Download - Chapter.09
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Chapter 9Finalizing a Presentation
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What’s Inside and on the CD?
• In this chapter, you’ll learn how to:– Use different views included with PowerPoint– Use formatting techniques– Add animation and other visual effects– Print presentation script– Print handouts– Save presentations as a movie– Use an overhead projector
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How do I use the Normal view?
• PowerPoint provides different views to build, modify, and display your presentations.
• Change views by clicking the buttons at the bottom of the PowerPoint window.
• In Normal view, you can work in any of the three panes:– Slide pane– Notes pane– Outline/slides tab pane
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How do I use the Normal view?
• Normal view is convenient for building the basic structure of your presentation.
• Use the Outline tab for an overview of the text on all of your slides.
• The Outline tab is also useful for revising and rearranging the contents.
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How do I use the Normal view?
• Use the Increase List Level button to indent a bullet.
• Use the Decrease List Level button to return a bullet to its previous level.
• Use the Slide tab to add graphics or visual effects to one slide at a time.
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How do I use the Normal view?
• You can navigate to other slides by clicking the slide icons.
• You can also use the scroll bar on the right side of the window to navigate to other slides.
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How do I use the Normal view?
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How do I use the Slide Sorter view?
• The Slide Sorter view gives you miniaturized versions of your slides
• You can delete slides, hide slides, and duplicate slides• Slide Sorter view is especially useful for rearranging
slides
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How do I use the Slide Sorter view?
• To use the drag-and-drop method to move a slide:– select slide– drag it to new location– a vertical line shows you proposed position before
releasing mouse button
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How do I use the Slide Sorter view?
• To delete a slide:– Right-click slide– Click Delete Slide
• Or delete slide by:– Selecting it– Pressing Delete key on keyboard
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How do I use the Slide Sorter view?
• To duplicate slide:– Use Copy and Paste buttons on PowerPoint’s
Home tab– Or right-click slide
• Select from shortcut menu’s Copy and Paste options
– Or use Duplicate Selected Slides option from New Slide button on the Home tab
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How do I use the Slide Sorter view?
• You can hide a slide so it won't show during presentation– right-click slide in Slide Sorter or Normal view– click Hide Slide on shortcut menu– repeat process to make slide visible again
• This technique is handy if you need to shorten your presentation.
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How do I use the Slide Sorter view?
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How do I add transitions?
• A transition is an effect that determines how one slide replaces the previous slide.
• Transitions include:– Fades– Wipes– Other effects
• Also select sound effects
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How do I add transitions?
• If no transition is specified, the new slide replaces the current slide all at once.
• The overuse of transitions can take attention away from the content of your presentation.
• Animation icon indicates applied transition• See icon in Slides tab (Normal View) or Slide Sorter
View• Click icon any time you want to see transition
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How do I add transitions?
• To change a transition by selecting slide, then:– Clicking the Transitions tab– Selecting a different transition from the Transition
to This Slide group
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How do I add transitions?
• In Slide Show View, presentation advances when mouse or key is pressed
• To advance slides automatically:– Click After check box in Timing group on the
Transitions tab– use spin box to set amount of time to delay
transition to next slide• Time is displayed as mm:ss (minutes:seconds)
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How do I add transitions?
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How do I format text on a slide?
• For font options:– select the text– click Font Dialog Box Launcher in the Font group
on the Home tab– Select the desired font, font style, size, color, and
effect– Click the OK button
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How do I format text on a slide?
• Use large font size if presentation will be given in large room.
• In well lit room, use dark font color and light background color.
• In dark room, use dark background with light font colors.
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How do I format text on a slide?
• The Slide Master is a template you can modify to create a consistent look to your presentation.
• For example:– Click the View tab– Click Slide Master from the Master Views group– Select the text styles and modify them– Click the Close Master View button
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How do I format text on a slide?
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How do I add animation effects to a bulleted list?
• The Animations tab provides options for adding animation and sound to items on a slide.
• Animation effects draw attention to bullets as they appear on a slide
• For example, each bulleted item can "fly" in from the side when you click the left mouse button
• Sound can also accompany slide
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How do I add animation effects to a bulleted list?
• Animation effects can be added to:– Text– Graphics– Charts– Tables
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How do I add animation effects to a bulleted list?
• Test an effect by clicking the Play Animations icon next to the slide
• You can also select the slide and then switch to Slide Show view
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How do I add animation effects to a bulleted list?
• Use After animation option to indicate whether object should change to different color or disappear after animation
• Use sounds sparingly – they can become distracting after a while
• Make sure presentation equipment contains sound system adequate for audience
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How do I add animation effects to a bulleted list?
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How do I check spelling in a presentation?
• PowerPoint's spelling checker is similar to Word’s• Inline spell checker indicates possible error with wavy
red line• Right-click marked word to view correctly spelled
alternatives
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How do I check spelling in a presentation?
• Use Spelling button on Review tab to spell check entire presentation
• Wavy lines do not appear when you view presentation
• Always check spelling before final version is saved
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How do I check spelling in a presentation?
• PowerPoint does not include grammar checker, so proofread the presentation
• Automatically correct common typing errors:– Click File tab, then Options button– Click Proofing tab– Click AutoCorrect Options button– Select options from dialog box
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How do I check spelling in a presentation?
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How do I add and print speaker notes?
• Prepare and print speaker notes to help remember what to say about each slide
• Speaker notes can be printed or viewed on the computer you use– Speaker notes are not projected to the audience
• Don't include exact text that appears on slide in speaker notes.
• Use speaker notes for additional comments you want to make.
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How do I add and print speaker notes?
• To print speaker notes:– click File Tab– click Print– select Notes Pages in the Settings section– click Print
• Each slide and its notes will be printed on a page
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How do I add and print speaker notes?
• Use Presenter View to show your speaker notes on the computer screen – Windows has to be configured to support two
monitors• One used to display slide with notes• One used to project slides without notes
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How do I add and print speaker notes?
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How do I print handouts?
• Handouts help audience to remember content of presentation
• If presentation is brief, print two or three slides per page for handouts
• Two-slide layout prints each slide on one-half of page
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How do I print handouts?
• Three-slide layout prints blank lines to right of each slide - this allows audience to write notes
• You can print four to nine slides per page to save paper
• Horizontal order prints multiple slides across page• Vertical order prints the slides down the page
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How do I print handouts?
• Handouts can be printed in black and white or color– Select Pure Black and White option to convert
colors to most readable grayscales for black and white printer
• The Frame slides option draws black line around each slide
• Select Outline View in Settings to print text-only version
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How do I print handouts?
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How can I distribute my presentations?
• Several alternative ways to deliver a presentation:– Output slides as overhead transparencies– Print slides on paper as distribute as handouts– Convert to PDF format to be view on any computer
• Adobe Reader required• Can be displayed using PowerPoint Viewer
– Can be packaged on a CD with Viewer to distribute• Save the presentation as a video and post on web
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How can I distribute my presentations?