C N H | K E Y C L U B
CNH | Created by: CNH District GovernorCalifornia-Nevada-Hawaii DistrictJuly 2014
Presented by:
Fall Rally 2014
Jacqueline Tsang, Governor
CNH | Training Topic: Event PlanningCNH Key Club District
• Did you star it?• What do you remember?• Chaperones• Package Deals• How to attend• Order Confirmations• Auction• Order Pick Ups• Donating
Training Email
CNH | Training Topic: Event PlanningCNH Key Club District
Fall Rally NORTH Fall Rally SOUTH
Save the Date!
Saturday, October 18Six Flag’s Discovery Kingdom9:30am-10:00pm
2 Rally Sessions
Saturday, November 15Six Flags Magic Mountain9:00am - 7:00pm
4 Rally Sessions
CNH | Training Topic: Event PlanningCNH Key Club District
Before Event Day• Fundraise as individual clubs• Fundraise as a division• SEND checks to the District Office
Made to CNH Key ClubIdentify PTP and the division you
serve in the memo (funds sent in by check prior to FR will go towards division totals to be used during the auction)
CNH | Training Topic: Event PlanningCNH Key Club District
CNH | Training Topic: Event PlanningCNH Key Club District
Event Day: When the park opens• Regardless of your rally
assignment…report immediately to the rally area• You will receive a debriefing in regards
to the logistics of event
CNH | Training Topic: Event PlanningCNH Key Club District
• Submit money to be processed• We do NOT want anyone walking
around the park with PTP money• Money can be submitted more
than once and at any time• It makes it easier for US to provide YOUR
TEAM an updated balance sheet if the money is dropped off earlier rather than later… so help us help you!
CNH | Training Topic: Event PlanningCNH Key Club District
Auction• Report backstage at least 30 minutes
before your session• Have two representatives from the
division to bid• Random order• Keep the money coming….• During the rally, another division
representative can drop off any additional money submissions
• BEE spirited! Show off how proud you are of the division you serve. HAVE FUN!
CNH | Training Topic: Event PlanningCNH Key Club District
What if…• You bid more than you have—DON’T• You get “bought” by another division• Spend 1 hour with this division• Document your time together (aka…
PICTURES!)• Meet new Key Clubbers• Have fun!
CNH | Training Topic: Event PlanningCNH Key Club District
• Purchase spirit items and have members make a donation for them• i.e. ThunderSticks, PomPoms, t-shirts, etc.• BEE Creative! Not all things need to be
store bought
• ADVERTISE, ADVERTISE, ADVERTISE• Fundraise for the Pediatric Trauma
Program!• Create new division cheers• Make sure that the division is pumped
up
CNH | Training Topic: Event PlanningCNH Key Club District
• You ARE encouraged to hold fundraisers to help lower the cost of Fall Rally (transportation, chaperones)
• You ARE encouraged to have Key Clubbers cover the costs for chaperones
• Chaperones are required
CNH | Training Topic: Event PlanningCNH Key Club District
• You ARE encouraged to hold fundraisers for PTP
• You ARE encouraged to purchase spirit items for the attendees
CNH | Training Topic: Event PlanningCNH Key Club District
However, under no circumstances should you ever have to handle money!
Communicate with your Region Advisor and use the money handling form to identify procedures.
Handling money is something that should always be done by an adult… always!
CNH | Training Topic: Event PlanningCNH Key Club District
• If you are distributing spirit packs or anything else in return for a donation:1. Prepare a list so that you know who has
paid2. Have an advisor collect the money
while you distribute the items3. Only accept money from one person at
a time to limit confusion
If someone tries to give you money, direct them to your advisor
CNH | Training Topic: Event PlanningCNH Key Club District
We’ve got spirit, yes we do! We’ve got spirit, how ‘bout you?
• Fall Rally is a time to show off your
• So… go ALL out because it is for a GREAT cause!
CNH
| Training Topic: Event PlanningCNH Key Club District
Ask away!
Questions?