Change Agent Monthly MeetingSeptember 25, 2019
Agenda• EDGE Overview• EDGE Video• Scorecard• Conversion• Workstation Planning• Change Network Meetings
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Foster Teamwork & Enhance Collaboration
& Communication
Automate New Business
Processes/Systems
EDGE Delivers
EDGE Delivers
Future Adaptability
Foster Teamwork & Enhance Collaboration
& Communication
Transparency
Transform to More Efficient Processes
Automate New Business
Processes/Systems
Sustainability &Paperless Processes
Self-Service/Manager Self-Service
Single System of Records
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EDGE Introduction Video
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Scorecard System Replacement
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Results Oriented Government• Miami-Dade County Strategic Plan
• Standard Strategic Plan with Vision, Mission, Goals, Objectives & Key Performance Indicator (KPIs)
• Seven Strategic Areas• Updated with Adoption of Budget
• Departmental Business Plans and Budget Development
• Scorecards Managed by Departments
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Strategic Plan
Business Plan / BudgetsScorecards
Existing Miami-Dade County Scorecard
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Objective
Initiatives
Measures
Scorecard System Replacement• Current System Uses Out-of-Date Technologies
• The EDGE Team• Overlays Workflow of Current System on Up to Date Technology• User Interface Tied to Oracle’s Business Intelligence Enterprise Edition
(OBIEE) for Reports and Dashboards• Seamless Back and Forth Between Two Environments
• Target Go-Live Date is November 25, 2019
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New Sample Scorecard
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Sample Resilience Scorecard
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Conversion
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Conversion
• Existing Data – Data that exist in FAMIS or other departmental source systems
• Examples –
• Customer Information (Departmental Source Systems)
• Supplier Information (FAMIS)
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The process of gathering input of selective legacy systems to produce PeopleSoft Output
Conversion: Transformational Data
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• Data that exist in FAMIS or other departmental source systems and will be converted into another format or structure in the new system
Sample Chart of Accounts
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• Data that does not exist in today’s legacy systems and will be available/created in the new system• Project Costing provides the county with the ability to capture grant agreement funding line items.
This will be used for capturing expenditures, revenue and budgeting.
Conversion: New Data
• Customer Contract provides the County with the ability to systematically enforce total funding amount, and bill to date amount for grants
Workstation Planning
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Workstation Planning• Validate end-user workstation to confirm if Departments/Offices
meet the minimum requirements for hardware and software.• Memory requirements – While additional memory is generally
beneficial, 4 GB of RAM is the minimum recommended for 64-bit computers
• CPU requirements – Intel® Core™ i5 or equivalent is recommended. Faster processors will result in better PeopleSoft product response times
• Screen resolution requirements – VGA controller and display of 1024 x 768 resolution or higher and High Color (16 bit) mode for the best display results
• Browser version – The response time also improves with the latest versions of browsers
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Workstation Planning – Requirements
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Desktop Applications, Browsers and Clients Release Version(s)Apple – Safari Release 12 or newer
Google Chrome Release 69 or newer
Microsoft Edge Release 42 + or newer
Microsoft Internet Explorer (IE) Release 11 or newer
Mozilla Firefox Releases 62, 60 ESR or newer
Microsoft Excel Release 2010 or newer
Microsoft Word Release 2013 or newer
IBM DB2 Client Release 10.5 or newer
IBM DB2 Connect Release 10.5 or newer
Microsoft SQL Server Client Release 2014 or newer
Oracle Database Client Release 12.1.0.2.0 or newer
Mobile ApplicationsApple – Safari Mobile
Google Chrome Mobile
Department Task
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Departmental/Office Activity Status• 100% of the departments/offices have provided feedback regarding the EDGE
PeopleSoft Department Chartfield Collection workbook.
• Concluding follow-up for open department chartfield task
21Example of the Finance Department Chartfields
Departmental/Office Activity Status• 81% of departments/offices have submitted the Department/Office
User Count
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Upcoming Finance Tasks• Grant/Project Costing Collection
• Grant Information Collection• Grant demographic information (Start/End Date, Grant Manager, etc.)
• Grant Project and Crosswalk Collection• Grant projects/activities• Grant project and index code crosswalk
• Capital Project Crosswalk Collection• Capital project and index code crosswalk
• Operating Project Collection• Define operating projects and activities
• AR Conversion Collection Tasks• Customer Collection• Open AR Collection 23
Change Network Office Hours• Wednesday, October 2, 2019 at 11:00 AM to 12:00 PM
• Wednesday, October 9, 2019 at 11:00 AM to 12:00 PM
• Wednesday, October 16, 2019 at 11:00 AM to 12:00 PM
• Wednesday, October 23, 2019 at 11:00 AM to 12:00 PM
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Conference call details:
Dial Conference Toll-Free Dial-in Number: 1-888-408-9943.Participants – Enter the 6 or 7-digit GUEST CODE followed by the # key.
Guest Code/Access : 3169187#
In-person Change Agent Meetings
• Wednesday, October 30, 2019 at 11:00 AM to 12:00 PM
• Wednesday, December 4, 2019 at 11:00 AM to 12:00 PM
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Contact Us
Email us [email protected]
Visit the EDGE Website http://www8.miamidade.gov/employee/edge.page
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Questions?
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Appendix
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Departmental/Office Activity Checklist
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• Available for download on the EDGE Website as a Microsoft Excel spreadsheetStrategic Area Business Leadership Councils → Change Management / Training → Documents and Resources
Departmental/Office Activity Checklist Status• EDGE Project Team will update the Status of Departmental/Office. • Once the task is completed and emailed to the EDGE Project
Team• A confirmation email will be sent from the EDGE Project Team to the
Change Agent• EDGE Project Team will update the submission status of
Department/Office within the Activity Checklist• The submitted task will be forwarded to the respective Strategic Area for
review • Only if necessary will further feedback be provided.
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