CAPITAN SECONDARY SCHOOL P R O G R A M M I N G S T A T E M E N T | M A Y 2 2 , 2 0 1 4
7601 jef ferson ne, su i te 100 , a lbuquerque, nm 87109 | 505 .761 .9700 ph 505 .761 .4222 fx | www.dpsdesign.org
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CAPITAN MUNICIPAL SCHOOLSTO LEAD, EDUCATE, AND PREPARE ALL STUDENTS
D E K K E R / P E R I C H / S A B AT I N I 1
INTRODUCTION
PROJECT TEAM AND COMMITTEE...........................................................................................3
EXECUTIVE SUMMARY ...............................................................................................................5-6
PROGRAMMING
NUMERIC PROGRAM...................................................................................................................7-9
UTILIZATION CALCULATIONS ....................................................................................................11
TEST FITS .......................................................................................................................................13-15
ADJACENCY DIAGRAMS ............................................................................................................17-18
SCOPING
SITE ANALYSIS .............................................................................................................................19
SCOPE OPTIONS...........................................................................................................................21-23
CONCEPTUAL SITE PLAN ...........................................................................................................25
PROJECT BUDGET
PRELIMINARY COST ESTIMATES .............................................................................................27-28
SUPPORTING MATERIALS
PROJECT SCHEDULE ...................................................................................................................29
MEETING MINUTES .....................................................................................................................31
Dekker/Perich/Sabatini
7601 Jefferson NE, Suite 100
Albuquerque, NM 87109
tel 505.761.9700
fax 505.761.4222
www.dpsdesign.org
tab le of contents
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cap i tan secondary schoo l | p rogramming s ta tement
DRAFT ONLYINTRODUCTIONproject team and commit tee
PROJECT TEAM
Capitan Municipal Schools
Owner
PSFA Regional Manager Ovidiu Viorica
Dekker/Perich/Sabatini
Architecture, Structural Engineering,
Interior Design, Landscape Design
Benjamin Gardner - Principal
Matt McKim - Project Manager
Shannon Parks - Project Architect
Megan Cardwell - Intern Architect
Vicky Watt - Structural Engineer
Kelli Jameson - Interiors
Ken Romig - Landscape Architect
High Mesa
Civil Engineering
Graeme Means - Civil Engineer
Bridgers & Paxton
Mechanical/Plumbing/Electrical Engineering
Abbas Shirian - Mechanical Engineer
Scott Surdahl - Plumbing Engineer
Larry Adkins - Electrical Engineer
Gil Rivera - IT Design
CAPITAN MUNICIPAL SCHOOLSTO LEAD, EDUCATE, AND PREPARE ALL STUDENTS
STEERING COMMITTEE
Jessica Becker
Shirley Crawford
Amanda Daugherty
Bill Dement
Becky Huey
Justin King
Kimberly King
Ricky LaMay
April Lindsay
Daryl Lindsay
Laura McInnes
Kristi Morrow
Neal Morrow
Brian Newell
Kelly Newell
Jerrett Perry
Dennis Rich
Melanie Sandoval
Victoria Sedillo
Gayla Skeen
Rebekah Stephens
Kimberly Stone
Ed Vinson
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cap i tan secondary schoo l | p rogramming s ta tement
DRAFT ONLYINTRODUCTIONexecut ive summary
PROJECT SUMMARY
Capitan Municipal School District is situated on a single campus. There is an Elementary, Middle and High School which all share a common cafeteria and kitchen. Other programs such as band, Vo Ag, athletics and physical education, and other spaces are shared between the middle and high school. Over the years, Capitan has experienced a steady decline in population. As a result, the district is currently dealing with maintaining and operating thousands of underutilized or unused square footage. Many of the campus’ facilities are in need of upgrades and/or replacement. In an effort to support a campus that is more sustainable for the long term, multiple phases of work have been identifi ed to address the excess square footage and needed campus improvements. The fi rst phase of work is the design and construction of a new Secondary School. The existing Middle and High School share many resources between the two facilities, including administration and some teaching staff. Combining the two populations into one facility made a lot of sense for the district’s daily operation and instructional delivery. This is illustrated in further detail in the scoping section of this document.
The new secondary school for Capitan Municipal Schools is
designed to serve 290 students in grades 6-12. The facility
will house general classrooms, science lab space, special
education classrooms and program support, media area (student
“commons”), faculty support and administration space. Capitan
Municipal Schools follows the Common Core and is vertically
and horizontally aligned across all curriculums in order to reach
a common goal. This allows for more seamless instruction and
retention as students move up in grade level. The district also has
implemented a short cycle assessment across grades 3-12 to help
guide instruction while utilizing the same data for assessment.
