CataloguingCataloguingCataloguingCataloguingBack to BasicsBack to Basics
James Wagner, Technical Services Coordinator, Lincoln Public Library
Beth Murray-Bannister, Itinerant Library Technician, Information Technology Services (Library & Resource Services), Waterloo Region District
School Board
Brenda Maxwell, Library Assistant, York University Law Library.
Joining the Cataloguing Dept.
– When you join a new library you will probably find procedural materials available
– Other cataloguers in the organization will probably be expected to help you and bring you up to speed on how things are done
– You can bring up bib records for the library and see how previous cataloguers have done it.
– Unless you tell them that you know everything, most libraries will give you time to learn the peculiarities of their system and even provide formal learning opportunities
Basic Tools• AACR – Anglo-American Cataloguing
Rules – no one remembers everything!• DDC (Dewey Decimal Classification) or
LC equivalent• Library of Congress Subject Headings• Your library may have a MaRC binder
with descriptions of all the MaRC tags – my library can’t afford this so I use on-line sources
How Much Detail?• criteria - “information needed to identify the item and
to distinguish it from any other item in the collection”• “It is important to bring out all aspects of the item
being described, including its content, its carrier, its type of publication, its bibliographic relationships, and whether it is published or unpublished.” (AACR2 0.24
• small, general library, like mine, doesn’t need a lot of detail to distinguish between items
• large specialized library, like Brenda’s, requires more information to distinguish items that may be similar
• complexity based on type of patron i.e. child, general public, specialist
Original Cataloguing• At my library, we do little original
cataloguing• most items ordered with cataloguing• use Z39.50 copy cataloguing
– Government documents– Local history– Donations– Some video cassettes
• Non-book materials i.e. pedometer kits from local health unit, energy meter kit from local utility
Copy Cataloguing
– Z39.50 - Special software rules to allow libraries to exchange information
• Allows you to transfer a Marc record from another library directly into your catalogue (probably will already be set up for you)
– Z39.50 connections I use most - National Library and Archives, Library of Congress, British National Library
• Details of connections to these and other libraries are available on the internet http://www.loc.gov/z3950/gateway.html, http://targettest.indexdata.com/
Copy Cataloguing 2
– For other items I use ‘cut and paste’ from other libraries – Netherlands National Library (Dutch Language books), Toronto Public Library
– Some libraries pay for a service (Bookware, etc.) that connects them to hundreds of library catalogues
Examples of Library Software
Cataloguing Screens
Horizon
Examples of Library Software
Cataloguing Screens 2
KOHA
Examples of Library Software
Cataloguing Screens 3
Evergreen
Examples of Library Software
Cataloguing Screens 4
Symphony
Examples of Library Software
Cataloguing Screens 5
• Follett
Examples of Library Software
Cataloguing Screens 6
• Follett– Easy Editor
Tips and Tricks
• We have a procedures manual with examples of how we want, for instance, spine labels to look for each type of material
• Find another item in your database that is very similar, copy the Marc record and make changes
• Have a magnifying glass handy, the fine print on the back of DVDs can be really small
More Tips• Punctuation
– Most AACR2 sections say ‘precede’• 300 $a30 p. : $bcol. ill. ; $c26 cm. ^• 300 $a312 p. ; $c18 cm. ^
• Courses – take a cataloguing course on-line
Resources• For a description of every Marc tag and how to use it -
http://www.loc.gov/marc/bibliographic/ • Changes to DDC numbering at OCLC - http://www.
oclc.org/dewey/updates/new/ (can subscribe to an RSS feed to keep up with changes in Dewey classification.
• library of congress authority records http://authorities.loc.gov/
• Brigham Young University Cataloguing Manual (online)http://net.lib.byu.edu/~catalog/man/pol420.html
• Follett Tag-of-the-Monthhttp://www.fsc.follett.com/clientsupport/community/tagofthemonth
On-Line Tutorials• Using Marc21 :
http://www.lib.usm.edu/~techserv/pdc/marc21_tutorial_ie/marcintroIE.htm
• Understanding Marc: http://www.loc.gov/marc/umb/• Creating authority records
http://www.lib.usm.edu/~techserv/pdc/auth_tutorial/auth01.htm
• Finding subject headings based on LC designations (including find Dewey numbers for corresponding LC number)
http://classificationweb.net/tutorial/7subjcor.html• Creating Dewey numbers
http://www.oclc.org/dewey/versions/ddc22print/intro.pdf
Other Resources
• MARC21 for Everyone : A practical guide– Fritz, Deborah, American Library Association,
083890842x• Cataloguing Non-Print Materials
– Ferguson, Bob, Libraries Unlimited, 9781563086427• Cataloger’s Judgment : Music cataloging questions and
answers from the Music OCLC Users Group Newsletter– Weitz, Jay, Libraries Unlimited, 9781591580522
• Dewey Decimal Classification : Cataloging with AACR2R and USMARC 22nd Edition : A Study Manual And Number Building Guide – Scott, Mona L., Libraries Unlimited, 9781591582106
Other Resources 2
• Cataloger's Reference Shelf– <http://www.itsmarc.com/crs/CRS0000.htm>
• MARC 21 Concise Format for Bibliographic Data– <http://www.loc.gov/marc/bibliographic/>
• Cataloging Electronic Resources: OCLC-MARC Coding Guidelines (Rev. 2006 July 11)– <http://www.oclc.org/support/documentation/
worldcat/cataloging/electronicresources/default.htm>• Map Cataloger's Tool Box
– http://ublib.buffalo.edu/libraries/asl/maps/cat/map_cat_tools.html
• James Wagner – [email protected]
Beth Murray-BannisterItinerant Library Technician, Information Technology Services (Library & Resource
Services), Waterloo Region District School Board
Now Beth will provide you with some more very practical hints and tips.
