175-217 218-234 235-248 249-263 264-296

9 178-221 222-239 240-252 253-267 268-302

10 188-227 228-244 245-255 256-270 271-302

Developmental Scale Score (Math)

G6

G8

140 298Developmental Scale Scores

Min Max

G3

Raw Score

Grade 3 Grade 10

Grade Level 1 Level 2 Level 3 Level 4 Level 5

3 140-182 183-197 198-213 214-228 229-260

4 155-196 197-209 210-223 224-239 240-271

5 163-204 205-219 220-233 234-246 247-279

6 170-212 213-226 227-239 240-252 253-284

7 179-219 220-233 234-247 248-260 261-292

8 187-228 229-240 241-255 256-267 268-298

FCAT 2.0/EOC Achievement Level Policy Definitions

5. Demonstrate mastery of the most challenging content of the NGSSS.

4. Demonstrate an above satisfactory level of success with the challenging

content of the NGSSS.

3. Demonstrate a satisfactory level of success with the challenging content of the

NGSSS.

2. Demonstrate a below satisfactory level of success with the challenging content of

the NGSSS.

1. Demonstrate an inadequate level of success with the challenging content of the

NGSSS.

FCAT 2.0/EOC Achievement Level Policy Definitions

Level 1

Student has little success with the challenging content of the SSS.

Level 2

Student has limited success with the challenging content of the SSS.

Level 3

Student has partial success with the challenging content of the SSS, but performance is inconsistent.

Level 4

Student has success with the challenging content of the SSS.

Level 5

Student has success with the most challenging content of the SSS. A student scoring in Level 5 answers most of the test questions correctly, including the most challenging questions.

Demonstrate an inadequate level of success with the challenging content of the NGSSS.

Demonstrate a below satisfactory level of success with the challenging content of the NGSSS.

Demonstrate a satisfactory level of success with the challenging content of the NGSSS.

Demonstrate an above satisfactory level of success with the challenging content of the NGSSS.Demonstrate mastery of the most challenging content of the NGSSS.

FCAT FCAT 2.0 and EOC

RawScore

C1

C2

C3

C4

Content Scores

2012 FCAT 2.0 ScienceRaw Score

Equivalent Achievement

Level(1 to 5)

Equivalent Scale Score

(100 - 500)

23

Raw Score

T-Score Scale(20 to 80)

Statewide Comparison by

Thirds

RawScore

C1

C2C3

Content Scores

Geometry and Biology EOC Scores

Statewide by Thirds

T-Score Scale Range

1 20-452 46-543 55-80

25

Test

For

m

Scal

e Sc

ore Statewide

Comparison

Points Earned by Content

Area

1 2 3

Student Name and ID

2012 Geometry EOC Scale Distribution - Statewide

26

20 22 24 26 28 30 32 34 36 38 40 42 44 46 48 50 52 54 56 58 60 62 64 66 68 70 72 74 76 78 800

1000

2000

3000

4000

5000

6000

7000

8000

9000

2012 Geometry EOC Distribution

EOC Scale Scores

Num

ber o

f Stu

dent

s 35% of Students at the bottom third (MDCPS: 44%)

34% of Students at the top third(MDCPS: 27%)

Statewide by Thirds T-Score Scale Range1 20-452 46-543 55-80

RawScore

C1

C2C3

Algebra Content Scores

2012 Algebra 1 EOC ScoresRaw Score

EOC Scale Score(325 - 475)

Achievement Level(1 to 5)

Source: FL DOE/Office of Assessment

Level 1 Level 2 Level 3 Level 4 Level 5325-374

(49)375-398

(23)399-424

(25)425-436

(11)437-475

(38)

2012 Content Scores

28

Worksheet 1: Calculate the % correct for each content area.Total Points Points Earned By Content Area % Correct By Content Area

Number of Points Possible 7 21 11 100% 100% 100%

SchoolRaw Score % Corr. Content

1Content

2Content

3% Content

1% Content

2% Content

339 100%

1 6 17 82 5 17 93 4 12 74 4 13 65 5 17 96 6 18 97 4 13 78 4 21 79 4 10 510 5 14 711 4 9 412 3 10 513 4 8 714 6 10 715 4 11 616 5 14 717 4 19 718 3 9 619 4 12 620 4 15 621 5 13 722 5 19 323 3 17 924 4 5 725 5 13 5 29

Worksheet 1: Calculate the % correct for each content area.Total Points Points Earned By Content Area % Correct By Content Area

Number of Points Possible 7 21 11 100% 100% 100%

SchoolRaw Score % Corr. Content

1Content

2Content

3% Content

1% Content

2% Content

339 100%

1 31 79 6 17 8 86% 81% 73%2 31 79 5 17 9 71% 81% 82%3 23 59 4 12 7 57% 57% 64%4 23 59 4 13 6 57% 62% 55%5 31 79 5 17 9 71% 81% 82%6 33 85 6 18 9 86% 86% 82%7 24 62 4 13 7 57% 62% 64%8 32 82 4 21 7 57% 100% 64%9 19 49 4 10 5 57% 48% 45%10 26 67 5 14 7 71% 67% 64%11 17 44 4 9 4 57% 43% 36%12 18 46 3 10 5 43% 48% 45%13 19 49 4 8 7 57% 38% 64%14 23 59 6 10 7 86% 48% 64%15 21 54 4 11 6 57% 52% 55%16 26 67 5 14 7 71% 67% 64%17 30 77 4 19 7 57% 90% 64%18 18 46 3 9 6 43% 43% 55%19 22 56 4 12 6 57% 57% 55%20 25 64 4 15 6 57% 71% 55%21 25 64 5 13 7 71% 62% 64%22 27 69 5 19 3 71% 90% 27%23 29 74 3 17 9 43% 81% 82%24 16 41 4 5 7 57% 24% 64%25 23 59 5 13 5 71% 62% 45%

Sum Formula and Locking Cell Reference

32

Worksheet tab: Sum and Fill and Lock the cell and fill

Total Items 9 14 8 14

Student Vocabulary Reading Application

Literary Analysis

Informational Text

Total Raw

Score%

Correct

1 6 9 7 8 2 8 10 6 10 3 6 11 6 9 4 6 11 6 13 5 9 12 7 13 6 7 9 4 9 7 8 12 5 12

Practice Excel 2 – 2012 Reading Grade 5

33

1. Cell N1 type formula “=sum(G1:J1)” press ENTER. Result: 452. Cell O1 type formula “=N1/N1” press ENTER. Result : 1. In Cell O1, click on % sign under Number of the Home Menu.

Result: 100%3. Highlight Cell N1 and select “Copy” command4. Click on Cell N3 then Right click and select Paste Formula. 5. In Cell O3, type formula “=N3/N$1” press ENTER. Result: 0.66666667. Click on O3 and click on % sign. Result: 67%

Calculate 2012 Raw Score and 2012 % Correct

6. In Cell P3, type formula “=G3/G$1” press ENTER. Result: 0.66666667; Click on O3 and click on % sign. Result: 67%.7. Highlight P3 to S3; Fill Right. Result: Cell P3=67%, Cell Q3=64%, Cell R3=88%, and Cell S3=57%8. Highlight N3 to S3. Then move the cursor to the bottom right border of Cell S3. The cursor should turn into a plus

sign, then double click. Cell N3 to Cell S149 should be filled with value. Spot check value for accuracy.9. Highlight N3 to S149. On the Home menu, select Conditional Formatting, select Highlight Cell Rules, next Less than…

and type 51% when the Window “less Than” appear. Next, click OK. Results: All cells with less than 51% should be in red.

Calculate % Reporting Categories

Practice Excel 3 Filter Feature• Filtered data displays only the rows that meet criteria (criteria: Conditions

you specify to limit which records are included in the result set of a query or filter.) that you specify and hides rows that you do not want displayed. After you filter data, you can copy, find, edit, format, chart, and print the subset of filtered data without rearranging or moving it.

Click on Drop-Down Arrow in Cell F2Select “Sort Smallest to Largest” and Click OKResult: the data are sorted by achievement level

Click on Drop-Down Arrow in Cell F2Select “Sort Largest to Smallest”Result: the data are sorted by achievement level

Click on Drop-Down Arrow in Cell F2Select only Level 1 (uncheck others)Results: Only data for Level 1 display. 34

Calculating High Performance Point

35

Determine point for student with L3-51. Clear all filter, next do filter by color in Cell K22. Compare the results with column F. Who improve 2012 level?3. Filter column F with levels 3, 4, 54. Next, in Column S, first empty cell, type 1 and highlight the cell to end in column S and fill-down.5. Filter column F with levels 1, 26. Next, in Column S, first empty cell, type 0 and highlight the cell to end in column S and fill-down.7. Clear all filterCalculate % of student meeting high performance8. In Cell S150, click AutoSum located in the Home menu at the far right under “Editing group” press ENTER. Result: 799. In Cell S151, click AutoSum and change T150 to T149. press ENTER. Result: 14710. In Cell S152, type “=T150/T151” press ENTER. Result: .53741487. On the Home menu, click % sign.

Calculating Average Scores1. In Cell E150, click AutoSum located in the Home menu at the far right under “Editing group”, select AVERAGE, press ENTER.

Result: 215.591837. Decrease decimal to 1 using Decrease Decimal located in the number group under the Home menu.2. Find the average of Column G to J. Result in Cell G150 to J1503. Find the average of Column N to S. Result in Cell N150 to S150

• Filter Level 1 in Cell F2, what is the range of % Correct in column O, writing it down.• Repeat for Level 2, 3, 4 and 5. Result:• Level 1 – 16% to 42% Level 2 – 44% to 67% Level 3 – 64% to 80% Level 4 – 78% to 89% Level 5 – 91% to 96

Finding the % Correct Range by LevelPractice Excel 4 – Simple Analysis

Lunch Break

Please be back on time at 12:30 p.m.Thank you!

Conversion of 2012 FCAT/EOC PDF Student Data

Report File to Excel File

Instructions for Conversion PDF File• Open PDF file. On the File menu, select Save As- Text • Name the file and save into the appropriate folder • Wait until the export process is completed• Close the PDF file

Step 1Export PDF File to

Text• Open the 2012 Action Data Template• Click on “Import Data”• Locate the appropriate text file and click Open• Wait until the import process is completed

Step 2Import Text to Template file

• Under “Check your data!”, click on the hyper text “inputDataReading”

• Spot check data from beginning to end

Step 3Verify Data

• On worksheet “Direction”, click Reading Data Button• On worksheet “Direction”, click Raw Score Distribution

Button

Step 4Review the Results

• On File menu, select Save As• File name: use appropriate name• Save as type: “select Excel workbook”• Click Save

Step 5Save as the file

Update on School Grade

Florida School Accountability

• Performance Status• Annual Learning

Gains

School

Grade• Performance Status• Performance by subgroupsAYP

Adequate Yearly Progress (AYP) Benchmark

Year%Proficiency Targets

Reading Math

2009-10 65 68

2009-10 72 74

2010-11 79 80

2011-12 86 86

2012-13 93 932013-14 100 100

41

AYP 39 Components Criteria (NA, No, Yes)

42

GroupParticipation Met

(Tested 95%) Proficiency Met

Reading Math Reading MathTOTAL 1 1 1 1WHITE 2 2 2 2BLACK 3 3 3 3HISP. 4 4 4 4ASIAN 5 5 5 5Am. Ind. 6 6 6 6ED 7 7 7 7ELL 8 8 8 8SWD 9 9 9 9

School GradeTotal Group

GraduationTotal Group

WritingTotal Group

Other AYP Criteria

Annual Measurable Objectives

AYP is gone.AMO is here.Annual Measurable Objectives

ESEA Flexibility Waivershttp://www.fldoe.org/esea/

Ambitious & Achievable Goal

43

Elem. & Combination Schools up to grade 7School Grade of 800 Points

% of students performing at or above satisfactory level of

success

Reading – 100

Math – 100

Science – 100

Writing – 100

% of student making annual learning gains

Reading - 200• Overall - 100• Low 25% - 100

Math - 200• Overall - 100• Low 25% - 100

F: 0-394; D: 395-434; C: 435-494; B: 495-524, A: 525-800

2011-12 through 2013-14 School Grade:Middle School (900 Points)

% of students performing at or above satisfactory level of

success

Reading – 100

Math – 100

Science – 100

Writing – 100

% of student making annual learning gains

Reading - 200• Overall - 100• Low 25% - 100

Math - 200• Overall - 100• Low 25% - 100

F: 0-444; D: 445-489; C: 490-559; B: 560-589, A: 590-900

Algebra EOC – 100• Participation - 50• Performance - 50

2011-12 High School GradeFCAT Component (800 points)

• Reading (100 Points)• Math (100 Points)• Writing (100 Points)

Meeting High Standards

• Reading (200 Points)• Math (200 Points)

Making Learning Gains

• Reading• Math

FCAT Retake Bonus Point (10 Points)

Non-FCAT (800 points)

• Overall (200 points)• At Risk (100 points)

Graduation

• Participation (150 Points)• Performance (150 Points)

Acceleration Courses

• Reading (100 Points)• Math (100 Points)

Readiness (200 Points)

F: 0-789; D: 790-869; C: 870-989; B: 990-1049, A: 1050-1600

Annual Learning Gains

2011FCAT

Annual Learning Gains

2012 CurrentFCAT

School Year

Fall Interim Assessment

Winter InterimAssessment

Baseline.