The combining of the Middle and High School populations further
supports the district’s effort to streamline instruction delivery and
general processes.
As the district continues to evolve, some of the overarching goals
that are to be maintained are the following:
• 21st century learning environment
• Technology-rich
• World class education in a small, rural school
• Student-centered
• Collaborative student spaces
• Multi-functional, fl exible spaces (consistent, standard
designed spaces)
• Safe, but welcoming (provide a clear, recognizable main entry
and point of control)
• Middle school and high school should retain their own identity
while incorporating a sense of community
• Facility designed to be easily maintained
As interviews with teachers and staff were held and goals
established for the secondary school, the discussions were framed
in the context of the above district goals.
PROJECT GOALS
A number of project goals were established by the steering
committee for the new Secondary School:
• Technology-rich; “full campus integration”
• Easy to maintain and operate
• Controlled access; secure and safe
• Open - “Education on display”
• Natural light
• Flexibility - education spaces and infrastructure
• Warm and inviting, non-institutional
• Collaboration space
• Open feel, but cozy
These goals have informed the program and will be used to guide
the design process.
PROGRAM AND UTILIZATION
Because Capitan shares facilities and programs among the three
schools, it is considered a combination school. When determining
the square footage for the new facility, total campus square footage
had to be evaluated. The gross square footage of the new facility
was xxxxxx
PROJECT SITE
Capitan’s campus is very tight with existing structures which results
in poor drainage. The campus slopes from the southwest corner to
the northeast corner. The location for the Secondary School was
selected with improving campus drainage and future phases of
work in mind. The new facility will be located midway on the site
between the existing Field House and Middle School adjacent to
the Vo Ag Building. The bus loop to the west which sits higher than
the future building location will be reconfi gured. This will allow for
a more generous entry into the new facility while also improving
bus maneuvering.
SCALE UP CLASSROOM
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PRELIMINARY STATEMENT OF PROBABLE COST
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PROGRAMMINGnumer ic program
This program spreadsheet lists each space that was identifi ed as a
need through the programming process.
• The spaces are color coded to match the programming blocks
that will be used in the design charette to kick off Schematic
Design.
• The second column shows PSFA minimum adequacy for each
space.
• The third column shows the existing spaces on campus and
portions that will be grandfathered.
• The last column shows the number and size of spaces proposed
for the fi nal Program.
The required storage space has been included within the
classroom square footage. In most cases, this storage will be
provided through casework.
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PROGRAMMINGut i l i zat ion calculat ions
The utilization study covers 17 teaching spaces (including 13
general classrooms, 1 high tech science lab and three special
education spaces) included in the program. This study was
created with input from Capitan school district and information
from Capitans current class schedule, and looked at both the
current and planned enrollment projections. It demonstrates that
the majority of classrooms will be at 100% utilization. Some of the
specialized/shared classrooms have lower utilization rates, due to
schedule constraints imposed by the sharing of itinerant teaching
staff per district operations.
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DEKK E R / P E R I C H / SABAT I N I
DRAFT ONLYPROGRAMMINGtest f i ts - typ ical c lassroom opt ion 1
A B C
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DEKK E R / P E R I C H / SABAT I N I
DRAFT ONLYPROGRAMMINGtest f i ts - typ ical c lassroom opt ion 2
A B C
15
17
cap i tan secondary schoo l | p rogramming s ta tement
DRAFT ONLYPROGRAMMINGadjacency d iagrams
BUILDING CIRCULATION
SUPPORT(INCL. IN TARE)
Grades 6-8
Classrooms
(2nd Level)
Media Center
“Student Commons”
ENTRY ADMIN
Computer
AreaStudent
Resource
Grades 9-12
Classrooms
(1st Level)
Exterior
Space
Sci
Lab
Sci
Class
Faculty
Support
Faculty
Support
Adjacencies discussed include:
• Group classes by grade level with 6-8 and 9-12 together each on
different fl oor levels.
• Locate the high tech Science Lab among the high school level
classrooms. The Prep Room should have access from the
Science Lab and an adjacent general classroom.
• The Media Center (student “commons”) should be accessible to
both the middle and high school general classrooms.
• Faculty support spaces such as work rooms and restrooms
should be located on each fl oor level among the general
classrooms.