Waterloo Region District School Board
Cataloguing within a School Board
• Who are the Cataloguers (10 Library Technicians)
• Horizon Database• Level 2 Cataloguing• Abridged Dewey
Cataloguing and Customer Service
• To provide exceptional service• Service is reflected in the accuracy of
our catalogue• We help patrons find information in
the catalogue with ease
Characteristics ofA Good Catalogue
A Good Catalogue enables users to:•Retrieve information efficientlyRetrieve information efficiently
•Increase their understanding of information Increase their understanding of information retrieval systemsretrieval systems
•Plan, order, and check resources efficientlyPlan, order, and check resources efficiently
•Develop information retrieval skills that are Develop information retrieval skills that are transferable from library to library (school, transferable from library to library (school, academic, special)academic, special)
Classifying Considerations
• Do patrons browse the catalogue and how?• What collections do they browse?• Will all of the libraries within your
organization follow the same browsing format or shelve independently?
• Is your collection changing/moving?• Long term impact – Future Implications
(technologies, demographic shifts, collections changes
Legally Broken Rules• 940.1 – combine all medieval festivities, castles, knights etc.• 932 (Egypt) – include pharaohs, mummies, pyramids etc.• Genre vs Subject Headings• 300 $c – no dimensions • $x Juvenile literature vs $v Fiction• 500 tag – Various Publishers• Biographies – Gandhi by Amy Pastan (954.03/GAN/PAS vs
921 G195v vs 954.035092/GAN-P)• All Corduroy books based on character created by Don
Freeman – E/FRE (regardless of author or illustrator)• Series – Originally produced non-book format (ie. Olsen
Twins F/MAR, Star Wars F/STA, Spider-man F/SPI)
Legally Broken Rules Magic School
Bus
•Picture Books – Non-Fiction call # according to subject
•Fact Finders – Non-Fiction call # according to subject
•Chapter Books – F/MAG – Fiction
Legally Broken Rules Indians of North America
Canada970.41 -- Canada970.411 – Indians of the Pacific Northwest coast: Haida, Salish 970.412 – Indians of the Prairies: Blackfoot, Assiniboine, Metis 970.413 – Indians of Ontario area, Great lakes: Huron, Cree, Ojibwa 970.414 – Indians of Quebec: Mohawk, Iroquois, Montagnais 970.416 – Indians of the Atlantic provinces: Micmac970.418 – Newfoundland and Labrador: Beothuk970.419 – Arctic and sub-Arctic: Inuit, Beaver, Chipewyan – United States970.44 – U.S. Northeast Coast: Huron, Iroquois, Oneida, Cayuga, Seneca – 970.45 – U.S. Southeast Coast: Cherokee, Seminole, Creek, Choctaw, Natchez, Powhatan –970.47 – Plains Indians (U.S. & Canada): Ojibwa, Sioux, Crow – 970.48 – South Central U.S: .Cheyenne, Comanche – 970.49 – Southwest U.S.: Nez Perce, Hopi, Navajo, Apache, Shoshone – 970.495 – Indians of the U.S. Northwest coast -- Chinook970.498 – Alaska: Aleut, Tlingit
Cataloguing Tips• Develop a policy & procedures manual• Form a standards committee & develop
standards that can be applied consistently• Know your software capabilities – i.e.
Scanner and the 020• Networking & life long learning• Join list-serves• Communicate with library staff• Copyright dates – true vs. re-print dates
Cataloguing Tips• Country codes – careful to use AACR2
abbreviations, not postal abbreviations • Video’s – Public Performance Rights
notes are kept in the “holdings” records• Don’t assume all existing records in
your electronic database are correct or current – be prepared to edit
Punctuation Cheat Sheet020 $aISBN$zISBN100 $aLastname,^Firstname,$dDate-245 $aTitle^:$bsubtitle^/$cStatment of responsibility^;^illustrator.
