Download - Chapter Leadership
Chapter Leadership
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Outline
• Duties of officers• Functions of typical
committees• Typical annual activities• Officer/Leader resources
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officers
Typical officer positions•President•President-Elect•Vice-President•Secretary•Treasurer•Past-President
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersPresident• Provide leadership and DELEGATE• Encourage other officers to fulfill their
duties• Preside at Executive Council and
business meetings• Appoint committee and task force
members
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersPresident• Encourage committees & committee
leaders to fulfill their duties• Prepare agendas for Executive Council
and business meetings • Call special meetings of the Executive
Council & membership
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersPresident• Carry out orders of the Executive
Council• Chapter signatory authority • Report on Chapter activities to
membership• Appoint task forces to accomplish
Chapter business
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersPresident• Prepare of Chapter’s Annual Core
Activity Report• Chapter representative to Regional
Team
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersPresident Elect• Prepare for upcoming term as president• Performs duties of the President in
absence of the President• Chair the Membership Committee• Other duties as prescribed by the
Executive Council or President
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersPresident Elect• Chapter Delegate to International SWCS
Conference• Prepare slate of committee chairs and
committee members for approval by Executive Council
• Prepare plan of work and strategic plan for following year
• Regional Team member
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersVice President• Assume duties of the President-Elect in
absence of President-Elect • Chair the Program Committee, which is
responsible for ….• Member of Awards Committee• Other duties as prescribed by the
Executive Council or President
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersSecretary• Record minutes of Executive Council and
membership meetings • Give and serve all required notices of the
Chapter• Attest to documents signed by the
President or authorized Chapter representatives
• Maintain chapter membership list/listserv
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersSecretary• Serve on Membership Committee • Serve as communication liaison between
the Chapter and SWCS • Inform Ankeny of chapter delegate to
the International Meeting• Other duties as prescribed by the
Executive Council or President
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersTreasurer• Maintain Chapter financial records• Responsible for all funds, notes, securities, and
other property of the Chapter• Furnish a statement of the Chapter’s financial
condition at Executive Council and the annual meetings
• File the appropriate federal tax forms and if appropriate state tax forms (income and sales)
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersTreasurer• Authorized signatory for Chapter funds
and securities • Manage Chapter funds and securities • Registered agent of the Chapter• Assist in the annual audit of the Chapter’s
accounts• Other duties as prescribed by the
Executive Council or President
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Duties of officersPast President• Serve as advisor to President • Assist with membership development and
mentoring• Prepare and submit the Annual Chapter Core
Activity Report• Assist Awards committee in preparing of
Chapter award applications• Other duties as prescribed by the Executive
Council or President
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Typical committees
• Audit• Awards• Finance • Membership• Nominating• Program
• Public Relations• Newsletter• Webmaster
• Student chapter
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Audit•Review Chapter financial records at
end of fiscal year •Provide audit report to Executive
Council & membership
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Awards•Solicit nominations for Chapter,
Society and other awards•Prepare award applications•Submit nominations for awards to
Executive Council
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Awards•Submit award applications•Plan and conduct award
ceremonies•Ensure proper recognition of award
winners
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Finance•Prepare and recommend annual
budget to the Executive Committee/Council
•Seek funding to finance projects, activities, scholarships and programs
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Membership•Promote membership in the Chapter•Develop & implement strategies to
recruit new members •Develop strategies to retain,
motivate, and engage new & existing members
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Membership•Periodically survey professional needs of
members, and report to Exec Council & program cmtg
•Maintain a new-member mentor program• Identify potential officers and committee
members
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Nominating/Elections• Identify potential officers• Insure that nominees understand duties
and are prepared to serve• Select a slate of officers• Prepare election material and balloting
process • Conduct elections
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Nominating/Elections• Tally votes & certify results• Advise all nominees of results