BUILDING ADJACENCY
D E K K E R / P E R I C H / S A B AT I N I 18
BUILDING
CIRCULATIONEntryReception
Principal
Conference
ISS
Nurse
Special Ed
Director
Counselor
IEP
Conference
Classroom
Grades 6-8
Classrooms
(2nd Level)
Grades 9-12
Classrooms
(1st Level)
Media Center
“Student
Commons”
ADMINISTRATION ADJACENCY
Adjacencies discussed for the Admin include:
• Locate a conference room adjacent to the principal and
counselor offi ces
• Locate the Special Ed Director in the administration suite with an
adjacent conference room for IEPs
cap i tan secondary schoo l | p rogramming s ta tement
DEKK E R / P E R I C H / SABAT I N I
DRAFT ONLYSCOPING
s i te analys is
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cap i tan secondary schoo l | p rogramming s ta tement
DRAFT ONLYSCOPINGscope opt ions
Design Schedule: 4/2014 - 1/2015
Construction Schedule: 3/2015 - 3/2016
Approx. 22,000-24,000sf @ $245/sf
MACC = $5.88M
Total Project = $ 7.84M
OPTION 1 - HIGH SCHOOL GRADES 9-12
New
High School
New
Elementary School
New
Multi-Purpose
Building
• Public spaces are along HWY 380
• High school is adjacent to VoAG and fi eld
• Seperate middle school
• Most overall campus square footage - most costly to maintain
and operate
• Elementary school is far from bus loop + parent drop off
New
High School
new high school complete campus
D E K K E R / P E R I C H / S A B AT I N I 22
Design Schedule: 4/2014 - 1/2015
Construction Schedule: 3/2015 - 3/2016
Approx. 31,000-33,000sf @ $245/sf
MACC = $7.84M
Total Project = $ 10.45M
Savings: 10,000sf x $245/sf = $2.45M**
** A facility assesment of middle school must be completed in order to determine
the renovation scope required.
O &M: 10,000sf x $6/sf = $60,000/year
$60,000 x 30yrs = $1.8M
OPTION 2- SECONDARY SCHOOL GRADES 6-12
New
Secondary
School
New
Multi-Purpose
Building
Middle School
Renovation &
Addition
New
Secondary
School
new secondary school complete campus
• Programming design phase will involve more users in
process
• Less overall campus square footage = less operational
and maintenance cost
• Buffer between HWY 380 and education spaces
• ES students do not have to relocate in between phases
• Seperation of bus, parent vistor + service
• Allows for more parking
• Helps facilitate drainage
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cap i tan secondary schoo l | p rogramming s ta tement
DRAFT ONLY
OPTION 3 - SECONDARY SCHOOL GRADES 6-12
Design Schedule: 4/2014 - 1/2015
Construction Schedule: ?/2015 - ?/2016
Approx. 31,000-33,000sf @ $245/sf + $185,170 in demo
MACC = $8.25M
Total Project = $ 11M
Savings: 10,000sf x $245/sf = $2.45M**
** A facility assesment of middle school must be completed in order to determine the renovation scope required.
O &M: 10,000sf x $6/sf = $60,000/year
$60,000 x 30yrs = $1.8M
Middle School
Renovation &
Addition
New
Multi-Purpose
Building
New
Secondary
School
• Programming design phase will involve more users in
process
• Less overall campus square footage = less operational and
maintenance cost
• ES students do not have to relocate in between phases
• Demolition of HS building included in fi rst phase - schedule
impact?
new secondary school complete campus
New
Secondary
School
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cap i tan secondary schoo l | p rogramming s ta tement
DRAFT ONLYSCOPING
Multi-Purpose
Building
Traylor Gym
New
Secondary
School
Middle School Building
Renovation and Addition
PROJECT SITE
One of the goal’s for the project is to reduce.....
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cap i tan secondary schoo l | p rogramming s ta tement
DRAFT ONLYPROJECT BUDGETprel iminary cost est imates
Capitan Municipal SchoolsCapitan Municipal SchoolsCapitan Municipal SchoolsCapitan Municipal Schools – Request for Advance
The information below outlines identified phases of work with estimated costs and schedules. Scope
needs to be verified during programming in each design phase. Information below does not include
facilities that are not funded by psfa such as the district administration and the field house. The square
footage costs are estimates based on recent, similar projects, but do not reflect potential future escalation
of construction costs.
Phase 1Phase 1Phase 1Phase 1: Secondary School: Secondary School: Secondary School: Secondary School
Design Schedule: 4/2014 – 3/2015
Construction Schedule: 3/2015 – 3/2016
Scope includes site preparation including reconfiguration of existing bus loop and rerouting of existing
utilities and construction of new secondary school.