$aMedia title$h[gmd].246 $aTitle variation.250 $aedition.260 $aPlace of pub.^:$bPublisher,$cdate.300 $aPagination^:$bill.,^maps.440 $aSeries title^;$vNumber440 $aSeries title media$h[gmd]500 $aIncludes index.505 $aContents^--^contents^--^contents.521 $aGrade level: primary, junior, intermediate, senior. 650 $aSubject heading.650 $aSubject heading$xSubdiv.700 $aAdded author,^firstname
In-House Resources • Head Cataloguer• Online Standards & Policy/Procedures Manual• Online Networked Conferences• Paid subscriptions with BookWhere, OCLC,
Repertoire de vedettes-matiere • Chan, Lois Mai. Cataloguing and
Classification An Introduction. New York : McGraw-Hill, 1994.
Online ResourcesLynne’s library aidswww3.ns.sympatico.ca/allegrow/cat.htm
Juvenile fiction series listwww.mcpl.lib.mo.us/readers/series/juv/
MARC country codeswww.loc.gov/marc/countries/
Access Pennsylvaniahttp://accesspa.state.pa.us/
The Dewey Bloghttp://ddc.typepad.com/
Online ResourcesSLC Cataloguing Cheat Sheetswww.slc.bc.ca/cheats/
Library and Archives Canadawww.collectionscanada.gc.ca/the-public/index.html
World Catwww.worldcat.org/
Amazonwww.amazon.com
Usborne Quicklinkswww.usborne-quicklinks.com/ca/ca_menu_areas_pages/
languages/french.asp?type=subject&menu=s92
Online ResourcesBritish Columbia Electronic Library Network
www.eln.bc.ca/view.php?id=994
National Library of Australia
www.nla.gov.au/
Wikipedia
http://en.wikipedia.org/wiki/Main_Page
Mid-Continent Public Library
www.mcpl.lib.mo.us/
Beth Murray-Bannister
Brenda MaxwellLibrary Assistant
York University Law Library
Now Brenda will share with you more tips & what to watch out for
when cataloguing
Cataloguing in a Cataloguing in a Special LibrarySpecial Library
Cataloguing in a Cataloguing in a Special LibrarySpecial Library
The Law LibraryThe Law Library
Presented by Brenda MaxwellPresented by Brenda Maxwell
Osgoode Hall Law School, York UniversityOsgoode Hall Law School, York University
Toronto, Ont.Toronto, Ont.
Differences• Loose-leaf publications (not a
monograph, but not a serial) • Long running loose-leaf
publications quite often have a change in authors which results in updating records
Differences• Replacement copies (only a single
volume at a time gets replaced/updated out of a multivolume set)
Differences• Numerous editions where primary
responsibility changes (this is common in law cataloguing)
Things to Watch Out For
• Classification schemes – Jurisdictional vs. topical (KE vs. KF)
Things to Watch Out For
• Oddities in class numbers
– European Union is covered by KJE/KJC
Things to Watch Out For
• Easy to put into wrong class numbers even with clear cut scope notes
Things to Watch Out For
• Higher percentage of uniform titles used in records – Laws, etc. – Individually named laws, – Treaties between countries
Things to Watch Out For
– Statutes– Court decisions– Trials
Things to Watch Out For
• Subject headings: – Decisions need to be made as to
which ones to use, e.g. • Indigenous peoples vs. Indians of North
America
Things to Watch Out For
• Free floating subject headings – not all can be used as free floating all the time, e.g.– ‘Law and legislation’ cannot be used
with legal headings.
Things to Watch Out For
• Publishers: a lot of the major ones are buying out other publishers– Affects loose-leaf and bound volumes
with supplements the most. This is made evident as new issues are released and the changes are made to the title pages to reflect the changes.
Things to Watch Out For/Could Apply to Any
Library• Government bodies frequently
change names resulting in authority records needing to be corrected and/or created and bibliographic records needing to corrected and/or created
Could Apply to Any Library
• Changes in the cataloguing rules could mean large re-cataloguing projects – how much do you do?
Could Apply to Any Library
• System used – if it is a good one, information is easier to input and get out by the user, the more cumbersome the system, the more difficult it will be to use
Materials Useful to Help With Law Cataloguing
Cataloging legal literature : a manual on AACR2R and Library of Congress Subject Headings for Legal Literature / Melody Busse Lembke, Rhonda K. Lawrence. 3rd ed. Littleton, Colo. : F.B. Rothman, 1997.
Materials Useful to Help With Law Cataloguing
• A guide to the KF classification modified for use in Canadian law libraries (KF modified) / by Janet M. Moss. Kingston, Ont. : CALL, 2004.
Materials Useful to Help With Law Cataloguing
• http://europa.eu/scadplus/scad_en.htm help for deciding how to class
material within the European Union
Materials Useful to Help With Law Cataloguing
• http://www.lawlib.duq.edu/ILSH/index.htm
a site listing where Law and legislation should not be used.
Great Resource for any type of Cataloguing
• Autocat listservan online discussion group dealing with cataloguing with over 4600 subscribers in 42 countries
http://listserv.syr.edu/scripts/wa.exe?SUBED1=autocat&A=1
Cataloguing – back to basics
James Wagner, Beth Murray-Bannister and Brenda Maxwell would like to thank you for attending their session, ‘Cataloguing – Back to Basics’.