Annual Learning Gains

Performance

Performance

49

3-Ways to Make Annual Learning Gains1. Improve

achievement level

FCAT 2.0 Achievement

Level

EOC Assessment Achievement

Level

FAA Performance

Level

2. Maintain Achievement

Level

FCAT 2.0 L3-5 (3-3, 4-4, 5-5)

EOC L3-5(3-3, 4-4, 5-5)

FAA – L 4-9(4-4, 5-5, 6-6, 7-7, 8-8, 9-9)

3. Demonstrate a year’s growth for

students remain with low proficient levels

FCAT 2.0: 1-1, 2-2

EOC: 1-1, 2-2

FAA: 1-1, 2-2,3-3

Draft-Annual Learning Gains for FCAT 2.0Start

Additional Weight for DSS Gains

Example: A 4th grader scoring at level 1 in prior-year would need to increase score by at least 16 DSS points to qualify

for 1.1. (12+ 33% more than 12 = 16)

1.1 Points1.0 Points

Draft-Annual Learning Gains for EOC

Start

Draft-Annual Learning Gains for FAA

Start

Level 5

2011 FCAT 2.0 Level

2012 FCAT 2.0 Level

Level 4

Level 3

Level 5

Level 3

Level 3

Level 1

Level 2

Level 1

Level 2

-2

5

-8

11

5

DSS Change

2012 LG?

?

?

?

?

?

Y

N

Y

N

N

Reading Learning Gains

3

2011 FCAT Tested Grade

2012 FCAT Tested Grade

6

9

4

7

10

3

10

3

10

Student2011

Tested Grade

2012Tested Grade

2011 FCAT 2.0 DSS

2012 FCAT 2.0 DSS

2011 FCAT 2.0 Level

2012 FCAT 2.0 level DSS Change 2012 LG

Points2012 PF

Point

1 10 10 215 219 1 1 4 2 9 10 221 245 1 3 24 3 9 9 231 235 2 2 4 4 3 4 225 221 4 4 -4 5 7 8 230 NM 2 NA 6 9 10 250 256 3 4 6 7 3 4 185 210 2 3 25 8 6 7 238 240 4 3 2 9 4 5 230 247 4 5 17

10 10 10 240 244 2 2 4 11 5 6 210 217 2 2 7 12 4 5 221 227 4 3 6 13 8 9 241 224 3 2 -17 14 6 7 225 260 3 5 35 15 3 3 145 158 1 1 13 16 7 8 250 249 4 4 -1 17 10 10 225 228 1 2 3 18 5 6 205 237 2 4 32 19 7 8 175 181 1 1 6 20 8 9 245 242 3 3 -3 21 8 9 269 256 5 4 -13 22 5 6 162 170 1 1 8 23 4 4 179 190 1 1 11 24 6 7 200 215 1 2 15 25 8 9 296 277 5 5 -19

Worksheet 2: Learning Gains – FCAT 2.0 Reading

Student2011

Tested Grade

2012Tested Grade

2011 FCAT 2.0 DSS

2012 FCAT 2.0 DSS

2011 FCAT 2.0 Level

2012 FCAT 2.0 level DSS Change 2012 LG

Points2012 PF Points

1 10 10 215 219 1 1 4 0 02 9 10 221 245 1 3 24 1.1 13 9 9 231 235 2 2 4 0 04 3 4 225 221 4 4 -4 1 15 7 8 230 NM 2 NA NA 06 9 10 250 256 3 4 6 1.1 17 3 4 185 210 2 3 25 1.1 18 6 7 238 240 4 3 2 0 19 4 5 230 247 4 5 17 1.2 1

10 10 10 240 244 2 2 4 0 011 5 6 210 217 2 2 7 0 012 4 5 221 227 4 3 6 0 113 8 9 241 224 3 2 -17 0 014 6 7 225 260 3 5 35 1.2 115 3 3 145 158 1 1 13 1 016 7 8 250 249 4 4 -1 1 117 10 10 225 228 1 2 3 1 018 5 6 205 237 2 4 32 1.1 119 7 8 175 181 1 1 6 0 020 8 9 245 242 3 3 -3 1 121 8 9 269 256 5 4 -13 0 122 5 6 162 170 1 1 8 0 023 4 4 179 190 1 1 11 0 024 6 7 200 215 1 2 15 1.1 025 8 9 296 277 5 5 -19 1 1

Worksheet 2: Learning Gains – FCAT 2.0 Reading

57