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Building a Project Management Information
System (PMIS) for the state of Hawai’i
Mike Taylor, PMPFounder and CEO
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Project Overview• The state of Hawaii is embarking on massive business & IT transformation
initiatives over the next decade
• OIMT established Enterprise Project Management Office (ePMO) to provide program and project management services and serve as a Center of Excellence for these initiatives
• ePMO required a centralized project management and reporting system to standardize and streamline various PM related tasks and allow OIMT to monitor the enterprise’s investment portfolios, programs, and projects via a common dashboard
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Mike Taylor, PMP• 26 years Business & IT
solutions
• Founded two companies
• Passionate about human capacity to do great things
t: http://twitter.com/iecmike
w: http://innovative-e.com
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Challenges
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Project Challenges
• Core PM practices and processes are incomplete and/or undefined
• While pockets of expertise exists, organizational project management maturity is low
• Speed, agility, and scalability are critical
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Pre PMIS
Workgroup Effectiveness? Enterprise Efficiencies?
Suppliers, Partners...
HR
Legal
Corp Comm
Product Engineerin
g
IT PMO(s)
External3rd Party SaaS,
SharePoint Extranet,
Internal Low Maturity
Departments & Work Groups:
(SharePoint sites, email, etc.) and/or
3rd Party Apps
Internal High Maturity
PPM Solutions?
Executive Visibility/Business Intelligence?
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End Goal
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PPM Governance
• What does it mean??!• Processes • Control
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Approach – Right Size it
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Address Different Perspectives
Top Down Considerations
Dashboards & Reporting - Visibility - Accountability & Control
Rapid solution
Foundation for statewide use
Bottom Up Considerations
Project Control - Actionable information - Adoption
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PEOPLE No PM
background Basic PM
training PM Certification
PROCESS Ad-hoc PM Process
Standardized
Automated workflows , portfolio reporting
TOOLS Paper, Word,
Excel, Email
Templates, Scheduling and Collaboration Tool
EPM Tools
Level 1: Initial
Level 2: Repeatabl
eLevel 3: Defined
Training, Certification
Business Process Modeling/Automation
(BPM/BPA)
ImplementationSupport
EnhancementsUpgrades
Aligning People, Processes, & Tech
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Immediate Solution
Application Management
Continuous Improvement
Sustainable Adoption
PMIS Solution Approach
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Solution Based onFed practices & Solutions
Environmental Protection Agency (EPA) – Office of WaterIntranet Portal
Surfaces Project Server and custom data warehouse information
Audience is Executives, PMO managers, and team members
Had to almost perfectly match UX of Federal IT Dashboard
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Key Components• Project Server configuration:
Visibility into current and future projects Visibility into project schedule and financial
performance Task updating
• Dashboards & Reporting: Portfolio Rollup and Status Report Project Status Report Resource Allocation Report
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PM Dimensions Included
= Included in this project
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PPM Governance Addressed
• Acquisition workflow • Agreed to handoff points• Process management • System controls• Much opportunity for improvement
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Results
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Key Milestones• Core system up and initial PM training in < 4 months• Additional customizations and UX completed• Four core programs and new groups onboarding over
next few months
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Current and Future Platform Capabilities
Project Management Extranet Yammer Ready
Microsoft Project Server and SharePoint 2013
Future LOB Integration
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“For the first time, the state has a way to visualize and manage
programs and projects in a central place”
Source: Top Management in OMIT
Alanui
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Executive Dashboards
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Program Status
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Program Detail
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Project Status
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Q & A
Thank You!