Estimate of Cost:
Site Prep (reconfigure bus loop + reroute utilities) $267,000
Approximately ~ 27,000sf @ $245 sf $6,615,000
MACC $6,882,000
Total Project $9,176,000
Funding for design of phase 2 @ 10% of $5.7 MACC $573,385* *this includes cost of education specification (if required), building assessment, + design fees
Phase 2Phase 2Phase 2Phase 2: Elementary School: Elementary School: Elementary School: Elementary School
Design Schedule: 7/2015 – 5/2016
Construction Schedule: 5/2016 – 5/2017
Scope includes remodeling of existing middle school building and an addition to support Capitan’s
Elementary School population. The cost shown below for remodeling the existing middle school is an
estimate at this time and will be adjusted once a building assessment is performed on the facility. Once
the building assessment is performed, Capitan Municipal Schools will determine if renovation of existing
middle school is most cost effective way to proceed.
Estimate of Cost:
Remodel middle school ~ 15,359sf @ $150 sf $2,303,850
Addition ~ 14,000sf @ $245 sf $3,430,000
MACC $5,733,850
Total Project $7,645,134
Funding for design of phase 3 @ 10% of $7.3 MACC $727,899* *this includes cost of education specification (if required) + design fees
D E K K E R / P E R I C H / S A B AT I N I 28
Phase Phase Phase Phase 3: New Multi3: New Multi3: New Multi3: New Multi----Purpose Facility and Final Site WorkPurpose Facility and Final Site WorkPurpose Facility and Final Site WorkPurpose Facility and Final Site Work
Design Schedule: 6/2016 – 3/2017
Construction Schedule: 3/2017 – 5/2018
Scope includes demolition of the existing Elementary School and construction of a new Multi-Purpose
Facility to include gymnasium, cafeteria and kitchen.
Estimate of Cost:
Demo existing ES ~ 37,034sf @ $7 sf $259,238
New Multi-Purpose approx. 25,690sf @ $230 sf $5,678,700
MACC $5,937,938
Total Project $7,917,250
Phase Phase Phase Phase 4: Final Site Work4: Final Site Work4: Final Site Work4: Final Site Work
Design Schedule: 3/2017 – 10/2017
Construction Schedule: 1/2018 – 7/2018
Scope includes demolition of the existing high school, kitchen and cafeteria, and final campus site work to
resolve all grading and drainage issues.
Demo Cummins, kitchen, caf ~ 51,223 sf @ $7 sf $358,561
Site Package to include grading, flatwork + landscape $1,110,000
New entry for Traylor – approx. 300sf @ $200sf $60,000
MACC $1,528,561
Total Project $2,038,081
Total Campus ProjectTotal Campus ProjectTotal Campus ProjectTotal Campus Project
Total Project Costs:
Phase 1 $9.1 Million
Phase 2 $7.6 Million
Phase 3 $7.9 Million
Phase 4 $2.1 Million
$26.7 Million
SUPPORTING MATERIALS
project schedule
cap i tan secondary schoo l | p rogramming s ta tement
DEKK E R / P E R I C H / SABAT I N I
DRAFT ONLY
Task Name Duration Start Finish
Project scoping, PSFA Award Language changeProject scoping, PSFA Award Language change 88 days Mon 2/17/14 Wed 6/18/14
First Steering Committee meeting in Capitan 1 eday1 eday Mon 2/17/14 Tue 2/18/14
PSCOC Meeting to amend Award Language 1 eday1 eday Wed 4/9/14 Thu 4/10/14
PSCOC meeting for funding advance approval 1 eday1 eday Tue 6/17/14 Wed 6/18/14
Programming 40 days Fri 4/11/14 Fri 6/6/14
User Interviews to start programming 1 eday1 eday Fri 4/11/14 Sat 4/12/14
Present final program to the Steering Committee 1 eday1 eday Thu 5/22/14 Fri 5/23/14
District and PSFA review of Programming 14 edays Fri 5/23/14 Fri 6/6/14
CMAR procurementCMAR procurement 46 days Sat 6/14/14 Sun 8/17/14
Advertise of RFQ 1 eday1 eday Sat 6/14/14 Sun 6/15/14
Mandatory Pre-proposal conference in Capitan 1 eday1 eday Tue 6/24/14 Wed 6/25/14
General Contractor submission of Statement of Qualifications 1 eday1 eday Thu 7/17/14 Fri 7/18/14
Committee evaluation of proposals 1 eday1 eday Thu 7/24/14 Fri 7/25/14
Issue Request for Proposals (fee and specified General Conditions) 1 eday1 eday Fri 7/25/14 Sat 7/26/14