immediately• Announce results of elections• Plan and implement the new officer
swearing in ceremony • Maintain officer job descriptions
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Program/Professional Development• Identify professional development needs of
members and potential members• Plan and implement chapter meetings and
other activities to meet member and non-member professional development needs and promote Chapter goals
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Public Relations• Disseminate information about
SWCS to the general public and professional organizations, industry, and agencies with similar missions and goals
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Public Relations• Write informational pieces on
conservation topics for the website, newsletter, and other outreach efforts
• Oversee the website and newsletter subcommittees
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Functions of Committees
Student Chapter• Develop and support SWCS student
chapters at colleges and universities• Mentor SWCS student members• Support the faculty advisor• Engage students in Chapter
activities
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Typical annual activities
January • Annual financial audit• Annual work plant developed and adopted• Annual budget developed and adopted• Executive Council meeting• Submit new officer list to SWCS • Submit Annual Chapter Core Activity Report and Chapter
Award applications to SWCS
February • Committee meetings • Quarterly newsletter
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Typical annual activities
March • Committee and Executive Council meetings
April • House of Delegates resolutions developed and delegate
appointed• Committee meetings• Spring meeting agenda/registration material distributed
May • Committee and Executive Council meetings• Quarterly newsletter•
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Typical annual activities
June • Annual Spring/Summer Meeting• Committee meetings • Executive Council meeting
July • Committee meetings• Annual SWCS International Meeting
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Typical annual activities
August • Annual Fall/Winter meeting agenda/registration material
distributed• Committee and Executive Council meetings • Solicit nominations for chapter officers• Nominations solicited for Chapter, Society, and other
awards• Quarterly newsletter
September • Committee meetings• Slate of officers developed
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Typical annual activities
October • Chapter elections• Committee and Executive Council meetings• Officers and committees prepare annual reports for annual
business meeting• Annual fall technical and business meeting
November • New committee chairs appointed and responsibilities and
special charges identified• Committee members recruited • Committee meetings• Quarterly newsletter
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Typical annual activities
December • Executive Council meeting• Committees review Chapter strategic plan and their
assigned responsibilities, develop annual work plans, set meeting dates, and propose budgets
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Resources for Chapter Leaders
• Chapter Leader Guides• Chapter Leader Manuals• SWCS Leadership Development
Workshop materials
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
What are Chapter Leader Guides?
• Provide guidance on specific activities• Updated by SWCS committees and
distributed through SWCS website•CLG1--Conducting Successful Meetings •CLG2--Getting Your Chapter's Message Out to the Public
CLG3--Creating Strong Student Chapters •CLG7--Membership: Ensuring Growth and Vitality•Offering Continuing Education Units: A Guide for SWCS
Chapters (version 2.01)
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
What are Chapter Leader Manuals?
• Manuals developed by individual chapters to:• Define mission, goals, objectives, and operating
procedures of individual chapters• Identify the responsibilities of chapter officers,
committees, and committee chairs• Provide annual timeline for important chapter
activities
• Template available on SWCS website
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Virginia Chapter Leader Guide
1. Chapter Vision, Mission, and Objectives
2. Introduction3. Chapter Officers and Duties
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
A. President D. SecretaryB. President-Elect E. TreasurerC. Vice-President F. Past President
Virginia Chapter Leader Guide
4. Executive Councila. Membershipb. Term Lengthc. Duties of the Executive Councild. Duties of 2nd Year Council Membere. Duties of 1st Year Council Member
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Virginia Chapter Leader Guide
5. Chapter CommitteesA. Structure of Standing CommitteesB. Duties of Committee ChairpersonsC. Duties of All Committee MembersD. Standing Committee Responsibilities
i. Program Committeeii. Membership Committeeiii. Awards Committeeiv. Finance Committeev. Audit Committeevi. Nominating Committee
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Virginia Chapter Leader Guide
6.Ad-Hoc Committees and Positions
7. Student Chapter Advisor8. Activities/Events Timetable9. Virginia Chapter Bylaws
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI
Questions?
______________________________________________________________________________________2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI