Download - Building an Extranet with Office 365
![Page 1: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/1.jpg)
Building an Extranet with Office 365
![Page 2: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/2.jpg)
Paul Papanek Stork
• Principal Architect for BlueChip Consulting Group• http://www.bluechip-llc.com
• Contributing Author• Developer’s Guide to WSS 3.0• MOSS 2007 Best Practices
• Author • MCTS: WSS 3.0 Configuration Study Guide (70-631)• Pro SharePoint 2010 Development for Office 365
• Contact Information• Email: [email protected]• Blog: http://dontPaPanic.com/blog• Twitter: @PStork
![Page 3: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/3.jpg)
Agenda
• On-Premise Extranet Challenges• SharePoint 2013 Licensing Changes• Office 365 Primer• PALs vs. CALs• Designing an Extranet• Inviting External Users• Live Demonstration
![Page 4: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/4.jpg)
What is an Extranet?
• Intranet Site – Used for collaboration or dissemination of information to Internal Users
• Internet Facing Site – Used to Publish information to Anonymous External Users
• Extranet Site – Used for collaboration or sharing of information between External and Internal Users
![Page 5: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/5.jpg)
Who are External Users?
• Internal Users• Your employees• Onsite contractors• Employees of your affilitates
• External Users• Anyone who isn’t an Internal User
![Page 6: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/6.jpg)
On-Premise Extranet Designs
• Edge Firewall – Single Firewall between SharePoint and Outside Users
• Back to Back Perimeter Network – Separate SharePoint Farm in a Perimeter Network
• Split Back to Back Perimeter Network – Separate SharePoint Farm with Internal SQL resources
![Page 7: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/7.jpg)
On-Premise Challenges
• Infrastructure• Firewall and DMZ adjustments• Anti-virus (now that Forefront AV is gone)
• Multiple Authentication Providers• Internal users - AD• External users - Forms based Authentication
• Licensing• External Users require Internet Licensing• Changed for SharePoint 2013
![Page 8: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/8.jpg)
2013 Licensing Change
• 2007• Internet License for Enterprise only• About $40,000
• 2010• SharePoint 2010 for Internet Sites, Standard
$10,000 retail• SharePoint 2010 for Internet Sites, Enterprise
Still about $40,000
• 2013• External Users are FREE!
![Page 9: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/9.jpg)
Office 365 Licensing Plans• P - Small and Midsize Businesses• E – Enterprise Businesses• K – Kiosk Worker• A – Education• G – Government• Online Services (ala Carte)
• Office Professional Plus• Exchange• SharePoint• Lync
![Page 10: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/10.jpg)
A Quick Tour of O365
![Page 11: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/11.jpg)
What are PALs?
• Client Access Licenses (CAL)• One required for each Internal User
• Partner Access License (PAL)• Allows External User Access – FREE!
• P1 Small – 500 Free• P2 Midsize – 10,000 Free• E Subscription – 10,000 Free
![Page 12: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/12.jpg)
Typical Extranet Designs
• One Site Collection per Partner• Easiest to Deploy• No communication between Partners
• One Site Collection with Partner Sub Sites• Root Site can be used for Overall Communication• Break Security Inheritance on Sub-Sites• More Complex Design to maintain
![Page 13: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/13.jpg)
Important Limits
• Boundaries and Limits vary by Subscription Type
• E3 Key Boundaries and Limits• 100GB + 500MB per licensed user total storage• 100GB Max Quota per site collection• 3,000 site collections w/ 2,000 sub-sites• 250MB File Upload limit• 10,000 PALs for External Users
![Page 14: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/14.jpg)
Building an Extranet
![Page 15: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/15.jpg)
Inviting External Users
• Enable Sharing – Off by Default• Share Extranet Root
• Read Only• Site Visitors Group
• Share Company Sub-Site • Requires Breaking Security Inheritance• Contribute Permission• Company Members Group
![Page 16: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/16.jpg)
Enable Sharing
![Page 17: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/17.jpg)
Admin Groups
• By Default three Groups for each Site Collection• Site Collection Owners – Full Control• Site Collection Members – Edit• Site Collection Visitors – Read Only
• New Sub-Site with Unique Security• Can create up to 3 additional groups
• 3 Additional Groups can be created manually• http://siteUrl/__layouts/15/permsetup.aspx
![Page 18: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/18.jpg)
Inviting External Users
![Page 19: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/19.jpg)
Managing External Users
• Withdraw Invitations• Site Settings>Users and Permissions>Access
requests and invitations.
• Closing an Anonymous Guest Link• Delete Guest Link on Open Menu in Library
• Remove External Users• Configure SharePoint Online Management Shell• Must be a SharePoint Online Global Admin• Get-SPOExternalUser -Position 0 -PageSize 30 -
Filter @testsite.com• Remove-SPOExternal User -UniqueIDs @”GUID”
![Page 20: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/20.jpg)
SharePoint Online Management
1. Install PowerShell 3.0
2. Install the SharePoint Online Management Shell
3. Start>All Programs>SharePoint Online Management Shell.
4. Connect-SPOService -Url https://extranetsite.sharepoint.com -credential AdminId
1.Install Windows PowerShell 3.0 from Windows Management Framework 3.0.2.Install the SharePoint Online Management Shell from the Microsoft Download Center.3.Click Start>All Programs>SharePoint Online Management Shell.4.Run Connect-SPOService. For example, Connect-SPOService -Url https://contoso-admin.sharepoint.com -credential [email protected], where:
•Url is the URL of the SharePoint Online Administration Center.•Credential is the user name to which you want to grant access to the SharePoint Online Administration Center site.
![Page 21: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/21.jpg)
Removing External Users
![Page 22: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/22.jpg)
Avoiding Pitfalls
• Take advantage of an O365 Trial• Do a Cost Benefit Analysis• Name Groups Carefully• Consider SharePoint Online Only
![Page 23: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/23.jpg)
Additional Resources
• Sign-Up for an Office 365 thirty day Trialhttp://tinyurl.com/O365trial
• Windows PowerShell for SharePoint Onlinehttp://tinyurl.com/SptOnlinePowerShell
• Manage external sharing for your SharePoint online environmenthttp://tinyurl.com/ManageExternalUsers
• SharePoint Online Boundaries and Limitshttp://tinyurl.com/SptOnlineLimits
![Page 24: Building an Extranet with Office 365](https://reader037.vdocument.in/reader037/viewer/2022102716/5488ce60b4795984178b538d/html5/thumbnails/24.jpg)
QUESTIONS?
Contact InformationEmail: [email protected]
Blog: http://dontPaPanic.com/blog
Twitter: @PStork