Bringing Order to Chaos:How a Federated Approach to Information
Management Can Increase Productivity and Reduce Cost
Oscar Custers, Director Geospatial
Agenda
• Open Session!
• Introduction• Who is who?
• Goal
• Questions…
• Federated Data Management
• Future
Goal
...provide your organization with a competitive edge whenever there is a decision to be made by managing all your content; allowing you to create, manage, and publish the content to achieve your business goals; and, most importantly, to bring control and consistency to business processes by individuals, across project teams and departments…
Questions for YOU…
• What is your type of business? • What type of organization?• How many persons are with your
organization? • What data types are in use?• How have the work processes been
defined?• What is the location of the data?• What are your applications?
Business Process Analysis…
….starts with a whiteboard
Could you tell…
• Where is the latest version of the new scheme design?
• Show me all drawings for Phase 2• Show me all drawings for a specific location• When did we receive the drawings from the
lead design team? Where are they?
Could you tell…
• Aren’t these CAD/GIS files supposed to have references? Where are they?
• Can I lay my hands on the right version of a file for one of our assets?
• How do I see previous versions?
HOW much time does searching for the right information take??
Business Drivers
Concerns
• From our perspective, the issues are:
• Cost versus Value (ROI)
• Liability Risk
• Managing (potential) change in work practices
• Implementation, integration, maintenance, resources….
Return on Investment
WHY DO AN ROI MODEL?
• Justify the cost of purchasing software and services by identifying potential savings and efficiency gains.
• It can help sell the idea to a higher level of management if required.
• It can help sell the idea internally where there is resistance to change.
• It can help justify increases of the project budget if necessary
Return on Investment
• Return on Investment (ROI) is the financial appraisal of an investment. It tells a potential investor what returns can be expected as a result of the investment and evaluates these returns in generally accepted measures such as Net Present Value (NPV).
• The Bentley ProjectWise ROI calculator has been designed to give a high level assessment of potential investment returns using broad benefit metrics in conjunction with a straightforward methodology..
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Liability Risk
• Particularly important with regulated industries• What are your liabilities?:
• Audit Trail• Document Distribution• Find a supporting document for a legal or
emergency case easily• Pentagon
Technical Driver
Lifecycle Workflow Integration
• Infrastructure assets are particularly difficult to manage • Because of long lifecycles (50 - 75 years). The assets are
constantly being worked and re-worked with increasingly smaller budgets.
• Disaster Management and Terrorism Prevention have put increased requirements on infrastructure asset management.
• The most detailed information on the asset lives in the Design Documentation that was used to build it.
• Design Documentation is still overwhelmingly “document” based - Maps, Models, Drawings, Specifications, Schedules - and often dispersed.
• Federated Data Management
• Geospatial Managed Environment
• Interoperability
• Scalable architecture
Four pillars
One holistic lifecycle for Integrated Data Management
• Controll over workprocesses• Management and spatial indexing of (geo–) file
formats• Storage of data in (enterprise) data stores
Bid & BuildDocuments
As Built Documents
Intelligent Design Models /
Documents
Detailed Asset Models / Documents
Database Database
Federated Data Management
Federated Data Management
Continuous thread through entire work process
Supporting the entire Lifecycle• Editing Data
• Technically advanced, high precision ´engineering´ solution for all departments in 2D and 3D (create, modify, analyse, plot, mobile management)
• Management of Data & Applications• Application & data management to support the cooperation between
departments (manage, archive, exchange, integrate, datastores, workflow management)
• Publishing/Use of Data• Share (internal) and distribute (extern) of
information by map plotserver– and webtechnology
Bid & BuildDocuments
As Built Documents
Intelligent Design Models /
Documents
Detailed Asset Models / Documents
Database Database
Federated Data Management
An extension that adds spatial context to a managed environment …
• Spatial indexing • Projection management• Query and locate• Spatial display
Geospatial Management
• Spatially Indexed Documents
• Spatial Navigation
• Background Map
Geospatial Management
Spatially Indexed Documents
• In general• Support of (open) standards and technology
• PDF integration in 2D, 3D and animations
• At several levels• Between various (technical) disciplines• Within the entire organisation
• Integration with enterprise systems as SAP, ESRI ArcSDE, Oracle 9i and 10g
• Between organizations• Exchange between open and closed formats (DGN XFM, DWG,
MXD, GML)• Access to ‘Open’ Geospatial content by web-services (WMS, SOAP)
and i.e. Google Earth (KML)
Interoperability
• Solutions from ‘small to large’• Windows client (desktop)
• Technically advanced, high precision design and GIS solutions (2D and 3D) for use at desktop and tablet Pc's
• Client/server (file based)• ´Geospatial´ data and workflow management at the server
• Database centric (two tier) • Direct integration with data stores
• Multi-tier• Integration with enterprise systems, data stores, plotservices, and web
publishing applications
Scalable architecture
• Federated Data Management
• Geospatial Managed Environment
• Interoperability
• Scalable architecture
Four pillars
• Information Management System – specialized to handle technical content & workflows
• Features: • Distribution of documents over
LAN/WAN/Intranet/Internet• Security & User Access controls• Reference files, Title Block updates, Redline, Batch
Plot• Search, Versioning,, Workflow, Audit Trail reports• Messaging agents• Indexing & searching of components within
documents• Full Text Retrievals, Thumbnails & File Properties
extractions
Bentley Geospatial Server….
Architecture
File server
File server
File server
Integration
• Supported Associations:• MicroStation• MicroStation based
applications• AutoCAD 2005, 2004, 2002,
2000• ArcMap (ESRI)• Microsoft Office 2003, XP,
2000, 97• DGN/XFM• Folders• Almost any type of
document…
Change Management
Audit Trails• Keep tracks of changes made
to documents
• Include user comments
• Reports: single document, folder, all documents
• Filter by users, actvity and dates
Workflow Management
• Easy to configure
• Easy to pass to different state
• Messaging capability on state changes
• Use in research criteria
Search
• Documents content• Graphical preview• Text indexing• Content indexing
• Outside documents• Folder attributes• Document attributes• Geospatial
information
Import
Import and scanning tools, for batch creation and extraction of spatial locations
Geospatial Management
Geospatial Management …
• Adds spatial metadata to documents
• Query/view document location on background map
• Automated projection management
• Import tools to rapidly prepare legacy documents
• ArcMAP Integration
Geospatial Management
A ProjectWise extension that adds spatial context to a managed environment …
• Spatial indexing • Projection management• Query and locate• Spatial display
Geospatial Server XM edition
• Planned for XM• Spatial Features/Components• Points and lines for Spatial Locations• Attribute driven Geo Referencing
• On the fly Geo Reference• Scan (batch geo referencing based on attribute
value)
• Updated geospatial views• Update on Coordinate systems integration
Geo-Coding by Attributes
• Use case:• Documents with no real spatial information
(like text, pdf,…..)
• Feature:• Leverage existing spatial meta data • Can be run either in dynamic mode or in batch
mode
Geo-Coding by Attributes
Geo-Coding by Attributes
Updated geospatial views
• Views for• Current folder• Sub folders• Documents• Components
• 3 symbology types• Points • Lines• Polygon
Indexing features, properties
Indexing features, navigation
Indexing features, Indexing
Questions?