Deadline to submit written RFP questions 1 eday1 eday Thu 7/31/14 Fri 8/1/14
Final RFP amendments sent out 1 eday1 eday Fri 8/1/14 Sat 8/2/14
General Contractors submit Proposals (fee and specified General Conditions) 1 eday1 eday Tue 8/5/14 Wed 8/6/14
Notice of most qualified firms for interview 1 eday1 eday Wed 8/6/14 Thu 8/7/14
Interviews held with most qualified firms 1 eday1 eday Wed 8/13/14 Thu 8/14/14
District Board approves CMAR selection at meeting 1 eday1 eday Thu 8/14/14 Fri 8/15/14
Notice of Intent to Award issued 1 eday1 eday Fri 8/15/14 Sat 8/16/14
CMAR contract awarded 1 eday1 eday Sat 8/16/14 Sun 8/17/14
Schematic Design 6 ewks Fri 6/6/14 Fri 7/18/14
Initial design charrette in Capitan for CMAR RFP 1 eday1 eday Tue 6/3/14 Wed 6/4/14
Life Cycle Cost Analysis (LCCA) of three mechanical systems 7 ewks Mon 7/7/14 Mon 8/25/14
District and PSFA review 14 edays Fri 7/18/14 Fri 8/1/14
DESIGN HOLD UNTIL CMAR ON BOARD 19 edays Fri 8/1/14 Wed 8/20/14
District provides a completed Geotechnical Investigation with recommendations 1 eday1 eday Wed 8/20/14 Thu 8/21/14
Design Development 10 ewks Wed 8/20/14 Wed 10/29/14
The City defines the fire water scope of work and connection point/flow 1 eday1 eday Fri 8/29/14 Sat 8/30/14
District and PSFA review 14 edays Wed 10/29/14 Wed 11/12/14
Construction Documents 10 ewks Wed 11/12/14 Wed 1/21/15
District and PSFA/CID review 21 edays Wed 1/21/15 Wed 2/11/15
Bidding and Negotiation 6 ewks Wed 2/11/15 Wed 3/25/15
Construction and Close-Out 365 edays Wed 3/25/15 Thu 3/24/16
District move in 3 wks Thu 3/24/16 Wed 4/13/16
First Steering Committee meeting in Capitan
OC Meeting to amend Award LanguagePSCOC Meeting to amend Award Language
PSCOC meeting for funding advance approval
User Interviews to start programming
Present final program to the Steering Committee
District and PSFA review of Programming
Advertise of RFQAdvertise of RFQ
Mandatory Pre-proposal conference in Capitan
General Contractor submission of Statement of Qualifications
Committee evaluation of proposals
Issue Request for Proposals (fee and specified General Conditions)
Deadline to submit written RFP questions
Final RFP amendments sent outFinal RFP amendments sent out
General Contractors submit Proposals (fee and specified General Conditions)
Notice of most qualified firms for interviewNotice of most qualified firms for interview
Interviews held with most qualified firms
District Board approves CMAR selection at meeting
Notice of Intent to Award issued
CMAR contract awarded
Schematic Design
Initial design charrette in Capitan for CMAR RFP
Life Cycle Cost Analysis (LCCA) of three mechanical systemsLife Cycle Cost Analysis (LCCA) of three mechanical systems
District and PSFA reviewDistrict and PSFA review
DESIGN HOLD UNTIL CMAR ON BOARDDESIGN HOLD UNTIL CMAR ON BOARD
District provides a completed Geotechnical Investigation with recommendationsDistrict provides a completed Geotechnical Investigation with recommendations
Design DevelopmentDesign Development
The City defines the fire water scope of work and connection point/flowThe City defines the fire water scope of work and connection point/flow
District and PSFA reviewDistrict and PSFA review
Construction Documents
District and PSFA/CID reviewDistrict and PSFA/CID review
Bidding and Negotiation
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cap i tan secondary schoo l | p rogramming s ta tement
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INSERT
PAGES
Design committee meetings related to the Programming Phase
were held on the following dates:
• February, 17 2014
• March, 03 2014
• March, 19 2014
• March, 20 2014
• March, 31 2014
• April, 28 2014
The following pages contain the minutes of these meetings.
SUPPORTING MATERIALSmeet ing minutes
7601 jef ferson ne, su i te 100 , a lbuquerque, nm 87109 | 505 .761 .9700 ph 505 .761 .4222 fx | www.dpsdesign.org
CAPITAN SECONDARY SCHOOL